10-12-2017 VC REG-MPresent:
ROLL CALL
MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
OCTOBER 12, 2017
Darryl C. Aubrey, Sc.D., Mayor
Robert A. Gebbia, Vice Mayor
David B. Norris, Councilmember
Mark Mullinix President Pro Tem
Susan Bickel, Councilmember
Andrew D. Lukasik, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Mayor Aubrey and Councilmember Bickel led the public in the
Pledge of Allegiance.
APPROVAL OF MINUTES
The Minutes of the Special Session held September 28, 2017 were approved as written.
DECLARATION OF EX PARTE COMMUNICATIONS
The following ex parte communications were disclosed regarding the fill permit application:
Councilmember Bickel reported a discussion with the applicant, Chris Harris.
Mrs. Teal provided Council with an email from Lisa Jensen in support of the permit.
HEARING ON PERMIT APPLICATION TO FILL SUBMERGED LAND
Village Planner Erin Sita reviewed the application for a permit to fill an area approximately
18' by 18' within the perimeter bulkhead line and property lines at 764 Waterway Drive. Mrs. Sita
advised the fill permit is consistent with Section 7-18 of the Village Code of Ordinances and the
applicant has secured a permit from the Army Corps of Engineers for the proposed fill area.
Mrs. Sita recommended approval of the request. Mrs. Sita explained that Village Code requires
the Council to consider the advisability of issuing the permit during a public hearing, with the
decision on whether to issue the permit to be made at a subsequent meeting.
Mayor Aubrey opened the public hearing.
Attorney Alan Ciklin was present to represent Mr. and Mrs. Harris. The Council had no questions
for Mr. Ciklin.
There were no comments from the public. Mayor Aubrey closed the public hearing.
Councilmembers expressed no objections to the permit; therefore, this item will be placed on the
October 26, 2017 Consent Agenda for approval.
Minutes of Village Council Special Session held October 12, 2017 Page 2 of 6
PUBLIC HEARING AND SECOND READING OF ORDINANCE 2017-16 COMPREHENSIVE
PLAN TEXT AMENDMENT
A motion was made by Councilmember Norris and seconded by Councilmember Bickel to adopt
and enact on second reading Ordinance 2017-16 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, ADOPTING A TEXT AMENDMENT TO THE FUTURE LAND USE ELEMENT
OF THE VILLAGE COMPREHENSIVE PLAN TO REFERENCE THE 2016 CITIZENS'
MASTER PLAN REPORT, PROVIDE A TIMEFRAME TO IMPLEMENT PROVISIONS
AND GUIDING PRINCIPLES OF SAID REPORT THROUGH REVISIONS TO THE
VILLAGE'S LAND DEVELOPMENT REGULATIONS, AND MODIFY AND CLARIFY
PROVISIONS RELATING TO LOT COVERAGE AND BUILDING HEIGHT FOR NON-
RESIDENTIAL LAND USES; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Village Planner Erin Sita reported no changes were made to the ordinance after its transmittal to
the Florida Department of Economic Opportunity and no comments were issued by DEO or other
state review agencies.
Mayor Aubrey opened the public hearing. There being no comments from the public, Mayor Aubrey
closed the public hearing.
Thereafter, the motion to adopt and enact Ordinance 2017-16 on second reading passed unanimously.
PUBLIC HEARING AND SECOND READING OF ORDINANCE 2017-17 ZONING IN PROGRESS
A motion was made by Councilmember Norris and seconded by President Pro Tem Mullinix to
adopt and enact on second reading Ordinance 2017-17 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, ESTABLISHING A ZONING IN PROGRESS ALONG THE COMMERCIAL
CORRIDORS WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF NORTH PALM BEACH;
PROVIDING FOR EXPIRATION; PROVIDING FOR CODIFICATION; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik explained the purpose of the ordinance and the duration of the Zoning in Progress.
Mayor Aubrey opened the public hearing.
Richard Freseman, 419 Anchorage Lane, referenced section Bl of the ordinance. Mr. Freseman
stated on -street parking could only be accomplished through elimination of lanes. Mr. Freseman
expressed opposition to lane reduction on U.S. Highway One and provided copies of his statement to
the Council.
There being no further comments from the public, Mayor Aubrey closed the public hearing.
Mr. Rubin explained the on -street parking reference applies to more than just U.S. Highway One, and
primarily is intended for internal streets rather than major thoroughfares, as well as new streets that
could be added as part of a redevelopment project.
Thereafter, the motion to adopt and enact Ordinance 2017-17 on second reading passed unanimously.
Minutes of Village Council Special Session held October 12, 2017 Page 3 of 6
PUBLIC HEARING AND SECOND READING OF ORDINANCE 2017-18 CODE AMENDMENT —
CANDIDATE OUALIFYING PERIOD
A motion was made by Vice Mayor Gebbia and seconded by Councilmember Bickel to adopt
and enact on second reading Ordinance 2017-18 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AMENDING CHAPTER 10, "ELECTIONS," ARTICLE I, "IN GENERAL," OF THE
VILLAGE CODE OF ORDINANCES BY AMENDING SECTION 10-5, "CANDIDATES FOR
OFFICE; QUALIFYING," TO AMEND THE QUALIFYING DATES FOR THE VILLAGE'S
GENERAL ELECTION AT THE REQUEST OF THE SUPERVISOR OF ELECTIONS;
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mayor Aubrey opened the public hearing. There being no comments from the public, Mayor Aubrey
closed the public hearing.
Thereafter, the motion to adopt and enact Ordinance 2017-18 on second reading passed unanimously.
CONSENT AGENDA APPROVED
Councilmember Bickel moved to approve the consent agenda. President Pro Tem Mullinix
seconded the motion, which passed unanimously. The following items were approved:
Motion to suspend the 11/23/17 and 12/28/17 Council meetings in observance of national holidays.
Resolution 2017-82 declaring one 2007 Freightliner M2 Rear Load Sanitation Collection
Truck as surplus property and authorizing its disposal.
Resolution 2017-83 approving an Amendment to the Village Manager's Employment
Agreement to modify the residency requirement and authorizing execution of the Amendment.
Resolution 2017-84 approving a Blanket Purchase Order to Red the Uniform Tailor
Incorporated for Police Department uniforms, equipment and accessories in an amount
not to exceed $22,000.00.
Resolution 2017-85 amending Resolution 2017-80 to increase the total cost of the
proposal from Engenuity Group, Inc. for the creation of the Anchorage Park Phase 2
Master Plan and related construction plans to $36,439.00.
Resolution 2017-86 accepting a proposal from the Window Guys of Florida, Inc. for the
replacement of windows and doors at the Library at a total cost of $15,870.00; and
authorizing the Village Manager to execute all necessary documents.
Resolution 2017-87 approving the purchase of three satellite collection vehicles for use
by the Public Works Department and the sole source purchase of collection retrofit
components from the Kruis Company at a total amount expended for these vehicles not to
exceed $127,665.00; and authorizing a budget amendment to fund the purchase.
Receive for file Minutes of the Planning Commission meeting held 9/18/17.
Recommendation: "approve the Zoning in Progress (ZIP) designation with Planning
Commission's recommendations." (see Regular Session agenda item 6.C.3)
Recommendation: "approve the Anchorage Park Master Plan (MP -1, SP1.1 & MP -2) with
Planning Commission's recommendations for landscaping and parking."
Receive for file Minutes of the Planning Commission meeting held 9/19/17
Receive for file Minutes of the Planning Commission meeting held 10/2/17
Minutes of Village Council Special Session lield October 12, 2017 Page 4 of 6
RESOLUTION 2017-88 — POLICE AND FIRE VEHICLE REPLACEMENT
A motion was made by President Pro Tem Mullinix and seconded by Vice Mayor Gebbia to
adopt Resolution 2017-88 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING THE PURCHASE OF ONE 2018 UNMARKED FORD TAURUS
POLICE VEHICLE, TWO 2017 FORD POLICE INTERCEPTOR SEDANS, ONE 2017 FORD
F-250 POLICE VEHICLE, AND ONE 2017 FORD F-150 POLICE VEHICLE FROM GARBER
FORD PURSUANT TO AN EXISTING STATE TERM CONTRACT FOR MOTOR
VEHICLES AND APPROVING THE PURCHASE OF ONE 2017 CHEVROLET TAHOE FOR
USE BY THE FIRE DEPARTMENT FROM STINGRAY CHEVROLET PURSUANT TO AN
EXISTING FLORIDA SHERIFF'S ASSOCIATION CONTRACT FOR POLICE RATED,
ADMINISTRATIVE, UTILITY VEHICLES, TRUCKS AND VANS; AUTHORIZING AND
DIRECTING THE MAYOR AND VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS
FUND BUDGET TO TRANSFER $206,339.00 FROM THE CAPITAL RESERVE ACCOUNT
TO THE POLICE -AUTOMOTIVE. AND FIRE RESCUE -AUTOMOTIVE CAPITAL ACCOUNTS;
DECLARING SPECIFIED VEHICLES AS SURPLUS PROPERTY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasilc noted all the vehicles were funded in the Fiscal Year 2018 Budget.
Discussion ensued on the possible advantages of financing the vehicles or leasing the vehicles.
Mr. Lukasilc advised he would analyze these options for future vehicle acquisitions.
Thereafter, the motion to adopt Resolution 2017-88 passed unanimously.
RESOLUTION — LED LIGHTING AGREEMENT
This item was removed from the agenda.
RESOLUTION 2017-89 — CONTRACT AWARD FOR DUGOUT ROOFS AND SHADE STRUCTURE
A motion was made by President Pro Tem Mullinix and seconded by Vice Mayor Gebbia to
adopt Resolution 2017-89 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A CONTRACT AWARD TO REPUBLIC CONSTRUCTION CORP
FOR THE INSTALLATION OF ALUMINUM DUGOUT ROOFS AT OSBORNE PARK AND
THE COMMUNITY CENTER AND A SHADE STRUCTURE AT THE PUBLIC WORKS
FACILITY AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
THE CONTRACT ON BEHALF OF THE VILLAGE; AUTHORIZING AND DIRECTING
THE MAYOR AND VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND
BUDGET TO TRANSFER $94,220.00 FROM THE CAPITAL RESERVE ACCOUNT TO
THE FACILITIES — CONSTRUCTION AND MAJOR RENOVATION CAPITAL ACCOUNT;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasilc reported a cantilever type of system would be used for the ball field dugout roofs
and a shade structure for the new Kubota satellite collection vehicles at Public Works. Steve Hallock,
Director of Public Works, reviewed the bid process and described the Kubota shade structure.
Consensus of Council was in favor of Village blue for the dugout roofs and shade structure.
Thereafter, the motion to adopt Resolution 2017-89 passed unanimously.
Minutes of Village Council Special Session lield October 12, 2017 Page 5 of 6
RESOLUTION 2017-90 — ENGINEERING SERVICES FOR ANCHORAGE PARK IRRIGATION
A motion was made by President Pro Tem Mullinix and seconded by Councilmember Bickel to
/ adopt Resolution 2017-90 entitled:
( A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING A PROPOSAL FROM ENGENUITY GROUP, INC. FOR
LANDSCAPE ARCHITECTURE SERVICES AND DOCUMENTS RELATING TO THE
ANCHORAGE PARK MASTER PLAN IRRIGATION PROJECT AND AUTHORIZING THE
VILLAGE MANAGER TO EXECUTE ALL REQUIRED DOCUMENTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mr. Lukasik discussed issues with obtaining adequate water supply to irrigate Anchorage Park
and noted the need to develop a master irrigation plan for the park.
Thereafter, the motion to adopt Resolution 2017-90 passed unanimously.
RESOLUTION 2017-91— ANCHORAGE PARK BALL FIELD GROUND PREPARATION CONTRACT
A motion was made by President Pro Tem Mullinix and seconded by Vice Mayor Gebbia to
adopt Resolution 2017-91 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A CONTRACT AWARD TO M & M ASPHALT MAINTENANCE,
INC. D/B/A ALL COUNTY PAVING FOR BALL FIELD GROUND PREPARATION AT
ANCHORAGE PARK PURSUANT TO PRICING ESTABLISHED IN AN EXISTING
CONTRACT FOR GENERAL ROADWAY AND MISCELLANEOUS CONSTRUCTION
WITH THE CITY OF WEST PALM BEACH AND AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE THE CONTRACT ON BEHALF OF THE VILLAGE; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik reported on the scope of work to prepare the surface of the newly relocated ball field
for the installation of irrigation, new turf, and new clay. Public Works Director Steve Hallock
reviewed the cost per square yard and advised the proposed contract was the most competitive.
Thereafter, the motion to adopt Resolution 2017-91 passed unanimously.
RESOLUTION 2017-92 — ANCHORAGE PARK BALL FIELD IRRIGATION CONTRACT
A motion was made by President Pro Tem Mullinix and seconded by Councilmember Bickel to
adopt Resolution 2017-92 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A CONTRACT AWARD TO CHRIS WAYNE AND ASSOCIATES, INC.
FOR IRRIGATION INSTALLATION AT THE ANCHORAGE PARK BALL FIELDS AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT
ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik reported the contract to install a new irrigation system at Anchorage Park includes
drilling a new well and installing a new pump. Mr. Hallock identified the area being covered by
the new system, which includes the ball field and other green space. Mr. Hallock explained that
irrigating all of Anchorage Park will require four wells.
Thereafter, the motion to adopt Resolution 2017-92 passed unanimously.
Minutes of Village Council Special Session held October 12, 2017 Page 6 of 6
VILLAGE COUNCIL MATTERS/REPORTS
President Pro Tem Mullinix discussed implementing lessons learned from the hurricane.
Regarding LED street lights, President Pro Tem Mullinix inquired whether this type of lighting
could be dimmed in the evening.
President Pro Tem Mullinix commended the North Palm Beach Rocks program and noted how
excited his children were to find rocks painted with Halloween motifs. Councilmember Bickel
advised this program was started by resident Kelly Vittum.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:34 p.m.
Melissa Teal, MMC, Village Cleric