02-23-2017 VC REG-MPresent:
Absent:
ROLL CALL
MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
FEBRUARY 23, 2017
David B. Norris, Mayor
Doug Bush, Vice Mayor
Robert A. Gebbia, Councilmember
Mark Mullinix, Councilmember
Sarnia Janjua, Interim Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
Darryl C. Aubrey, Sc.D., President Pro Tern
Vice Mayor Bush called the meeting to order at 7:30 p.m. All members of Council were present
except Mayor Norris, who arrived at 8:25 p.m., and President Pro Tern Aubrey. All members of
staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilmember Mullinix asked for a moment of silence in remembrance of Dr. Joan Aubrey.
Vice Mayor Bush led the public in the Pledge of Allegiance.
AWARDS AND RECOGNITION
On behalf of Mayor Norris, Vice Mayor Bush proclaimed February 26, 2017 — March 4, 2017 as
Eating Disorders Awareness Week in the Village of North Palm Beach.
APPROVAL OF MINUTES
The Minutes of the Regular Session held February 9, 2017 and Minutes of the Special Session
held February 16, 2017 were approved as written.
STATEMENTS FROM THE PUBLIC
Tim Hullihan, 840 Country Club Drive, noted the new asphalt pathways under construction at
Anchorage Park and suggested installing concrete in the public sidewalk portion of the project to
match the existing sidewalk. Vice Mayor Bush asked Parks and Recreation Director Mark Hodgkins
to look into the matter.
PUBLIC HEARING AND SECOND READING OF ORDINANCE 2017 -05 — GENERAL FUND
BUDGET AMENDMENT
A motion was made by Councilmember Gebbia and seconded by Councilmember Mullinix to
adopt and enact on second reading Ordinance 2017 -05 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AMENDING THE ADOPTED GENERAL FUND BUDGET FOR FISCAL YEAR
2016 -2017 TO TRANSFER $400,000.00 FROM THE UNASSIGNED FUND BALANCE TO
FUND THE TEMPORARY FACILITIES AT THE NORTH PALM BEACH COUNTRY
CLUB AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE
BUDGET AMENDMENT ON BEHALF OF THE VILLAGE; PROVIDING FOR CONFLICTS;
AND PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Village Council Regular Session held February 23, 2017 Page 2 of 5
PUBLIC HEARING AND SECOND READING OF ORDINANCE 2017 -05 — GENERAL FUND
BUDGET AMENDMENT continued
Vice Mayor Bush opened the public hearing. There were no comments from the public. Vice Mayor
Bush closed the public hearing.
Thereafter, the motion to adopt and enact Ordinance 2017 -05 on second reading passed with all
present voting aye.
CONSENT AGENDA APPROVED
Councilmember Mullinix moved to approve the consent agenda. Councilmember Gebbia seconded
the motion, which passed unanimously. The following items were approved:
Receive for file Minutes of the Planning Commission meeting held 1/10/17
Receive for file Minutes of the Audit Committee meeting held 2/2/17
Receive for file Minutes of the Recreation Advisory Board meeting held 2/14/17
RESOLUTION 2017 -16 — SURTAX OVERSIGHT COMMITTEE
A motion was made by Councilmember Mullinix and seconded by Councilmember Gebbia to
adopt Resolution 2017 -16 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA ESTABLISHING THE VILLAGE OF NORTH PALM BEACH INFRASTRUCTURE
SURTAX OVERSIGHT COMMITTEE; PROVIDING FOR THE COMPOSITION AND DUTIES
OF THE COMMITTEE; ESTABLISHING PROCEDURES; PROVIDING FOR A SUNSET DATE;
AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Janjua reviewed the approved use of proceeds from the one -cent sales surtax approved by
voters in November, 2016. Mrs. Janjua stated each municipality must provide for the creation of
a Citizen Oversight Committee to provide for citizen review of surtax proceeds and noted the
Village Council had opted to create its own Committee.
Thereafter, the motion to adopt Resolution 2017 -16 passed with all present voting aye.
RESOLUTION 2017 -17 — EMS GRANT AWARD AND PURCHASE — INTERLOCAL AGREEMENT
WITH PALM BEACH COUNTY FOR REIMBURSEMENT OF EMS GRANT EQUIPMENT
A motion was made by Councilmember Mullinix and seconded by Councilmember Gebbia to
adopt Resolution 2017 -17 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING AN INTERLOCAL AGREEMENT WITH PALM
BEACH COUNTY FOR THE REIMBURSEMENT OF EMERGENCY MEDICAL SERVICES
GRANT EQUIPMENT AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE
SAME; APPROVING THE SOLE SOURCE PURCHASE OF ONE LUCAS 3 CHEST
COMPRESSION SYSTEM AND THE PURCHASE OF THREE KING VISION
LARYNGOSCOPE KITS; APPROVING A BUDGET AMENDMENT TO PROVIDE FOR
THE RECEIPT AND EXPENDITURE OF THE GRANT FUNDS; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Village Council Regular Session lield February 23, 2017 Page 3 of 5
RESOLUTION 2017 -17 — EMS GRANT AWARD AND PURCHASE — INTERLOCAL AGREEMENT
WITH PALM BEACH COUNTY FOR REIMBURSEMENT OF EMS GRANT EQUIPMENT continued
Fire Chief J.D. Armstrong responded to Council questions regarding the budget for capital items,
grant funding and the Interlocal Agreement, and the useful life span of the equipment.
Thereafter, the motion to adopt Resolution 2017 -17 passed with all present voting aye.
RESOLUTION 2017 -18 — LEASE AGREEMENT FOR TEMPORARY BUILDINGS AT
NORTH PALM BEACH COUNTRY CLUB
A motion was made by Councilmember Mullinix and seconded by Councilmember Gebbia to
adopt Resolution 2017 -18 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AGREEMENTS WITH NEW ACTON MOBILE INDUSTRIES
D /B /A ACTON MOBILE FOR THE LEASE OF TEMPORARY BUILDINGS AT THE
NORTH PALM BEACH COUNTRY CLUB AND AUTHORIZING THE VILLAGE MANAGER
TO EXECUTE ALL REQUIRED DOCUMENTS; WAIVING THE COMPETITIVE BIDDING
REQUIREMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Janjua discussed the temporary buildings required to continue golf, pool, and food and
beverage operations during construction of the new clubhouse. Mrs. Janjua reported the lowest
quote was received from Acton Mobile.
Discussion ensued regarding the food and beverage component. Mr. Huff clarified that one
building would be used to seat restaurant patrons and the vendor would provide the kitchen trailer.
Discussion tools place concerning the length of the lease and cost to extend it past 16 months.
Thereafter, the motion to adopt Resolution 2017 -18 passed with all present voting aye.
RESOLUTION 2017 -19 — PORTABLE RESTROOM TRAILER PURCHASE
A motion was made by Councilmember Mullinix and seconded by Councilmember Gebbia to
adopt Resolution 2017 -19 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING THE PURCHASE OF A PORTABLE RESTROOM TRAILER FOR
GOLF, POOL AND FOOD AND BEVERAGE OPERATIONS AT THE NORTH PALM BEACH
COUNTRY CLUB FROM KUNTRY KUSTOM RV, LLC D /B /A RICH SPECIALTY TRAILERS
AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE ALL REQUIRED
DOCUMENTS; WAIVING THE COMPETITIVE BIDDING REQUIREMENT; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mrs. Janjua reported that upon completion of the clubhouse project, the portable restroom trailer
would be used for Village special events.
Purchasing Manager Sharon Swan reported it would take approximately six weeks to have the
trailer built and delivered. Discussion ensued regarding maintenance.
Thereafter, the motion to adopt Resolution 2017 -19 passed with all present voting aye.
Minutes of Village Council Regular Session held February 23, 2017 Page 4 of 5
RESOLUTION 2017 -20 — PORTABLE SHOWER TRAILER PURCHASE
A motion was made by Councilmember Mullinix and seconded by Councilmember Gebbia to
adopt Resolution 2017 -20 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING THE PURCHASE OF A PORTABLE SHOWER TRAILER FOR
POOL OPERATIONS AT THE NORTH PALM BEACH COUNTRY CLUB FROM KUNTRY
KUSTOM RV, LLC D /B /A RICH SPECIALTY TRAILERS AND AUTHORIZING THE
VILLAGE MANAGER TO EXECUTE ALL REQUIRED DOCUMENTS; WAIVING THE
COMPETITIVE BIDDING REQUIREMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Janjua advised that temporary showers would be needed to support the continuation of pool
operations during construction of the new clubhouse. Purchasing Manager Sharon Swan
reported that purchasing the shower unit was more cost effective than a long -term rental, and
stated the unit would be sold upon completion of the project.
Thereafter, the motion to adopt Resolution 2017 -20 passed unanimously.
NORTHLAKE STORAGE PUD AMENDMENT — TABLED
A motion was made by Councilmember Mullinix and seconded by Councilmember Gebbia to
adopt a proposed resolution entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A MINOR AMENDMENT TO THE NORTHLAKE STORAGE
COMMERCIAL PLANNED UNIT DEVELOPMENT TO AMEND THE SITE PLAN TO
DEPICT THE LOCATION OF THE SELF - STORAGE WALL SIGN AND MODIFY THE
LOCATION OF THE MONUMENT SIGN AND AMEND THE MASTER SIGN CONCEPT
TO INCLUDE BRANDED SIGNAGE; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mrs. Janjua related that a tenant for the self - storage building had not been identified when the
Northlake Storage Commercial Planned Unit Development (CPUD) was approved in 2015; however,
the design guidelines for the monument sign on the site plan were intended to be complimentary to
the existing and approved signage for the Flagler Bank building and the self - storage building design.
Mrs. Janjua reported the applicant, Elro Signs, on behalf of CubeSmart, requested the CPUD be
amended to identify the location of the wall sign and previously approved monument sign, and to
modify the Master Sign Concept to allow CubeSmart's corporate branding. Village Planner Erin Sita
gave a presentation on the amendment and reviewed recommended conditions for the signage.
Orlando Vilas, representing CubeSmart, agreed to the recommended conditions.
Discussion was held regarding the proposed signage and the CPUD. Mr. Rubin advised that
minor modifications do not require Planning Commission review and approval.
Mayor Norris arrived at the meeting at 8:25 p.m. Vice Mayor Bush passed the gavel to Mayor Norris.
A motion was made by Vice Mayor Bush and seconded by Councilmember Mullinix to table the
resolution and send this item to the Planning Commission for review.
Thereafter, the motion to table passed 3 — 1, with Mayor Norris, Vice Mayor Bush, and
Councilmember Mullinix in favor and Councilmember Gebbia opposed.
Minutes of Village Council Regular Session held February 23, 2017 Page 5 of 5
VILLAGE COUNCIL MATTERS /REPORTS
Vice Mayor Bush introduced newly -hired Village Manager, Andy Lukasik. Mr. Lukasik
reported his last day with the Town of Jupiter would be March 18, 2017.
Councilmember Gebbia reported on a proposed County ordinance regarding the PACE program.
Councilmember Gebbia discussed items related to the Palm Beach County League of Cities
strategic plan and legislative priorities.
Special Projects Manager Chuck Huff reported on the condition of the king pile and seawall at
Lakeside Park.
Councilmember Mullinix and Vice Mayor Bush each reported discussions with Palm Beach Gardens
regarding North County Park. Councilmember Mullinix requested Village staff coordinate a date
for Palm Beach Gardens and Palm Beach County to address the Council regarding this matter.
Discussion tools place concerning the county's authority to impose affordable housing projects on
municipalities. Village Planner Erin Sita explained the development process for workforce housing.
VILLAGE MANAGER MATTERS
Mrs. Janjua reviewed an additional financing option for the taxable portion of the loan for the
Country Club project. Mrs. Janjua stated financing could be spread over seven years versus six years,
which would reduce the annual debt service, but increase the total cost of the loan. After discussion,
Council consensus was in favor of the seven year financing option.
Mrs. Janjua gave an update on regulations governing parking of boats and recreational vehicles,
which were scheduled to take effect on March 8, 2017, six months from the date of final
adoption of Ordinance 2016 -07. Mrs. Janjua noted new code provisions were added including a
Village registration process and a special exception process for those not meeting maximum
length and height requirements. Mr. Rubin and Community Development Director Denise Malone
reviewed an overview of the proposed approach for implementing these provisions. Mrs. Malone
and Mr. Rubin estimated a 60 -90 day rollout period would be needed to inform the public,
provide for registration, implement the special exception process, and establish a process for
residents who assert a vested right to maintain their boat or RV in its current location.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 9:00 p.m.
a Melissa Teal, MMC, Village Clerk