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07-27-2017 VC REG-MMINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA JULY 27, 2017 Present: Darryl C. Aubrey, Sc.D., Mayor Robert A. Gebbia, Vice Mayor Mark Mullinix President Pro Tem David B. Norris, Councilmember Susan Bickel, Councilmember Andrew D. Lukasik, Village Manager Brian Shutt, Village Attorney Melissa Teal, Village Clerk ROLL CALL Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE President Pro Tem Mullinix gave the invocation and Councilmember Bickel led the public in the Pledge of Allegiance. APPROVAL OF MINUTES The Minutes of the Regular Session held July 13, 2017 and the Minutes of the Special Session held July 20, 2017 were approved as written. ADVISORY BOARD INTERVIEW Golf Advisory Board applicant Pat Kelley was present for an interview with the Council. SECOND READING OF ORDINANCE 2017-10 — THE BENJAMIN SCHOOL CPUD MODIFICATION A motion was made by President Pro Tem Mullinix and seconded by Vice Mayor 'Gebbia to adopt and enact on second reading Ordinance 2017-10 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE BENJAMIN SCHOOL COMMERCIAL PLANNED UNIT DEVELOPMENT TO ADD A TWO-STORY SCIENCE, TECHNOLOGY, ENGINEERING AND MATHEMATICS ("STEM") BUILDING TO ITS EXISTING CAMPUS AND TO MODIFY THE PREVIOUSLY APPROVED COMMENCEMENT CONDITION FOR THE MAINTENANCE FACILITY AND CHANGE ITS CONFIGURATION; PROVIDING FOR CONDITIONS OF APPROVAL; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Councilmember Bickel declared a voting conflict. Thereafter, the motion passed 4-0, with President Pro Tem Mullinix, Vice Mayor Gebbia, Councilmember Norris, and Mayor Aubrey voting aye. Minutes of Village Council Regular Session held July 27, 2017 Page 2 of 4 CONSENT AGENDA APPROVED President Pro Tem Mullinix moved to approve the consent agenda. Councilmember Norris seconded the motion, which passed unanimously. The following items were approved: Receive for file Minutes of the Planning Commission meeting held 6/6/17 Receive for file Minutes of the Audit Committee meeting held 7/6/17 Receive for file Minutes of the Recreation Advisory Board meeting held 7/11/17 Receive for file Minutes of the Recreation Advisory Board meeting held 7/17/17 RESOLUTION 2017-51 — TENTATIVE MILLAGE RATE A motion was made by President Pro Tem Mullinix and seconded by Councilmember Bickel to adopt Resolution 2017-51 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ADOPTING A TENTATIVE MILLAGE RATE OF 7.3300 MILS FOR FISCAL YEAR 2017-2018; ESTABLISHING A DATE, TIME AND PLACE FOR THE FIRST HEARING ON THE TENTATIVE BUDGET AND PROPOSED MILLAGE RATE; AUTHORIZING THE VILLAGE MANAGER TO SUBMIT THE REQUIRED FORMS TO THE PALM BEACH COUNTY PROPERTY APPRAISER; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik reviewed millage options for Fiscal Year 2018. Thereafter, the motion to adopt Resolution 2017-51 passed unanimously. RESOLUTION 2017-52 — GOLF ADVISORY BOARD APPOINTMENT Mrs. Teal reported on the vacant regular member position on the Golf Advisory Board and recommended appointing incumbent 1 st alternate David Talley to the vacant regular member position and moving incumbent 2nd alternate Jeffrey Irish to the 1 st alternate position. A motion was made by Vice Mayor Gebbia, seconded by Councilmember Bickel, and passed unanimously to appoint Mr. Talley to the vacant regular member position and move Mr. Irish to the 1 st alternate position. By written ballots, the originals of which are attached to the minutes of record, Jeff Egizio was appointed as 2nd alternate to the Golf Advisory Board. Thereafter, the name of Jeff Egizio was entered into Resolution 2017-52. A motion was made by Vice Mayor Gebbia and seconded by Councilmember Norris to adopt Resolution 2017-52 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPOINTING ONE ALTERNATE MEMBER TO THE GOLF ADVISORY BOARD; AND PROVIDING FOR AN EFFECTIVE DATE. Thereafter, the motion to adopt Resolution 2017-52 passed unanimously. Minutes of Village Council Regular Session held July 27, 2017 Page 3 of 4 RESOLUTION 2017-53 — LPR CAMERAS PURCHASE A motion was made by Councilmember Norris and seconded by President Pro Tem Mullinix to adopt Resolution 2017-53 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING THE SOLE SOURCE PURCHASE OF LICENSE PLATE RECOGNITION CAMERAS AND PROCESSORS FROM NDI RECOGNITION SYSTEMS; AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER $49,876.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE INFORMATION TECHNOLOGY — MACHINERY AND EQUIPMENT ACCOUNT TO FUND THE PURCHASE; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik described the advantages of License Plate Recognition (LPR) cameras. Mr. Lukasik recommended the purchase of two LPR cameras for installation at Northlake Boulevard and U.S. Highway One, and Juniper Lane and Lighthouse Drive. Chief of Police Jenkins responded to questions from the Council. Thereafter, the motion to adopt Resolution 2017-53 passed unanimously. RESOLUTION 2017-54 — THERMO AIR, INC. CONTRACT A motion was made by President Pro Tem Mullinix and seconded by Vice Mayor Gebbia to adopt Resolution 2017-54 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A CONTRACT AWARD TO THERMO AIR, INC. FOR THE REMOVAL OF EXISTING EQUIPMENT AND THE INSTALLATION OF TWO NEW 15 -TON PACKAGED UNITARY COOLING ROOF TOP UNITS AT THE VILLAGE COMMUNITY CENTER AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik discussed the need to replace two existing 15 -ton Packaged Unitary Cooling Roof Top Units at the Community Center. Mr. Lukasik recommended accepting the low bid of $37,738.00 from Thermo Air, Inc. to remove the current equipment and install new units. Public Works Director Steve Hallock addressed Council questions regarding the new equipment. Thereafter, the motion to adopt Resolution 2017-54 passed unanimously. VILLAGE COUNCIL MATTERS/REPORTS President Pro Tem Mullinix moved that Vice Mayor Gebbia serve as the Village's voting delegate at the upcoming Florida League of Cities Conference. Councilmember Bickel seconded the motion, which passed unanimously. President Pro Tem Mullinix urged citizens to contact their congressional representatives concerning the issue of sober homes. Mr. Lukasik reported an interdepartmental team had been established to focus on neighborhood quality of life issues. Mr. Lukasik reviewed pending changes to the Village's Reasonable Accommodation ordinance, including language regarding density of recovery residences within the community as well as requirements for licenses/certifications. Mr. Lukasik and Mr. Rubin will review the Protective Covenants concerning single-family residential property that were published when the Village was first developed. Minutes of Village Council Regular Session held July 27, 2017 Page 4 of 4 VILLAGE COUNCIL MATTERS/REPORTS continued Vice Mayor Gebbia suggested the Council place an ordinance prohibiting medical marijuana dispensaries on an upcoming agenda. Vice Mayor Gebbia noted the Council's intent to make improvements to the pool during the clubhouse renovation project. Vice Mayor Gebbia expressed the hope that the pool would be more usable for both the swim team and Village residents. Vice Mayor Gebbia reported on a meeting with Palm Beach County at which the County requested funding from the municipalities for the Office of the Inspector General. Vice Mayor Gebbia suggested the Council meet to discuss the clubhouse design and determine whether to move forward with the Invitation to Bid (ITB) for construction of the clubhouse or to review the space allocation for the food and beverage component and request changes to the design before issuing ITB's for construction and for a food and beverage operator. Consensus of Council was to place this on the August 10, 2017 Workshop Session for discussion or schedule a Special Meeting. Regarding the youthful swim team members who addressed the Council during "Statements from the Public," Councilmember Bickel noted that all were under the age of ten; further, that the Ten and Under Girls Team won the Junior Olympics last week. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:48 p.m. Melissa Teal, MMC, Village Clerk FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS `ST NAME—FIRST NAME—MIDDLE NAME Bickel Susan 501 U.S. Highway 1 CITY COUNTY North Palm Beach Palm Beach DATE ON WHICHH OTE OCCURRED NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE Village Council of the Village of North Palm Beach THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: Ed CITY O COUNTY 0 OTHER LOCAL AGENCY NAME OF POLITICAL SUBDIVISION: Village of North Palm Beach Cd ELECTIVE O APPOINTIVE WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). IA4XWMIZ67;1;9R]4t&I In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B - EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f), F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST hereby disclose that on A-) 12022--. (a) A measure came or will come before my agency which (check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, ; inured to the special gain or loss of /u'by whom I am retained; or inured to the special gain or loss of which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. Date Filed Sign ure NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR k, CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 86 - EFF. 11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f), F.A.C. CLERK'S TALLY SHEET GOLF ADVISORY BOARD July 27, 2017 Position: 2nd Alternate Vote for 1 Round 1 Round 2 Egizio, Jeff l/ Kelley, Pat Talbott, Eric (Signature) (Signature) Round 3 BALLOT GOLF ADVISORY BOARD July 27, 2017 Position: 2nd Alternate Vote for 1 Round 1 Round 2 Round 3 Egizio, Jeff x Kelley, Pat Talbott, Eric — ; MI&(' L Signat BALLOT GOLF ADVISORY BOARD July 27, 2017 Position: 2nd Alternate Vote for 1 Round 1 Round 2 Round 3 Egizio, Jeff Kelley, Pat Talbott, Eric BALLOT GOLF ADVISORY BOARD July 27, 2017 Position: 2nd Alternate Vote for 1 Round 1 Round 2 Round 3 Egizio, Jeff Kelley, Pat 6 BALLOT GOLF ADVISORY BOARD July 27, 2017 Position: 2nd Alternate Vote for 1 Round 1 Egizio, Jeff Kelley, Pat Talbott, Eric Round 2 X Round 3 BALLOT GOLF ADVISORY BOARD July 27, 2017 Position: 2nd Alternate Vote for 1 Round 1 Round 2 Round 3 Egizio, Jeff ,_....e.� Kelley, Pat Talbott, Eric (Signature)