03-09-2017 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
MARCH 9, 2017
Present: Doug Bush, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tem
Robert A. Gebbia, Councilmember
Mark Mullinix, Councilmember
Sarnia Janjua, Interim Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
Absent: David B. Norris, Mayor
ROLL CALL
Vice Mayor Bush called the meeting to order at 7:30 p.m. All members of Council were present
except Mayor Norris. All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Vice Mayor Bush gave the invocation and President Pro Tem Aubrey led the public in the Pledge
of Allegiance.
APPROVAL OF MINUTES
The Minutes of the Special Session held February 7, 2017 and Minutes of the Regular Session
held February 23, 2017 were approved as written.
STATEMENTS FROM THE PUBLIC
Lisa Gallagher, 704 Teal Way, addressed the Council concerning an issue with absentee
homeowners mooring yachts at waterfront homes that they do not occupy. Mr. Rubin confirmed
that use of private docks is limited to the occupant. Vice Mayor Bush stated Village staff would
investigate the matter.
CONSENT AGENDA APPROVED
President Pro Tem Aubrey moved to approve the consent agenda. Councilmember Mullinix
seconded the motion, which passed unanimously. The following items were approved:
Receive for file Minutes of the Golf Advisory Board meeting held 2/22/17
Receive for file Minutes of the Library Advisory Board meeting held 2/28/17
Minutes of Village Council Regular Session held March 9, 2017 Page 2 of 4
RESOLUTION 2017 -21 — FINANCIAL ADVISORY SERVICES AND BOND COUNSEL
SERVICES AMENDMENTS RELATED TO COUNTRY CLUB CLUBHOUSE FINANCING
A motion was made by Councilmember Mullinix and seconded by Councilmember Gebbia to
adopt Resolution 2017 -21 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING AN AMENDMENT TO AN ENGAGEMENT LETTER FOR
FINANCIAL ADVISORY SERVICES WITH PFM FINANCIAL SERVICES, LLC AND AN
AMENDMENT TO A CONTRACT FOR BOND COUNSEL SERVICES WITH GREENSPOON
MARDER, P.A. RELATING TO THE FINANCING OF THE NEW COUNTRY CLUB
CLUBHOUSE TO MODIFY THE SCOPE OF SERVICES AND INCREASE THE AMOUNT
OF COMPENSATION; AUTHORIZING THE MAYOR AND VILLAGE COUNCIL TO
EXECUTE THE AMENDMENTS ON BEHALF OF THE VILLAGE; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Janjua reported that financing for construction of the new Country Club clubhouse could
not be accomplished through one tax - exempt loan, as initially planned. Mrs. Janjua explained
that due to the Village's agreement with Carl Von Luger FL, LLC for restaurant and banquet
services at the clubhouse, bond counsel Greenspoon Marder, P.A. determined the Village would
be required to finance the project with two loans, one taxable and one tax - exempt. Mrs. Janjua
stated PFM Financial Services, LLC and Greenspoon Marder, P.A. requested an increase in
compensation due to the additional services provided.
Thereafter, the motion to adopt Resolution 2017 -21 passed with all present voting aye.
RESOLUTION 2017 -22 — COUNTRY CLUB CLUBHOUSE LOAN
A motion was made by Councilmember Mullinix and seconded by President Pro Tern Aubrey to
adopt Resolution 2017 -22 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING THE ISSUANCE OF ITS NON -AD VALOREM REVENUE
NOTES, SERIES 2017, IN ONE OR MORE SERIES IN THE AGGREGATE PRINCIPAL
AMOUNT NOT TO EXCEED $15,000,000, TO FINANCE THE COST OF CONSTRUCTING
AND EQUIPPING A NEW COUNTRY CLUB CLUBHOUSE, AND THE COSTS OF
ISSUANCE OF THE NOTES; PROVIDING THAT THE NOTES SHALL BE SECURED BY
A COVENANT TO BUDGET AND APPROPRIATE LEGALLY AVAILABLE NON -AD
VALOREM REVENUES OF THE VILLAGE; AWARDING THE NOTES TO PINNACLE
PUBLIC FINANCE, INC. BY NEGOTIATED SALE IN SUBSTANTIAL ACCORDANCE
WITH ITS RESPONSE TO THE VILLAGE'S REQUEST FOR PROPOSALS; APPROVING
THE FORM OF A LOAN AGREEMENT BETWEEN PINNACLE PUBLIC FINANCE, INC.
AND THE VILLAGE; DELEGATING TO THE APPROPRIATE VILLAGE OFFICIALS THE
AUTHORITY TO APPROVE THE FINAL DETAILS OF THE NOTES AND LOAN
AGREEMENT PURSUANT TO SUCH RESPONSE; AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE THE NOTES AND THE LOAN AGREEMENT ON
BEHALF OF THE VILLAGE; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Village Council Regular Session held March 9, 2017 Page 3 of 4
RESOLUTION 2017 -22 — COUNTRY CLUB CLUBHOUSE LOAN continued
Mrs. Janjua stated two proposals were received in response to the Request for Proposals for loan
financing issued by the Village's financial advisor, PFM Financial Advisors, LLC. Mrs. Janjua
reported the Audit Committee reviewed the proposals at its February 2, 2017 meeting and
recommended proceeding with Pinnacle Public Finance, Inc. for the loans. Mrs. Janjua detailed
the provisions of the two loans.
Senior Managing Consultant Laura Howe, PFM Financial Advisors, LLC, and Attorney Skip Miller,
Greenspoon Marder, P.A. responded to Council questions concerning pre- payment terms and
interest rates.
Discussion ensued regarding the percentage of clubhouse space allocated to taxable and non-
taxable uses. Mr. Miller suggested that upon completion of the clubhouse building, if the non-
taxable space was larger than projected, the Village could approach Pinnacle regarding a partial re-
financing of the loan.
Thereafter, the motion to adopt Resolution 2017 -22 passed with all present voting aye.
RESOLUTION 2017 -23 — SATELLITE COLLECTION VEHICLES PUR
A motion was made by Councilmember Mullinix and seconded by Councilmember Gebbia to
adopt Resolution 2017 -23 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING THE PURCHASE OF SIX SATELLITE COLLECTION VEHICLES
FOR USE BY THE PUBLIC WORKS DEPARTMENT; AUTHORIZING THE CONCURRENT
COMPETITIVE PURCHASE OF SIX KUBOTA DIESEL RTV -X900 CHASSIS FROM
RIDGE EQUIPMENT COMPANY PURSUANT TO AN EXISTING FLORIDA SHERIFFS
ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES CONTRACT FOR CAB AND
CHASSIS TRUCKS AND OTHER FLEET EQUIPMENT AND THE SOLE SOURCE
PURCHASE OF COLLECTION RETROFIT COMPONENTS FROM THE KRUIS
COMPANY; AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO
AMEND THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER $255,330.00 FROM THE
CAPITAL RESERVE ACCOUNT TO THE SANITATION- AUTOMOTIVE CAPITAL
ACCOUNT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Janjua stated that a prototype satellite collection vehicle had been evaluated by the Public
Works staff, who requested changes to the retrofit components to improve the efficiency of the
vehicles. Mrs. Janjua reported the new vehicles, including retrofit components, would cost
$42,555.00 each, for a total cost of $255,330.00 for six vehicles.
Special Projects Manager Chuck Huff reviewed some of the modifications requested by staff.
Thereafter, the motion to adopt Resolution 2017 -23 passed with all present voting aye.
Minutes of Village Council Regular Session held March 9, 2017 Page 4 of 4
RESOLUTION 2017 -24 — FLORIDA EDUCATION INVESTMENT TRUST FUND
A motion was made by Councilmember Mullinix and seconded by Councilmember Gebbia to
adopt Resolution 2017 -24 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING PARTICIPATION IN THE FLORIDA EDUCATION INVESTMENT
TRUST FUND AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
THE PUBLIC AGENCY ADDENDUM TO THE TRUST FUND AGREEMENT; PROVIDING
FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Janjua stated the Village's Financial Advisor recommended the loan proceeds for construction
of the Country Club clubhouse be invested in the Florida Education Investment Trust Fund ( FEITF)
in order to provide liquidity until a formal draw schedule for the project has been developed, at
which time PFM Financial Advisors, LLC will develop an investment recommendation to ladder
out the funds to come due as needed. Mrs. Janjua reported that FEITF is a permitted investment
within the guidelines of the Village's investment policy and PFM's recommendation was
reviewed and approved by the Audit Committee at its March 6, 2017 meeting.
Lesley Allison, PFM Senior Marketing Representative, responded to Council questions.
Thereafter, the motion to adopt Resolution 2017 -24 passed 3 -1, with Councilmember Gebbia,
President Pro Tern Aubrey and Vice Mayor Bush voting aye, and Councilmember Mullinix
voting nay.
VILLAGE COUNCIL MATTERS /REPORTS
Councilmember Gebbia noted proposed legislation pre - empting home rule authority regarding
the regulation of telecommunications and business tax receipts and urged members of Council
and the public to contact their representatives.
Councilmember Mullinix suggested the Village consider issuing an RFP for landscape design or
architectural services for the purpose of reviewing plans for projects such as the U.S. Highway 1
median plantings and Anchorage Park Phase II.
Councilmember Mullinix suggested staff consider including vinyl or composite materials as
permissible for bulkhead construction.
Vice Mayor Bush noted this meeting would be his last, full meeting as a member of the Council, and
expressed his appreciation to the residents for allowing him to represent them; to the staff for doing
an amazing job; and to his Council colleagues for their wonderful, consensus - building leadership.
VILLAGE MANAGER MATTERS
Police Chief Jenkins gave a presentation regarding traffic and speeding concerns on Westwind Drive.
Council consensus was to install temporary speed humps and defer to implementation of the
Village's Master Plan with regard to future traffic calming improvements.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 9:10 p.m.
Melissa Teal, MMC, Village Clerk