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11-10-2016 VC REG-MMINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA NOVEMBER 10, 2016 Present: David B. Norris, Mayor Doug Bush, Vice Mayor Darryl C. Aubrey, Sc.D., President Pro Tern Robert A. Gebbia, Councilmember Mark Mullinix, Councilmember Sarnia Janjua, Interim Village Manager Len Rubin, Village Attorney Melissa Teal, Village Clerk ROLL CALL Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Gebbia gave the invocation and Vice Mayor Bush led the public in the Pledge. APPROVAL OF MINUTES The Minutes of the Regular Session held October 27, 2016 and the Minutes of the Special Session held November 1, 2016 were approved as written. INTERVIEWS OF GOLF ADVISORY BOARD APPLICANTS The following persons were present for interviews with the Village Council: Richard Pizzolato Eric Talbott PUBLIC HEARING AND SECOND READING OF ORDINANCE 2016 -10 — GENERAL FUND BUDGET AMENDMENT A motion was made by Councilmember Mullinix and seconded by President Pro Tern Aubrey to adopt and enact on second reading Ordinance 2016 -10 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE ADOPTED GENERAL FUND BUDGET FOR FISCAL YEAR 2016 -2017 TO TRANSFER $1,000,000.00 FROM THE UNASSIGNED FUND BALANCE TO FUND THE FINAL SCHEMATIC DESIGN THROUGH CONSTRUCTION ADMINISTRATION COMPONENT OF THE COUNTRY CLUB ARCHITECTURAL DESIGN SERVICES AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE BUDGET AMENDMENT ON BEHALF OF THE VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Norris opened the public hearing. There were no comments from the public. Mayor Norris closed the public hearing. Thereafter, the motion to adopt and enact Ordinance 2016 -10 on second reading passed unanimously. Minutes of Village Council Regular Session held November 10, 2016 Page 2 of 4 1 ST READING OF ORDINANCE 2016 -11 — GENERAL FUND BUDGET AMENDMENT A motion was made by Councilmember Mullinix and seconded by Councilmember Gebbia to adopt on first reading Ordinance 2016 -11 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE ADOPTED GENERAL FUND BUDGET FOR FISCAL YEAR 2015 -2016 TO PROVIDE FUNDS FOR SHORTFALLS IN VILLAGE ACCOUNTS AND TRANSFER REMAINING SAVINGS IN THE AMOUNT OF $200,000 TO THE CAPITAL PROJECTS RESERVE ACCOUNT TO FUND THE VILLAGE'S CAPITAL IMPROVEMENT PLAN; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mrs. Janjua stated that based on a preliminary year -end review of the FY 2016 General Fund Budget, General Fund savings would be available for transfer to the Capital Projects Fund to continue funding the Village's Capital Improvement Plan. Mrs. Janjua detailed the savings needed to fund shortfalls in the Small Business Grant Program and the Solid Waste Disposal Account. Mrs. Janjua reported a savings balance of $200,000 was available for transfer into the Capital Projects Fund. A suggestion was made to use $50,000 in General Fund savings to start funding installation of natural gas lines in the Village. This topic will be placed on an upcoming Workshop Session agenda for further discussion. Thereafter, the motion to adopt Ordinance 2016 -11 on first reading passed unanimously. CONSENT AGENDA APPROVED Councilmember Gebbia moved to approve the consent agenda. President Pro Tem Aubrey seconded the motion, and all present voted aye. The following items were approved: Receive for file Minutes of the Recreation Advisory Board meeting held 10/11/16 Receive for file Minutes of the Waterways Board meeting held 10/11/16 Receive for file Minutes of the Library Advisory Board meeting held 10/25/2016 RESOLUTION 2016 -82 — GOLF ADVISORY BOARD APPOINTMENT By written ballots, the originals of which are attached to the minutes of record, Richard Pizzolato was appointed to the vacant regular member position on the Golf Advisory Board. Thereafter, the name of Richard Pizzolato was entered into Resolution 2016 -82. A motion was made by President Pro Tern Aubrey and seconded by Vice Mayor Bush to adopt Resolution 2016 -82 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPOINTING ONE REGULAR MEMBER TO THE GOLF ADVISORY BOARD; AND PROVIDING FOR AN EFFECTIVE DATE. Thereafter, the motion to adopt Resolution 2016 -82 passed unanimously. Minutes of Village Council Regular Session held November 10, 2016 Page 3 of 4 RESOLUTION 2016 -83 — PEACOCK + LEWIS CONTRACT A motion was made by Councilmember Mullinix and seconded by President Pro Tern Aubrey to adopt Resolution 2016 -83 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING AN AGREEMENT FOR FINAL SCHEMATIC DESIGN THROUGH CONSTRUCTION ADMINISTRATION SERVICES FOR THE NEW COUNTRY CLUB FACILITY WITH PEACOCK + LEWIS ARCHITECTS AND PLANNERS, LLC AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE. Mrs. Janjua stated the Contract for Master Planning Services with Peacock + Lewis provided that once the master planning process was complete and accepted by the Village, the Village and Peacock + Lewis would enter into a separate, second agreement for final schematic design through construction administration services. Mrs. Janjua advised that the total cost of the services provided by Peacock + Lewis and the additional services provided by the sub - consultants for this phase of the project is $962,268. Mr. Rubin noted the Council had approved conceptual drawings only. Mr. Rubin explained the phases of the contract to provide final schematic design and construction administration services. During discussion, it was requested that information be provided on these items: • define tasks to be performed by each sub - consultant during the first phase and provide cost breakdown • details and list of amenities for the splash park • evaluation of the cost to address the shape of the pool • cost breakdown for items covered in schematic design phase It was suggested that the Audit Committee review the total project cost as currently estimated and provide input on financing options. It was suggested that the conceptual design be referred to the Planning Commission to provide comments on any items they wish to see addressed during the schematic design phase. Thereafter, the motion to adopt Resolution 2016 -83 passed 3 -2, with Councilmember Mullinix, President Pro Tern Aubrey, and Mayor Norris voting aye, and Councilmember Gebbia and Vice Mayor Bush voting nay. VILLAGE COUNCIL MATTERS /REPORTS Mayor Norris announced the Veterans Day Ceremony on November 11, 2016 at Veterans Memorial Park next to the North Palm Beach Public Library. Regarding Mrs. Janjua's salary as Interim Village Manager, Mayor Norris reported the information given to Council regarding pay increases for employees working above classification was inaccurate. Mayor Norris advised that previously, employees serving as Interim Village Manager received a ten percent increase. Vice Mayor Bush moved to amend the compensation adjustment for Mrs. Janjua to a ten percent increase. The motion was seconded by Councilmember Gebbia and passed unanimously. Minutes of Village Council Regular Session held November 10, 2016 Page 4 of 4 VILLAGE COUNCIL MATTERS /REPORTS continued Discussion took place concerning the responsibility for receiving resumes for the Village Manager position and reviewing them for sufficiency. Vice Mayor Bush moved to task the Village Clerk's office with sorting initial resumes for submittal to Council. President Pro Tem Aubrey seconded the motion, which passed unanimously. By consensus, the Council directed the Audit Committee to work with Architect Brian Idle to determine a cost estimate for the clubhouse project based on the design and develop a financing plan. By consensus, the Council directed that the clubhouse conceptual design be provided to the Planning Commission for comment. Community Development Director Denise Malone will add this item to the December 6, 2016 Planning Commission agenda. Concerning voter approval of the one cent sales tax increase, Councilmember Gebbia noted the requirement for a citizen oversight committee and the need to develop guidelines and tasks for this committee. This item will be placed on an upcoming agenda. Discussion ensued on Anchorage Park. Director of Special Projects Chuck Huff reported on priority projects including the recreational trails grant and the seawall. Discussion took place concerning the docks adjacent to the seawall. VILLAGE MANAGER MATTERS /REPORTS Mrs. Janjua thanked the Mayor and Village Council for the opportunity to be of service to the Village as Interim Village Manager. Mrs. Janjua expressed her interest in working with the employees, Council, and residents and willingness to meet with all regarding questions or concerns. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:49 p.m. Melissa Teal, MMC, Village Cleric CLERK'S TALLY SHEET GOLF ADVISORY BOARD November 10, 2016 Position: Regular Member - Men's Golf Association (MGA) Representative Vote for 1 Round 1 Round 2 Round 3 Pizzolato, Richard Talbott, Eric J. (Signature) (Signature) BALLOT GOLF ADVISORY BOARD NOVEMBER 10, 2016 Position: Regular Member - Men's Golf Association (MGA) Representative Vote for 1 Round 1 Pizzolato, Richard Talbott, Eric J. Round 2 Round 3 BALLOT GOLF ADVISORY BOARD NOVEMBER 10, 2016 Position: Regular Member - Men's Golf Association (MGA) Representative Vote for 1 Pizzolato, Richard Talbott, Eric J. - 4( igna a Rounndd 1 V Round 2 Round 3 BALLOT GOLF ADVISORY BOARD NOVEMBER 10, 2016 Position: Regular Member - Men's Golf Association (MGA) Representative Vote for 1 Round 1 Round 2 Round 3 Pizzolato, Richard _ Talbott, Eric J. — k W— w "-, (Signatur BALLOT GOLF ADVISORY BOARD NOVEMBER 10, 2016 Position: Regular Member - Men's Golf Association (MGA) Representative Vote for 1 Round 1 Round 2 Round 3 Pizzolato, Richard Talbott, Eric J. BALLOT GOLF ADVISORY BOARD NOVEMBER 10,2016 Position: Regular Member - Men's Golf Association (MGA) Representative Vote for 1 Round 1 Round 2 Round 3 Pizzolato Richard Talbott, Eric J.