R2018-42 Surplus and Obsolete Material and Equipment Policy RevisionRESOLUTION 2018-42
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, REVISING THE VILLAGE'S SURPLUS
AND OBSOLETE MATERIAL AND EQUIPMENT POLICY AS SET FORTH
IN THE VILLAGE'S ACCOUNTING POLICIES AND PROCEDURES MANUAL
FOR INTERNAL CONTROLS; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Village Staff recommended revisions to the Village's Surplus and Obsolete Material
and Equipment Policy, as set forth in the Village's Accounting Policies and Procedures Manual
for Internal Controls, to: clarify that Council approval is required to surplus capital equipment
that is valued at $5,000 or more; and provide that Council approval is not required to surplus a
vehicle declared a total loss; and
WHEREAS, the Village Council determines that the adoption of the proposed revisions to the
Surplus and Obsolete Equipment Policy is in the best interests of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are hereby ratified and are incorporated herein.
Section 2. The Village Council hereby adopts the revisions to the Village's Surplus and
Obsolete Material and Equipment Policy as identified in Exhibit "A" attached hereto and
incorporated herein by reference. These revised procedures shall be included in the Village's
Accounting Policies and Procedures Manual for Internal Controls.
Section 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed to
the extent of such conflict.
Section 4. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 12T11 DAY OF APRIL- 9,(11 R_
(Village Seal)
ATTEST:
VILLAGE CLERK
Surplus and Obsolete Material and Equipment
Methods of Disposition
a. Surplus, worn out or obsolete material and equipment may be disposed of in any of the following
ways:
1. By transferring to other departments.
2. By returning to the manufacturer or supplier.
3. By trading in on new equipment.
4. By junking.
5. By advertising for sale.
b. Each department shall report its surplus or obsolete stock, equipment or materials to the Finance
Department.
c. All Capital Equipment valued at$5,000.00 or more shall be declared surplus by Village Council before
processing as surplus.
c—d.Village Council approval is not required when our insurer has declared a vehicle or an item of--- Formatted:Bullets and Numbering
equipment as a total loss.
Procedure for Sale of Surplus Items
a. If surplus material is sold, it shall be accomplished by the affected department in conformance with
competitive practices.
b. Surplus property may be disposed of by auction. Final approval for sales will be made by the Village
Manager or his designee. Advertisement for such sales will be made in a local newspaper at least one
time,no less than five(5)days prior to sale or auction.