06-14-2001 VC REG-M• MINUTES OF THE REGULAR SESSION
OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, TUNE 14, 2001
Present: David B. Norris, Mayor
Donald G. Noel, President Pro Tem
Charles R. O'Meilia, Councilman
Dennis W. Kelly, Village Manager
George_ W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
Absent: Dr. Edward M. Eissey, Vice Mayor
Joseph A. Tringali, Councilman
ROLL CALL:
Mayor Norris called the meeting to order at 7:30 p.m. All members of the Council were present
except Vice Mayor Eissey, who had a meeting conflict, and Councilman Tringali, who was in the
hospital for surgery. All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
President Pro Tem Noel gave the invocation, and Mayor Norris led the public in the Pledge of
Allegiance to the Flag.
APPROVAL OF MINUTES
The following Minutes were approved as written:
Minutes of Public Hearing held 5/24/01
Minutes of Regular Session held 5/24/01
CONSENT AGENDA APPROVED
Items 1., n., o., p, and k were removed from the Consent Agenda and were placed on the Regular
Agenda as Items 13.b, 14.c, 14.d, 14.e, and 13.c, respectively. Councilman O'Meilia moved to
accept the Consent Agenda as amended. President Pro Tem Noel seconded the motion, and all
present voted aye. The following items were approved:
• Accepted for file the Minutes of the Zoning Board of Adjustment meeting held 11/2/00
Minutes of Regular Session
Held June 14, 2001
• Accepted for file the Minutes of the Police & Fire Pension Board meeting held 2/09/01
Accepted for file the Minutes of the Country Club Advisory Board meeting held 4/2/01
Accepted for file the Minutes of the Planning Commission meeting held 5/1/O1
Accepted for file the Minutes of the Country Club Advisory Board meeting held 5/7/01
Accepted for file the Minutes of the Library Advisory Board meeting held 5/22/01
Accepted for file the recommendation of the Library Advisory Board that the Council
accept the lighting study as presented by Gee & Jensen (Minutes of 5/22/01)
Accepted for file the recommendation of the Library Advisory Board that the Board
review all future RFP's and/or contracts pertaining to the Village Library (Minutes of
5/22/01)
Accepted for file the recommendation of the Planning Commission not to use the
Country Club sign as the Village standard, and recommended that the architect include
sign concept design in the scope of work for the Village Hall complex (Minutes of
5/1/O1)
Accepted for file the recommendation of the Planning Commission that no changes be
made in the holiday decoration policy and to let staff continue to render interpretation
(Minutes of 5/1/01)
Adopted Resolution 53-2001 authorizing the Mayor and Village Clerk to enter into a
Mutual Aid Agreement with Palm Beach County Law Enforcement agencies for
Operational assistance and voluntary cooperation for the health, safety and welfare of
the members' various jurisdictions inclusive of North Palm Beach
Accepted proposal of Michael Redd & Associates for Recreation Assessment Plan
Update for Anchorage Park additional services in the amount of $1,200, dated May 15,
2001
REPORTS OF SPECIAL COMMITTEES
Councilman O'Meilia reported that he has been chosen to be on the Legislative Committee for
the Palm Beach County League of Cities. He further reported that, as the Village's
representative to IPARC, he will be participating in a program established to. resolve problems
with street addresses.
President Pro Tem Noel gave a status report on the Prosperity Farms Road Ad Hoc Committee,
• at which our consultant reported on his meeting with the County. The County has accepted two
designs, one as a County road and the other a Village road. The committee is planning a Public
Minutes of Regular Session
Held June 14, 2001
. Information meeting for residents on September 12th, and will put notice of it in an upcoming
newsletter.
Mayor Norris reported that meetings are continuing to be scheduled concerning the property
search for the north substation. A meeting with officials at the monastery is set for June 20th.
VILLAGE MANAGER'S REPORT _
Village Manager Dennis Kelly reviewed vazious upcoming events, including the Dept. of
Transportation Public Hearing to beheld in the Council Chambers on Wednesday, June 20, 2001
at 7:30 p.m. Additionally, Scott Maddox, Mayor of Tallahassee and President of Florida League
of Cities, will be present on Friday, June 22, 3001 at 2:00 p.m. to meet with officials.
Representative Jeff Atwater will be invited to attend.
Architect Tim Hullihan presented the Council with a conceptual floor plan of the renovated
Village Hall. The plan will be brought before Department Heads at their next staff meeting on
June 18th, and will be brought back to the Council at the next workshop on June 28, 2001.
Howard Searcy updated the Council on the dredging project, and Chief Johnson gave a status
report on the reorganization of the Public Safety Department.
BILL 1032 -CREATING INVESTMENT POLICY -PLACED ON FIRST READING
Councilman O'Meilia moved that Bill 1032 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, REPEALING SECTION 2-4, ALLOWABLE INVESTMENT ACTIVITY
FOR VILLAGE FUNDS, OF ARTICLE I OF CHAPTER 2, ADMINISTRATION, OF THE
CODE OF ORDINANCES OF THE VILLAGE AND CREATING A NEW SECTION 2-4,
INVESTMENT POLICY OF THE VILLAGE, OF THE CODE OF ORDINANCES OF THE
VILLAGE; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND,
PROVIDING FOR AN EFFECTIVE DATE
Be placed on first reading and read by title alone. President Pro Tem Noel seconded the motion,
and all present voted aye.
BILL 1033 -EMERGENCY MANAGEMENT PLAN -PLACED ON FIRST READING
President Pro Tem Noel moved that Bill 1033 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
• PALM BEACH, FLORIDA, RETITLING CHAPTER 8 OF THE CODE OF
ORDINANCES OF THE VILLAGE FROM "CIVIL EMERGENCIES" TO
"EMERGENCY MANAGEMENT"; ADDING SECTIONS 8-1 THROUGH 8-5.1,
Minutes of Regular Session
Held June 14, 2001
. INCLUSIVE, TO CHAPTER 8 OF THE CODE OF ORDINANCES CREATING A
VILLAGE COMPREHENSIVE EMERGENCY MANAGEMENT PLAN FOR
RESPONSE AND RECOVERY FROM EMERGENCIES AND DISASTERS
WITHIN THE VILLAGE; ADDING SECTIONS 8-6 AND 8-7, INCLUSIVE, TO
CHAPTER 8 OF THE CODE OF ORDINANCES, TO PROVIDE THE
PROCEDURE FOR DECLARING A STATE OF EMERGENCY FOR CIVIL
DISORDERS AND DISTURBANCES WITHIN THE VILLAGE; REPEALING
SECTION 8-16 OF THE CODE OF ORDINANCES; PROVIDING FOR
SEVERABILITY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR
PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR
AN EFFECTIVE DATE
Be placed on first reading and read by title alone. Councilman O'Meilia
seconded the motion.
During discussion, the Council agreed to correct Page 6, Section (e), line 5, to
read recommended termination of the emergency.
Thereafter, all present voted aye.
President Pro Tem Noel moved that Bill 1034 entitled
AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA,
AMENDING THE NORTH PALM BEACH GENERAL FUND BUDGET FOR THE
FISCAL YEAR 2000-2001 TO APPROPRIATE FUNDS IN THE AMOUNT OF
$11,163.00 FOR LAW ENFORCEMENT OVERTIME PAY OF WHICH $10,000.00 WILL
BE RECEIVED FROM THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT
LOCAL LAW ENFORCEMENT BLOCK GRANT FOR DRUG INTERDICTION
Be placed on first reading and read by title alone. Councilman O'Meilia seconded the
motion, and all present voted aye.
BILL 1035 -CODE AMENDMENT -ATTENDANCE POLICY FOR VILLAGE-BOARDS
- PLACED ON FIRST READING
Councilman O'Meilia moved that Bill 1035 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING VARIOUS SECTIONS OF THE CODE OF ORDINANCES
OF THE VILLAGE TO PROVIDE A PROCEDURE FOR REMOVAL OF MEMBERS AND
• DESIGNATED ALTERNATES OF ADVISORY BOARDS FOR NON-ATTENDANCE OF
REGULARLY-SCHEDULED MEETINGS; AMENDING SUBSECTION (c) OF SECTION 2-
Minutes of Regular Session
Held June 14, 2001
• 1, COMMITTEE AND BOARDS, OF ARTICLE I OF CHAPTER 2, ADMINISTRATION;
AMENDING SECTION 9-18, REMOVAL, OF ARTICLE II, COUNTRY CLUB ADVISORY
BOARD, OF CHAPTER 9, COUNTRY CLUB; AMENDING SECTION 16-24, REMOVAL
FROM OFFICE, OF ARTICLE I OF CHAPTER 16, LIBRARY; AMENDING SECTION 20-
63, REMOVAL, OF ARTICLE III, RECREATION ADVISORY BOARD, OF CHAPTER 20,
PARKS, PLAYGROUNDS AND RECREATION; ADDING A SUBSECTION (c) TO
SECTION 21-11, COMPOSITION; CONDUCT GENERALLY, OF ARTICLE II, PLANNING
COMMISSION, OF CHAPTER 21, PLANNING AND DEVELOPMENT; PROVIDING FOR
SEVERABILITY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR AN EFFECTIVE
DATE
Be placed on first reading and read by title alone. resident Pro Tem Noel seconded the motion.
During discussion, correction was made to pages 2 and 3 by changing all references to "any
advisory board" to "the advisory board."
Thereafter, all present voted aye.
RESOLUTION 54-2001 ADOPTED -APPOINTING MEMBER TO POLICE & FIRE
PENSION BOARD
By written ballot, copies of which are attached to the Minutes of record, the Village Council
appointed Karen Roberts to the Police & Fire Pension Board, and that name was entered into
Resolution 54-2001.
President Pro Tem Noel moved that Resolution 54-2001 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA,
APPOINTING A RESIDENT MEMBER TO THE PENSION BOARD FOR POLICE AND
FIRE EMPLOYEES OF THE VILLAGE OF NORTH PALM BEACH
Be adopted. Councilman O'Meilia seconded the motion, and all present voted aye.
RESOLUTION 55-2001 ADOPTED - AMENDING PERSONNEL RULES AND
REGULATIONS OF THE VILLAGE
Councilman O'Meilia moved that Resolution 55-2001 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING SECTION 12.01 POLICY STATEMENT, SECTION 12.02
PERFORMANCE EVALUATION POLICY, AND SECTION 12.03 DISTRIBUTION OF
FUNDS POLICY OF THE PERSONNEL RULES AND REGULATIONS OF THE VILLAGE,
WHICH AMENDMENT IS ATTACHED AS EXHIBIT "A"; AND, PROVIDING FOR AN
EFFECTIVE DATE
5
Minutes of Regular Session
Held June 14, 2001
Be adopted. President Pro Tem Noel seconded the motion.
Discussion ensued regarding the requirement in the PBA contract that there be a 14-day
notification period prior to implementation.
President Pro Tem Noel moved to table. The motion died for lack of a second.
Councilman O'Meilia moved to amend the effective date to July 2, 2001, which would allow the
required notification period. President Pro Tem Noel seconded the motion, and all present voted
aye.
RESOLUTION 56-2001 ADOPTED -APPROVING EMERGENCY RESOLUTIONS FOR
STATE OF EMERGENCY
Councilman O'Meilia moved that Resolution 56-2001 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, RELATING TO EMERGENCY MANAGEMENT; APPROVING THE
FORM OF A STANDARD PROCLAMATION AND SIX STANDARD RESOLUTIONS
WHICH MAY BE USED TO DECLARE AND TO CONFIRM A STATE OF EMERGENCY,
AND TO IMPOSE CERTAIN RESOLUTIONS DURING A STATE OF EMERGENCY;
PROVIDING AN EFFECTIVE DATE
Be adopted. President Pro Tem Noel seconded the motion.
During discussion, correction was made to all references to Chapter VIII be changed from the
roman numeral VIII to Arabic number 8.
Thereafter, all present voted aye.
COUNTRY CLUB DIRECTOR -JOB DESCRIPTION -APPROVED
President Pro Tem Noel moved to accept the revised job description for the position of Country
Club Director. Councilman O'Meilia seconded the motion.
During discussion, it was agreed that the newly titled position would be incorporated into the
budget during the summer and will be effective October 1, 2001.. _ _
Thereafter, the motion passed 3-0.
ENGINEERING SERVICES FOR CANAL DREDGING -RANKING -
President Pro Tem Noel moved to accept the committee ranking of proposals for canal dredging
engineering services, as follows: No 1 East Bay Group-arid No. 2 GFt1 International, and
6
Minutes of Regular Session
Held June 14, 2001
• authorized staff to begin the negotiation process. Councilman O'Meilia seconded the motion,
and all present voted aye.
BUDGET TRANSFER -OVERTIME PAY -APPROVED
President Pro Tem Noel moved to approve a budget transfer in the amount of $7,210 from
Training Overtime (A5812-11420) and Special Pay (A5812-11510) to Overtime Pay (A5812-
11400) to replenish Overtime Pay account for Public Safety-Fire Division. Councilman
O'Meilia seconded the motion, and all present voted aye.
BUDGET TRANSFER- REPLACEMENT VEHICLE -APPROVED _
President Pro Tem Noel moved to approve a budget transfer in the amount of $7,254 from
Regular Pay (A5711-11210) to Capital-Automotive (A5711-66410) to purchase a replacement
for patrol unit #970 in the Public Safety Department. Councilman O'Meilia seconded the
motion, and all present voted aye.
BUDGET TRANSFER -FLORIDA PUBLIC UTILITIES -APPROVED
Councilman Noel moved to approve a revised budget transfer in the amount of $12,000 to pay
outstanding gas bills from Florida Public Utilities by transferring $7,000 from Country Club
Contingency (L8070-49910) and $5,000 from Regular Pay-Golf Course. Maintenance (L8045-
11210) to Gas L8051-34330). Councilman O'Meilia seconded the motion, and all present voted
aye.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:30 p.m.
~~
athleen F. Kelly, CMC, Village Cler
•
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BALLOTS FOR~~'ice & Fire- ension Board
June 14, 2001
Select one name:
Freedman, Richard
Lomax, Dennis M.
Lustig, Stanley
Parker, Warren
Roberts, Karen
Wroblewski, Robert
Round 1 Round 2 Round 3
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(Signature
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Pension-P&F
•
Ballot
Police & Fire Pension Board
06/14/01
Select 1 name•
Freedman, Richard
Lomax, Dennis M•
Lustig, Stanley
Parker, Warren
Roberts, Karen
Wroblewski, Robert
(Signature)
Round 1 Round 2 Round 3
x
x
•
Pension-P&F
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Ballot
Police & Fire Pension Board
06/14/01
Select 1 name•
Round 1 Round 2 Round 3
Freedman, Richard ,,
Lomax, Dennis M. _~ ~ ~-
Lustig, Stanley
Parker, Warren
Pension-P&F
Roberts, Karen
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Ba11ot
Police & Fire Pension Board
06/14/01
Select 1 name:
Freedman, Richard
Lomax, Dennis M.
Lustig, Stanley
Parker, Warren
Roberts, Karen
Wroblewski, Robert
/' ~ /~
(Signature
Round 1 Round 2 Round 3
~ension-P&F