02-08-2018 VC REG-MPresent:
MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
FEBRUARY 8, 2018
Darryl C. Aubrey, Sc.D., Mayor
Robert A. Gebbia, Vice Mayor
Mark Mullinix President Pro Tem
David B. Norris, Councilmember
Susan Bickel, Councilmember
Andrew D. Lukasik, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Vice Mayor Gebbia gave the invocation and Councilmember Bickel led the public in the Pledge
of Allegiance.
APPROVAL OF MINUTES
The Minutes of the Regular Session held January 25, 2018 were approved as written.
AWARDS AND RECOGNITION
Florida Association of City Clerks Southeast District Director Deborah Buff and Palm Beach
County Municipal Clerks Association President Vivian Mendez presented Deputy Village Clerk
Jessica Green with a certificate from the International Institute of Municipal Clerks granting her
the designation of Master Municipal Clerk.
On behalf of the Village Council, Mayor Aubrey presented Police K9 Officer James Kaminski
with a flag in memory of K9 Cole.
CONSENT AGENDA APPROVED
Councilmember Norris moved to approve the consent agenda. President Pro Tem Mullinix
seconded the motion, which passed unanimously. The following items were approved:
Resolution 2018-07 urging all members of the Florida Legislature to oppose legislation that
limits Floridians' constitutional right to govern themselves under municipal Home Rule Powers,
and to oppose legislation that would interfere with or intrude into municipal finances.
Receive for file Minutes of the Golf Advisory Board meeting held 1/22/18.
Receive for file Minutes of the Waterways Board meeting held 1/23/18.
Minutes of Village Council Regular Session lield February 8, 2018 Page 2 of 4
RESOLUTION 2018-08 — FPL LED LIGHTING AGREEMENT
A motion was made by President Pro Tem Mullinix and seconded by Councilmember Norris to
adopt Resolution 2018-08 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING AN LED LIGHTING AGREEMENT WITH FLORIDA POWER
AND LIGHT AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE
AGREEMENT ON BEHALF OF THE VILLAGE; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
Public Works Director Steven Hallock reviewed the proposed project. Mr. Hallock introduced
Franc Arbide, Business Development Manager for FPL, who gave a presentation on FPL LED
lighting solutions and responded to questions from the Council.
Interest was expressed in viewing a completed lighting installation in another community. Mr. Arbide
stated FPL had not yet completed an installation in Palm Beach County, however, he noted the
City of West Palm Beach had installed LED lights, some of which were done through a prior
FPL tariff and some by the city itself. Mr. Arbide confirmed he could provide a list of those
areas. Discussion tools place on installing LED lights in one area rather than all four areas in
order to evaluate the lighting before implementing the system throughout the Village. Consensus
was to start with the area east of U.S. Highway 1. Vice Mayor Gebbia moved to modify the
agreement to phase implementation, starting with the area east of U.S. Highway 1. The motion
was seconded by Councilmember Bickel and passed unanimously.
Thereafter, the motion to adopt Resolution 2018-08, as amended, passed unanimously.
RESOLUTION 2018-09 — CONSTRUCTION MANAGER AT RISK AGREEMENT
A motion was made by President Pro Tem Mullinix and seconded by Vice Mayor Gebbia to
adopt Resolution 2018-09 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING AN AGREEMENT FOR CONSTRUCTION MANAGER AT RISK
SERVICES WITH THE WEITZ COMPANY, LLC FOR THE CONSTRUCTION OF A NEW
CLUBHOUSE AT THE NORTH PALM BEACH COUNTRY CLUB AND AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT FOR SUCH
SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik explained the benefits of engaging a firm to provide construction management at
risk services for the clubhouse project. Mr. Lukasik reviewed the components of the agreement,
the services to be provided by The Weitz Company, LLC, total project costs, and timeline.
Discussion ensued regarding Sections 2.3.1.6 and 7. 1.11 of the Agreement. Mr. Rubin noted that the
retainage specified in Section 7.1.11 is determined by statute. Mr. Rubin explained the amounts
listed for liquidated damages in Section 2.3.1.6 correspond to the Request for Qualifications, but
could be discussed further with The Weitz Company and an adjustment, if necessary, could be
made when the GMP (Guaranteed Maximum Price) amendment is brought to Council.
Thereafter, the motion to adopt Resolution 2018-09 passed unanimously.
Minutes of Village Council Regular Session held February 8, 2018 Page 3 of 4
RESOLUTION 2018-10 —MARINE ENGINEERING SERVICES CONTRACT
A motion was made by Councilmember Norris and seconded by President Pro Tem Mullinix to
adopt Resolution 2018-10 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING A PROPOSAL FROM SEA DIVERSIFIED, INC. FOR MARINE
ENGINEERING SERVICES RELATING TO IMPROVEMENTS AT THE ANCHORAGE PARK
MARINA AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A
CONTRACT FOR SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik and Special Projects Director Chuck Huff discussed the scope of work for the marina
improvements at Anchorage Park Marina and reviewed the proposals received by the Village to
provide marine engineering services for the new floating docks system and day docks. Mr. Huff
responded to Council questions regarding the project.
Thereafter, the motion to adopt Resolution 2018-10 passed unanimously.
RESOLUTION 2018-11 — EMS GRANT AND EQUIPMENT PURCHASE
A motion was made by Councilmember Bickel and seconded by Councilmember Norris to adopt
Resolution 2018-11 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING AN INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY
FOR THE REIMBURSEMENT OF EMERGENCY MEDICAL SERVICES GRANT
EQUIPMENT AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE SAME;
APPROVING THE SOLE SOURCE PURCHASE AND INSTALLATION OF FOUR COMPX
SECURITY LOCK SYSTEMS AND ASSOCIATED SOFTWARE AND ACCESSORIES;
AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik explained the Interlocal Agreement provides grant funding to increase security of
narcotics on the Village's medical response vehicles. Fire Chief J.D. Armstrong confirmed the
purchase price includes installation.
Thereafter, the motion to adopt Resolution 2018-11 passed unanimously.
RESOLUTION 2018-12 — SIDEWALK REPAIRS CONTRACT
A motion was made by President Pro Tem Mullinix and seconded by Councilmember Norris to
adopt Resolution 2018-12 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
APPROVING A CONTRACT AWARD TO FLORIDA SIDEWALK SOLUTIONS, LLC FOR
REPAIR OF SIDEWALK TRIP HAZARDS PURSUANT TO PRICING ESTABLISHED IN AN
EXISTING CONTRACT FOR REPAIR OF SIDEWALK TRIP HAZARDS WITH THE TOWN OF
MIAMI LAKES AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE
CONTRACT ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Village Council Regular Session lield February 8, 2018 Page 4 of 4
RESOLUTION 2018-12 — SIDEWALK REPAIRS CONTRACT continued
Mr. Lulcasilc reviewed the sidewalk repair project and recommended approval of the contract
with Sidewalk Solutions, LLC in the amount of 18,850.83.
Discussion ensued regarding sidewalks damaged by the homeowner. Public Works Director Steven
Hallock stated that if a sidewalk was damaged as a result of remodeling or construction, the property
owner would be responsible for replacing the sidewalk. Discussion took place regarding liability
if someone was injured on a homeowner -damaged sidewalk. Discussion was held concerning
sidewalk damage due to tree roots.
Thereafter, the motion to adopt Resolution 2018-12 passed unanimously.
MAYOR AND COUNCIL MATTERS/REPORTS
Councilmember Bickel reminded Council and staff that discussion concerning impervious surfaces
was still pending.
Vice Mayor Gebbia reported the state legislature was halfway through its session and asked
interested citizens to review the issues and contact their legislators. Vice Mayor Gebbia stated
the Village website has links to the bills being considered during the current session.
President Pro Tem Mullinix complimented Chief Jenkins regarding the status of the Village's
LPR cameras project. Chief Jenkins noted the Village ranked #10 in safest cities in Florida.
MANAGER MATTERS/REPORTS
Mr. Lulcasilc addressed comments regarding the quality of Lighthouse Drive paving and the
feasibility of postponing milling and repaving of Lighthouse Drive until improvements, such as
the bike lanes proposed in the Master Plan, could be included in the project. Mr. Lukasilc
discussed the items that would need to be coordinated and completed before the Master Plan
improvements could be implemented. Mr. Lukasilc estimated the timeline for the improvements
at five years and recommended moving forward with the pavement repairs.
Mr. Lulcasilc discussed the status of regulations concerning impervious surfaces. Mr. Rubin
advised that drainage and standards for pervious/impervious surfaces would be addressed as part
of the unified land development code.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 9:10 p.m.
Melissa Teal, MMC, Village Cleric