03-10-2016 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
MARCH 10, 2016
Present: Robert A. Gebbia, Mayor
David B. Norris, Vice Mayor
Doug Bush, President Pro Tem
Darryl C. Aubrey, Sc.D., Councilmember
Mark Mullinix, Councilmember
James P. Kelly, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Gebbia called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Vice Mayor Norris gave the invocation and Councilmember Aubrey led the public in the Pledge
of Allegiance.
APPROVAL OF MINUTES
The Minutes of the Regular Session held February 11, 2016 were approved as written.
1 ST READING OF ORDINANCE 2016 -05 — LAND AND WATER CONSERVATION FUND GRANT
A motion was made by President Pro Tern Bush and seconded by Councilmember Aubrey to
adopt on first reading Ordinance 2016 -05 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AN AGREEMENT WITH THE FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION FOR THE RECEIPT OF GRANT FUNDS FROM THE
LAND AND WATER CONSERVATION FUND PROGRAM FOR THE ANCHORAGE PARK
IMPROVEMENT PROJECT; AMENDING THE ADOPTED GENERAL FUND BUDGET
FOR FISCAL YEAR 2015 -2016 TO APPROPRIATE $200,000.00 TO PROVIDE MATCHING
FUNDS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE
BUDGET AMENDMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mr. Kelly reported the Village was approved for a 2015 Florida Department of Environmental
Protection Land and Water Conservation Fund Grant in the amount of $200,000 for the
Anchorage Park improvements project. Mr. Kelly stated the grant requires a one -to -one match
and recommended an amendment to the General Fund budget to appropriate the funds.
Brief discussion ensued on the grants received to date and the timeline for this project.
Thereafter, the motion to adopt Ordinance 2016 -05 on first reading passed unanimously.
Minutes of Village Council Regular Session held March 10, 2016 Page 2 of 4
CONSENT AGENDA APPROVED
Vice Mayor Norris moved to approve the consent agenda. President Pro Tem Bush seconded the
motion, which passed unanimously. The following items were approved:
Resolution 2016 -07 appointing Robert Gebbia as voting delegate to the Palm Beach County
League of Cities, Inc. and appointing all councilmembers not serving as the voting
delegate to serve as alternate voting delegates.
Resolution 2016 -08 accepting the quote submitted by Pyro Engineering, Inc. d/b /a Bay Fireworks
for the July 4, 2016 fireworks display at a total cost of $24,000, and authorizing execution of
the contract.
Resolution 2016 -09 declaring (1) 2008 Chrysler 300 Sedan as surplus property and
authorizing its disposal.
Resolution 2016 -10 approving updated and restated Adoption Agreements for the
Village's four defined contribution plans and authorizing execution of the Agreements.
Receive for file Minutes of the General Employees Pension Board meeting held 10/28/15
Receive for file Minutes of the Police and Fire Pension Board meeting held 11/17/15
Receive for file Minutes of the Audit Committee meeting held 12/9/15
Receive for file Minutes of the Planning Commission meeting held 1/5/16
Receive for file Minutes of the Planning Commission meeting held 2/9/16
Receive for file Minutes of the Recreation Advisory Board meeting held 2/9/16
Receive for file Minutes of the Audit Committee meeting held 2/18/16
Receive for file Minutes of the Golf Advisory Board meeting held 2/22/16
Receive for file Minutes of the Library Advisory Board meeting held 2/23/16
RESOLUTION 2016 -11 — FIND GRANT APPLICATION
A motion was made by Vice Mayor Norris and seconded by Councilmember Aubrey to adopt
Resolution 2016 -11 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AUTHORIZING THE FILING OF A GRANT APPLICATION WITH THE FLORIDA
INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM AND
PROVIDING FOR ACCEPTANCE OF THE TERMS AND CONDITIONS THEREOF; PROVIDING
THE REQUIRED CERTIFICATIONS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly reported the application is for a $200,000 grant to improve pedestrian access, repair
the bulkhead, and provide shaded seating for extended viewing of the waterway at Anchorage Park.
Thereafter, the motion to adopt Resolution 2016 -11 passed unanimously.
Minutes of Village Council Regular Session held March 10, 2016 Page 3 of 4
C' RESOLUTION 2016 -12 — PEACOCK + LEWIS CONTRACT AMENDMENT
A motion was made by Councilmember Aubrey and seconded by Vice Mayor Norris to adopt
Resolution 2016 -12 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AN AMENDMENT TO THE CONTRACT FOR MASTER PLANNING
SERVICES WITH PEACOCK + LEWIS ARCHITECTS AND PLANNERS, LLC AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AMENDMENT
ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly noted the contract with Peacock + Lewis to provide master planning services for the
Country Club project would expire March 24, 2016. Mr. Kelly recommended extending the contract.
Mr. Rubin explained that although the initial contract was for a six -month term, there are specific
tasks remaining in the Master Planning component of the project that need to be completed.
Thereafter, the motion to adopt Resolution 2016 -12 passed unanimously.
RESOLUTION 2016 -13 — SANITATION TRUCK PURCHASE
A motion was made by Councilmember Mullinix and seconded by President Pro Tern Bush to
adopt Resolution 2016 -13 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING THE PURCHASE OF ONE 2017 MACK FRONT LOAD
SANITATION COLLECTION TRUCK FROM NEXTRAN CORPORATION PURSUANT TO
AN EXISTING FLORIDA SHERIFF'S ASSOCIATION AND FLORIDA ASSOCIATION OF
COUNTIES CONTRACT FOR CAB AND CHASSIS TRUCKS AND OTHER FLEET
EQUIPMENT; AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK
TO AMEND THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER $273,786.00
FROM THE CAPITAL RESERVE ACCOUNT TO THE SANITATION — AUTOMOTIVE
CAPITAL ACCOUNT TO FUND THE PURCHASE; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mr. Kelly noted that two front -load collection trucks were purchased last year in conjunction
with the conversion of commercial dumpsters from rear -load to front -load. Mr. Kelly advised
that the purchase of this truck would facilitate the conversion of multi - family dumpsters from
rear -load to front -load.
Brief discussion took place regarding verification of pricing to ensure competitive purchasing.
Public Works Director Brian Moree stated the Village sanitation truck fleet currently consists of
six rear - loaders and two front - loaders. Mr. Moree confirmed the new truck would replace one of
the rear -load packer trucks.
Thereafter, the motion to adopt Resolution 2016 -13 passed unanimously.
Minutes of Village Council Regular Session held March 10, 2016 Page 4 of 4
VILLAGE COUNCIL MATTERS /REPORTS
Councilmember Aubrey reported on the final meeting of the Independent Sales Surtax Oversight
Committee on March 4, 2016. Councilmember Aubrey stated the purpose of the meeting was to
close -out the use of the funds raised from the one -half percent sales tax earmarked for schools.
Councilmember Aubrey reported the tax raised $684,000,000 (plus accrued interest) over ten years,
which was used to complete 37 major school projects, including $29,000,000 used for the
Conservatory School @ North Palm Beach.
As the Council representative at the recent Audit Committee meeting, Councilmember Mullinix
reported there was interest in holding a workshop to discuss the anticipated cost of the new
clubhouse. It was noted that the Council needs to determine the project's scope.
Councilmember Mullinix discussed the potential for bridge improvements, such as trellises on
the Prosperity Farms Road Bridge as depicted in the Master Plan Charrette "Work -in- Progress"
presentation, and lighting similar to that used on bridges in the Miami area.
President Pro Tern Bush announced that Village resident Kayla Abramowitz received an award
as one of the top two youth volunteers in Florida for 2016, in recognition of her program
providing DVDs to children's hospitals. A congratulatory letter was sent to Miss Abramowitz
by Mayor Gebbia.
Mayor Gebbia reported on the recent Board of Directors meeting of the John D. MacArthur Park
Conservation Corporation. Mayor Gebbia advised that he was invited to be a member of the
Board and subsequently, elected President of the Board of Directors of the John D. MacArthur
Park Conservation Corporation. Mayor Gebbia requested Council approval to serve in this capacity.
By unanimous consent, the Village Council approved the appointment of Robert Gebbia as
President of the Board of Directors of the John D. MacArthur Park Conservation Corporation.
VILLAGE MANAGER MATTERS /REPORTS
Mr. Kelly reminded Council and the public of Heritage Day on April 2, 2016.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:02 p.m.
Melissa Teal, MMC, Village derk