05-28-1998 VC REG-M~~.c~,~ ~.~sio.,/ Dom'
~/r~98
MINUTES OF REGULAR SESSION
OF THE
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, MAY 28, 1998
Present: David B. Norris, Mayor
Charles O'Meilia, Vice Mayor
Dr. Edward M. Eissey, President Pro Tem
Joseph A. Tringali, Councilman
Mark Hodgkins, Acting Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, Village Clerk
Absent: Dennis W. Kelly, Village Manager
Gail H. Vastola, Councilman
ROLL CALL
Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were
present except Councilman Vastola, who had been called away on an emergency during
the Attorney/Client Session. All members of staff were present except Village Manager
Dennis Kelly. Mark Hodgkins was present as Acting Village Manager.
INVOCATION AND PLEDGE OF ALLEGIANCE
President Pro Tem Eissey gave the invocation, and Councilman Tringali led the public in
the Pledge of Allegiance to the Flag. __
APPROVAL OF MINUTES
The following Minutes were approved as written:
Minutes of Regular Session held 5/14/98
REPORT OF THE MAYOR
On behalf of the Village Council, Mayor Norris presented Library Director Nancy Moore
with a plaque and gift certificate in appreciation of her 30 years of service with the Village
of North Palm Beach.
Mayor Norris also presented a plaque to Christine Shalloway, in recognition of her years
of volunteer service to the Village as Chairman and member of the Planning Commission.
The Recreation Director was directed to look into the possibility of the Recreation
Department becoming more involved in all the youth recreation programs that are
Minutes of Regular Session
• held Thursday, May 28, 1998
associated with the Village of North Palm Beach, with suggestions on how to resolve any
problems that the various associations might have in running these programs.
Direction was given to the Village Manager that he submit in writing to the restaurant
lessee the parameters established by special committee for a new contract.
Councilman Vastola arrived at 7:50 p.m.
PETITIONS AND COMMUNICATIONS
The following Minutes were received for file:
Minutes of Police & Fire Pension Board Meeting held 2/17/98
Minutes of Police & Fire Pension Board Meeting held 3/4/98 -with direction to
Village Manager to obtain a copy of the Administrative Rules referred to therein.
Minutes of Country Club Administrative Board Meeting held 5/4/98
Minutes of Recreation Advisory Board Meeting held 5/12/98 -with request
that correction be made on Page 1 where two 2nd Alternates are listed.
REPORTS OF SPECIAL COMMITTEES AND RECOMMENDATIONS
Vice Mayor O'Meilia moved to accept for file the recommendation of the Country Club
Administrative Board that "Council approve the committee's ranking of the architectural
firms for an updated Country Club Master Plan and direct the committee ofi Mr. Hogarth,
Mr. Kelly and Mr. Harshman to negotiate the costs". Councilman Tringali seconded the
motion, and all present voted aye.
Vice Mayor O'Meilia moved to accept for file the recommendation of the Country Club
Administrative Board that "Council approve the low bidder (Fast Dry Courts) for the tennis
courts resurfacing project". President Pro Tem Eissey seconded the motion, and all
present voted aye.
Vice Mayor O'Meilia moved to accept for file the recommendation of the Recreation
Advisory Board that "Council proceed forward with volunteer background check for all
Village volunteers". Councilman Vastola seconded the motion, and all present voted aye.
u
2
Minutes of Regular Session
• held Thursday, May 28, 1998
DECLARATION OF EX PARTE COMMUNICATIONS
Councilman Vastola reported that she spoke with attorney Martin Perry on 5/18/98
regarding the Village Grocery on Prosperity Farms Road.
RESOLUTION 22-98 ADOPTED -BID AWARD FOR AUSTRALIAN PINE TREE
REMOVAL
Vice Mayor O'Meilia moved that Resolution 22-98 be taken from the table. President Pro
Tem Eissey seconded the motion, and all present voted aye.
Councilman Tringali moved that Resolution 22-98 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH,
FLORIDA, ACCEPTING THE BID OF LAFONTAINE TREE CARE,
BOYNTON BEACH, FLORIDA, IN THE AMOUNT OF $6,000 FOR THE
DOWNING, GRINDING AND STUMP REMOVAL OF AUSTRALIAN PINE
TREES AT THE NORTH PALM BEACH COUNTRY CLUB GOLF COURSE;
FUNDS TO BE EXPENDED FROM L8045-33430 (TREE TRIMMING)
be adopted. Mayor Norris passed the gavel to Vice Mayor O'Meilia and seconded the
motion. The motion passed 3-2, with Councilman Tringali, Mayor Norris and President
Pro Tem Eissey voting aye, and Councilman Vastola and Vice Mayor O'Meilia voting nay.
Vice Mayor O'Meilia returned the gavel to Mayor Norris.
RESOLUTION 23-98 ADOPTED -BID AWARD FOR PLAYGROUND EQUIPMENT
Councilman Vastola moved that Resolution 23-98 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH,
FLORIDA, ACCEPTING THE BID OF MIRACLE RECREATION
EQUIPMENT COMPANY, MAITLAND, FLORIDA, IN THE AMOUNT OF
$12,659 FOR PLAYGROUND EQUIPMENT AT THE NORTH PALM
BEACH COMMUNITY CENTER; FUNDS TO BE EXPENDED FROM
K1500-02221 (COUNTY RECREATION)
be adopted. President Pro Tem Eissey secohded the motion, and all present voted aye.
•
3
Minutes of Regular Session
• held Thursday, May 28, 1998
RESOLUTION 24-98 ADOPTED -BID AWARD FOR EXERCISE TRAIL EQUIPMENT
Councilman Vastola moved that Resolution 24-98 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH,
FLORIDA, ACCEPTING THE BID OF MIRACLE RECREATION
EQUIPMENT COMPANY, MAITLAND, FLORIDA, IN THE AMOUNT OF
$7,986.40 FOR EXERCISE TRAIL EQUIPMENT AT THE NORTH PALM
BEACH COMMUNITY CENTER; FUNDS TO BE EXPENDED FROM
K1500-02221 (COUNTY RECREATION)
be adopted. Vice Mayor O'Meilia seconded the motion, and all present voted aye.
RESOLUTION 25-98 ADOPTED -OPPOSING EXTENSION OF CONGRESS AVENUE
VIA RICHARD ROAD
Councilman Vastola moved that Resolution 25-98 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, OPPOSING THE PROPOSAL OF
METROPOLITAN PLANNING ORGANIZATION TO EXTEND CONGRESS
AVENUE FROM NORTHLAKE BOULEVARD VIA RICHARD ROAD TO
ALTERNATE A1A HIGHWAY; AND, PROVIDING FOR AN EFFECTIVE
DATE_
be adopted. Councilman Tringali seconded the motion.
During discussion, the Council clarified its objection by stating that it doesn't object to the
extension of Congress Avenue from Northlake Boulevard, but does object to the
extension running into the residential neighborhood at Richard Road and Alternate. Al A.
The Council asked County Engineer Haney Frakes to consider that the extension end at
a point north of Richard Road. ~ (lvu..v~rci-n,g-~ 1/r~srv,u9 o.~TE1~~'d
To ANy EXT~~/S/1J~/ cFCfD.v~.c°~'.~ s .g`s .
The motion passed 4-1, with Councilman Vastola, Councilman Tringali, President Pro
Tem Eissey and Mayor Norris voting aye, and Vice Mayor O'Meilia voting nay.
U
4
Minutes of Regular Session
• held Thursday, May 28, 1998
RESOLUTION 26-98 ADOPTED -SUPPORTING LAKE PARK IN ITS LITIGATION TO
ENFORCE LOCAL CODES
Councilman Vastola moved that Resolution 26-98 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, REQUESTING AND ENCOURAGING
THE FLORIDA LEAGUE OF CITIES TO AID THE TOWN OF LAKE PARK
IN THE INITIAL CASE TO DEFEND THEIR RIGHTS TO ENACT AND
ENFORCE LOCAL CODES PROHIBITING THE PLACEMENT OF PAY
TELEPHONES; AND, PROVIDING FOR AN EFFECTIVE DATE
be adopted. Vice Mayor O'Meilia seconded the motion, and all present voted aye.
BUDGET TRANSFER -TENNIS COURT RETROFIT PROJECT
President Pro Tem Eissey moved to approve a budget transfer in the amount of $19,000
from L8070-49910 (Country Club Contingency) to L8050-66210 (Const. & Major Renov.)
for the purpose of covering shortage in account to award bid for completion of the tennis
court retrofit project at the North Palm Beach Country Club. Councilman Tringali
seconded the motion. The motion passed 4-1, with President Pro Tem Eissey,
Councilman Tringali, Councilman Vastola and Mayor Norris voting aye, and Vice Mayor
O'Meilia voting nay.
RESOLUTION 27-98 ADOPTED -BID AWARD FOR TENNIS COURT RETROFIT
SYSTEM AT NPBCC
Councilman Tringali moved that Resolution 27-98 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH,
FLORIDA, ACCEPTING THE BID OF FAST-DRY COURTS, POMPANO
BEACH, FLORIDA, IN THE AMOUNT OF $169,000 TO FURNISH AND
INSTALL A NEW TENNIS COURT HYDROCOURT RETROFIT SYSTEM
AND ASSOCIATED WORK ON TEN EXISTING TENNIS COURTS AT THE
NORTH PALM BEACH COUNTRY CLUB; FUNDS TO BE EXPENDED
FROM L8050-66210 (CONSTRUCTION AND MAJOR RENOVATION)
i
5
Minutes of Regular Session
• held Thursday, May 28, 1998
President Pro Tem Eissey seconded the motion. The motion passed 4-1, with
Councilman Tringali, President Pro Tem Eissey, Councilman Vastola and Mayor Norris
voting aye, and Vice Mayor O'Meilia voting nay.
FUEL TANK REIMBURSEMENT ACCEPTED
Councilman Vastola moved to approve acceptance of a check in the amount of
$92,529.29 from the Florida Department of Environmental Protection for reimbursable
costs associated with the Public Services fuel tank remedial action. President Pro Tem
Eissey seconded the motion, and all present voted aye.
BUDGET TRANSFER APPROVED FOR EMERGENCY PURCHASE FOR AIR-
CONDITIONING SYSTEMS AT OSBORNE PARK
President Pro Tem Eissey moved to approve a budget transfer for the emergency
purchase of air-conditioning unit in the amount of $6,000 to replace unit at Osborne Park
Recreation Building from an account to be determined by Council to A8028-35217
(Recreation-Machinery & Equipment). Councilman Vastola seconded the motion.
• During discussion, Vice Mayor O'Meilia moved to amend the motion by increasing the
amount of the transfer from $6,000 to $12,000 to replace both air-conditioning systems
at Osborne Park, and to take the money from Council Contingency. Councilman Vastola
seconded the motion, and all present voted aye.
Thereafter, the motion, as amended, passed 5-0.
MASTER PLAN STUDY - NPBCC
Vice Mayor O'Meilia moved to authorize staff to negotiate a contract with the highest
ranked architectural firm for a Master Plan Study for the North Palm Beach Country Club,
per Country Club Administrative Board recommendation. Councilman Tringali seconded
the motion.
During discussion, it was agreed that Country Club Administrator Ron Albert be appointed
to the committee that will negotiate the contract. It was further agreed to change the
scope of Architect's services to include master plan phasing.
Thereafter, the motion passed 5-0.
•
Minutes of Regular Session
• held Thursday, May 28, 1998
RECESS
The meeting recessed at 9:15 p.m. and reconvened at 9:25 p.m.
ARCHITECT FEE ADJUSTMENT
President Pro Tem Eissey moved to adjust architect's fees to reflect change in
construction costs for Public Safety facility; addition to basic services is negotiated at
$76,800; funds to be expended from K5710-33189 (Professional Services). Vice Mayor
O'Meilia seconded the motion.
During discussion, it was noted that the action being voted upon is in accordance with Mr.
Hogarth's letter dated March 5, 1998 to Mr. Hullihan and Gee & Jenson. Additionally, the
landscaping design for Corsair Drive wall project is not included in this, and the off-site
work relating to the First Union Bank driveway redesign is not included. It was clarified
that only the second redesign is not included; the first is included in the base contract,
as is the service alley realignment.
Thereafter, the motion passed 4-1, with President Pro Tem Eissey, Vice Mayor O'Meilia,
Councilman Tringali and Councilman Vastola voting aye, and Mayor Norris voting nay.
BUDGET TRANSFER APPROVED FO_ R ADDITIONAL ARCHITECTURAL FEES FOR
PUBLIC SAFETY FACILITY
President Pro Tem Eissey moved to approve budget transfer for additional architectural
fees in the amount of $74,747.37 for Public Safety facility to reflect actual construction
costs pursuant to contract with Gee & Jenson; $4,747.37 to be transferred from K5710-
66100 (Public Safety-Land) to K5710-33189 (Professional Services); and $70,000 from
K8033-49920 (Comm. Center-Const. Reserve) to K5710-33189 (Professional Services).
Vice Mayor O'Meilia seconded the motion, and all present voted aye.
BUDGET TRANSFER APPROVED FOR BACKGROUND CHECKS FOR VOLUNTEERS
President Pro Tem Eissey moved to approve budget transfer from A5540-49911 (Council
Contingency) to A8020-33130 (Physical Exams & Employment Services) in the amount
of $6,000 for the purpose of funding pre-employment background checks on all volunteers
and instructors involved in Village programs. Councilman Vastola seconded the motion,
and all present voted aye.
7
Minutes of Regular Session
• held Thursday, May 28, 1998
HIRING FREEZE LIFTED ON DISPATCHER POSITION
Vice Mayor O'Meilia moved to lift the hiring freeze on a Dispatcher position (job code
#5711-0139) in the Public Safety Department; reference needs assessment and position
audit. Councilman Vastola seconded the motion, and all present voted aye.
ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
9:37 p.m.
( ~~
at teen F. Kelly, CMC,. Village Cler
• 8