06-28-2018 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JUNE 28, 2018
Present: David B. Norris, Mayor
Mark Mullinix, Vice Mayor
Susan Bickel, President Pro Tem
Darryl C. Aubrey, Sc.D., Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Len Rubin, Village Attorney
Jessica Green, Deputy Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present, except Village Cleric Melissa Teal, who was on vacation.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilmember Aubrey gave the invocation and Vice Mayor Mullinix led the public in the Pledge.
APPROVAL OF MINUTES
The Minutes of the Regular Session held May 24, 2018 were approved as written.
CONSENT AGENDA APPROVED
President Pro Tem Bickel moved to approve the consent agenda. Councilmember Searcy
seconded the motion, which passed unanimously. The following items were approved:
Receive for file Minutes of the Zoning Board of Adjustment & Appeals meeting held 1/30/18
Receive for file Minutes of the Planning Commission meeting held 5/1/18
Receive for file Minutes of the Golf Advisory Board meeting held 5/21/18
Receive for file Minutes of the Library Advisory Board meeting held 5/22/18
Receive for file Minutes of the Waterways Board meeting held 5/22/18
Receive for file Minutes of the Recreation Advisory Board meeting held 6/12/18
RESOLUTION 2018-54 — AMENDMENT #2 TO CONSTRUCTION MANAGER AT RISK
SERVICES AGREEMENT FOR CONSTRUCTION OF NEW CLUBHOUSE
A motion was made by Vice Mayor Mullinix and seconded by Councilmember Aubrey to adopt
Resolution 2018-54 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING AMENDMENT #2 TO THE AGREEMENT FOR
CONSTRUCTION MANAGER AT RISK SERVICES WITH THE WEITZ COMPANY, LLC
FOR THE CONSTRUCTION OF A NEW CLUBHOUSE AT THE NORTH PALM BEACH
COUNTRY CLUB TO PROVIDE A GUARANTEED MAXIMUM PRICE FOR THE
COMPLETION OF THE PROJECT AND AUTHORIZING THE MAYOR AND VILLAGE
CLERK TO EXECUTE AMENDMENT #2; AUTHORIZING THE VILLAGE MANAGER TO
MAKE ALL DIRECT MATERIAL PURCHASES FOR THE PROJECT AS AUTHORIZED
BY STATE LAW; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
Draft Minutes of Village Council Regular Session held June 28, 2018 Page 2 of 4
Mr. Lukasik gave a brief overview and history of the Clubhouse project and its current status.
Mr. Lukasik explained that Amendment #2 to The Weitz Company Agreement would set the
final Guaranteed Maximum Price (GMP) for construction services of the Clubhouse at
$14,074,146.00. Mr. Lukasik gave a breakdown and explanation of all the costs related to the project
and what was included in the GMP. Mr. Lukasik stated that there were three bid alternatives that were
not included in the GMP. Those alternatives were a staircase that would lead from the eastern side to
the southern side of the parking lot directly towards the entrance, porcelain tile as a floor finish
throughout the Clubhouse, and a snack bar at the swimming pool. A sample of porcelain tile was
available at the meeting for viewing. Mr. Lukasik stated that the cost of the staircase was $44,000.00,
the porcelain tile finish was $188,000.00 and the snack bar was $112,000.00. Mr. Lukasik stated that
there was a base alternative flooring option of exposed concrete aggregate and showed Council an
image of the flooring.
Mr. Lukasik gave a total project cost of 18.4 million dollars and reviewed and explained the costs
associated with that figure. The substantial completion date of the Clubhouse would be July 31, 2019,
with final completion on August 30, 2019.
Discussion ensued regarding the banquet room and the possibilities of subdividing it to
accommodate functions of varying sizes.
Discussion tools place regarding the three bid alternatives. Council asked questions regarding what
areas of the Clubhouse would have porcelain tile and whether or not there were less expensive
options for flooring. Special Projects Director Chuck Huff answered questions regarding the
Clubhouse flooring and discussion ensued regarding different flooring options. Council asked if
the flooring could be decided at a later date. Mr. Huff explained that it would be more difficult
to add the porcelain tile bid alternative at a later time. The porcelain tile option could be
removed at a later date by using a change order. Council directed staff to bring back flooring
alternatives and options and cost estimates for subdividing the banquet room for review at the
next Council meeting. Council decided to include the snack bar and porcelain file and to omit the staircase.
A motion was made by Vice Mayor Mullinix and seconded by Councilmember Aubrey to amend
Resolution 2018-54 to include the snack bar and porcelain tile bid alternatives and increasing the
Guaranteed Maximum Price to $14,375,114.00.
Thereafter, the motion to adopt Resolution 2018-54 as amended passed unanimously.
RESOLUTION 2018-55 — FOURTH AMENDMENT TO VERIZON CELL TOWER AGREEMENT
A motion was made by Vice Mayor Mullinix and seconded by Councilmember Searcy to adopt
Resolution 2018-55 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING A FOURTH AMENDMENT TO THE
COMMUNICATIONS SITE LEASE AGREEMENT WITH VERIZON WIRELESS
PERSONAL COMMUNICATIONS, L.P. AND AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE SAME; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik explained that the amendment would add one additional antenna and coaxial and
hybrid lines to the cell tower located at the Community Center and would increase the annual
rental amount by $3,000.00.
Thereafter, the motion to adopt Resolution 2018-55 passed unanimously.
Draft Minutes of Village Council Regular Session held June 28, 2018 Page 3 of 4
RESOLUTION 2018-56 — AMENDMENT TO CONTRACT FOR LIGHTHOUSE BRIDGE REPAIRS
A motion was made by President Pro Tem Bickel and seconded by Vice Mayor Mullinix to adopt
Resolution 2018-56 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING AN AMENDMENT TO THE CONTRACT WITH
PROSHOT CONCRETE, INC. FOR THE LIGHTHOUSE BRIDGE REPAIR TO MODIFY THE
SCOPE BASED ON FIELD CONDITIONS AND INCREASE THE AMOUNT OF
COMPENSATION; AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
THE AMENDMENT ON BEHALF OF THE VILLAGE; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik gave a presentation on the repairs to the Lighthouse Bridge. Mr. Lukasilc reviewed
the construction that had taken place on the bridge and stated that during the construction it was
determined there was more degradation of the concrete and corrosion of the steel in the east
seawall cap than originally anticipated, thus increasing the scope of work and compensation.
Mr. Lukasilc stated that with the increase, the total cost was still within the budget that was
allocated for the project.
Thereafter, the motion to adopt Resolution 2018-56 passed unanimously.
MAYOR AND COUNCIL MATTERS/REPORTS
Discussion tools place concerning the designation of voting delegate for Florida League of Cities
Conference. A motion was made by Councilmember Searcy and seconded by Councilmember
Aubrey to appoint Mayor Norris as voting delegate and Vice Mayor Mullinix as alternate voting
delegate for the Florida League of Cities Conference which passed unanimously.
President Pro Tem Bickel left the meeting.
Discussion tools place concerning the designation of voting delegate and alternates for the Palm
Beach County League of Cities. A motion was made by Vice Mayor Mullinix and seconded by
Councilmember Aubrey to appoint Mayor Norris as voting delegate and appoint the remaining
councilmembers as alternate voting delegates which passed 4-0, with all present voting aye.
President Pro Tem Bickel returned to the meeting.
Councilmember Searcy requested that a discussion regarding Village Boards and Committees be
placed on the next Workshop agenda.
Vice Mayor Mullinix requested that a discussion regarding artificial turf as a landscape option in
the Village be placed on a Workshop agenda. Discussion ensued regarding the possible benefits
and issues of artificial turf.
Vice Mayor Mullinix stated that he was pleased with the installation of LED lighting in his
neighborhood. Vice Mayor Mullinix stated that he spoke with Representative Rick Roth
regarding the SR5/Earman River bridge and encouraged Council to also speak with
Representative Roth and Senator Bobby Powell about expediting a replacement rather than a
repair of the bridge.
Vice Mayor Mullinix announced that Mr. Emery Newell had passed and that he had been
influential in the Country Club Clubhouse Project.
Draft Minutes of Village Council Regular Session held June 28, 2018 Page 4 of 4
Vice Mayor Mullinix stated that he had some ideas for the Lake Worth Lagoon Initiative and
would like to discuss ideas for funding with Council.
Vice Mayor Mullinix discussed the possible expansion of the Golf Advisory Board and
expressed his concerns about the request for an interim part time versus full time Golf Director
for the Country Club golf course. Discussion ensued and Mr. Lukasik addressed the Council's
concerns regarding the golf course and interim Golf Director.
MANAGER MATTERS/REPORTS
Mr. Lukasik discussed appointment of a staff member to The Gardens North County District
Park Advisory Board. A motion was made by Councilmember Searcy and seconded by
Councilmember Aubrey to appoint Parks & Recreation Director Mark Hodgkins as staff member
to The Gardens North County District Park Advisory Board. The motion passed unanimously.
Mr. Lukasik explained that the Palm Beach County School District developed agreements with
all of the municipalities to have police officers at schools where there were gaps in staffing. Mr. Lukasik
stated that concerns he had with language in the agreement were addressed by the Village
Attorney. Mr. Lukasik discussed and explained the terms of the agreement. Mr. Lukasik stated
that unless Council had any other concerns, he would sign the agreement. By consensus, Council
authorized Mr. Lukasik to sign the agreement.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 9:06 p.m.
,essica Green, MMC, Deputy Village Clerk