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12-13-2001 VC REG-M• MINUTES OF THE REGULAR SESSION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA HELD THURSDAY, DECEMBER 13, 2001 Present: David B. Norris, Mayor Dr. Edward M. Eissey, Vice Mayor President Pro Tem Don Noel Charles R. O'Meilia, Councilman Joseph A. Tringali, Councilman Dennis W. Kelly, Village Manager George W. Baldwin, Village Attorney Kathleen F. Kelly, CMC, Village Clerk ROLL CALL Mayor Norris called the meeting to order at 7:30 p.m. All members of the Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Councilman Tringali gave the invocation, and Vice Mayor Eissey led the public in the Pledge of Allegiance to the Flag. 7'he following Minutes were approved as written: Minutes of Special Session held 11/1/O1 Minutes of Regular Session held 11/8/01 KEPORT OF THE MAYOR Mayor Norris proclaimed Wednesday, December 19, 2001 as Arbor Day in the Village of North Palm Beach. County Forester Matthew King was present to accept the Proclamation. A tree will be planted in the median of Lighthouse Drive east of U. S. 1 at 9 a.m. on December 19th to celebrate Arbor Day. CONSENT AGENDA Items n., b., f, c. n. and m. were removed from the Consent agenda and placed on the Regular • agenda. Thereafter, Councilman O'Meilia moved to approve the Consent agenda, as amended. Minutes of Regular Session Held December 13, 2001 • Vice Mayor Eissey seconded the motion, and all present voted aye. The following items were approved, as follows: Accepted for file the Minutes of the Zoning Board of Adjustment meeting held 5/30/01 Accepted for file the Minutes of the Country Club Advisory Board meeting held ] 0/1/O1 Accepted for file the Minutes of the Planning Commission meeting held 10/2/01 Accepted for file the Minutes of the Code Enforcement Board meeting held 11/5/Ol Accepted for file the Minutes of the Planning Commission Public Hearing held 11/6/01 Accepted for file the Minutes of the Planning Commission meeting held 11/6/01 Accepted for file the Minutes of the Joint Planning Commission (North Palm Beach and Lake Park) held 11/14/01 Accepted for file the Minutes of the Library Advisory Board meeting held 11/27/01 Accepted for file the recommendations of the Country Club Advisory Board (Minutes of 11/5/O1) as follows: "different tournaments each month to increase member participation and mixing (i.e. member/guest tournament, etc.); 2) Do away with the three-day advance tee-time privileges for Village residents and only allowing three-day advance tee-time privileges to members; 3) Add the advantage of one permanent tee-time guarantee once a week for members; 4) Offer a tiered membership; 5) Offer ahole-in-one or bogey fund/insurance" (Item 4.c. on Workshop agenda) Approved Change Order #1 to contract of Subaqueous Services, changing completion date of 8/21 /01 to 3/31 /02 Lifted hiring freeze on tri-certified firefighter position (job code #5712-0107) in the Public Safety Department, per hiring freeze and needs assessment REPORTS OF SPECIAL COMMITTEES Councilman O'Meilia reported that the Board of Directors of the League of Cities of Palm Beach County endorsed the radio system funding plan for the communications consortium and forwarded its resolution to the County Commissioners asking that they support it as well. He also reported that the League's installation of new officers will be May 18, 2001 at the Ritz- Carlton in Manalapan. VILLAGE MANAGER'S REPORT • 2 Minutes of Regular Session Held December 13, 2001 • Village Manager Dennis Kelly called for a Special Meeting to amend the North Palm Beach Country Club Budget. The Village Clerk was directed to call the Council to set a meeting date for this purpose. Discussion took place regarding replacing the Public Safety Department modular building north of Parker Bridge which has been found to have mold in some of the panels. Mr. Kelly reported that the company will replace it as quickly as possible with a new contract for atwo-year period at $700/month. This will be treated as an emergency purchase due to its urgency, and can be ready by mid-January. Staff was directed to get proposals from other trailer companies in an effort to get a lower price and a faster completion date. Architect Tim Hullihan was present to review the equipment list and revised costs for the audio- visual system, as well as an updated cost estimate associated with the final construction drawings for the Village Hall renovation. The revised estimate is 1.2 million dollars, and does not include furniture. A brief discussion was held concerning using wind-resistant windows and leaving the current shutters as part of the building. Mark Hodgkins was present to discuss the choices for a Village pin and a Village Flag. By consensus, the Council directed that the pin be nickel size, and that the flag be exactly the same as the pin. BILI. 1045 -COMP PLAN AMENDMENTS -ENACTED AS ORD. 32-2001 Councilman O'Meilia moved that Bill 1045 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ADOPTING AMENDMENT NO. 01-02 TO THE ADOPTED COMPREHENSIVE PLAN FOR THE VILLAGE OF NORTH PALM BEACH, FLORIDA, IN ACCORDANCE WITH THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING AND LAND DEVELOPMENT REGULATION ACT, AS AMENDED, BEING SECTIONS 163.3161, ET SEQ., FLORIDA STATUTES, WHICH AMENDMENT IS ATTACHED AS EXHIBIT "A" AND INCORPORATED HEREIN BY REFERENCE; INCORPORATING A PUBLIC SCHOOL CONCURRENCY ELEMENT INTO THE COMPREHENSIVE PLAN; INCORPORATING ASSOCIATED OBJECTIVES AND POLICIES INTO THE CAPITAL IMPROVEMENTS ELEMENT OF THE COMPREHENSIVE PLAN; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR AN EFFECTIVE DATE Be placed on second reading and read by title alone. Vice Mayor Eissey seconded the motion, and all present voted aye. Councilman O'Meilia moved to enact Bill 1045 as Ordinance 32-2001. President Pro Tem Noel • seconded the motion, and all present voted aye. 3 Minutes of Regular Session Held December 13, 2001 • Staff was asked to hold off on the subsequent enabling ordinance until the County Commission has passed their school concurrency ordinance. Mayor Norris announced that anyone wishing to receive information concerning the date of publication of Notice of Intent by the Department of Community Affairs regarding the school concurrency plan can put their name on a signup sheet available on the table in the Council Chambers and they will receive notice. KESOLUTION 98-2001 ADOPTED -LANDSCAPE MAINTENANCE AGREEMENT WITH D.O.T. Councilman O'Meilia moved that Resolution 98-2001 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO ENTER INTO AN AGREEMENT WITH STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (DOT) ATTACHED AS EXHIBIT "A", WHICH AGREEMENT PROVIDES THAT DOT WILL INSTALL LANDSCAPING ON MEDIANS AND AREAS OUTSIDE THE TRAVEL WAY ON STATE ROAD 5 (U.S. NO. 1) LOCATED WITHIN TfIE MUNICIPAL LIMITS OF THE VILLAGE WITH VILLAGE TO MAINTAIN THE LANDSCAPE/TURFED AREAS AND AREAS COVERED WITH INTERLOCKING PAVERS; AND, PROVIDING FOR AN EFFECTIVE DATE Be adopted. Vice Mayor Eissey seconded the motion, and all present voted aye. RESOLUTION 99-2001 ADOPTED -LOCAL LAW ENFORCEMENT BLOCK GRANT Vice Mayor Eissey moved that Resolution 99-2001 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND PUBLIC SAFETY DIRECTOR OF THE VILLAGE TO EXECUTE AND FILE A GRANT Al'I'LICATION FOR LOCAL LAW ENFORCEMENT BLOCK GRANT MONIES THAT HAVE BEEN ALLOCATED BY FLORIDA DEPARTMENT OF LAW ENFORCEMENT (FDI,E) FOR USE IN DRUG INTERDICTION/SURVEILLANCE OVERTIME PAY TO EMPLOYEES, WHICH GRANT APPLICATION IS ATTACHED TO THIS RESOLUTION AS EXHIBIT "A" AND MADE A PART HEREOF; AND, PROVIDING FOR AN EFFECTIVE DATE Be adopted. Councilman O'Meilia seconded the motion, and all present voted aye. RESOLUTION 100-2001 ADOPTED - SUBGRANT FOR SPEED ENFORCEMENT PROGRAM • Councilman Tringali moved that Resolution 100-2001 entitled: Minutes of Regular Session Held December 13, 2001 • A RESOLUTION OP TIIE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR, VILLAGE CLERK AND PUBLIC SAFETY DIRECTOR TO EXECUTE AND FILE A SUBGRANT APPLICATION SEEKING GRANT FUNDS FOR PURCHASE OF EQUIPMENT TO BE UTILIZED IN THE PUBLIC SAFETY DEPARTMENTS FISCAL YEAR 2002 SPEED ENFORCEMENT PROGRAM, WHICH SUBGRANT APPLICATION IS ATTACHED TO THIS RESOLUTION AS EXHIBIT "A" AND MADE A PART HEREOF; AND, PROVIDING 1~OR AN EFFECTIVE DATE Be adopted. Vice Mayor Eissey seconded the motion, and all present voted aye. RESOLUTION 101-2001 ADOPTED - UPS MAINTENANCE AGREEMENT WITH YOWERWARE GLOBAL SERVICES President Pro Tem Noel moved that Resolution ]01-2001 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO ENTER INTO AN AGREEMENT WITH POWERWARE CORPORATION, D/B/A POWERWARE GLOBAL SERVICES, ATTACHED AS EXHIBIT "A", WHICH AGREEMENT IS FOR THE PURPOSE OF SECURING THE SERVICES OF POWERWARE CORPORATION, D/B/A POWERWARE GLOBAL SERVICES, FOR MAINTENANCE OF THE PUBLIC SAFETY DEPARTMENT UNINTERRUPTED POWER SUPPLY; AND, PROVIDING FOR AN EFFECTIVE DATE Be adopted. Councilman Tringali seconded the motion, and all present voted aye. RESOLUTION 102-2001 ADOPTED - ESTABLISHING POLICY FOR REPORTING VACANT POSITIONS President Pro Tem Noel moved that Resolution 102-2001 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ESTABLISHING A POLICY FOR ISSUANCE BY VILLAGE STAFF OF AN INFORMATIONAL REPORT ON A MONTHLY BASIS TO THE MAYOR AND VILLAGE COUNCIL OUTLINING VACANCIES IN EMPLOYMENT POSITIONS WITHIN THE VILLAGE, WHICH POLICY IS ATTACHED AS EXHIBIT "A" AND MADE PART OF THIS RESOLUTION; PROVIDING FOR THE REPEAL OF ALL RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE Be adopted. Councilman Tringali seconded the motion. • During discussion, it was requested that the resignation letter and/or Personnel Action Form (PAF) be attached to the report. Vice Mayor Eissey moved to amend the motion to require 5 Minutes of Regular Session Meld December 13, 2001 • monthly reporting instead of quarterly reporting. President Pro Tem Noel seconded the motiotr. The motion to amend passed 3-2, with Vice Mayor Eissey, President Pro Tem Noel and Mayor Norris voting aye, and Councilman O'Meilia and Councilman Tringali voting nay. Thereafter, the original motion, as amended, passed 3-2, with Vice Mayor Eissey, President Pro Tem Noel and Mayor Norris voting aye, and Councilman O'Meilia and Councilman Tringali voting nay. PROSPERITY FARMS ROAD LANDSCAPING PROJECT -VILLAGE PLAN ADOPTED Paul Cherry of Kimley Horn was present to review the Prosperity Farms Road Landscaping Project with the Council. President Pro Tem Noel moved to adopt the Village plan as shown in the Kimley Horn presentation book and to move forward with the next step of obtaining Requests for Quotations for the final design. Councilman Tringali seconded the motion, and all present voted aye. JOB DESCRIPTIONS APPROVED IN VILLAGE MANAGER'S OFFICE President Pro Tem Noel moved to approve the revised job descriptions in the Village Manager's Department. Vice Mayor Eissey seconded the motion. During discussion, Assistant Village Manager Doug Smith reviewed various corrections to the revised job descriptions, as follows: Page 2 ofthe Assistant Village Manager's and the Information System Specialist's job description under the Section entitled: QUALIFICATION, TRAINING AND EXPERIENCE: The last sentence to be changed to read: May substitute an equivalent combination of trainin ag nd experience that provides the required knowledge skills and abilities. In the Section entitled PHYSICAL DEMANDS/WORK ENVIRONMENT in the Assistant Village Manager's description, in the first sentence: delete the words "and work environment", and replace the words "and the employees" with "by an employee". Other minor corrections in punctuation were made. President Pro Tem Noel moved to amend the motion to include the corrections. Vice Mayor Eissey seconded the motion, and all present voted aye. Thereafter, the original motion, as amended, passed 5-0. POLICF AND FIRE PENSION BOARD MINUTES HELD 8/7/01 -RECEIVED FOR FILE, WITH NOTATIONS Vice Mayor Eissey moved to accept for file the Minutes of the Police and Fire Pension Board meeting held 8/7/01. President Pro Tem Noel seconded the motion. During discussion, it was noted that Karen Roberts was improperly listed under "others present" after she had been appointed by the Village Council as a member of the Pension Board. It was further noted that the Board has moved the location of its meetings to the Public Safety • Department. The Village Council has directed that all Village Boards meet in the Conference Room of the Village Hall. Although the Council has, in the past, declared this as policy, an Minutes of Regular Session Held December 13, 200] • ordinance will be brought to a future Council agenda for the purpose of codifying the policy for all Boards. Additionally, a motion stated on page 2 of the 8/7/01 Minutes changing the meeting from a Workshop meeting to a Regular meeting because consensus was reached was improper. The Village Manager will notify the Board of the requested additions and corrections. Thereafter, the motion to accept the Minutes for file passed 5-0. POLICE AND FIRE PENSION BOARD MINUTES OF 9/11/01 RECEIVED FOR FILE Vice Mayor Eissey moved that the Minutes of the Police and Fire Pension Board meeting held 9/11/01 be received for file. President Pro Tem Noel seconded the motion. During discussion of a motion on page 2 relating to lump sum distributions, the Board was asked that anything they do that impacts the system such as adopting a lump sum distribution policy should be included in the Minutes to inform the Council. Village Manager Dennis Kelly was directed to advise the Board of this. Thereafter, the motion passed 5-0. GENERAL EMPLOYEES PENSION BOARD MINUTES ACCEPTED FOR FILE Vice Mayor Eissey moved to accept for file the Minutes of the General Employees Pension Board Minutes held 10/29/01, which was incorrectly stated on the agenda as Minutes of the Police and Fire Pension Board. President Pro Tem Noel seconded the motion, and all present voted aye. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 9:40 p.m. ~.-- C thleen F. Kelly, MC, Village C ~k •