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Budget Workshop Presentation_Aug 14 2018_REVISEDTonight's Meeting Agenda • FY 2019 Summary of Budget Changes — General Fund — Country Club • Public Works — Revenues — Budget Summaries • Public Works Combined Summary • Administration • Facility Services • Vehicle Maintenance • Sanitation • Streets & Grounds • Public Works CIP 5 Year CIP FY 2019 Capital Outlay Detail FY 202.gSummary of Budget Changes Updated General Fund Change pact Positive / (Negative) Updated Revenues 1. Increase in State Revenue Share Estimate received from FDOR 2. Revenue estimates increased (recreation , tennis & pool) $94,071- 94,0713. 3. Increase revenue line items that were not included in Proposed Budget Updated Personnel Costs 1. Updated employee salaries with current data 2. Updated PBA & IAFF calculations for employees at maximum salary 3. Remove addition of PT Fire Administrative Assistant position (93456) 4. Per contract, FPE employees receive 4% lump sum on Zo/1 & 2% on 4/1 Updated Operating Costs 1. Remove costs associated with addition of PT Fire Administrative 20,100 Assistant position Total $20,715 FY 202.gSummary of Budget Changes Country Club Change pact Positive / (Negative) Updated Revenue Estimates Revenue Estimates increased for Greens Fees, Cart Rental, Walking Fee & $$1,986 Driving Range e Updated Personnel Costs 1. Vacant Part-time positions are unfu,0-11- 102,393 2. General Manager position update 3. Director of Golf position Y09 Updated Operating Costo 1. Reduced estimate for various operating costs: 70,000 Utility Costs, Materials & Supplies, Repair & Maintenance Total $254,379 Public Works Revenues FY 203.9 FY 203.8 % increase / s increase / June 203.8 9/30/3.7 Budget Budget (decrease) (decrease) YTD Refuse Collection $513,500 $540,000 -4.91% $(26,500) $481,226 $537,604 Cardboard Recycling 14,000 17,500 -20% (3500) 9515 $9496 SWA Recycling Revenue Sharing 91000 16,000 -43-75o �0 (7,000) 4,177 27,116 TOTAL $536,500 $571500 -6.45% $(37,000) $494,93.8 $574,23.6 Combined BudgetUpda Summary FY 2018 % increase/ $ increase / FY 2019 Budget Budget (decrease) (decrease) Personnel Total Salary & Benefits Operating Advertising Conferences & Seminars Contractual Services Employee Relations Equipment Rental Gas, Oil & Lubricants Licenses & Fees Materials & Supplies Memberships & Dues NPEDS Permitting Postage Printing & Binding Professional Services Repairs & Maintenance Solid Waste Disposal Travel & Training Uniforms Utilities Other Operating Costs Total Operating Costs Total Expenses $ 3,014,803 1,250 3,500 918,175 1,500 9,000 107,050 6,950 461,400 2,000 15,000 1,000 525 30,000 339,975 132,000 22,250 19,250 196,300 1,900 2,269,025 $5,283,828 $ 2,785,603 8.23% $ 229,200 1,000 25.00% 250 6,750 -48.15% 3,250 904,850 1.47% 13,325 1,000 50.00% 500 9,050 -0.55% 50 104,750 2.20% 2,300 7,875 -11.75% 925 469,000 -1.62% 7,600 1,150 73.91% 850 15,000 0.00% 0 400 150.00% 0 525 0.00% 0 141,800 -78.84% 111,800 459,000 -25.93% 119,025 99,100 33.20% 32,900 15,050 47.84% 7,200 19,750 -2.53% 500 184,931 6.15% 11,369 1,420 33.80% 480 21442,401 -7.10% 173,376 $ 5 228,004 1.07% $ 55,824 Overall Public Works Budget is only up 1.07% PW Administration Budget Summary Personnel Total Salary & Benefits Operating Advertising Conferences & Seminars Contractual Services Employee Relations Materials & Supplies Memberships & Dues Postage Printing & Binding Professional Services Travel & Training Utilities Other Operating Costs Total Operating Costs Total Expenses % increase/ $ increase / FY 2019 Budget FY 2018 Budget (decrease) (decrease) 01 $ 341,012 250 1,500 32,000 1,500 4,750 2,000 1,000 525 5,000 4,600 21,290 1,400 75,815 $416,827 $ 316,332 7.80% $ 24,680 0 0.00% 250 1,500 0.00% 0 30,000 6.67% 2,000 1,000 50.00% 500 4,525 4.97% 225 1,150 73.91% 850 400 150.00% 600 525 0.00% 0 5,000 0.00% 0 4,150 10.84% 450 18,968 12.24% 2,322 995 40.70% 405 68,213 11.14% 7,602 $384,545 8.39% $ 32 282 T An employee switched health insurance coverage to a more expensive plan Updated Facility Services Budget Summary Personnel Total Salary & Benefits Operating Conferences & Seminars Contractual Services Professional Services Equipment Rental Gas, Oil & Lubricants Licenses & Fees Materials & Supplies Repairs & Maintenance Solid Waste Disposal Travel & Training Uniforms Other Operating Costs Total Operating Costs Total Expenses FY 2018 % increase/ $ increase / FY 2019 Budget Budget (decrease) (decrease) 1 $ 350,568 $ 8,899 0 170,725 2 25,000 3 1,500 22,725 8,250 0.00% 5,150 1,550 36,200 50 209,225 4 32,000 5 1,000 0 2,500 -11.98% 500 187,250 11.74% 492,050 27,000 18.52% 5,000 $ 842 618 $ 341,669 2.60% $ 8,899 1,500 -100.00% 1,500 148,000 15.35% 22,725 0 0.00% 25,000 1,550 -3.23% 50 8,250 0.00% 0 5,150 0.00% 0 41,125 -11.98% 4,925 187,250 11.74% 21,975 27,000 18.52% 5,000 2,300 -56.52% 1,300 2,500 0.00% 0 225 122.22% 275 424,850 15.82% 67,200 $ 766,519 9.93% $76, 099 (J) Vacant position budgeted at reduced salary & benefits; 2 employees at range maximum; change in FPE Holiday pay calculation; FIDE employees receive 4% lump sum on 10/1 & 2% on 4/1 O2 Janitorial Services budget increased 03 Professional architectural services for Facilities maintenance & capital projects ® Exterminating for all Village facilities consolidated; increase in amount budgeted for repairs & maintenance of Village facilities. (5) Increase in Solid Waste Authority assessment fee for annual collection of Dumpsters & Containers for Village Updated Vehicle Maintenance Budget Summary FY 2018 % increase / $ increase / FY 2019 Budget Budget (decrease) (decrease) Personnel Total Salary & Benefits Operating Conferences & Seminars Contractual Services Gas, Oil & Lubricants Licenses & Fees Materials & Supplies Repairs & Maintenance Travel & Training Uniforms Utilities Other Operating Costs Total Operating Costs Total Expenses 1@ $ 289,572 $ 21,910 0 4,350 -100.00% 2,500 4,350 1,800 0 199,000 66.67% 25,000 2 1,550 1,075 2,250 1.12% 320 63,000 0 38,000 2,750 236,770 1,200 2,250 0.00% $ 526 342 $ 267,662 8.19% $ 21,910 1,250 -100.00% 1,250 4,350 0.00% 0 1,500 66.67% 1,000 725 148.28% 1,075 196,800 1.12% 2,200 63,000 -60.32% 38,000 2,750 -43.64% 1,200 2,250 0.00% 0 325 -1.54% 5 0 0.00% 0 272,950 -13.26% 36,180 $ 540,612 -2.64% $ (14,27#)_ 1� Change in FPE Holiday pay calculation; FPE employees receive 4% lump sum on 10/1 & 2% on 4/1 �2 Repairs should be less because of vehicle leasing program Sanitation Budget Summary Personnel Total Salary & Benefits Operating Conferences & Seminars Contractual Services Gas, Oil & Lubricants Materials & Supplies Repairs & Maintenance Solid Waste Disposal Travel & Training Uniforms Other Operating Costs Total Operating Costs Total Expenses FY 2019 Budget T1 $ 1,508,363 $ 130,028 2,000 0 60.00% 86,300 2,500 14,500 2,500 12,000 �2 100,000 �3 13,100 3,550 11,000 -70.00% 0 72,100 38.70% 238,900 2,050 539.02% 11,050 $ 1 747 263 Updated FY 2018 % increase/ $ increase / Budget (decrease) (decrease) $ 1,378,335 9.43% $ 130,028 1,250 60.00% 750 2,500 -100.00% 2,500 85,000 1.53% 1,300 10,950 32.42% 3,550 40,000 -70.00% 28,000 72,100 38.70% 27,900 2,050 539.02% 11,050 10,000 10.00% 1,000 100 -100.00% 100 223,950 6.68% 14,950 $1,602,285 9.05% 1 $ 144 978 (J) Change in FPE Holiday pay calculation; FPE employees receive 4% lump sum on 10/1 & 2% on 4/1; Addition of two part-time sanitation collector positions 02 R&M Automotive budget reduced O3 Increase in Solid Waste Authority tipping fees ® Training for CDI!s; Travel for professional trade conferences & expos Streets & Grounds Budget Summary Updated Personnel Total Salary & Benefits Operating Advertising Conferences & Seminars Contractual Services Equipment Rental Gas, Oil & Lubricants Licenses & Fees Materials & Supplies NPEDS Permitting Professional Services Repairs & Maintenance Travel & Training Uniforms Utilities Other Operating Costs Total Operating Costs Total Expenses FY 2018 % increase / $ increase / FY 2019 Budget Budget (decrease) (decrease) 1 $ 525,288 $ 43,683 1,000 0 0.00% 711,100 1,250 7,500 1,250 10,000 -1.24% 0 7,500 206,950 0 15,000 0.00% 0 2 93,750 3 2,000 -4.01% 3,500 15,000 174,690 4 0 -100.00% 136,800 1,225,490 -44.44% 75,000 3,800 $ 1,750, 778 $ 481,605 9.07% $ 43,683 1,000 0.00% 0 1,250 -100.00% 1,250 720,000 -1.24% 8,900 7,500 0.00% 0 10,000 0.00% 0 2,000 -100.00% 2,000 215,600 -4.01% 8,650 15,000 0.00% 0 136,800 -100.00% 136,800 168,750 -44.44% 75,000 3,800 -47.37% 1,800 5,000 -30.00% 1,500 165,638 5.46% 9,052 100 -100.00% 100 114529438 -15.63% (226,948) $ 1,934,043 -9.48% $(183, 265 10 Change in FPE Holiday pay calculation; FPE employees receive 4% lump sum on 10/1 & 2% on 4/1 02 Studies associated with capital projects will be included in the CIP budget 03 R&M associated with playgrounds supplies included in Recreation Budget; R&M Storm Drainage budget reduced ® Increased due to current year trend Public Works 5 Year CIP Project FY FY FY FY FY Total 2019 2020 2021 2022 2023 Sanitation Collection Vehicle Replacement $2001000 $440,000 $418,952 $290,070 $3421S70 $11691,592 Construction Equipment $58,000 $112,500 $170,500 Replacement New Complex $212001000 $212001000 Asphalt Resurfacing $300,000 $300,000 $300,000 $300,000 $300,000 $115001000 Alley Wall Replacement $50,000 $1001000 $100,000 $1001000 $1001000 $450,000 Sidewalk Repairs $150,000 $100,000 $75,000 $75,000 $75,000 $475000 Bridge Repairs (Monet) $50,000 $50,000 Bridge Replacement (Lighthouse) $1001000 $5,400,000 $5,5001000 Bridge Improvement (Prosperity Farms) $25,000 $Zoo,000 $225,000 Bridge Improvement (US1) $25,000 $25,000 $500,000 $550,000 Public Works 5 Year CIP continued... Project FY FY FY FY FY Total 2019 2020 2021 2022 2023 Seawall — Lakeside Park $16o,000 $500,000 s66o,000 Seawall — Monet Road $30,000 $30,000 Parking Lot—Anchorage Park $25,000 $250,000 X275,000 Parking Lot —Community Center $10,000 $150,000 $160,000 Storm -water Repair & Replacement $75,000 $275,000 $275,000 $275,000 $goo,000 Total $800,000 $3,410,000 $2,073,952 $1,448,070 $7,105,070 $14,837,092 Public Works FY201.gCapital Outlay Sanitation Collection Vehicle Replacement $200,000 To maintain a high quality of service for Village residents, Sanitation Collection Trucks must be replaced on a regular schedule. The Public Works Department maintains to vehicles in this category . In FY 2019, one front-end loader will be sold to purchase one rear -load truck to offset the cost. Type 2019 2020 2021 2022 2023 Total Rear -Load 1 2 1 1 4 Front -Load 1 1 Grapple Truck 1 2 Kubota 1 2 3 Total 1 2 1 2 3 10 Asphalt Resurfacing — Streets $-�oo,000 Milling and paving of streets on an annual basis; pavement preservation strategies. Alley Wall Replacement $�o,000 Replace the existing east alley wall with a new design. Sidewalk Repairs Village Sidewalk Repairs (saw cutting and removal/replacement). $Zgo,000 Public Works FY2019Capital Outlay continued... Bridge Repairs (Monet) $�o,000 Bridge repairs to the Monet structure. The needed repairs are identified by the annual FDOT bridge inspection reports. Bridge Improvement (Prosperity Farms) $2�1000 Palm Beach County is scheduled to replace the bridge. The proposed configuration includes a 3 lane bridge, bike lanes and sidewalks. Any upgrades consistent with the Master Plan will require Village funding. The current timeline for the County has design work being initiated in summer, 2o19 and construction in Fiscal Year 2023- A more detailed schedule will be provided after the consultant selection process and the work scope is finalized. The Village will work to complete design concepts before initiation of County design work. Bridge Improvement (US1) $2�1000 FDOT - District IV is replacing the US 1 Bridge over the Earman River (FPID 442891-1-32-01), and four (4) conceptual bridge replacement typical section options have been developed. The Village has met with FDOT and requested to be involved in the design process. FDOT appears open to Village design input, but the Village will need to pay for construction that goes above and beyond FDOT's established design standards. N"I P-9 n y FY 2o18-2019 Budget Workshop Schedule Wednesday May 16, 2018 7 — 10 p.m. Council Strategic Planning and Mid -Year Budget Review Thursday July 19, 2018 7 — 10 p.m. Manager's Proposed Budget Overview Thursday July 26, 2018 7:30 p.m. Council Meeting Public Hearing to set tentative millage Rate Country Club Tuesday July 31, 2018 7 — 10 p.m. Parks & Recreation Library Wednesday August 8, 2018 7 — 10 p.m. Council/Clerk/Village Attorney/Village Manager HR/Finance/IT/Debt & Other Tuesday August 14, 2018 7 — 10 p.m. Public Works Monday August 20, 2018 7 — 10 p.m. Police/Fire Rescue/ Community Development Thursday August 30, 2018 7 — 10 p.m. Budget Recap and Millage Discussion