08-13-1998 VC WS-MMINUTES OF WORKSHOP SESSION
OF THE
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, AUGUST 13, 1998
Present:
Absent:
ROLL CALL
Charles O'Meilia, Vice Mayor
Gail H. Vastola, Councilman
Joseph A. Tringali, Councilman
Dennis W. Kelly, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, Village Clerk
David B. Norris, Mayor
Dr. Edward M. Eissey, President Pro Tem
Vice Mayor O'Meilia called the meeting to order at 9:00 p.m. All members of Council
were present except Mayor Norris, who was out of town, and President Pro Tem Eissey
who was ill. All members of staff were present.
BID AWARD -YEAR 2000 COMPLIANCE
Discussion was held concerning the bid of ALM Consulting of West Palm Beach, Florida,
in the amount of $9,600 for the purpose of resolving the Year 2000 Compliance problem
with computers Village-wide. Discussion included the option of not filling this position,
since the larger master plan for upgrading the entire computer system Village-wide has
been budgeted for beginning October 1, 1998, and would replace the majority of the
Village's computers (and software) that are currently in use and are not compliant. This
was forwarded to the Regular Session of August 27, 1998. The Village Manager was
directed to send a memo to absent Councilmen explaining tonight's discussion.
NORTHLAKE BLVD. TASK FORCE INTERLOCAL AGREEMENT -RENEWAL
The Council discussed the renewal of the Northlake Blvd. Task Force Interlocal
Agreement between the Village ofi North Palm Beach and Palm Beach County, Palm
Beach Gardens and Lake Park. This was forwarded to the Regular Session of August
27, 1998.
LEASE AGREEMENT - WINDOWS ON THE GREEN
Discussion was held concerning the negotiation of anew contract with Zelnia,
VanShaffelaar, Price, Inc. for Windows on the Green at the North Palm Beach Country
Club. It was the consensus of Council that the Village should proceed with the
Minutes of Workshop Session
held Thursday, August 13, 1998
remodelling project as soon as possible, and publish requests for proposals during that
time. This item was forwarded to the Regular Session of August 27, 1998.
BID AWARD -PUBLIC SAFETY DEPT. REORGANIZATION ANALYSIS
Discussion was held concerning award of bid to LaRue Planning Management, Ft. Myers,
Florida, in the amount of $8,800 for the purpose ofi providing consulting services to
analyze the Public Safety Department's organization and to develop alternatives to
existing structure. Because the Scope of Services described in the proposal of Leonard
Matarese is more extensive than required, the Village Manager was directed to find out
if the proposal was submitted by the individual or by the company of Center for Public
Safety Options. This will be placed on the Regular Session agenda of August 27, 1998.
LEIBOWITZ AGREEMENT ON TELECOMMUNICATIONS
Discussion took place concerning a revised proposed agreement with Leibowitz &
Associates fior telecommunications and cable television consulting services. Consensus
of Council was to add language at the end of ¶1 of the Agreement to read Services shall
be provided only upon the request of the Village. Mr. Baldwin was asked to review the
ordinance that requires a Public Hearing to be held every time the Village receives a
notice of a telecommunications rate change. Mr. Baldwin as asked to determine if Public
Hearing is meant as an "open" or "regular" meeting, or if the intent is to hold a special
Public Hearing. This Agreement was forwarded to the Regular Session agenda of August
27, 1998.
JOB DESCRIPTIONS FOR ASSISTANT VILLAGE MANAGER AND INFORMATION
SYSTEM SPECIALIST
Discussion was held concerning proposed job descriptions for the new Assistant Village
Manager and Information Systems Specialist. The Village Manager was directed to
include the function of Risk Management, which includes administration of property,
casualty, workers' compensation, group health insurance and claims, in the job
description for the Assistant Village Manager. This was forwarded to the Regular Session
agenda of August 27, 1998.
LAKESIDE PARK DESIGN PLANS
Discussion was held concerning the revised landscape design plans as prepared by
Parker Yannette Design Group. It was agreed that this issue will be placed on the
2
Minutes of Workshop Session
held Thursday, August 13, 1998
September 10, 1998 Regular Session agenda, and advertisement of such will be put in
the September newsletter so that interested residents may attend.
PRESENTATION BY KATIE DEITS
Katie Deits gave a slide presentation to the Council regarding vacant property on Golfview
Road, which Ms. Deits is proposing for a passive park. This will come back to a future
workshop.
ADJOURNMENT
Having reached the 11 p.m. curfew, the meeting adjourned.
K thleen F. Kelly, CMC, Village Jerk
•
3