05-08-1997 VC REG-M• MINUTES OF REGULAR SESSION
OF THE
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, MAY 8, 1997
Present: Gail H. Vastola, Mayor
Charles O'Meilia, Vice Mayor
Tom Valente, Councilman
David Norris, Councilman
George W. Baldwin, Village Attorney
Kathleen F. Kelly, Village Clerk
Absent: Larry Kelley, President Pro Tem
Dennis Kelly, Village Manager
ROLL CALL
Mayor Vastola called the meeting to order at 7:30 p.m. All members of Council were
present except President Pro Tem Kelley, who was absent due to illness. All members
of staff were present except Village Manager Dennis Kelly, who was out of town. Acting
• Village Manager Shaukat Khan was present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Vice Mayor O'Meilia gave the invocation, and Councilman Norris led the public in the
Pledge of Allegiance to the Flag.
APPROVAL OF MINUTES
The following Minutes were approved as written:
Minutes of Interview Meeting held 4/16/97
Minutes of Special Meeting held 4/16/97
The following Minutes were approved as amended:
Minutes of Regular Session held 4/24/97 - Page 2, PETITIONS AND
COMMUNICATIONS: add Library Advisory Board Minutes of 3/25/97;
Page 5, under Resolution 27-97, add amendment to the Village Manager's
Employment Agreement which stated that the Goal's and Objectives "shall generally be
• attainable within the time limitations as specified, if any".
Minutes of Regular Session
• Held Thursday, May 8, 1997
REPORT OF THE MAYOR
Mayor Vastola proclaimed May 18, 1997 to May 24, 1997 as Emergency Medical
Services Week in the Village of North Palm Beach. Sgt. Jack Watrous was present to
accept the Proclamation.
Commissioner Warren Newell presented the Village Council with an update on the Lake
Worth Lagoon. Commissioner Newell told the Council that Palm Beach County has
formed a partnership with the Department of Environmental Protection to develop an
ecosystem management program for the Lake Worth Lagoon, which proposes economic
and regulatory incentives to applicants in return for better protection of ecosystems.
PETITIONS AND COMMUNICATIONS
The following Minutes were received for file:
Minutes of the Recreation Advisory Board Meeting held 4/8/97
• Minutes of Country Club Administrative Board Meeting held 4/21/97
REPORTS OF SPECIAL COMMITTEES AND RECOMMENDATIONS
Vice Mayor O'Meilia moved to accept fior file the recommendation of the Country Club
Administrative Board that "Council approve transfer of funds in the amount of $5,700 from
L8070-49910 (Country Club Contingency) to L8050-66210 (Construction & Major
Renovation), in order to appropriate additional funds for necessary electrical work and
labor for the tennis court light project, per recommendation of the Public Services
Director". Councilman Valente seconded the motion, and all present voted aye.
Vice Mayor O'Meilia moved to accept for file the recommendation of the Country Club
Administrative Board that "Council accept and award bid from C. R. Dunn, Inc. of Lake
Worth, Florida, in the amount of $46,700 fior the tennis court lights, Account L8050-66210
(Construction & Major Renovation )". Councilman Norris seconded the motion, and all
present voted aye.
BILL 878 -REZONING OF ANNEXED ENCLAVE -PLACED ON SECOND READING
AND ENACTED AS ORD. 22-97
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Minutes of Regular Session
• Held Thursday, May 8, 1997
Vice Mayor O'Meilia moved that Bill 878 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, REZONING A PARCEL OF LAND
LOCATED ON U. S. HIGHWAY ONE BETWEEN MCLAREN ROAD AND
CAROLINDA ROAD WITHIN THE VILLAGE AND MORE PARTICULARLY
DESCRIBED IN EXHIBIT "A" ATTACHED HERETO AND MADE A PART
HEREOF FROM PALM BEACH COUNTY ZONING DISTRICT CG,
GENERAL COMMERCIAL, TO C-1 NEIGHBORHOOD COMMERCIAL
DISTRICT; PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR
PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING
FOR AN EFFECTIVE DATE
be placed on second reading and read by title alone. Councilman Valente seconded the
motion, and all present voted aye.
Vice Mayor O'Meilia moved that Bill 878 be enacted as Ordinance 22-97. Councilman
Norris seconded the motion, and all present voted aye.
• BILL 879 -AMENDING CODE SECTION 2-116 OF ART.IV. (MANAGES -PLACED ON
Councilman Norris moved that Bill 879 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, AMENDING SECTION 2-116 OF
ARTICLE IV., MANAGER, OF CHAPTER 2 OF THE CODE OF
ORDINANCES OF THE VILLAGE TO PROVIDE THAT THE VILLAGE
MANAGER WILL BE ENTITLED TO BENEFITS IF REMOVED FROM
OFFICE BY THE COUNCIL WITHOUT GOOD CAUSE; ADDING A
SECTION 2-118 TO ARTICLE IV., MANAGER, OF CHAPTER 2 OF THE
CODE OF ORDINANCES OF THE VILLAGE TO PROVIDE THAT THE
VILLAGE MANAGER SHALL FURNISH THE VILLAGE COUNCIL EACH
FISCAL YEAR WITH A BALANCED BUDGET WITHOUT THE USE OF
APPROPRIATED FUNDS; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH;
AND, PROVIDING FOR AN EFFECTIVE DATE
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Minutes of Regular Session
• Held Thursday, May 8, 1997
be placed on second reading and read by title alone. Councilman Valente seconded the
motion, and all present voted aye.
Councilman Norris moved that Bill 879 be enacted as Ordinance 23-97. Vice Mayor
O'Meilia seconded the motion, and all present voted aye.
RESOLUTION 29-97 ADOPTED -REVISED PERSONNEL RULES AND REGULATIONS
Councilman Norris moved that Resolution 29-97 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, ADOPTING PERSONNEL RULES AND
REGULATIONS FOR THE VILLAGE OF NORTH PALM BEACH,
ATTACHED AS EXHIBIT "A", AND PROVIDING FOR AN EFFECTIVE
DATE
be adopted. Vice Mayor O'Meilia seconded the motion.
• During discussion, changes were made, as follows:
Sec. 9.02.Oi.b.1 -amended to read: New employees shall accrue vacation
days at the rate of ten (10) days per year and shall receive the accrued
vacation days prorated as of October 1 fiollowing the date of hire.
Page 30, ¶ I. at bottom of draft to be deleted.
Page 50, Sec. 12.03.04. Guidelines: Items. a., b., and c. are to be deleted.
Additional language shall be inserted to read :The Village Council shall
determine performance increase for "Outstanding" ratings, "Exceeds
Expectations" ratings, and "Meets Expectations" ratings during the budget
process.
Correct typographical errors per handout sheet, items 6, 7 and 8.
Vice Mayor O'Meilia moved to amend the Personnel Rules and Regulations per the
handout sheet, with Item No. 3 deleted, and No. 4 reworded. Councilman Norris
seconded the motion, and all present voted aye.
Additional changes were made, as follows:
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Minutes of Regular Session
• Held Thursday, May 8, 1997
Page 6, Section 4.03 PAY INCREASES: Delete ¶ a. and b.
Page 7, Section 4.04 PAY RATES IN TRANSFER, PROMOTION OR DEMOTION:
¶ c. Delete part of paragraph that reads: "...or at the discretion of the Village
Manager may remain the same or may be adjusted to a lower rate in the case of
demotion". Replace with "...and shall be adjusted to the rate of the new grade in
case of demotion".
Page 20, SECTION 8.02 INCLUDED EMPLOYEES: Change the word "included"
to the word "hourly". Insert language in sentence 1 to read: Overtime shall be
compensated "to hourly employees"
Page 20, SECTION 8.03 EXCLUDED EMPLOYEES: Change the word "excluded"
to "salaried"; delete the phrase "in those circumstances where it is deemed
appropriate".
Add Section 8.04: Compensatory time shall accrue to no more than 24 hours, and
applies to both hourly and salaried employees. Accrued compensatory time not
. taken shall be paid upon termination of employment, not to exceed 24 hours.
Page 28, Holidavs: The last given holiday on the list of holidays shall read: One
other duly recognized holiday as determined by each Department; first word of ¶1
was changed to read "regular" employees instead of "eligible" employees_
Page 32, 9.02.08 MEETINGS. CONFERENCES OR CONVENTIONS: Change the
last sentence in the paragraph to read: "Probationary employees may be sent for
required certified training courses upon approval of the Department Head and the
Village Manager".
Page 48, 12.02.04 SCALES: 2 on the evaluation scale shall be defined as "Meets
Expectations", and 3 shall be defined as "Exceeds Expectations".
Page 50, 12.03.04 GUIDELINES_ : All percentages shall be left blank in paragraphs
a., b. and c.
Councilman Norris moved to accept all amendments, as discussed. Councilman Valente
seconded the motion, and all present voted aye.
•
5
Minutes of Regular Session
• Held Thursday, May 8, 1997
By consensus, the Council agreed that the new Rules and Regulations shall become
effective June 1, 1997.
Thereafter, the motion to adopt Resolution 29-97, as amended, passed 4-0.
RECESS
The meeting recessed at 9:27 p.m., and reconvened at 9:35 p.m.
CONSTRUCTION SERVICES_ PROPOSAL APPROVED FOR COMMUNITY CENTER
PROJECT
Vice Mayor O'Meilia moved to accept the proposal of Howard L. Searcy, Consulting
Engineer, for construction services associated with the Community Center ball field
project, with funding to be from K8033-49920, not to exceed $42,000, based on the
current contract. Councilman Norris seconded the motion, and all present voted aye.
COMMUNITY CENTER PROJECT CHANGE ORDER PROPOSAL APPROVED
• Councilman Norris moved to accept the proposal of Howard L. Searcy, Consulting
Engineer, for additional design services associated with added scope of work for the
Community Center ball field project, in accordance with Sect. 1.A of the Agreement
between Howard L. Searcy Consulting Engineers and the Village of North Palm Beach.
Councilman Valente seconded the motion.
Vice Mayor O'Meilia moved to amend the motion by adding that the funding is to come
from K8033-49920. Councilman Valente seconded the motion, and all present voted aye.
Thereafter, the original motion passed 4-0.
PBC MUNICIPAL LEAGUE FOR SPECIAL ASSESSMENT AND REORGANIZATION
PLAN OPPOSED
Vice Mayor O'Meilia moved to support the Special Assessment requested by the
Municipal League for Fiscal year 1996-97. Councilman Valente seconded the motion.
The motion failed 2-2, with Vice Mayor O'Meilia and Councilman Valente voting aye, and
Councilman Norris and Mayor Vastola voting nay.
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Minutes of Regular Session
• Held Thursday, May 8, 1997
Councilman Valente moved to recommend to the Municipal League to leave the
organization chart as it is now. Vice Mayor O'Meilia seconded the motion, and all present
voted aye.
HIRING FREEZE LIFTED FOR SANITATION COLLECTOR POSITION
Councilman Valente moved to lift hiring freeze on a Sanitation Collector position (job code
#7020-0115) in the Department of Public Services; reference position audit and needs
assessment submitted in accordance with the hiring freeze policy. Vice Mayor O'Meilia
seconded the motion, and all present voted aye.
DONATIONS APPROVED FOR "PROJECT GRADUATION"
Councilman Valente moved to approve donations for "Project Graduation" in the amount
of $500.00 to Palm Beach Gardens High School; and $250.00 for Dwyer High School and
Suncoast High School upon request. Councilman Norris seconded the motion, and all
present voted aye.
• ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
10:00 p.m.
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thleen F. Kelly, CMC, Village erk
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