12-08-2016 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
DECEMBER 8, 2016
Present: David B. Norris, Mayor
Doug Bush, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tern
Robert A. Gebbia, Councilmember
Mark Mullinix, Councilmember
Sarnia Janjua, Interim Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Norris gave the invocation and President Pro Tern Aubrey led the public in the Pledge.
AWARDS AND RECOGNITION
Mrs. Janjua introduced Erin Sita, the new Village Planner.
APPROVAL OF MINUTES
The Minutes of the Regular Session held November 10, 2016 were approved as written.
PUBLIC HEARING AND SECOND READING OF ORDINANCE 2016 -11 — GENERAL FUND
BUDGET AMENDMENT
A motion was made by Councilmember Mullinix and seconded by President Pro Tern Aubrey to
adopt and enact on second reading Ordinance 2016 -11 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AMENDING THE ADOPTED GENERAL FUND BUDGET FOR FISCAL YEAR
2015 -2016 TO PROVIDE FUNDS FOR SHORTFALLS IN VILLAGE ACCOUNTS AND
TRANSFER REMAINING SAVINGS IN THE AMOUNT OF $200,000 TO THE CAPITAL
PROJECTS RESERVE ACCOUNT TO FUND THE VILLAGE'S CAPITAL IMPROVEMENT
PLAN; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Janjua stated a savings balance of $200,000 was available for transfer from the General Fund
Budget to the CIP Fund.
Mayor Norris opened the public hearing. There were no comments from the public. Mayor Norris
closed the public hearing.
Thereafter, the motion to adopt and enact Ordinance 2016 -11 on second reading passed unanimously.
Minutes of Village Council Regular Session held December 8, 2016 Page 2 of 9
PUBLIC HEARING AND 1 ST READING OF ORDINANCE 2017 -01— ZONING MORATORIUM
A motion was made by Councilmember Mullinix and seconded by President Pro Tem Aubrey to
adopt on first reading Ordinance 2017 -01 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, ESTABLISHING A TEMPORARY MORATORIUM ON THE ISSUANCE OF
APPROVALS FOR THE OPERATION OF MEDICAL MARIJUANA TREATMENT CENTERS
AS DEFINED HEREIN; PROVIDING FOR THE DURATION OF THE MORATORIUM;
PROVIDING FOR PENALTIES; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Rubin stated the Department of Health would be working in the next six months to
promulgate regulations and procedures regarding medical marijuana treatment centers. Because
this use was illegal prior to enactment of the amendment to the Florida Constitution, Mr. Rubin
noted the Village's land use regulations do not address this type of use. Mr. Rubin explained the
need for a moratorium in order to allow time for the Village to develop sufficient regulations.
Mayor Norris opened the public hearing. There were no comments from the public. Mayor Norris
closed the public hearing.
Thereafter, the motion to adopt Ordinance 2017 -01 on first reading passed unanimously.
1 ST READING OF ORDINANCE 2017 -02 — GENERAL EMPLOYEES RETIREMENT BOARD
A motion was made by President Pro Tern Aubrey and seconded by Councilmember Mullinix to
adopt on first reading Ordinance 2017 -02 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AMENDING DIVISION 3, "PENSION AND CERTAIN OTHER BENEFITS FOR
GENERAL EMPLOYEES," OF ARTICLE V, "PENSIONS AND RETIREMENT SYSTEMS,"
OF CHAPTER 2, "ADMINISTRATION," OF THE VILLAGE CODE OF ORDINANCES BY
AMENDING SECTION 2 -151 TO SPECIFY THE TERMS FOR RESIDENT MEMBERS OF
THE GENERAL EMPLOYEES RETIREMENT BOARD; MODIFYING AND STAGGERING
THE TERMS OF CURRENT AND FUTURE MEMBERS; PROVIDING FOR
CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS;
AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Rubin stated the ordinance defines the term of resident members in the same manner as all
other boards, from May 1st to April 30th. Mr. Rubin reported that the ordinance provides for
staggered terms; therefore, Mr. Peterson's term will expire on April 30, 2018 and the term of the
resident member appointed in January 2017 will expire on April 30, 2019.
Discussion tools place regarding the term expiration dates for elected members of the Board.
Mrs. Teal explained that the term expiration date for these members is determined by the date on
which they were elected to the Board.
Thereafter, the motion to adopt Ordinance 2017 -02 on first reading passed unanimously.
C
Minutes of Village Council Regular Session held December 8, 2016 Page 3 of 9
CONSENT AGENDA APPROVED
Items 6.D.1, 6.D.2, and 6.D.3 were removed from the Consent Agenda and placed on the Regular
Agenda as items 6.E.1., 6.E.2, and 6.E.3, respectively.
Thereafter, Councilmember Mullinix moved to approve the consent agenda. President Pro Tern
Aubrey seconded the motion, which passed unanimously. The following items were approved:
Receive for file Minutes of the Planning Commission meeting held 10/4/16
Receive for file Minutes of the Recreation Advisory Board meeting held 11/8/16
Receive for file Minutes of the Audit Committee meeting held 11/17/16
RESOLUTION 2016 -84 — NOTICE OF ELECTION
A motion was made by Vice Mayor Bush and seconded by Councilmember Gebbia to adopt
Resolution 2016 -84 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, DIRECTING THE VILLAGE CLERK TO PUBLISH NOTICE OF THE
GENERAL ELECTION TO BE HELD ON MARCH 14, 2017; NAMING THE TIME AND
PLACE WHERE SUCH ELECTION SHALL BE HELD; DECLARING THE OFFICES TO BE
FILLED AT SUCH ELECTION; REQUESTING THAT THE PALM BEACH COUNTY
SUPERVISOR OF ELECTIONS CONDUCT THE ELECTION AND DELEGATING CERTAIN
DUTIES TO THE SUPERVISOR; AND PROVIDING FOR AN EFFECTIVE DATE.
Discussion tools place concerning the qualifying period for the 2017 municipal election. It was
noted that the Village changed the qualifying period in 2016 for the Presidential Preference
Primary only, due to the deadline to mail overseas ballots. Because the date on which the
Presidential Preference Primary is held changes every four years, Mr. Rubin recommended
Council address the qualifying period dates on a case -by -case basis in presidential election years.
Thereafter, the motion to adopt Resolution 2016 -84 passed unanimously.
RESOLUTION 2016 -85 — POOL CHEMICALS PURCHASE
A motion was made by Councilmember Mullinix and seconded by Vice Mayor Bush to adopt
Resolution 2016 -85 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A BLANKET PURCHASE ORDER WITH COMMERCIAL
ENERGY SPECIALISTS INC. IN AN AMOUNT NOT TO EXCEED $21,000 FOR POOL
CHEMICALS UTILIZED BY THE PARKS AND RECREATION DEPARTMENT; AND
PROVIDING FOR AN EFFECTIVE DATE.
Parks and Recreation Director Marls Hodgkins confirmed that there was no price increase over
last year; however, based on current trends, there is a five percent increase in usage.
Thereafter, the motion to adopt Resolution 2016 -85 passed unanimously.
Minutes of Village Council Regular Session held December 8, 2016 Page 4 of 9
RESOLUTION 2016 -86 — FIREFIGHTER PROTECTIVE GEAR PURCHASE
A motion was made by Councilmember Mullinix and seconded by President Pro Tern Aubrey to
adopt Resolution 2016 -86 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING AND AUTHORIZING THE SOLE SOURCE PURCHASE OF
GLOBE FIREFIGHTER PROTECTIVE CLOTHING (BUNKER GEAR) FROM BENNETT
FIRE PRODUCTS COMPANY, INC.; AND PROVIDING FOR AN EFFECTIVE DATE.
Fire Chief J.D. Armstrong explained that this is the final year of a three -year purchasing contract.
Chief Armstrong stated the contract allowed a three percent price increase in each year.
Thereafter, the motion to adopt Resolution 2016 -86 passed unanimously.
RESOLUTION 2016 -87 — ELECTION SERVICES AGREEMENT
A motion was made by Councilmember Mullinix and seconded by Vice Mayor Bush to adopt
Resolution 2016 -87 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AN AGREEMENT FOR VOTE PROCESSING EQUIPMENT USE
AND ELECTIONS SERVICES WITH THE PALM BEACH COUNTY SUPERVISOR OF
ELECTIONS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
SAME; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Teal noted the agreement covers the municipal election and any runoff election only; in the
event of a special election, the Village must enter into a separate contract and receive approval
for the election date from the Supervisor of Elections at least 90 days prior to the special election.
Discussion ensued regarding Village Charter provisions, which require a special election to fill a
Council vacancy between 60 and 90 days after the vacancy occurs.
Thereafter, the motion to adopt Resolution 2016 -87 passed unanimously.
RESOLUTION 2016 -88 — WILD PAPAYA NURSERY RIGHT OF WAY ABANDONMENT
A motion was made by Councilmember Mullinix and seconded by President Pro Tern Aubrey to
adopt Resolution 2016 -88 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, ABANDONING THE VILLAGE'S INTEREST IN A PORTION OF OLD DIXIE
HIGHWAY DEPICTED AND INCLUDED WITHIN THE SITE PLAN FOR THE WILD
PAPAYA NURSERY, AS MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING
FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Rubin reported that the approved site plan for Wild Papaya Nursery included a portion of
Old Dixie Highway, which is owned by Palm Beach County. Mr. Rubin explained because the
road is now included within the corporate limits of the Village, the County's abandonment
procedures require the Village to disclaim any interest in the road before the County will abandon it.
Thereafter, the motion to adopt Resolution 2016 -88 passed unanimously.
Minutes of Village Council Regular Session held December 8, 2016 Page 5 of 9
RESOLUTION 2016 -89 — POLICE VEHICLE REPLACEMENT
A motion was made by Councilmember Gebbia and seconded by Vice Mayor Bush to adopt
Resolution 2016 -89 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING THE PURCHASE OF ONE 2017 MARKED FORD POLICE INTERCEPTOR
SEDAN FROM GARBER FORD INC. PURSUANT TO AN EXISTING STATE TERM CONTRACT
FOR MOTOR VEHICLES; DECLARING ONE VEHICLE AS SURPLUS PROPERTY AND
AUTHORIZING ITS DISPOSAL; AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Janjua stated the new vehicle replaces one that was involved in an accident and declared a
total loss by the Village's insurance carrier. Police Chief Rick Jenkins detailed the current loss
recovery total and reported $22,478.95 in out -of- pocket costs for the replacement vehicle.
Thereafter, the motion to adopt Resolution 2016 -89 passed unanimously.
RESOLUTION 2016 -90 — ANCHORAGE PARK PHASE TWO CONCEPTUAL PLAN MODIFICATION
A motion was made by Councilmember Mullinix and seconded by Vice Mayor Bush to adopt
Resolution 2016 -90 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING A REVISED CONCEPTUAL PLAN FOR ANCHORAGE PARK
PHASE TWO; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Janjua noted that Village Administration, in conjunction with the Recreation Advisory Board,
had altered the conceptual plan for Anchorage Park Phase Two by adding 700 feet of walking
path along Anchorage Drive in order to better utilize grant monies and connect the path to the
planned restrooms.
Discussion ensued regarding the "proposed interactive water feature" shown on the plan where
currently there are volleyball courts. It was noted that this item is subject to further discussion
and no expenditure has been approved in this regard.
Thereafter, the motion to adopt Resolution 2016 -90 passed unanimously.
RESOLUTION 2016 -91 — CLASSIC FENCE CHANGE ORDER
A motion was made by Councilmember Mullinix and seconded by President Pro Tem Aubrey to
adopt Resolution 2016 -91 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING TWO ADDITIONAL CHANGE ORDERS TO AN EXISTING CONTRACT
WITH CLASSIC FENCE CO., INC.; PROVIDING FOR CONFLICTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
Mrs. Janjua requested approval of change orders 4 and 5, totaling $8,012.64, for the modification
of fencing at the dugouts on the west and east athletic fields at Osborne Park. Mrs. Janjua stated the
additional change orders bring the total dollar amount of change orders to $13,351.32. Parks and
Recreation Director Mark Hodgkins responded to Council questions about the dugouts.
Thereafter, the motion to adopt Resolution 2016 -91 passed unanimously.
Minutes of Village Council Regular Session held December 8, 2016 Page 6 of 9
RESOLUTION 2016 -92 — AMDENDMENT TO JANITORIAL SERVICES CONTRACT
A motion was made by Councilmember Mullinix and seconded by Vice Mayor Bush to adopt
Resolution 2016 -92 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING AN AMENDMENT TO THE CONTRACT WITH IMAGE JANITORIAL
SERVICES, INC. TO MODIFY THE SCOPE OF WORK AND AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE THE AMENDMENT ON BEHALF OF THE VILLAGE;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Janjua reviewed the proposed changes to the contract scope -of -work. Purchasing Manager
Sharon Swan advised the contract included a provision for certain services considered "deep cleaning."
Mr. Rubin confirmed that in the Village's Request for Proposals these were additional services
that were not included in the base contract amount.
Thereafter, the motion to adopt Resolution 2016 -92 passed unanimously.
RESOLUTION 2016 -93 — AMENDMENT TO PLANNING & ZONING SERVICES AGREEMENT
A motion was made by Councilmember Mullinix and seconded by Vice Mayor Bush to adopt
Resolution 2016 -93 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING AN AMENDMENT TO AN AGREEMENT WITH NZ CONSULTANTS,
INC. FOR CURRENT AND LONG RANGE PLANNING AND ZONING SERVICES PURSUANT
TO PRICING ESTABLISHED IN AN EXISTING CONTRACT FOR SERVICES BETWEEN
NZ CONSULTANTS, INC. AND THE CITY OF LAKE WORTH AND AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE THE AMENDMENT ON BEHALF OF
THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Janjua explained the need to increase the Agreement for Services with NZ Consultants, Inc.
from $10,000.00 to $25,000.00 for fiscal year 2017 in order to provide for planning and zoning
services until open positions within the Community Development Department are filled.
Thereafter, the motion to adopt Resolution 2016 -93 passed unanimously.
RESOLUTION 2016 -94 — AMENDMENT TO BUILDING DIVISION AND CODE ENFORCEMENT
SERVICES AGREEMENT
A motion was made by President Pro Tem. Aubrey and seconded by Councilmember Mullinix to
adopt Resolution 2016 -94 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING AN AMENDMENT TO AN AGREEMENT WITH HY -BYRD, INC.
FOR BUILDING DIVISION, CODE ENFORCEMENT, AND RELATED SERVICES PURSUANT
TO PRICING ESTABLISHED IN AN EXISTING CONTRACT FOR SERVICES BETWEEN
HY -BYRD AND THE TOWN OF HYPOLUXO AND AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE THE AMENDMENT ON BEHALF OF THE VILLAGE;
AND PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Village Council Regular Session held December 8, 2016 Page 7 of 9
RESOLUTION 2016 -94 — AMENDMENT TO BUILDING DIVISION AND CODE ENFORCEMENT
SERVICES AGREEMENT continued
Mrs. Janjua stated an Agreement was executed with Hy -Byrd, Inc. to provide building, code
enforcement, and related services with on an interim basis, with the amount of compensation
capped at $10,000.00. Mrs. Janjua reported the Community Development Department needs
additional building, code enforcement, and related services through the end of the fiscal year and
requests an amendment to the agreement increasing the compensation to $25,000.00.
Thereafter, the motion to adopt Resolution 2016 -94 passed unanimously.
RESOLUTION 2016 -95 — GPS FLEET MANAGEMENT SERVICES CONTRACT
A motion was made by Councilmember Mullinix and seconded by Vice Mayor Bush to adopt
Resolution 2016 -95 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A CONTRACT AWARD TO SYNOVIA SOLUTIONS, LLC FOR
GPS FLEET MANAGEMENT SERVICES FOR THE COMMUNITY DEVELOPMENT
DEPARTMENT PURSUANT TO PRICING ESTABLISHED BY AN EXISTING CONTRACT
WITH THE ST. LUCIE COUNTY SCHOOL DISTRICT; AUTHORIZING THE INSTALLATION
OF ADDITIONAL UNITS FOR NEW PUBLIC WORKS DEPARTMENT VEHICLES;
AUTHORIZING EXECUTION OF AGREEMENTS FOR SUCH SERVICES; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mrs. Janjua related that on October 22, 2016, the Village Council approved a contract with
Synovia Solutions, LLC for GPS fleet management services for Public Works Department vehicles.
Mrs. Janjua reported requests from the Community Development Department to purchase GPS
services for its vehicles and from the Public Works Department for installation of units in newly
acquired vehicles as they are brought online.
Thereafter, the motion to adopt Resolution 2016 -95 passed unanimously.
RESOLUTION 2016 -96 — OPERATOR AGREEMENT TO PROVIDE RESTAURANT AND
BANQUET OPERATIONS AT THE NORTH PALM BEACH COUNTRY CLUB
A motion was made by Councilmember Mullinix and seconded by President Pro Tern Aubrey to
adopt Resolution 2016 -96 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA ACCEPTING THE PROPOSAL OF CARL VON LUGER FL LLC D /B /A CARL
VON LUGER STEAK & SEAFOOD AND APPROVING AN OPERATOR AGREEMENT TO
CONDUCT RESTAURANT AND BANQUET OPERATIONS AT THE NORTH PALM BEACH
COUNTRY CLUB; AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
THE AGREEMENT ON BEHALF OF THE VILLAGE; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
continued on next page
Minutes of Village Council Regular Session held December 8, 2016 Page 8 of 9
RESOLUTION 2016 -96 — OPERATOR AGREEMENT TO PROVIDE RESTAURANT AND
BANQUET OPERATIONS AT THE NORTH PALM BEACH COUNTRY CLUB continued
Mr. Rubin reviewed the essential terms of the Agreement. Mr. Rubin noted that because the
Village is still in the clubhouse design phase, there are provisions allowing the Village to terminate
the Agreement if it does not move forward with the project, or otherwise abandons the project;
similarly, if the scope of the project changes materially and substantially from the conceptual plans,
the Luger group may terminate the agreement.
Mr. Rubin stated the term of the Agreement is five years from the actual grand re- opening date
(currently estimated to be December 1, 2018) with an option to renew for three additional five -year
terms at the Village's option. Mr. Rubin explained that once the Village leases a portion of a tax
exempt facility to a third party vendor, that portion of the facility becomes subject to ad valorem
taxes based on the value of the building. Mr. Rubin stated the Von Luger group proposed to pay
up to $12,000.00 per year of the ad valorem taxes. Mr. Rubin clarified that while the banquet room
is considered part of the common facilities and the Village has priority use of the common facilities,
Luger would be in charge of all the catering and banquet operations for actual functions.
Hank Gonzalez, the Project Manager for facility design for restaurant proposer Robert Dickert,
addressed the Council on behalf of Carl Von Luger Steak & Seafood.
Architect Brian Idle, Peacock + Lewis, reviewed the status of the project. Mr. Idle estimated the
design development drawings would be completed by the end of January. Mr. Rubin stated that
once the final plan is approved by the Village Council, it would require Planning Commission
approval of the site plan.
Regarding the time frame for termination of the lease agreement, Mr. Gonzalez suggested it be
set at 30 days after completion of the design development drawings. Discussion ensued
regarding the portion of ad valorem taxes to be paid by the Von Luger group and the Village.
Purchasing Manager Sharon Swan explained the provisions in the agreement related to rent and
utilities, as negotiated by Village Administration.
By consensus, the Council directed Mr. Rubin to revise the agreement to provide that:
1. Von Luger group pays up to $12,000.00 annually in ad valorem taxes;
2. 30 days after completion of the design development phase, the Village has the absolute
right to cancel the agreement, and the vendor has the right to cancel if the design
development drawings are substantially changed from the conceptual drawings; and
3. language will be added regarding proprietary information and trademark.
Thereafter, the motion to adopt Resolution 2016 -96 passed unanimously.
The Council discussed having Mr. Idle conduct a public forum on the clubhouse project in order
to provide updated information and receive public input. It was agreed that a public forum would
be held at the Country Club on Saturday, January 7, 2017, at a time to be determined. Further, a
Special Workshop Session was scheduled for December 29, 2016, at 6:00 pm, during which the
Peacock + Lewis team will present new information derived from its December 15, 2016 meeting
with Village staff, and Mrs. Janjua will provide the proposed financial plan. Council directed
that documents for the meeting be provided at least one week in advance.
By consensus, the Council directed that Mrs. Janjua engage PFM Asset Management LLC to
prepare the Request for Proposals (RFP) for a bank loan to fund the construction.
Minutes of Village Council Regular Session lield December 8, 2016 Page 9 of 9
VILLAGE COUNCIL MATTERS /REPORTS
Mayor Norris commended staff for the Tree Lighting event held last night.
Discussion took place concerning the process for applications for Village Manager. Mrs. Teal
distributed a memo summarizing the actions taken to date, a synopsis of the Village Manager
selection process used in 2014, and a proposed timeline for the current selection process.
Mrs. Teal described how the application and interview process was handled in 2014, and discussion
ensued on the next actions to be taken. A Special Meeting was scheduled for December 12, 2016,
at which the Council will develop a shortlist of candidates and consider the interview schedule.
Councilmember Gebbia noted a recent letter offering guidance for municipal actions concerning
sober homes. Mr. Rubin reported on meetings at the staff level concerning this issue.
VILLAGE MANAGER MATTERS
Mrs. Janjua announced upcoming holiday events including Santa's Trolley Rides, Santa's Mailbox,
Santa's visits to North Palm Beach neighborhoods via fire truck, and the Christmas Cabaret by
the Coquettes dance troupe.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 10:32 p.m.
Melissa Teal, MMC, Village C erk