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2008-2009 Budget Final THE VILLAGE OF budget?s organization charts reflect all staffing positions recommended by the Comprehensive Pay and Classification Plan for each Department NORTH PALM BEACH (the Comprehensive Pay and Classification Plan is included under 501 U.S. Hwy 1, North Palm Beach, FL separate tab within this budget document). Village Departments reflect a Telephone: (561) 841-3380FAX (561) 848-3344 detailed discussion of their individual goals, operational service, program improvements, and staffing and capital project expenditures for their respective areas. September 25, 2008 This document is intended to make our Village budget process more meaningful to officials, the Administration / Management staff and to The Honorable Mayor and Village Council our residents. With our ongoing efforts to maintain an open exchange of Village of North Palm Beach municipal information, understanding how Village resources are North Palm Beach, Florida 33408 received and expended is of great importance. As part of our continuing effort to give access to all citizens, the Village Administration will place RE: Fiscal Year 2008/09 Budget this budget document on the Village website (www.village-npb.org). To Honorable Village Mayor and Council, Budget Goals I am pleased to share this Fiscal Year 2008/09 Annual Budget for the The Village obtains a major portion of its annual general fund financial Village of North Palm Beach. This budget reflects a plan to maintain resources (61.6%) from ad valorem property taxes. The Village does not and improve service to our Village residents for the coming fiscal year. assess many of the traditional taxes that other municipalities use for The budget provides for improvements to our Village management generating revenue, but rather, it primarily depends on ad valorem taxes organization structure and allocates scarce resources among departments to fund services. Residents are not assessed additional taxes for utility, providing financial resources that continue Village improvements. solid waste, storm water, or fire rescue. The Village has opted to pay for Department management has prepared an ambitious list of Village these services out of existing ad valorem assessments. projects and operational improvements that follow guidelines established by Council?s goals and objectives. This budget document identifies The preparation of this budget document was more difficult than any broad plans, operational responsibilities and financial guidance that will time in the past primarily based on recent property tax reform legislation. continue Village improvements throughout the coming year. The following is a brief synopsis: Budget Format HB 1B: Limits the authority of local governments to levy ad valorem taxes for the budget years 2007/2008 and beyond. For The Administration has taken steps to make this a user-friendly budget the 2007/2008 budget year, ad valorem taxes were capped at the document. This budget provides a common source of meaningful roll back rate (6.1981 mils) less 0-9%, depending on the information for many different users. The budget reflects our Village compound annual growth rate in ad valorem revenue between managerial and oversight responsibilities as outlined by the 2001 to 2006. For the Village of North Palm Beach the Administration?s department organizational structure (organizational reduction amounted to 9% and the millage rate associated with charts). This managerial structure reflects assignment of operating and this cap was 5.6403 mils. The cap could be exceeded to the oversight responsibilities among Village departmental areas. The rolled back rate by a 2/3 vote of the governing body, or a unanimous vote up to the 2006/2007 millage rate. Increases In setting goals during the budget planning process, our staff team beyond the 2006/2007 levels would require voter approval in a maintained an awareness of balancing our many levels of municipal referendum. The Village of North Palm Beach adopted a millage service with our valuable and scarce Village financial resources. In all of 6.1 mils, which required a 2/3 vote of council. cases, the Administration placed the highest priority on services that are most valued by our residents ? with a commitment to provide these in an For the 2008/2009 budget and beyond, ad valorem taxes will be effective and efficient manner. Our Budgetary emphasis centers on the capped at the rolled back rate plus an adjustment based on the Council?s budgetary goals: growth of the per capita personal income. These caps may be exceeded similar to the provisions for the 2007/2008 budget. 1. Ensure Quality of Life in the Village A. Improve and maintain Village waterways as a unique Village asset. Amendment One : This amendment increased the homestead B. Promote strict law enforcement and community involvement exemption from $25,000 to $50,000 (for property values between C. Encourage high standards for overall appearance of the $50,000-$75,000), except for school district taxes. Amendment community. One also allows property owners to transfer (make portable) up D. Enhance communications with residents through mediums such to $500,000 of their Save Our Homes benefits to their next as the Village?s Newsletter and website. homestead when they move within the state. 2. Improve the Utilization and Operation of the Country Club With respect to non-homestead property, Amendment One (including the Pool and Tennis, which is part of the Parks and limits (caps) the annual increase in assessed value for non- Recreation Department) for the Benefit of All Village Residents homestead property to ten percent, except from school district A. Establish more Village events taxes. The amendment also provides a $25,000 exemption for B. Further improve golf course features through increased tangible personal property. service delivery C. Review organization / management structure The FY 2009 budget was developed collaboratively with assistance from D. Continue to promote Village resident use of facilities located a wide array of the Village supervision and staff. This collaborative at the Country Club property effort allowed the Administration to consider past and current practices E. Enhance financial strength & procedures. In partnership with our Village staff, opportunities were identified for new and improved services, programs, and projects. 3. Enhance the Spirit and Participation of our Community During this review, the Administration held several discussions with A. Encourage Village resident participation in Boards, programs members of our Village team to consider and develop enhanced services and events and projects for the coming fiscal year. Many of these projects are B. Improve communication with businesses; encourage summarized in a table immediately following this narrative - in a participation of businesses in Village events schedule of ?Capital Plan Highlights? and an ?Operating Highlights? C. Establish teen center / programs summary. The details of our Department operating plans, projects and D. Encourage Village volunteer service programs improvements may be found in each respective Department?s budget E. Create a more business-friendly atmosphere in the Village narrative. Using a collaborative budget preparation approach, the Administration maintained a balanced focus between high quality resident service, operating effectiveness and fiscal responsibility. 4. Improve the Overall Appearance of the Village Evaluate current staffing levels in all Village Departments to A. Improve code compliance and education with special insure the best and economically provided for community emphasis towards the abatement of nuisance properties. service. B. Enhance Village entrance features and signs (Village logos) To explore ?outsourcing? opportunities of service related C. Improve maintenance, appearance and landscaping of Village components within the respective departments as a cost savings properties and roads measure. D. Support Northlake Boulevard Task Force Maintain a balanced budget while providing for needed non- recurring capital project and equipment expenditures. 5. Improve the Operation and Effectiveness of Village Departments The Village?s Undesignated, Unappropriated Fund balance is viewed A. Improve communication and response to the public; by the Administration as a barometer of Village financial stability. encourage suggestions from the public Annual capital appropriations in this budget give the Council some B. Improve interdepartmental communications and cooperation latitude of choice or deferral in the event of prolonged or unforeseen economic duress. The Administration encourages establishing a Budget Objectives ?Designation? of Village General Fund Balance or core investments equal to approximately 35% to provide an important and meaningful A general listing of our Village?s annual budget Objectives are reflected financial balance that would be available in the event of unforeseen in the following bullets. From a financial viewpoint, the Village?s events. taxable property values have decreased this year - to $1,847,845,205 (valued as of July 2008). This is a decrease of $169,470,148 or 9% from The Village?s primary investment objective, in priority order of last year. investment activities shall be safety, principal liquidity and the maximizing of investment income. The Village?s investment The following budget Objectives have been developed by the portfolio will be broken into two primary categories, Operating and Administration and are reflected in this Budget: Core investments. The Village Administration will maintain local, An increase of the Village?s Operating Millage Rate to 6.6977 liquid funds equal to a minimum of 1/12 of the adopted budget. mils (up from 6.1 mils) which is below the 2008/09 roll-back rate Administration will follow established investment strategies in and represents an overall reduction in ad valorem taxes collected. accordance with the prevailing investment policy of the Village. A reduction in the Village?s operating budget from that of this current year. The Administration has continued to refine and develop the Village?s To aggressively reduce debt service instruments currently being organizational structure to help shape and focus staff?s carried by Village with a short term goal of debt-free status. responsiveness, accomplishments, training, supervision and performance. The Administration notes the significant cost of Provide sufficient funding to maintain the Village infrastructure, Village employee compensation and benefits (accounting for roughly roadways and facility maintenance. 70% of the Village General Fund budget). Ensure that Village equipment is replaced in a timely and consistent fashion allowing staff to achieve and maintain high Budget Highlights: levels of quality and service. The FY 2009 budget reflects a renewed commitment and predictable funding for community infrastructure in areas such as roadways, neighborhood sidewalks and lighting, public buildings and park another $40,000 for contract repair of neighborhood sidewalks. facilities.Public Works also plans to take steps to improve neighborhood lighting in areas identified as having acute need throughout the The Community Development Department continues to meet the Village. Roadway appearance will be emphasized with improved unending demands of our Village?s business and neighborhood median and swale plantings. redevelopment. Community Development will continue to concentrate staff resources in areas of construction, permitting, It should be noted that the direct cost of our Village backdoor waste licensing, and community planning while reinforcing improvements pick-up service is substantial ? the annual costs of Village solid in customer service. The continuing analysis and pursuit of waste now exceeds $1.5 million ? or approximately 1 mil of the annexation opportunities, zoning and redevelopment enhancements Village?s 6.6977 ad valorem millage rate. County rates presently run and improvement of our business and development regulations is about $400/year for twice-weekly residential curb-side service and also a function of the Community Development Department. This are NOT included in the County?s ad valorem millage rate. The Department will better align our Village with statutory development Administration recommends Council?s consideration about the guidelines and help to meet steadily growing expectations of possibility of funding Village solid waste service costs through homeowners and developers. annual fee assessment (similar to the County?s and other surrounding cities). A solid waste assessment fee would allow North Palm Beach The Parks and Recreation Department continues to move forward to substantially reduce its ad valorem millage rate ? making the with the improvements to Anchorage Park. The ?master plan? for Village ad valorem rate more comparable with adjacent park improvements has been completed and the initial demolition unincorporated County areas. will be underway by the end of fiscal year 2007/08. Funding for these improvements will come from 4 sources: The Public Safety Department has continued improvements in 1)State FRDAP grants, neighborhood outreach, crime suppression and crime clearance 2)State appropriations for removal of the wastewater plant, during the past year and was awarded the coveted CALEA National 3)Local development fees and Accreditation for law enforcement agencies. The Police budget 4)Village General Fund appropriations. includes funding for the purchase / replacement of needed vehicles to Anchorage Park improvements are envisioned to cover a period of include a Rescue (EMS) ambulance that was originally scheduled to several years with specific planned phases being pursued and be replaced in the last fiscal year. implemented based on the availability of annual funding from the four sources. Improvements are planned to include a combination of The Village Administration recommends Council awareness of the recreation and marina / storage improvements. opportunity and choice for possibly funding Village fire costs through an annual non-ad valorem assessment (similar to the The Public Works Department is planning to continue oversight and County?s fire service assessment). A fire assessment fee would maintenance of Village sanitation, infrastructure, streets, facilities, allow North Palm Beach to reduce our ad valorem millage rate ? equipment, and roadways. This Department will focus on and play a making the Village ad valorem rate more comparable with adjacent major role in maintaining and expanding our focus on community unincorporated areas. appearance during the coming year. The Human Resources Department, over this past year, assisted with Public Works improvements include continuation and increased workforce reduction strategies, employee healthcare procurement, funding for our annual street overlay program totaling $300,000 and and risk management. Union related matters were also successfully addressed with emphasis placed on legal reporting and the providing be impacted to some degree. This workforce reduction strategy has for a consistent managerial oversight of all Village personnel been realized through normal personnel attrition, employee buyouts, matters. and position restructuring to include employee layoffs. The Administration continues with its implementation of an optical The Country Club budget has been amended to reflect the records storage system which will be ongoing. This system will be elimination of the Golf Course Maintenance Division used by all Village operating departments (Community (administration) which was contracted out at the beginning of Fiscal Development, Finance, Human Resources and Country Club) during Year 2007/08 to IGM. the course of the next 2 years. Optical record storage systems are now widely used by governments and meet all State record storage Village part-time position changes generally reflect added staff that requirements. This allows the Village to transition ? over time ? work and are paid only on as-needed basis. The number of positions from ?paper? records to optically stored records. Optical storage authorized will not result in any increase to budget costs (similar to permits digital ?look up? of any optical record ?at will? through the expanding a list of substitute teachers). convenience of a simple computer search. Optical storage systems have become commonly used by many local governments and the The Comprehensive Pay and Classification Plan includes funding for cost is relatively modest when considering the time savings and a cost-of-living adjustment (3%) in October and an annual ?pay for customer service improvements they offer. performance? staff merit raise. The Administration continues to utilize the customary merit scale of between 0% - 5% based on The Village?s operating millage rate would be increased to 6.6977 performances. mils ? an increase of .5977 mils from last year?s rate of 6.1 mils. The Village has no outstanding General Obligation debt. Much of Retirement contribution levels for General employees (approx. 50) our Administration?s budget deliberations reflect judgment ?trade-and FPE staff (approx. 70) will decrease from 22.86% to 22.62% in offs? between increasing costs, desired service improvements and the the coming year while employee contributions remain at 6%. need for capital items. Retirement rates for Police (approx. 30) and Fire (approx. 20) will also decrease from 19.84% to 18.26% while employee contributions Personnel Staffing and Benefits are planned to remain at a level of 2%. FPE and Police & Fire pension matters are subject to the Village?s collective bargaining The FY 2009 budget reflects recommendations and plans of the negotiations ? with all three contracts expiring on September 30, Administration?s Comprehensive Pay and Classification Plan (see 2009. separate tab in this budget document). The Comprehensive Pay and Classification Plan reflect several position eliminations, re-Debt Administration: classifications or name changes in both the General Fund and the Country Club budget with a significant overall cost savings. Village debt service payments have been provided for in this budget as required by each existing Village loan agreement. Loan The most significant personnel changes are in the Public Works and repayments are reflected in the General Services area of our General Parks & Recreation Departments with the elimination of the Grounds Fund and as appropriate in our Country Club Enterprise Fund. Maintenance components opting to outsource that function to outside private contractor(s). Agency-wide workforce reduction strategies This budget provides for the elimination of four (4) of the five (5) have been explored and recommended. All Village departments will debt service instruments or loans currently being carried in the Village?s General Fund. This will be made possible through cost refinements have been incorporated in this FY2008/09 Annual saving measures to include workforce reduction strategies. Budget document. Budget Conclusion The FY 2009 Budget reflects continued improvement to citizen Respectfully submitted, services, public safety, public facility maintenance, and emphasizes improved community appearance and financial stability. The budget plan promotes the administration of the Village in an effective, efficient manner. Most importantly, the budget provides necessary Jimmy Knight, Village Manager resources for the Village of North Palm Beach to maintain and Village of North Palm Beach, Fla. further improve services to our 13,000 residents. Several operating and capital improvement project highlights are planned in the FY 2008/09 budget that support the goal of continually improving our Village using a ?Resident Service? focus. Many of these budget highlights are shown on tables in the following pages. In summary, the FY 2009 budget recommends the following operational funding: ?Millage Increase the Village Operating millage rate to a Rate? of 6.6977 mils. The preparation of this Annual Budget document could not have been accomplished without the tireless collaboration of all Village departments and the notable assistance of our Finance Department staff. The Village Administration would also like to acknowledge and thank Village Council for their collective guidance, diligence, perseverance and stewardship during this difficult budgetary process. With respect to the workforce reduction strategies, decisions made, were neither easy or without tremendous heartache. All available options were exhaustively explored with a steadfast goal to improve service delivery levels while reducing costs. A total of six (6) budget workshop meetings were held over a two month period (July & August) where Council meticulously poured through the substance and content of this Budget. All refinements to the Budget were tracked and tabulated during those meetings. Those Fiscal Year 2008-09 Council's Adopted Budget Index SectionDescriptionPage Number Index Budget Index1-3 General Fund Budget Cover Sheet4 Organization Chart5 Budget Summary6 Revenue Summary7 Operating Highlights8 Capital Plan9 General Government Village CouncilNarrative10 Organization Chart11 Budget Summary12 Village ManagerNarrative13 Organization Chart14 Budget Summary15 Human ResourcesNarrative16-18 Organization Chart19 Budget Summary20 FinanceNarrative21-22 Organization Chart23 Budget Summary24 Information TechnologyNarrative25-26 Organization Chart27 Budget Summary28 Capital Plan29 Village AttorneyNarrative30 Budget Summary31 Village ClerkNarrative32 Organization Chart33 Budget Summary34 Capital Plan35 Page 1 of 125 Fiscal Year 2008-09 Council's Adopted Budget Index SectionDescriptionPage Number Public Safety Law Enforcement Narrative36-40 Organization Chart41 Police Budget Summary42 Fire Rescue Narrative43-44 Fire Rescue Budget Summary45 Capital Plan46 Public Works Narrative47-50 Organization Chart51 Public Works Admin Budget Summary52 Facility Services Budget Summary53 Vehicle Maintenance Budget Summary54 Sanitation Budget Summary55 Streets & Grounds Budget Summary56 Capital Plan57 Community Development Narrative58-59 Organization Chart60 Community Planning & Engineering Budget Summary61 Building Budget Summary62 Code Enforcement Budget Summary63 Capital Plan64 Leisure Services Parks & RecreationNarrative65-68 Rate Schedule69 Organization Chart70 Recreation Budget Summary71 Park Maintenance Budget Summary72 Pool Budget Summary73 Tennis Budget Summary74 Capital Plan75 LibraryNarrative76-77 Organization Chart78 Budget Summary79 Capital Plan80 Page 2 of 125 Fiscal Year 2008-09 Council's Adopted Budget Index SectionDescriptionPage Number Debt & Other Budget Summary81 Appendix Taxable Value & Ad Valorem Tax Revenue82 Property Assessed Valuations Historical Graph83 Millage Rates Historical Graph84 General Fund Expenditures as a Percent of Assessed Value85 General Fund Ad Valorem Tax vs. Budget Table86 General Fund Revenues Pie Chart87 General Fund Expenditures Pie Chart 88 General Fund Debt Service89 Country Club Budget Cover Sheet90 Narrative91-92 Highlights93 Organization Chart94 Budget Summary95 Golf Organization Chart96 Budget Summary97 Food & Beverage Organization Chart98 Budget Summary99 Administration Organization Chart100 Budget Summary101 Country Club Capital Plan102-103 Appendix Golf Club Memberships104 9 hole rates105 18 hole rates106 Golf Revenues107 Non -Member Golf Play by Season108 Revenue Graph109 Expenditures Graph110 Pay Plan Pay Plan111-120 Pay Ranges121-124 Page 3 of 125 VILLAGE OF NORTH PALM BEACH GENERAL FUND COUNCIL?S ADOPTED BUDGET FISCAL YEAR 2008 - 2009 Page 4 of 125 General Fund Residents of The Village of North Palm Beach Village Council Village Clerk 3 FT Village Attorney Village Manager 2 FT Finance 5 FT (-2 FT) 1 PT Human Resources 2 FT Information Technology 2 FT (+2 FT) 1 PT (+1 PT) Community Development 9 FT (-1 FT) 2 PT (+1 PT) Public Works 38 FT (-10 FT) Public Safety 67 FT (-1 FT) 11 PT (-1 PT) Summary:Change: 23 Volunteers 143 FT -21 FT 67 PT +3 PT Library6 FT (-1 FT) 65 IC 10 PT (+2 PT) 23 Volunteers Parks & Recreation 9 FT (-8 FT) 42 PT 65 IC Page 5 of 125 GENERAL FUND Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual REVENUE $11,757,497 Taxes - Ad-Valorem Taxes $ 12,076,18411,757,545$ 10,881,501$ 2,010,103 Utility Service Taxes 2,038,6842,001,4432,001,164 986,000 Franchise Fees 1,037,2131,207,5521,150,974 286,41415,040,014$ Sales & Use Taxes 310,802292,332307,043 804,090 Licenses & Permits 1,118,037894,4921,128,658 1,255,232 Intergovernmental 1,379,6491,486,8402,161,412 1,629,006 Charges for Services 1,279,5721,079,1211,005,365 72,550 Fines & Forfeitures 150,405127,813163,792 254,000 Investment Income 526,741644,986472,958 0 Non-Revenue (Loans)/Approp Fund Balance 000 18,300 Miscellaneous 93,300190,640134,979 19,073,192 TOTAL REVENUE 19,691,94820,001,40319,407,844 EXPENSE 139,162 General Government - Village Council 138,913127,71784,174 289,560 Village Manager 284,998356,049396,537 208,616 Human Resources 226,055204,3960 489,744 Village Finance 468,411416,460576,436 295,488 Information Technology 293,623236,7400 170,000 Village Attorney 170,000151,924161,561 260,7451,853,315 Village Clerk 241,554226,617213,477 4,476,783 Public Safety - Police 4,437,2154,127,4384,065,075 2,898,5947,375,377 Fire Rescue 2,621,2312,317,4692,377,471 326,016 Public Works - Admin 310,873280,88372,532 1,558,049 Sanitation 1,833,4391,713,2901,692,382 641,370 Facility Services 594,348493,111513,734 1,150,967 Streets & Grounds 1,934,1071,527,5841,329,527 311,0293,987,431 Vehicle Maintenance 429,773293,318224,350 213,468 Community Development-Planning & Engineering 239,454202,23134,346 565,122 Building 609,391409,797551,389 131,519910,109 Code Enforcement 170,448144,820105,694 1,065,618 Leisure Serv. - Recreation 1,025,823984,085909,926 Park Maintenance 564,969 670,991697,683555,616 Pool 404,035 281,014311,829247,416 Tennis 351,073 199,63700 766,9763,152,671 Library 741,896748,248633,730 1,308,415 Debt Other - Debt Serv. 1,006,174996,1361,078,900 159,437 Contingency 307,141634,8612,149,175 $ 1,794,289326,437 Non-Departmental 455,439586,163206,955 $19,073,192 TOTAL EXPENSES $ 18,188,84819,691,948$ 18,180,402$ Page 6 of 125 GENERAL FUND REVENUE Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual $11,757,497 Taxes Ad Valorem Taxes $ 12,076,18411,757,545$ 10,881,501$ Utility Service TaxesGas65,000 69,77555,68460,712 Water220,000 263,049245,228249,604 Telephone801,225 781,982761,982756,249 Electricity923,878 923,878938,550934,599 2,010,103 2,038,6842,001,4432,001,164 Franchise FeesWater211,000 239,356226,228198,416 Electricity775,000 797,857967,104932,476 Gas- 014,22020,082 986,000 1,037,2131,207,5521,150,974 Sales & Use TaxesBilling Fees90,229 92,26597,740 95,950 Local Option Gas Ta196,185 x 200,067213,062 211,093 286,414 292,332310,802 307,043 Licenses & PermitsBuilding Permits548,184 639,676849,287 929,196 Village Occup Licenses243,876 243,779263,700 199,407 Contractor Registratio12,000 n 11,0365,000 - Othe30 r -50 55 804,090 894,4921,118,037 1,128,658 Intergovernmenta911-Sys Enhance Pro26,000 lg 26,09124,200 20,123 Local Gov 1/2 Sales Ta861,127 x 930,134952,045 992,541 State Rev Share Proceeds349,583 386,114369,687 406,843 County Occup Licenses8,000 45,42918,594 37,173 Othe10,522 r 99,07215,123 704,732 1,255,232 1,486,8401,379,649 2,161,412 Charges for ServicesVillage Clerk2,750 3,5303,620 4,459 Public Safety268,100 254,807309,471 232,341 Public Works290,000 210,593181,762 131,250 Building1,050 2,7203,000 600 Code Enforcemen- t -- - Planning & Comm Developmen144,500 t 118,535121,500 187,593 Recreation900,006 482,217639,619 441,659 Librar22,600 y 6,71920,600 7,463 1,629,006 1,079,1211,279,572 1,005,365 Fines & ForfeituresPublic Safety43,550 79,504118,380 101,801 Building14,000 4,7945,525 7,771 Code Enforcemen6,500 t 35,77118,000 45,380 Librar8,500 y 7,7448,500 8,839 72,550 127,813150,405 163,792 OtheInvestment Incom254,000 re 644,986526,741 472,958 on-Revenue (Loans)/Approp Fund Balanc- Ne -- - Miscellaneous18,300 190,64093,300 134,979 272,300 835,626620,041 607,936 $19,073,192 Total Revenue $ 20,001,40319,691,948$ 19,407,844$ Page 7 of 125 GENERAL FUND OPERATING HIGHLIGHTS FY 2008-2009 DEPTDESCRIPTIONAMOUNT Ê·´´¿¹» Ý±«²½·´ ß«¼·¬·²¹ øß²²«¿´ ÝßÚÎ ß«¼·¬ ú ×²¬»®²¿´ ß«¼·¬÷ììôëðð ß¼ª·±®§ Þ±¿®¼ ß°°®»½·¿¬·±² Ü·²²»®éôëðð ëîôððð Ê·´´¿¹» Ý´»®µ Û´»½¬·±² Û¨°»²»ïèôððð Ú·²¿²½» Í«°°±®¬ º±® ß½½±«²¬·²¹ Í§¬»³ Í±º¬©¿®» ú ß¼¼·¬·±²¿´ ×³°´»³»²¬¿¬·±íðôððð ² ×²º±®³¿¬·±² Ì»½¸²±´±¹ § ß²²«¿´ ½±¬ ±º ª·´´¿¹»ó©·¼» Þ»´´±«¬¸ ÊÐÒîðôìðð Ð«¾´·½ Í¿º»¬§ Ë¬·´·¬·» øÛ´»½¬®·½·¬§ô É¿¬»®ô Í»©»®ô Ì»´»°¸±²» ú Ù¿÷ïîéôèìì Ù¿ô Ñ·´ ú Ô«¾®·½¿²¬ëðð Ó»¼·½¿´ ú Í¿º»¬§ Í«°°´·»íëôíðð ïêíôêìì Ð«¾´·½ É±®µ Ë¬·´·¬·» øÛ´»½¬®·½·¬§ô É¿¬»®ô Í»©»®ô Ì»´»°¸±²» ú Ù¿÷ïíëôèéë Ù¿ô Ñ·´ ú Ô«¾®·½¿²¬éôîðð ïìíôðéë Ð¿®µñÎ»½®»¿¬·±² Ë¬·´·¬·» øÛ´»½¬®·½·¬§ô É¿¬»®ô Í»©»®ô Ì»´»°¸±²» ú Ù¿÷ïèèôïðð Ð¿®µ Ó¿·²¬»²¿²½» Ñ«¬±«®½·²¹ Ý±²¬®¿½¬íîëôððð Ù¿ô Ñ·´ ú Ô«¾®·½¿²¬éôëðð Ö«´§ ì¬¸ Ý»´»¾®¿¬·±²ó Ø»®·¬¿¹» Ü¿§ »¨°»²» ±ºº»¬ ©·¬¸ ®»ª»²«» øüíðôððð÷îéôððð ëìéôêðð Total FY 2008/09 Operating Costs$3,511,016 Page 8 of 125 GENERAL FUND CAPITAL PLAN FY 2008-200 9 DEPTAMOUNT Ê·´´¿¹» Ý´»®µ øé÷ Í¬¿ºº Ý¸¿·® º±® Ý±«²½·´ Ý¸¿³¾»®íôëðð ×²º±®³¿¬·±² Ì»½¸²±´±¹ § øë÷ ØÐ Ð®±½«®ª» ²»¬©±®µ ©·¬½¸» ìôððð øï÷ Ò»© Í»®ª»® ¬± ®»°´¿½» «»® º·´» »®ª»®ëôððð øï÷ ÕÊÓ ©·¬½¸ º±® ®¿½µ ½±²±´»ïôððð ïðôððð Ô·¾®¿®§ Ý±³°«¬»® Ø¿®¼©¿®» ú Í±º¬©¿®»ó Ý±²¬®«½¬·±²ñ×³°®±ª»³»²¬êïôððð êïôððð Ð«¾´·½ Í¿º»¬§ øï÷ Ð¿¬®±´ñß¼³·² Ê»¸·½´»îéôëðð øî÷ Þ±¿¬ Û²¹·²»ïìôëðð øï÷ ß³¾«´¿²½»ïèëôððð Ú·®» Î»½«» Ó¿½¸·²»®§ ú Û¯«·°³»²¬íèôêêð øï÷ Í¬»¿´¬¸ Í¬¿¬ Ì®¿ºº·½ Ó±²·¬±®íôéíë øî÷ Ð±®¬¿¾´» Ý±³°«¬»®îôêðð øï÷ Ò»¬½´±½µ ÙÐÍ ³¿¬»® ½´±½µ øçïï÷êôìíì íî Ý¸¿²²»´ ÜÊÎ î ÌÞ Í¬±®¿¹»ëôèçë Ð«¾´·½ Í¿º»¬§ Þ«·´¼·²¹óÎ»°´¿½» Ì·´» ú Ý¿®°»¬êôîðð îçðôëîì Ð«¾´·½ É±®µ Î±¿¼ Í¬®»»¬ Ñª»®´¿§ ó ß°¸¿´íððôððð ¬ Í·¼»©¿´µ Î»°´¿½»³»²ìðôððð ¬ Ð¿´´»¬ Î¿½µ º±® ¬±®¿¹»ìôððð øï÷ Í·¼»©¿´µ Ù®·²¼»®êôððð Ú´»»¬óÑª»®¸»¿¼ Ô«¾®·½¿¬·±² Û¯«·°³»²¬ íôèðð íëíôèðð Ð¿®µñÎ»½®»¿¬·±² Î»«®º¿½» °±±´ éëôððð Ì»²²· ±º¬©¿®» ø½¿² ½¿®¼ §¬»³÷îôëðð øê÷ ©¿¬»® º±«²¬¿·²óÌ»²²·êôêðð Ð´¿§¹®±«²¼ ú ±«¬·¼» »¯«·°³»²îèôëððïïîôêðð ¬ Total FY 2008/09 Capital Plan831,424$ Page 9 of 125 Village Council Mission Statement To nurture and maintain a close collaboration between the Village?s New Initiatives three appointed areas (Administration, Attorney, and Clerk) by The Village Council is committed to providing the highest quality providing sound, clear policy guidance that encourages, promotes, of service to its residents in the most efficient, effective, and protects, and improves the welfare of the Village of North Palm fiscally responsible manner. Beach, ensuring that North Palm Beach remains ?the best place to live under the sun.? In the upcoming year, the Village Council plans continued improvement of Village facilities, parks, and recreational areas, Service Levels Narrative including Anchorage Park, the Country Club Tennis facility, and As the legislative branch of Village government, the Council is the Community Center. These improvements will be accomplished comprised of five officials elected village-wide serving two-year through budget appropriation and grant funding. terms each. Councilmen in Groups 1, 3 and 5 are elected in even years, and councilmen in Groups 2 and 4 are elected in odd years. At the first regular meeting following the March election, the Council selects a Mayor, Vice Mayor, and President Pro Tem. The Village Council meets on the second and fourth Thursday of the month, and holds additional meetings as needed to conduct the business of the Village. Individual councilmen attend monthly meetings of the Village?s advisory boards on a rotating basis, and attend meetings of local governmental agencies. Councilmen represent the Village on the Florida League of Cities Intergovernmental Relations Legislative Policy Committee and the Finance and Taxation Legislative Policy Committee, the Palm Beach County League of Cities, the Palm Beach County Multi-Jurisdictional Issues Coordination Forum, the North County Governmental Committee, the Northlake Boulevard Corridor Task Force, and the John D. MacArthur Beach State Park Board of Directors. The Council establishes Village goals and objectives in its annual budget approval and evaluates services and projects throughout the year. The Council annually establishes tax millage rates and service fees. Page 10 of 125 Village Council Village of North Palm Beach Residents William L. Manuel Mayor David B. Norris Vice Mayor Darryl C. Aubrey President Pro Tem Edward M. Eissey Councilman Thomas R. HernackiCouncilman Village Clerk Village Attorney Village Manager Operating Departments Page 11 of 125 VILLAGE COUNCIL Adopted Budget Fiscal Year 2008-2009 Original 2008 Budget Adopted 2007 Actual2006 Actual Personnel Regular Pay46,800$ $ 39,00046,800$ 30,446$ Overtime Pay- -- - Benefits3,872 3,8723,2364,263 $ 50,672 $ 42,23650,672$ 34,709$ Operating Advisory Board Dinner7,500 8,0007,3745,859 Accounting & Auditing44,500 43,78029,53016,396 Other Operating Costs36,490 36,46148,57827,209 88,490 88,24185,48249,464 Capital Computer Hardware & Software0 000 0 000 $ 139,162 Total Expenses $ 127,717138,913$ 84,174$ Page 12 of 125 Village Manager Mission StatementCouncil in developing and communicating our Village?s ?resident service? vision. By focusing on the needs of the citizens, the To provide clear direction, support, accountability, achievement and Village Manager encourages program and service improvements recognition through an operational framework that guides and that allow the Village to keep pace with the ever-changing needs of empowers Village staff in providing public services to the citizens our community. of North Palm Beach as established by Council policy goals. The Village Manager promotes and fosters a ?purpose-driven? working New Initiatives environment that focuses on service to the public through the efforts of a professional staff and improved operating processes. In Improving and strengthening customer service while fostering local neighborhood relationships continues to be a primary focus in the collaboration with all Village employees, the administration will nurture creativity, responsibility, accountability and thoughtful FY 2008/09 budget. The Village continues to evaluate and re-focus .on-going services toward essential / high-value service areas that risk-taking? all focused on the core goal of Serving the Community ?we do best.? This allows contractual opportunities that improve resident service quality while restraining or reducing Village costs. Service Levels Narrative The function of the Village Manager is to serve as the Chief As part of this effort to reevaluate and refocus, the Administration, Executive Officer of the Village. The Village Manager is under the guidance of the Village Manger, will vigorously pursue all responsible to the Village Council for: options for retraining and repurposing its workforce. The philosophy of the Village Manager?s office is to provide the most cost-effective approach to residential service, without compromising Developing organizational goals that serve the Community, the quality or quantity of those services whenever possible. The Strengthening and guiding the Village organization to meet Administration recognizes that through a better and smarter public needs and provide services, application of technology to streamline processes and procedures Preparing agenda materials that foster choices, challenges already in place, it is possible to reduce growing personnel-related and opportunities, and solutions from which the Village costs without reducing valuable residential services. Council can develop policy decisions and make public service choices, and The Village Manager?s Office will continue to operate in an Ensuring that the management of Village services and effective, efficient and professionally responsible fashion following programs occurs in an efficient and effective manner. the goal-setting support and policy direction of the Village Council. During the FY 2008/09 year, the Village Manager?s Office will also A fundamental responsibility of the Village Manager is to remain committed to lowering personnel, capital, and operational implement policies approved by the Council and to help develop a costs wherever possible while continuing to make the Village of shared vision for the organization allowing this to occur. To that ?best place to live under the sun.? North Palm Beach the end, the Village Manager will continue to work with the Village Page 13 of 125 Village Manager Village Manager 1 FT Executive Secretary 1 FT Summary:Change: 2 FT Page 14 of 125 VILLAGE MANAGE R Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay204,036$ $ 234,936192,129$ 254,152$ Overtime Pay- -- 238 Benefits71,044 109,27777,489 119,992 $275,080 344,213269,618 374,381 Operating Operating Costs2,950 3,6052,850 11,195 Materials & Supplies3,250 1,8962,750 3,293 Utilities8,280 6,3348,280 7,058 14,480 11,83613,880 21,545 Capital Computer Hardware & Software0 -1,500 610 Office Equipment- -- - 0 -1,500 610 $289,560 Total Expenses $ 356,049284,998$ 396,537$ Page 15 of 125 Human Resources Mission Statement The HR Director oversees and supervises all areas of HR and risk To establish and maintain processes and internal controls for the management. This includes providing oversight, guidance, employment policy, fringe benefit management, hiring recruitment, selection, development, and training of Village employees; orientation and exit interviews of employees; labor administration, staff training, and the monitoring and development of personnel policies and procedures throughout the Village. The relations, personnel policies and procedures; classification and pay plan; risk management; workers? compensation; employee tuition Director also provides objective and unbiased analysis and investigation of disciplinary actions and/or employee complaints to reimbursement program; and state and federal compliance and reporting.ensure that Village policies are being enforced fairly and accurately. Service Levels Narrative The HR Director is responsible for maintaining position The Human Resources (HR) Department ensures that all descriptions for all jobs, ensuring compliance with and meeting departments have the necessary resources and support available to reporting requirements for HIPAA, and for conducting inquiries best manage their personnel and staffing issues including uniform into personnel matters. The HR Director also serves as the enforcement of all Village Personnel Rules and Regulations. HR Village?s designated Safety Coordinator and as such chairs all is vital to the development and training of all personnel employed Safety Committee meetings, ensures compliance with and meeting by the Village. Centralizing background screening, staff training, reporting requirements for OSHA, and ensures that accident collective-bargaining responsibilities, personnel recordkeeping, investigations are conducted. and workers? compensation case management in the HR Department facilitates uniform application and consideration of The primary responsibilities of the HR Specialist are the state and federal labor laws and the cohesiveness of the Village administration of all employee benefits including inputting Administration. employee selections and terminations, processing vendor invoices, resolving employee and vendor issues, and educating employees The Department?s responsibilities primarily relate to the regarding their rights and responsibilities concerning the benefits administration and control of all Village personnel and risk offered to them. The HR Specialist also assists the HR Director by management matters. The Village employs 148 full-time and 91 providing orientation to newly hired personnel, assisting with part-time (both permanent and seasonal) positions. Additionally, interviews and panel selections, arranging subsequent pre- the Village offers a comprehensive benefits packet to full-time employment background and physical/drug screenings, fulfilling staff including medical and dental insurance, three pension plans, records requests, assisting with pension administration and deferred compensation and matching through ICMA-RC, life employee issues, and other administrative functions as needed. insurance, long-term disability insurance, Employee Assistance Program (EAP), and tuition refund program. Page 16 of 125 In addition to the duties already mentioned, the HR Department is Revised several existing HR related forms (e.g. responsible for the following functions: employment application, tuition reimbursement form, and sick leave conversion request); and Renewals of all workers? compensation and group Reviewed and work with the departments to improve insurance plans; several internal processes (including insurance billing, Labor relations and collective bargaining with Federation applicant review and selection, and evaluation processing). of Public Employees (FPE), Police Benevolent Association (PBA), and International Association of Fire Fighters The single largest challenge facing the HR Department in the (IAFF) unions; upcoming fiscal year continues to be the Village?s Personnel Rules and Regulations Manual. The manual is outdated and piecemeal Managing all workers? compensation cases with workers? due to the volume of individual amendments that have been passed compensation carrier and health clinic and ensuring that since its creation in 1998. The manual has not been reviewed and safety protocols are followed by employees on site; and updated as a cohesive organism in ten years. As a result, it is Coordination of all employee performance evaluations. vague and even self-contradictory. Worse, the manual is not indexed and is difficult for management and staff to use for Current Year Accomplishments and New Initiatives reference. Staff initiated this project in FY 2007/2008 and intends to see it to its conclusion in FY 2008/2009. During FY 2007/2008, the HR Department achieved the following new initiatives and goals for improvement: Additionally, in the FY 2008/2009 the HR Department plans to: Established a monthly employee newsletter to increase Plan for and implement collective bargaining for all three employee awareness of interdepartmental news and labor union agreements for commencement in FY 2009/10; promote staff events; Review existing benefits levels and methods of Established a job line as an additional no cost method of implementation for employee benefits and pension plans in advertising position vacancies; order to lower employer costs; Assisted the IT division with creating an on-hold message Continue to review and revise existing HR related forms for the Village-wide phone system; and processes (e.g. Personnel Action Form and Assisted the Finance Department with compiling and performance evaluation forms); and editing portions of the annual budget document; Establish a Wellness Program or annual wellness event for Created a Citizen Satisfaction Survey and assisted the employees that would both increase employee health and Manager?s office with distributing and compiling survey wellbeing and have a positive long-term affect toward results; reducing employer health care costs. Converted over 25% of permanent personnel files to electronic document imaging; Implemented a process to track job applicants and employee evaluations; Page 17 of 125 Goals and Objectives In addition to the ?New Initiatives?, in the coming year, the Human Resources Department plans to achieve the following goals and objectives: Achieve & maintain a workers? compensation MOD rate at or below 1; Migrate all paper records to high-density secured shelving located in the HR Department; and Continue to convert permanent storage records to electronic storage through document imaging, increasing the minimum amount from 25% to 75%. Page 18 of 125 Human Resources Director of Human Resources 1 FT Human Resources Specialist 1 FT Summary:Change: 2 FT Page 19 of 125 HUMAN RESOURCES Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay132,525$ $ 116,155123,427$ -$ Overtime Pay- 95- - Benefits49,367 58,86960,138 - $181,892 175,119183,565 - Operating Operating Costs23,224 18,13837,765 - Materials & Supplies2,700 3,2963,005 - Utilities800 60720 - 26,724 21,49541,490 - Capital Computer Hardware & Software0 7,7821,000 - Office Equipment- -- - 0 7,7821,000 - $208,616 Total Expenses $ 204,396226,055$ -$ Page 20 of 125 Finance Mission Statement The Finance Director oversees and supervises all areas of the To establish and maintain adequate internal controls that safeguard Finance Department. This includes providing oversight, guidance, the Village?s assets and ensure that they are efficiently and financial policy, cash/investment management, debt management effectively allocated, to help maintain the Village?s strong financial and the monitoring and developing of financial strategies. The condition by maintaining revenue levels that are sufficient to carry Director also enforces policies that ensure adequate financial out Council priorities and goals and to support staff in providing procedures, fiscal solvency and financial statement integrity through citizens with the appropriate services levels that they have come to the maintenance of proper internal controls. expect. The Director is responsible for preparing and distributing the various Service Levels Narrative financial reports of the Village; oversees quarterly financial analyses, performance indicator tracking and financial trends, establishes As the largest support department, Finance is providing standard operating procedures for the fiscal operation of the Village, administrative, operational and financial assistance to management, tracks payment schedules, secures financing for vehicles and large elected officials and the Village?s residents. The Department?s capital expenditures (e.g., leases, Capital Improvement, etc.) and responsibilities primarily relate to the administration, control and develops procedures for monitoring and facilitating timely debt reporting of all Village finances. The Department monitors the payment. Village?s fund balances, prepares the Village?s annual budget document, invests the Village?s excess cash balances, reports on The Assistant Director of Finance assists by overseeing the Finance Village grants and prepares the Village?s financial reports ? Department?s day-to-day operations and is responsible for financial including the Comprehensive Annual Financial Report (?CAFR?). reporting and internal control as well. The Village?s CAFR has received the Certificate of Achievement in Financial Reporting from the Government Finance Officers The Division is responsible for the following functions: Association (?GFOA?) for the past 19 years. Preparing, recording, analyzing and monitoring all of the Prudent financial management has contributed to the increase in Village?s financial transactions; Undesignated Unappropriated Fund Balance for the Village general Preparing various Village?s financial reports; fund. This gives the Village an adequate and important financial Monitoring and improving all Village internal financial ?cushion? to meet unexpected financial hardships. The General controls; Fund Undesignated Unappropriated Fund Balance at September 30, Verifying accuracy, completeness, legitimacy and proper 2007 is unused and unbudgeted in this proposed budget - remaining account recording for all Village expenditures; at a level of $8.17 million. Ensuring that payment is remitted timely and accurately in accordance with Village procurement policies; Page 21 of 125 Goals and Objectives Processing all payroll-related functions including direct deposit and the issuance of payroll checks to Village In addition to the ?New Initiatives,? in the coming year the Finance employees; Department plans to achieve the following goals and objectives: Reconciling quarterly pension statements and submitting all payroll reports; Decrease department overtime expenses by 5% through Coordinating and preparing the Village?s Annual Budget and more efficient use of staff time by continued cross-training, performance measures; and streamlining of processes, and better project planning; and Coordinating and preparing the Annual Audit Report (CAFR) Convert 30% of existing department records to electronic with the Village Auditor. storage. The personnel / title changes for FY 2008/09 are as follows: Separation of Information Technology Division from Finance Department to create Information Technology Department. Current Year Accomplishments and New Initiatives During the year, in addition to meeting all of its performance measures, Finance has accomplished a significant amount of special projects including the development of meaningful financial reports using GAAP (generally accepted accounting principles) emphasizing accuracy and reliability. In the coming year, the Finance Department plans to: Prepare and/or update written accounting policies & procedures; Assist with the Village?s conversion to an electronic document imaging system which will be integrated with the existing Munis financial software for modules such as accounts payable/purchasing; and Assist the Human Resources Department in developing adequate orientation and training for existing management and staff relating to control procedures, forms, and software. Page 22 of 125 Finance Director of Finance 1 FT Information TechnologyFinance (IT Department separated from Finance) Assistant Director of Finance 1 FT Information Systems Manager 0 FT (-1 FT)Accountant 1 FT Network Support Specialist 0 FT (-1 FT)Accounting Clerk 2 FT Finance Intern 1 PT Summary:Change: FT = 5(-2 FT) PT = 1 Page 23 of 125 FINANCE Adopted Budget Fiscal Year 2008-2009 Original 2008 Budget Adopted 2007 Actual2006 Actual Personnel Regular Pay284,090$ $ 251,662273,868$ 364,354$ Overtime Pay9,600 9,6006,4925,409 Benefits134,184 123,073105,326153,030 $ 427,874 363,479406,541 522,794 Operating Operating Costs47,370 47,37038,09130,446 Materials & Supplies10,000 10,0009,41310,310 Utilities4,500 4,5003,9845,795 61,870 51,48861,870 46,551 Capital Furniture & Fixtures0 -- - Computer Hardware & Software0 1,492- 7,092 0 1,492- 7,092 $ 489,744 Total Expenses $ 416,460468,411$ 576,436$ * Information Technology Department separated from Finance in FY 2009 budget * Page 24 of 125 Information Technology Mission Statementthe Parks and Recreation and Community Development departments. The IT department also provides guidance to Information Technology is committed to providing the Village department heads on all technology related purchases. staff with adequate technology to better perform their daily job functions and to provide effective and timely support as needed. In addition to the duties already mentioned, the IT Department is also responsible for the following functions: Service Levels Narrative Support of Department of Public Safety?s radio dispatch The Information Technology (IT) Department provides Village network; staff with all information technology related assistance. The Installation and troubleshooting of wireless video department?s responsibilities include daily data back-ups; surveillance systems; recovery, installation and support of all desktop related systems; Ordering and implementation of new software and network support and troubleshooting; voice and data cabling; hardware related items; wireless video support; troubleshooting of Country Club point-of- Emergency dispatch data consoles and infrastructure; sale systems; web programming and design; graphic arts and Employee training on Village applications; design; and support of all Public Safety Mobile Data solutions. Computer Aided Dispatch System; and Installation and troubleshooting of Village servers. Originally IT was created as a division of the Finance Department and its main function was to implement and maintain the data Currently IT is staffed with one Information Systems (IS) infrastructure for the payroll and accounting related processes. Manager and one Network Support Specialist. The IS Manager The duties have grown in scope and importance, however, and oversees and supervises all areas of the IT Department. The IS now the IT Department is being created to ensure that all Manager also enforces all computer related policies to protect the departments have the necessary resources and support available to Village infrastructure. The IS Manager is also in charge of best manage their technological issues. Removing these functions implementation and design of new technologies. The Network from under the Finance Department and creating a separate IT Support Specialist assists the IS Manager by completing day-to- Department will help to acknowledge the legitimacy of these day work orders and service calls throughout the Village. functions, as well as to provide a level of autonomy necessary to build credibility with both staff and management. Due to the public and administration?s growing reliance on technological systems, the IT Department is experiencing The Village of North Palm Information Technology Department is difficulty meeting its workload with only two staff members. As working to provide residents with more on-line customer service, a result, the IT Department is requesting the addition of one such as on-line tee times at the Country Club golf operations as part-time entry-level support position to answer phones, input, well as reservations, activity registrations, and account access for Page 25 of 125 prioritize and track work orders, and assist with minor Installation of a surveillance camera inside the Village troubleshooting, repair, and installation work. Golf Shop to provide 24-hour digital monitoring; Conversion and upgrade of Munis financial software to The personnel / title changes for FY 2008/09 are as follows: latest version and release; Design and rollout of Village Citizen Satisfaction Survey Addition of one (1) Technical Support Analyst p/t position on Village website; (pay grade 22); and Installation of network copiers with scan, copy, fax, and Reclassification of one (1) Information Systems Manager print capabilities to replace all local printers and cut-down f/t position (pay grade 32) to Director of Information on printer toner costs; Technology (pay grade 33). Installation of Deep Freeze software at Village Library to protect computers and patrons from viruses, spyware, and Current Year Accomplishments and New Initiatives inappropriate content; Installation of silent panic alarms in Village Hall Council During the fiscal year, in addition to meeting all of its Cambers; performance measures, IT has accomplished a significant amount Upgrade and installation of Norton Antivirus software to of special projects including: latest version and release; and Installation of new data and voice drops inside Golf Shop Installation of a new Village-wide phone system, including to improve the layout of counter and merchandise. new voicemail and on-hold recording systems; Design and rollout of a new Village website with customer Goals and Objectives service modules, online agendas, bid packages, RFP?s, and monthly event calendar; In the coming year, the Information Technology Department plans Upgrade of Rectrac (recreation software) to provide league to achieve the following goals and objectives: scheduling and up-to-date reporting features; Upgrade of Golftrac (Country Club software) to provide Expand customer service by providing online account digital tee sheets and more functional reporting; access for Country Club members to reserve tee times and Installation of Citrix Server software to allow all divisions manage billing and payments; of the Parks and Recreation Department to utilize one Upgrade the building and permitting software to allow centralized database in order to share and publish better functionality and customer service online; information; Migrate Munis financial software to a Windows-based Installation of additional Citrix Server software to allow data store; and the entire Country Club to utilize one centralized database Migrate Village domain to Windows 2003 Server. in order to share and publish information with the Finance department; Page 26 of 125 Information Technology Director of Information Technology 1 FT (+1 FT) Information Systems Manager 0 FT (-1 FT) Network Support Specialist 1 FT Technical Support Specialist 1 PT (+1 PT) Summary:Change: FT = 2 PT = 1(+1 PT) Page 27 of 125 INFORMATION TECHNOLOGY Adopted Budget Fiscal Year 2008-2009 Original 2008 Budget Adopted 2007 Actual2006 Actual Personnel Regular Pay187,578$ $ 137,929146,320$ -$ Overtime Pay0 000 Benefits63,090 55,92358,6310 $ 250,668 196,561202,243 - Operating Operating Costs27,000 34,50018,4340 Materials & Supplies3,500 3,0003,7890 Utilities4,320 2,8801,5080 34,820 23,73140,380 - Capital Furniture & Fixtures0 -- - Computer Hardware & Software10,000 16,44851,000 - 10,000 16,44851,000 - $ 295,488 Total Expenses $ 236,740293,623$ -$ * Information Technology Department separated from Finance in FY 2009 budget * Page 28 of 125 The Village of North Palm Beach Capital Plan DEPARTMENT2008-20092009-20102010-20112011-20122012-2013 TOTAL Information Technology Inventory LifeDEPARTMENTQtyEachTotal CostQtyEachTotal CostQtyEachTotal CostQtyEachTotal CostQtyEachTotal Cost A. Computer Hardware & Software 10,500 Web ServerInformation Technology013,5003,50017,0007,00000 2007 (1)7 yrs 10,000 E-Mail Server with exchange softwareInformation Technology0110,00010,000000 2007 (1)7 yrs 0 mInformation Technology00000 Village Phone Syste 20087 yrs 0 New Dell Server to replace Vlg Domain ControllerInformation Technology00000 20087 yrs 0 Information Technology00000 Anti-Virus Software 20077 yrs 4,000 HP Procurve network switchesInformation Technology58004,000 7 yrs 5,000 New Server to replace user files serverInformation Technology15,0005,000 7 yrs 1,000 KVM Switch for rack consoleInformation Technology11,0001,000 7 yrs ub Total Computer Hardware & Sotware10,00013,5007,0000030,500 Sf 10,00013,5007,0000030,500 TOTAL INFORMATION TECHNOLOGY Page 29 of 125 Village Attorney Mission Statement To provide sound, effective, and timely legal advice and representation to the Village Council and Village Administration, and to advise and assist the Code Enforcement Board regarding legal matters. Service Levels Narrative The Village Attorney represents the Village Council and Village Administration in matters of law pertaining to their official duties; prepares and reviews ordinances, resolutions, agreements, contracts and other documents; advises on statutory matters; conducts litigation; and serves as counsel to the Code Enforcement Board. The Village Attorney?s office considers and responds to Village legal requirements and needs. The firm of Leonard Rubin, P.A. and the Law Office of Glen Torcivia and Associates have served in the capacity of Village Attorney since August 2006. Page 30 of 125 VILLAGE ATTORNEY Adopted Budget Fiscal Year 2008-2009 Oriinal 2008 g Adopted Budget 2007 Actual2006 Actual Operating Village Attorney Legal Fee120,000$ $ 102,147110,000$ 73,443$ Special Legal Services20,000 30,00032,06343,115 Labor Services30,000 30,00017,71545,003 170,000 170,000151,924161,561 $170,000 Total Expenses $ 151,924170,000$ 161,561$ Page 31 of 125 Village Clerk Mission StatementThe Village Clerk?s office provides online access through the Village website to Council meeting agendas, agenda backup To serve the Village Council and residents of North Palm Beach by materials and minutes, advisory board minutes, election and recording and preserving all proceedings of the Village Council. voter information, announcements and meeting notices, and the Code of Ordinances. Service Levels Narrative The Office of the Village Clerk is responsible for: The Village Clerk serves as the primary liaison between the community, the Village?s adopted and fostered military units, the Preparing and distributing Village Council meeting America Supporting Americans organization, and the Village?s agendas, minutes, and proclamations; Support Our Troops volunteers. Because of the exceptional Publishing Village Council agendas, agenda backup assistance of area residents and businesses, the Village of North materials, and meeting minutes on the Village website; Palm Beach Support Our Troops program is self-supporting, with Ensuring proper legal advertisement of ordinances; all shipping costs covered through donated funds. Executing and distributing ordinances, resolutions, agreements, and contracts; New Initiatives Ensuring public notice of Village Council meetings, advisory board meetings, and collective bargaining sessions; All Ordinances, Resolutions, and Village Council meeting Administering Village elections; minutes from 1956 to the present have been digitally archived. Managing Council correspondence; The Clerk?s office will continue to expand digital imaging of Providing administrative support to the Code Enforcement records in order to increase the availability of official records Board, including preparing, distributing, filing, and recording in electronic format. of hearing notices, minutes, orders, liens, and lien releases; Responding to public records requests, and ensuring records retention and disposition; Providing notary public services to the Administration and the public; Preparing and distributing informational packets to new Village residents; Providing notice of advisory board vacancies, appointments, and term expirations. Page 32 of 125 Village Clerk Village Clerk 1 FT Deputy Village Clerk 1 FT AdministrativeAssistant 1 FT Summary:Change FT = 3 PT = 0 Page 33 of 125 VILLAGE CLER K Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay157,640$ $ 140,425144,597$ 127,287$ Overtime Pay- -- - Benefits69,806 66,30165,292 62,063 $227,446 206,726209,889 189,350 Operating Operating Costs22,899 14,56325,690 15,835 Materials & Supplies4,150 3,5263,175 3,464 Utilities2,750 1,8031,800 1,463 29,799 19,89130,665 20,762 Capital Computer Hardware & Software0 -1,000 3,365 Furniture & Fixtures3,500 -- - 3,500 -1,000 3,365 $260,745 Total Expenses $ 226,617241,554$ 213,477$ Page 34 of 125 The Village of North Palm Beach Capital Plan DEPARTMENT2008-20092009-20102010-20112011-20122012-2013 TOTAL Village Clerk Inventory LifeDEPARTMENTQtyEachTotal CostQtyEachTotal CostQtyEachTotal CostQtyEachTotal CostQtyEachTotal Cost A. Computer Hardware & Software 0 Village Clerk00000 2007 Document Imaging System15 0 Village Clerk00000 2007 (1) Scanner & Dockable Flatbed8 14,000 Village Clerk0114,00014,000000 Laserfiche Weblink Software15 Sub Total Computer Hardware & Sotware014,00000014,000 f B. Furniture & Fixtures 0 Village Clerk00000 Projector & Screen-conference room 3,500 Staff Chairs for Council ChambersVillage Clerk75003,500 Sub Total Furniture & Fixtures3,50000003,500 3,50014,00000017,500 TOTAL VILLAGE CLERK Page 35 of 125 Public Safety New Initiatives Law Enforcement Employees are encouraged to use initiative and to look for better Mission Statement policing methods. Because of this, several noteworthy changes occurred that resulted in new ideas and enhancements to existing To provide the highest quality of public safety services by maintaining programs. Several of these programs are listed below. respect for individual rights and human dignity and by empowering our Training Update members and the community to work in partnership with the goal of improving the quality of life within the Village of North Palm Beach. The department has worked hard this year to enhance our training programs. There is a proven correlation between good training and Service Levels Narrative good performance. Our Training Division has developed new goals for officers and has begun presenting classes to help meet those goals. The Village has been providing Public Safety services to its residents Officers now receive additional firearms training, the use of shooting since 1956. Public Safety services include law enforcement, fire and simulators to enhance shooting skills and decision making, along with emergency medical services. The Law Enforcement Division consists various other classes to enhance their abilities. of thirty-two sworn law enforcement officers, nine communications personnel (two of which serve as Records Clerks), a crime analyst, one Accident Reduction public safety aide, and two full-time clerical personnel. The department noticed an increase in vehicle accident cases during Our Road Patrol and Communications personnel work a twelve-hour 2007. Since the safety of our citizens is paramount, we looked for ways shift schedule, with a minimum staffing requirement to provide better to decrease this activity. Our Crime Analysis Unit now reviews law enforcement coverage. accident data to determine where and when accidents are occurring. From this report, our resources are deployed to these locations in an The personnel / title changes for FY 2008/09 are as follows: effort to educate our motoring public. Additionally, we have developed a system to track any complaints that come in (either internally or from Deletion of one (1) Crime Analyst f/t position (pay grade 21); residents) and accumulate statistical data of our responses to those complaints. Deletion of one (1) School Crossing Guard p/t position (pay Enforcement Initiatives: 4,872 citations issued grade 22); and Deletion of one (1) Assistant Director of Public Safety f/t Crime Scene Vehicle position (pay grade 36) / Addition of one (1) Sergeant f/t position (pay grade equivalent 33). The department now has a fully functional Crime Scene van. This unit, which began as a retired EMS vehicle, has been converted into a multi- use vehicle. The Crime Scene van has the needed equipment to process almost any scene and to collect evidence that may assist in the Page 36 of 125 apprehension of a suspect. The vehicle is also outfitted to serve as a workshop on April 10, 2008 with Council unanimously supporting the mobile command post if the need arises. project and directing staff to return with a defined plan of implementation along with cost options and funding alternatives. The Electronic Upgradesdepartment continues to move forward with this endeavor and anticipates project completion in budget year 2007/08. The department upgraded the software that runs our Computer Aided Dispatch (CAD) and report writing programs. All officers now utilize Organization an electronic format for police reports and these documents are stored within our Records Division using a paperless system. This new format The Director of Public Safety is responsible for the overall operation also allows staff to easily track the status of a report and review it and performance of all department personnel. The Director online. Each police vehicle is now equipped with its own laptop for communicates on a regular basis with the Village Manager, Village report writing and easy access to crime and records information. Department Heads and Councilmen on all public safety related matters. The Assistant Director is responsible for overseeing the supervision of National Accreditation all law enforcement related activities. The Assistant Director is also The department is in the process of achieving national accreditation responsible for many administrative functions including performing the through the Commission for Accreditation of Law Enforcement duties of the Director in his absence. Agencies (CALEA). This is a process that began several years ago and we are now close to achieving this goal. A tremendous amount of work The Administrative Coordinator is responsible for all secretarial duties has been completed in this endeavor by our staff and led by our required by the Director and Assistant Director. The Coordinator also Accreditation Manager. The department has put into place numerous performs duties related to payroll, purchasing and Criminal Justice policy changes to ensure that we are following ?best practices? and Standards and Training Commission requirements. complying with national standards. We are providing weekly roll call training on topics of need to staff and have completed an inspection of Watch Commanders (lieutenants) are responsible for overseeing the all of our components. The on-site accreditation inspection concluded Alpha and Bravo Shift sergeants as well as performing administrative in April 2008 and we are scheduled to go before the Commission to duties. receive our accreditation status in July 2008. Patrol Division Radio Upgrades The Patrol Division consists of four teams assigned to work two shifts The department is one of two Palm Beach County police agencies that with a minimum of four public safety officers assigned to each team. still utilize a VHF radio system. Our present system does not allow us The minimum staffing level is three public safety officers per shift for the interoperability necessary during joint operations, times of each day to provide the necessary coverage per 24-hour day. emergency, or when working cases outside of the Village. There have Criminal Investigations Unit been several occurrences of late that have negatively impacted our safety and operational ability. During 2007, Command Staff met with The Criminal Investigations Unit consists of a sergeant, three detectives, an Evidence/Crime Scene Technician, and a crime analyst who are numerous radio companies and experts to gather the necessary information to make the best recommendation concerning the primarily assigned to investigate and process evidence of both crimes conversion to an 800 Mhz radio system. This item went to Council against property and persons and to analyze criminal activity to allow Page 37 of 125 th the department to maximize the use of personnel to prevent and deter projects such as the Heritage Day Parade and 4 of July festivities. We criminal activity. currently have five Reserve Officers. Marine Patrol UnitSecurity Surveys/Home and Business Due to the Village bordering Lake Worth, the Intracoastal Waterway Our specially trained Community Policing/Crime Prevention Officer and inland waters, a Marine Unit is deployed to police the boating offers free residential and business security surveys to lessen the chance public and to investigate any marine crimes. of a break-in to a residence or business. The officer will provide tips about door locks, alarm systems, lighting, landscaping, and other areas that may help prevent becoming a victim. During the year, twelve Community Policing - Crime Prevention security surveys were conducted. One specially trained Public Safety Officer, is responsible for the Police Explorer program, residential and business security surveys, and all Trespass Program other community based programs. This program allows business owners to sign an affidavit giving consent Community Programs for public safety officers to act as an agent, thereby giving them the authority to request people to vacate the premises. After the affidavit is Explorer Programsigned, the owner installs, (at their own expense) specifically worded ?No Trespass? signs in visible locations. Public Safety Officers must During this past year, the Police Explorer program returned to the advise persons found on the premises that failure to leave the area may Village. This program is for individuals between the ages of 14 to 18. result in arrest.Currently there are eighteen properties involved in this The participants are introduced to the many facets of law enforcement program. and emergency services. The Explorers work hand-in-hand with the Public Safety Officers and assist them in community policing Combat Auto Theft (C.A.T.) Program philosophy. The program is directed toward people who have an interest in the field of law enforcement. Each Explorer must meet The C.A.T. program is used to fight back against auto theft. Upon certain requirements before being accepted into the program. Theregistration with proof of vehicle ownership and driver?s license, the program currently has eight participants. vehicle owner signs a consent form authorizing Public Safety Officers to have a right to conduct a traffic stop on their vehicle if the vehicle is Police Reserve Programbeing operated between the hours of 1:00 A.M. and 5:00 A.M. A yellow C.A.T. sticker is placed on the rear window notifying Public This program is for adult individuals who have an interest in serving Safety Officers of participation in the program. At the present time their community as part of the Law Enforcement Division of the Public there are approximately 292 people enrolled in the CAT program Safety Department. Applicants are processed as if they were to be hired as full-time law enforcement officers. Upon successful completion of VIN Etching the processing, they must attend an Academy and pass a state exam to become certified as Auxiliary Officers. They assist full-time officers in This program is an anti-auto theft initiative where the vehicle every aspect of their jobs and offer assistance during special Village identification number is etched into various parts of the vehicle, such as all windows and doors. This will assist officers in identifying vehicle Page 38 of 125 parts that may be stolen and/or placed on another vehicle. This program Crime Prevention Meetings may also help deter vehicle parts and auto thefts in general as the perpetrator may observe the VIN numbers displayed throughout the Our trained officer conducts crime prevention meetings throughout the vehicle and choose not to steal the vehicle. The Division conducted community to learn and discuss what problems may be occurring and approximately 50 VIN etchings in 2007. ways to help one another combat crime. This is an open dialogue between all parties involved, finding solutions to issues. This program also helps to organize neighborhoods into Crime Watch groups. Operation Chill Approximately 65 meetings were attended in the past year. Officers reward children wearing bicycle helmets by giving them a coupon for a free Slurpee. 138 coupons were distributed in 2007. Neighborhood Watch Meetings Alert ProgramPreventing crime in our community is a shared responsibility between the police and our residents. Neighborhood Watch has been entrusted Crime and information bulletins are distributed to residents and business with the responsibility of empowering Village residents to keep their owners to notify them of current crime trends and prevention strategies. neighborhoods safe. Safe neighborhoods and crime prevention The philosophy is to create an atmosphere of awareness that reduces the education of our residents is our challenge and our goal. The program chances of our residents and business owners becoming victims of encourages the citizens of the Village to become actively involved with crime. This prevention strategy is accomplished by a park, walk, and the department through practicing crime prevention techniques and talk technique and by distributing flyers, faxes, and e-mail.reporting crime or suspicious activity.Twenty seven meetings were attended throughout the year. Cell Phones to Seniors Operation Safe Kids Cell phones are collected which are then given out to senior citizens throughout the area for emergency use. 12 phones were distributed. This program is designed to provide education and awareness to children about preventable and dangerous situations. This assembly Crime Opportunity Cardsstyle presentation teaches children how to identify potential dangers and to protect themselves from abuse, abduction and exploitation through a A card issued to a citizen/vehicle/residence if a law enforcement officer series of interactive scenarios. The presentation empowers children observes the opportunity for a potential crime to occur (i.e. valuables with the information, tools, and support they need to be safe without left in plain view, doors unlocked, etc). This is done in an effort to frightening them. It teaches them how to use their instincts, intuition, eliminate the criminal?s opportunity to commit the crime and prevent and common sense to make smart choices, not scared reactions when the citizen from becoming a victim. confronted by danger. Gun Lock ProgramSafety Awareness Training Seminars Free gun locks are given to residents to keep their homes safe through The concept behind our Safety Awareness training is to empower secured firearms. 75 gun locks were given out during the year. individuals and to encourage them to work as a team with police officers. Participants are taught how crime prevention relates to them and how to anticipate and recognize their crime-risk potential. Citizens Page 39 of 125 are educated and provided information on a variety of topics including personal safety, child safety, internet safety, gun safety, identity theft, and how to protect their home and vehicle from burglary. We?re Watching Program This program encourages business owners and employees to ?Watch Out? for their business to prevent criminal activity. Workers On Watch (WOW) This program encourages the many employees of the Village to remain vigilant and immediately report any suspicious activity to the police. This program is a cooperative effort between the department and the other entities within the Village to help prevent crime and assist with quality of life issues. Child Identification Program This program is designed to promote the safety of children by focusing on prevention strategies. The equipment allows the capture of a child?s contact, medical information, photograph and fingerprints. This allows for law enforcement to provide quick and accurate response in the event of a crisis. A total of 215 children were fingerprinted throughout the year. D.A.R.E. Program Drug Abuse Resistance Education (D.A.R.E.) is offered in community schools by specially trained officers. Goals and Objectives In the coming year, the Public Safety Department Law Enforcement Division plans to achieve the following goals and objectives: Maintain an annual UCR clearance rate of 25%; and Through enforcement and education reduce the number of traffic crashes by 10%. Page 40 of 125 PublicSafety Director of Public Safety1 FT Assistant Director Public Safety0 FT (-1 FT) Administrative Coordinator 1 FT Law EnforcementFire Rescue Emergency Dispatcher I 5 FT Records Clerk 2 FT DivisionDivision Emergency Dispatcher II 1 FT Fire Chief 1 FT Criminal InvestigationsAsst. Fire Chief 0 FT (-1 FT) Sergeant1 FT Volunteer Firefighters 18 Police Officer 3 FT Crime Analyst 0 FT (-1 FT) Patrol Division: Police Officer 1 FT Clerical Specialist 1 FT FIRE/RESCUE Shifts: Lieutenants 2 FT Fire Inspector 1 FT Sergeants 5 FT (+1 FT) Fire Lieutenants4 FT(+1 FT) Police Officer 16 FT Firefighter/Medics 17 FT Firefighter/EMTs1 FT Special Operations Summary: FT = 67 (-1 FT) PT = 11 (-1 PT) Public Safety School Crossing Volunteers = 23 Police Officer 3 FTReserve/Volunteers 5 Aide 1 FTGuards 11 PT (-1 PT) Page 41 of 125 POLICE Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay2,501,232$ $ 2,250,6652,433,764$ 2,218,518$ Overtime Pay195,000 181,248231,994187,337 Special Pay45,000 62,66068,27437,833 Benefits1,254,468 1,194,562957,1181,044,967 $3,995,700 3,872,2343,508,0523,488,655 Operating Operating Costs76,099 99,81198,578103,434 Materials & Supplies168,798 149,298141,445117,588 Repairs & Maintenance44,792 39,62538,92829,211 Utilities127,130 139,544133,374127,150 416,819 428,278412,323377,384 Capital Automotive42,000 159,793115,708 108,828 Audio, Visual, & Comm. Sys.5,895 -- 61,315 Computer Hardware & Software10,169 35,7925,295 28,893 Machinery & Equipment- 11,478- - Other6,200 -15,700 - 64,264 136,703207,063199,036 $4,476,783 Total Expenses $ 4,127,4384,437,215$ 4,065,075$ Page 42 of 125 Public Safety Our volunteers are required to hold some form of certification Fire Rescue within a year of joining. Of the 21 current volunteers; three are firefighter I certified, two are firefighter II certified, eleven are Mission Statement firefighter II and EMT certified, two are EMT certified and three are working on gaining their certification. They are also required To provide a superior level of service in the areas of fire to ride a minimum of twenty-four hours per month with our career suppression, fire prevention and emergency medical services that personnel. They can be assigned any duty for which they are ensures the health, safety and welfare of all residents and guests of certified, and supplement, but never replace career personnel. the Village. The personnel / title changes for FY 2008/09 are as follows: Service Levels Narrative Deletion of one (1) Paramedic f/t position (pay grade The Fire Rescue Division consists of a fire chief, assistant fire equivalent 28) / Addition of one (1) Firefighter/EMT f/t chief, a fire inspector, three fire rescue lieutenants, fifteen position (pay grade equivalent 26); and firefighter/paramedics, three firefighter/EMTs and twenty-one Deletion of one (1) Assistant Fire Chief f/t position (pay volunteers. grade 35) / Addition of one (1) Fire Rescue Lieutenant f/t position (pay grade equivalent 33). The fire chief and assistant fire chief provide the administrative duties such as budget preparation and are called on to function as Current Year Accomplishments and New Initiatives incident commanders at major incidents. A few of the technological advances mentioned in last year?s The fire inspector is responsible for all annual existing business report have been implemented: automatic traffic signal inspections as well as inspecting new construction for code controllers have been installed in the south county and will be compliance. moving north soon; and the direct transmission of electrocardiograms to the cardiac care center and surgeon is in The lieutenants, firefighter/paramedics and firefighter/EMTs are place and operating. The mobile data terminals in all of the Fire divided into three seven-member shifts. Each shift works a 24- and EMS vehicles is taking longer than anticipated but is still hour on duty/48-hour off-duty schedule with each member having scheduled to begin sometime in this next year. an additional scheduled day off every three weeks; this averages to a 48-hour work week. Mandatory minimum daily staffing is Our fire inspection program continues to break new ground. We five people, with two on an ambulance and three on a fire engine. projected our inspector would complete 1,000 inspections by year end; we were a bit off as she completed 1,450, which is a 285% increase over the previous year. The most efficient means of Page 43 of 125 reducing fire loss is through fire prevention. To this end the As with any hazardous occupation, it is a challenge to meet this inspector is doing an outstanding job getting the word out to all particular goal, but with the support of administration and Village businesses and proactively making the Village safer for employees we are determined to stay safe. our residents and guests. Goals and Objectives A major goal from last year was to increase the percentage of paramedic certified employees. The goal was to have staff be In addition to the ?New Initiatives? in the coming year, the Public Safety Department Fire Rescue Division plans to achieve the 90% comprised of paramedics. We are currently at 87% paramedic and are still working toward that goal with two following goals and objectives: employees having recently completed paramedic school and two more scheduled to graduate by August 2008. Once these To maintain a 5.0 minute average response time through individuals have completed their respective courses and pass their operational readiness drills; State boards, we will have achieved a 95% paramedic certified To increase the annual fire inspections and pre-fire plans by department. 5%; To reduce the number of workers? compensation claims While our overall call volume increased by 2.4%, our calls to through safety awareness and fitness; and emergencies outside the Village increased 52.6%. This is part of To increases our percentage of paramedic certified personnel our automatic aid agreement with Palm Beach Gardens and Palm with the end goal of creating an all paramedic department. Beach County. Whenever we respond outside the Village and a subsequent call occurs in the Village one of our automatic aid partners responds. Since they have longer travel times to the Village, the overall response time increases. It should be noted that we missed our goal by less than one-half minute and are still well under the County prescribed eight-minute response time. For this minimal increase in response time we are receiving far more in return as the automatic aid agreement provides immediate response to multiple calls within the Village. This is something we would not have the resources for without considerable added expense. The automatic aid agreement also provides multiple unit response to major emergencies within the Village. Again, this is something that we could not accomplish without additional costs to the taxpayers. We were successful in meeting our goal to reduce our workers? compensation claims by 50%, and are on track to do so this year. Page 44 of 125 FIRE RESCUE Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay1,501,657$ $ 1,343,3851,453,869$ 1,341,238$ Overtime Pay127,728 119,644119,434131,817 Special Pay17,960 20,00014,1290 Benefits834,151 818,910669,030712,321 $2,481,496 2,412,4232,145,9782,185,376 Operating Operating Costs94,624 103,11975,52671,345 Materials & Supplies70,250 67,09966,57558,028 Repairs & Maintenance23,000 28,80023,79221,840 Utilities2,964 2,9403,0571,700 190,838 201,958168,951152,913 Capital Automotive185,000 -- - Audio, Visual, & Comm. Sys.- -- - Computer Hardware & Software2,600 2,539- 8,492 Machinery & Equipment38,660 -6,850 20,846 Other0 -- 9,844 226,260 2,5396,850 39,182 $2,898,594 Total Expenses $ 2,317,4692,621,231$ 2,377,471$ Page 45 of 125 The Village of North Palm Beach Capital Plan DEPARTMENT2008-20092009-20102010-20112011-20122012-2013 TOTAL Public Safety A. Automotive Inventory LifeDEPARTMENTQtyUnit CostTotal CostQtyUnit CostTotal CostQtyUnit CostTotal CostQtyUnit CostTotal CostQtyUnit CostTotal Cost 385,000 Patrol / Admin VehiclesPolice127,50027,500327,50082,500427,500110,000327,50082,500327,50082,500 08 (1) '07 (5) '06 (1) '05 (2) '04 (2) '03 (6) '01 (1) 3yrs 0 lPolice00000 Undercover Patro 1993 (1)3 yrs 0 Patrol BoatPolice00000 1999 (1)15 yrs 80,000 sPolice0120,00020,000120,00020,000120,00020,000120,00020,000 Undercover Vehicle 08 (1) '07 (1) '05 (1) '04 (2)3 yrs 0 Admin VehiclesPolice00000 08 (2) '05 (2) '04 (1)3 yrs 14,500 Police27,25014,5000000 Replacement Boat Engines 2006 (2)3 yrs 20,000 - MARINE UNIT TRUCK Police0120,00020,000000 2002(1)5 yrs 56,416 Police000128,20828,208128,20828,208 K9 Vehicles 2008 (1) 2003 (1)3 yrs 13,000 Radar TrailerPolice0113,00013,000000 2002 (1)5 yrs 0 Boat TrailerPolice00000 1999 (1)10 yrs 0 Firearms TrailerPolice00000 1991 (1)5 yrs 0 Fire Rescue00000 - FIRE ENGINE 1 2003(1)20 yrs 0 - FIRE ENGINE 2 (RESERVE)Fire Rescue00000 1985(1)15 yrs 0 Fire Rescue00000 - FIRE ENGINE 3 2003 (1)20 yrs 0 Fire Chief's Car (YUKON)Fire Rescue00000 2004 (1)8 yrs 0 )Fire Rescue00000 Assistant Fire Chief's Car (SUBURBAN 2002 (1) 8 yrs 400,000 Support TruckFire Rescue0001200,000200,0001200,000200,000 1987(1) purchased used in 199815 yrs 0 Fire Rescue00000 - PICK-UP TRUCK 1995(1) purchased in 199715 yrs 0 Quintuplet Fire ApparatusFire Rescue00000 1996(1); financed---debt service20 yrs 0 Police00000 Crime Scene Vehicle 1996 (1)6 yrs 370,000 - AMBULANCESFire Rescue1185,000185,0001185,000185,000000 1996(1), 2002(1), 2003 (1)6 yrs Sub Total Automotive 227,000320,500130,000330,708330,7081,338,916 B. Machiner & Equipment y 0 Fire/Rescue00000 45 Minute SCBA Cylinder 2004 (5)12 yrs 0 60 Minute SCBA CylinderFire/Rescue00000 2005 (6)12 yrs 0 Fire/Rescue00000 5" Fire Hose w/ Storz Couplings 2000 (4) 2001 (2) 2002 (1)8 yrs 0 Hydraulic Rescue Equipment Power UnitFire/Rescue00000 2001 (2)6 yrs 0 MPolice00000 - 800MHZ RADIO SYSTE 200810 yrs 0 - HYDRAULIC EXTRICATION TOOLS Police00000 1979(1)10 yrs 0 Police00000 - THERMAL IMAGING CAMERA 2002(1)10 yrs 0 - BREATHING AIR COMPRESSOR Fire/Rescue00000 1999(1)10 yrs 30,000 Police0130,00030,000000 Laser Radar Unit 2006 (2) 2000 (1)5 yrs 0 Front Antenna Radar UnitPolice00000 2000 (2)6 yrs 30,000 rFire/Rescue0130,00030,000000 Multi-Gas Detecto 2007 (1)9 yrs 5,990 Automatic Expternal DefibrillatorFire/Rescue22,9955,9900000 2001 (4) 2007 (4)5 yrs 81,000 Fire/Rescue127,00027,000227,00054,000000 12-lead monitor/defibrillators 5 yrs 5,670 Oxygen Booster PumpFire/Rescue15,6705,6700000 5 yrs 114,000000152,660 Sub Total Machinery & Equipment38,660 C. Computer Hardware & Sotware f 0 Dell Poweredge 1850 Rackmount ServerPolice00000 2007 (1)7 yrs 0 Public Safety Bldg00000 Computer Aided Dispatch Upgrade 2006 0 Laptop ComputersPolice00000 2006/2007 (12)3 yrs 0 ePolice00000 USA Software Eforms Softwar 2006 0 Mark-N-Gard VIN Etching SystemPolice00000 200410 yrs 3,735 e13,7353,7350000 Stealth Stat Traffic MonitorPolic 2,600 Mil. Spec Hardened Portable ComputerFire Rescue21,3002,6000000 0 Police00000 Child ID Card System 200710 yrs 0 Live Scan Fingerprint SoftwarePolice00000 200710 yrs 6,434 Netclock GPS master Clock (911)Police16,4346,4340000 Sub Total Computer Hardware & Software12,769000012,769 D. Audio, Visual & Comm. System 0 Serveillance/SecurityCameras (with installation)Public Safety Bldg00000 200610 yrs 0 Digital Camera Package, Fuji Fine Pix S3Police00000 20065 yrs 5,895 g15,8955,8950000 32 Channel DVR 2 TB storagePublic Safety Bld 0 Ceiling Mounted LCD ProjectorPublic Safety Bldg00000 20053 yrs 0 mPolice00000 CCI Remote Security Surveillance Camera & Video Syste 200610 yrs Sub Total Audio, Visual & Comm System5,89500005,895 . Construction & Maor Renovation Ej 0 Monument SignPublic Safety Bldg00000 2007 2,200 Public Safety Bldg12,2002,2000000 Replacement Floor Tile 2008 4,000 Replacement CarpetPublic Safety Bldg14,0004,0000000 2008 0 6,200 Sub Total Construction & Major Renovation6,2000000 290,524434,500130,000330,708330,7081,516,440 PUBLIC SAFETY TOTAL Page 46 of 125 Public Works Mission Statement The position of Assistant Director of Public Works is being To provide the highest quality of service to our citizens and eliminated in favor of the creation of a Superintendent of Public businesses by maintaining the facilities, grounds and roadways Works. This change will be discussed under ?New Initiatives.? with the most effective and cost efficient methods and by looking after the needs and safety of the community. The Facility & Vehicle Maintenance Division is comprised of one (1) Superintendent, one (1) Trades Mechanic III, three (3) Trades Mechanic II?s, three (3) Mechanics, and three (3) Custodians. The Service Level Narrative Facility Maintenance staff is responsible for the repair, Public Works is comprised of four divisions: Public Works maintenance and janitorial services of Village building facilities Administration; Facility & Vehicle Maintenance; Sanitation; and including: Village Hall, Public Safety, the Library, the Street Maintenance. It is the responsibility of each of these Community Center, Anchorage Park and Marina, Osborne Park, divisions to facilitate maintenance of the Village infrastructure St. Clare Ballpark, Lakeside Park, Public Works, and all Village- while maintaining a focus on the needs, concerns and safety of the owned street lights. residents. The Facility Maintenance staff constructs and assembles furniture, The Public Works Administration is comprised of the Director of completes minor office remodeling, monitors building operations, Public Works, Assistant Director of Public Works, and one (1) performs preventive maintenance and makes repairs to HVAC full-time Accounting Clerk. The Director of Public Works equipment, electrical, lighting, plumbing, and street lights, and oversees and supervises all areas of the Public Works Department; provides janitorial services for all Village buildings. Facility staff provides professional managerial oversight to the department and is also responsible for the appearance (painting and repair) of all assistance to the Village Administration and the public. The Village buildings and assist in the repair of irrigation pump Director is responsible for staffing, scheduling, budgetary motors. controls, and maintaining appropriate customer service levels in the department while overseeing the workflow of the staff. The The Fleet Maintenance staffs maintain and repairs vehicles and Director also enforces Village and departmental policies and equipment utilized by Public Safety, Community Development, guidelines to ensure adequate safety procedures are followed and Public Works, and Parks & Recreation departments to ensure that the Public Works staff is operating as efficiently and productively all Village-owned vehicles are maintained at or above levels as possible. recommended by manufacturers. The Village fleet/equipment consists of 110 licensed vehicles and numerous pieces of off-road The Accounting Clerk assists the Director with the day-to-day and small equipment (chain saws, generators, grinders, pumps, operations of the department including processing payroll and etc.). invoices, correspondence with contractors and consultants, and answering inquiries from the public. Page 47 of 125 The Sanitation Division currently consists of one (1) Supervisor, New Initiatives Sanitation, six (6) Sanitation Driver/Operators, and fifteen (15) Sanitation Collectors. The division provides backdoor garbage The Public Works Administration plans to restructure the Public Works Department to provide consolidation of supervisory collection 3-times a week, curbside vegetation and bulk trash items 2-times a week and curbside recycling 1-day a week. The positions and responsibilities. The Superintendent of Facility and Village?s Monday through Friday, 5-day-a-week sanitation service Vehicle Division position will be re-titled as Superintendent of is a unique and expensive level of service when compared to Public Works. The position of Assistant Director of Public Works surrounding municipalities. The Administration has deleted three position will be deleted and all responsibilities of that position (3) Sanitation Collector positions?bringing the number of will be delegated to the Superintendent of Public Works. positions to twelve (12)?but does not believe this reduction in the size of the workforce will adversely affect the level of The Administration plans to delete the current Supervisor, sanitation services currently enjoyed by residents and businesses Grounds Maintenance through attrition. The Supervisor, Street within the Village. Maintenance will have the additional responsibility of overseeing all aspects of Street and Ground Maintenance, inclusive of the The Street and Ground Maintenance Division presently conducts overseeing the new landscape maintenance contractor. As a result, the Public Works Administration is recommending the its operations as two distinct functional areas under two (2) separate supervisors: 1) (Street) Ground Maintenance and 2) Supervisor, Street Maintenance position be increased by one pay grade so that is in equitable with the Supervisor, Sanitation Street (Roadway) Maintenance. (Street) Grounds Maintenance is responsible for mowing, weeding, landscape trimming, fertilizing, position. These changes will proportionately distribute workloads planting and general maintenance along all Village public and responsibilities between three managerial positions and will roadways, the Public Safety Building, Village Hall, Library and ensure cohesiveness and chain of command. the Public Works compound. This division has been dissolved over the last year and the work outsourced resulting in a The personnel/title changes for FY 2008/09 are as follows: significant cost savings to the Village. Title change of two (2) Grounds Maintenance Worker f/t Street (Roadway) Maintenance Division is responsible for the positions to Street Maintenance Worker (pay grade 15); hardscape infrastructure throughout Village roadways. Work Deletion of four (4) Grounds Maintenance Worker f/t includes: preparation of streets for the Village?s annual overlay positions (pay grade 15); program; patching potholes; repair and replacement of sidewalks; Deletion of three (3) Sanitation Collector f/t positions (pay repair or replacement of traffic signs; maintenance of the Village grade 16); storm drainage system; and handling of NPDES permitting and Deletion of one (1) Trades Mechanic II f/t position (pay reporting requirements. The Street Maintenance Division is grade 21); comprised of one (1) Supervisor of Street Maintenance, one (1) Deletion of one (1) Supervisor, Grounds Maintenance f/t Trades Mechanic II, two (2) Equipment Operator II?s, and one (1) position (pay grade 25); Grounds Maintenance Worker. The Trades Mechanic II position Reclassification of one (1) Supervisor, Street Maintenance is currently vacant and will be deleted. f/t position from pay grade 25 to pay grade 26; Page 48 of 125 Title change of one (1) Superintendent, Facility and Continue the program for painting, landscaping and lighting Vehicle Division to Superintendent of Public Works (pay facilities to maintain a high quality of appearance. grade 29); and Sanitation continues to be impacted by substantial rises in fuel Deletion of one (1) Assistant Director of Public Works f/t costs, vehicle maintenance costs, personnel injuries, and the cost position (pay grade 33). of capital equipment. In the coming years, the Administration will be tasked with providing an alternate way of collecting Major Fleet Maintenance renovation priorities for the proposed household garbage and waste throughout the Village. This is budget include: partly in response to the fact that the jitneys (which have become so much a part of everyday life in the Village) are no longer being Remove remaining asphalt from area behind storage facility manufactured; parts are becoming more difficult to find; and these where sanitation vehicles park to create a non-permeable vehicles have been singled out by our insurance provider as a high surface to continue our effort to contain accidental spills and liability that we can no longer afford. The move to alternate unforeseen leaks; and means of collection will all be done with an understanding that the Consolidate automotive accounts of the other departments residents still request side door service. This will require the into this budget, allowing the division to better monitor and distribution of wheeled containers that remain at the side of the control the effectiveness of maintenance expenditures and to house. On scheduled collection days, the container will be taken streamline purchasing procedures. to the street, connected to our truck, dumped and then wheeled back up to the side of the house by sanitation staff. Several of our Major Facility Maintenance priorities include: current fleet of packer trucks have already been retrofitted to accommodate the new wheeled containers that we are proposing. Addition of one (1) Custodian position; We will continue replacing our older single-axle rear-loading Continuing to upgrade HVAC systems, replacing older packer trucks with tandem-axle trucks. Tandem-axle trucks systems to take advantage of newer energy saving models reduce the number of trips to the landfill and overweight tickets and reducing the impacts of equipment failure; which will improve staff productivity and lower costs. The Continue the consolidation of Village Building R&M Sanitation Division recognizes the rising costs and impact to accounts into this budget, allowing the division to better customer service created by workers? compensation claims. In an monitor and control the effectiveness of maintenance effort to positively affect these areas, the Sanitation Division will expenditures while also reducing expenditures; continue to discuss, train and promote safety practices and hold Develop a street lighting enhancement plan for safety programs for staff throughout the year. neighborhood areas without or with limited nighttime During the coming year Street Maintenance Division plans to: lighting. Lighting themes, style, color and materials would enhance safety and improve the Village?s identity; Develop a median revitalization plan to provide for visually Continue the program of purchasing and installing new signs attractive landscaping while reducing water consumption; following Council?s chosen design and color theme at Develop a street median landscaping and lighting plan to Village facilities; and improve roadway appearance of Lighthouse Dr.; Page 49 of 125 Goals and Objectives Develop concepts and design ideas for improvement of street identification markers in the Village; and In addition to the ?New Initiatives?, in the coming year, the Public Continue with the very successful outsourcing of the Works Department plans to achieve the following goals and maintenance of all Village landscape areas. objectives: The Street Maintenance Division construction and major Reduction of workers? compensation cases through renovation priorities for this year?s budget include: additional training of staff and close monitoring of employee work areas and habits; Sidewalk replacement: Due to the impacts, deterioration Increase the square footage of sidewalk repairs conducted by and damage of Village sidewalks by tree roots, the division staff by being more pro-active in identifying problem areas; has budgeted funds for outside repair work as needed. This has proved to be a very cost effective process. The Reduction of Solid Waste Disposal fees through better contractor has more resources that allow him to effect a education of residents and staff and through better focus on much larger area in a shorter amount of time than could ever keeping items separated through more effective scheduling be accomplished by the Public Works staff; of personnel, observation of Village activity and education of residents; and Continue with annual street asphalt overlays: The general area planned for next year is Plat 3. This is the area to the Reduction of fuel consumption by the department through west of Prosperity Farms Road, from Honey Road south to more efficient scheduling of projects. Park Road. Also scheduled are the remaining streets in Plat 4; Provide for an annual contract for the maintenance of the drainage ditch parallel to Firetree Road, sometimes referred to as ?Firetree Canal? and the drainage canal west of Juniper Road that runs from Lighthouse Drive north to Firetree Road; Drainage repair: Replace/increase size of the pipe that runs from Northlake Drive to ?North Lake?; Re-design drainage at the Public Works Compound to eliminate standing water after substantial rainfalls. This will need to be done in conjunction with the replacement of the asphalt with concrete; Page 50 of 125 Public Works Director of Public Works 1 FT Assistant Director of Public Works 0 FT (-1 FT) Superintendent of Public Works 1 FT (+1 FT) Accounting Clerk 1 FT Street Division Facility and Vehicle DivisionSanitation Division Supervisor, Street Maintenance 1 FT Supervisor, Grounds Maintenance 0 FT (-1 FT) Superintendent Facility& Vehicle Division 0 FT (-1 FT) Supervisor, Sanitation 1 FT Trades Mechanic II0 FT (-1 FT) Trades Mechanic III 1 FTSanitation Driver/Operator 6 FT Equipment Operator II 2 FT Trades Mechanic II 3 FTSanitation Collector 12 FT (-3 FT) Irrigation Tech II 1 FT Mechanic 3 FT Grounds Maintenance Worker 2 FT (-4 FT) Custodian 3FT (Street Maintenance Worker) Summary:Change: 38 FT -10 FT 0 PT Page 51 of 125 PUBLIC WORKS ADMI N Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay207,537$ $ 173,540178,880$ 23,811$ Overtime Pay- -- 256 Benefits101,454 87,58387,093 18,361 $308,991 265,973261,12342,428 Operating Operating Costs9,625 10,43510,100 25,399 Materials & Supplies4,800 5,0797,300 2,381 Repairs & Maintenance1,000 1,8091,000 490 Utilities1,600 2,4374,500 1,834 17,025 22,90019,76030,104 Capital Automotive- -22,000 - Computer Hardware & Software- -- - Construction & Renovation- -- - Machinery & Equipment- -- - - -22,000 - $326,016 Total Expenses $ 280,883310,873$ 72,532$ Page 52 of 125 FACILITY SERVICES Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay253,871$ $ 182,431250,698$ 215,180$ Overtime Pay1,500 3,7782,500 1,524 Benefits172,099 119,470157,922 131,297 $427,470 305,679411,120 348,001 Operating Operating Costs57,500 40,70527,828 15,379 Materials & Supplies11,900 14,3279,900 11,710 Repairs & Maintenance140,500 132,400145,500 103,593 Utilities0 -- - 209,900 187,432183,228 130,682 Capital Automotive0 -- 26,864 Computer Hardware & Software0 -- 1,426 Machinery & Equipment4,000 -- 6,761 4,000 -- 35,052 $641,370 Total Expenses $ 493,111594,348$ 513,734$ Page 53 of 125 VEHICLE MAINTENANCE Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay113,292$ $ 139,194175,850$ 114,010$ Overtime Pay1,500 1,0005062,142 Benefits61,690 107,10785,40067,117 $176,482 225,100283,957 183,270 Operating Operating Costs5,600 4,0152,8022,610 Materials & Supplies115,925 82,40111,34113,501 Utilities9,222 9,4009,5529,025 130,747 23,69695,816 25,136 Capital Automotive0 243590- Construction & Renovation0 20,16350,000 14,563 Machinery & Equipment3,800 -- 1,381 3,800 44,52250,000 15,944 $311,029 Total Expenses $ 293,318429,773$ 224,350$ Page 54 of 125 SANITATION Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay713,351$ $ 697,945746,069$ 603,441$ Overtime Pay10,750 7,36615,000 8,496 Benefits618,533 599,976626,225 504,996 $1,342,634 1,305,2871,387,294 1,116,932 Operating Operating Costs95,515 105,763160,045 186,640 Materials & Supplies104,900 138,984126,100 133,003 Repairs & Maintenance15,000 18,18820,000 14,094 215,415 262,935306,145 333,737 Capital Automotive0 125,468140,000 240,213 Computer Hardware & Software0 -- 1,500 Machinery & Equipment0 19,600- - - 145,068140,000 241,713 $1,558,049 Total Expenses $ 1,713,2901,833,439$ 1,692,382$ Page 55 of 125 STREETS & GROUNDS Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay264,168$ $ 404,270441,489$ 482,287$ Overtime Pay2,000 1,3471,500 2,488 Benefits172,124 277,993298,638 303,515 $ 438,292 683,609741,627 788,289 Operating Operating Costs142,500 29,82025,130 21,807 Materials & Supplies90,500 104,028134,300 87,799 Repairs & Maintenance6,000 474,9715,400 282,136 Utilities127,675 113,754138,750 114,657 366,675 722,573303,580 506,399 Capital Automotive0 -- - Computer Hardware & Software0 -- 1,386 Construction & Major Renovation340,000 121,402888,900 25,732 Machinery & Equipment6,000 -- 7,721 346,000 121,402888,900 34,839 $ 1,150,967 Total Expenses $ 1,527,5841,934,107$ 1,329,527$ Page 56 of 125 The Village of North Palm Beach Capital Plan DEPARTMENT2008-20092009-20102010-20112011-20122012-2013 TOTAL Public Works A. Automotive Inventory LifeDEPARTMENTQtyUnit CostTotal CostQtyUnit CostTotal CostQtyUnit CostTotal CostQtyUnit CostTotal CostQtyUnit CostTotal Cost 0 DURANGOPub Wrks Admin00000 2008(1)7 yrs 17,000 Facilities00117,00017,00000 COLORADO 2006(1)7 yrs 0 -3/4 Ton Truck (1/2 ton)00000 2002 (1)Streets 7 yrs 88,000 SVarious Depts-PW00217,00034,000318,00054,0000 - S-10 PICK-UP TRUCK 2000(3),2001(1),2002(1)7 yrs 0 - BUCKET TRUCKFacilities00000 2000 (1)7 yrs 765,688 Garbage TrucksSanitation0150,00001169,400169,4001186,340186,3401204,974204,9741204,974204,974 00(1),'01(1),'02(1),'04(1), '06(1) '07(2) 7 yrs 200,000 Sanitation01200,000200,000000 Lightning Loader 2003(1)7yrs 0 Dump TruckStreets00000 2006 (1)10 yrs 34,000 KStreets00134,00034,00000 - SMALL DUMP TRUC 2000(1)7 yrs 40,000 - F450 CREW CAB TRUCKStreets000140,00040,0000 2001(1)7 yrs 0 Streets00000 Trailer 2002 (1) 1998 (1)7 yrs 118,352 3/4 Ton Utility VehicleFleet / Facilities00134,60634,6060141,87341,873141,87341,873 2002(1) 2006(1), 2007 (1)7 yrs Sub Total Automotive 0404,006271,340340,847246,8471,263,040 B. Machiner & Equipment y 0 Sanitation Utility VehicleSanitation0000000 1997(1),1998 (1), 1999(1),2001(4),2003(1)4 yrs 0 EStreets0000000 - BACK HO 1999(1)10 yrs 0 - CASE TRACTORStreets0000000 case 1988(1) 10 yrs 0 rStreets0000000 Concrete Mixe 2006(1) 10yrs 11,275 Rotary MowerStreets0000111,27511,27500 1999(1), 2006(1)5 yrs 10,629 rFacility0000110,62910,62900 Floor Scrubbe 2005 (1)5 yrs 01124,804 Fans & ReelsFleet00000012,40212,40212,40212,402 2007 (2)10 yrs 000000003,800 Fleet13,8003,800 Overhead Lubrication Equipment 10 yrs 000000000 GeneratorFleet042,0000 2006 (1) 15 yrs 000000000 Fleet025,0000 Electrical Upgrade 20 yrs 000000004,000 Pallete Racks for storageFacility14,0004,000 10 yrs 6,000 Streets16,0006,000000000 Sidewalk Grinder 5 yrs Sub Total Machiner & Equipment313,80000121,904012,402012,40260,508 y or Renovation C. Construction & Maj torm Water Improvements S 00000000000 dStreets 905 Dogwoo 2008 25yrs 00000000000 917 DogwoodStreets 2008 25yrs 00000000000 Streets 320 Southwind Drive 2007 25yrs 00000000000 727 Hummingbird WayStreets 2008 25yrs 00000000000 eStreets Pepperwood Circl 2008 25yrs 00000000000 Fairhaven DriveStreets 2007 25yrs 00000000000 Robalo CourtStreets 2007 25yrs 065,0000000000000 Northlake DriveStreets 25yrs 026,0000000000000 sStreets Public Work 25yrs Sub Total Storm Water Improvements000000 leet Garae Fg 080,00000 Fleet Replace Asphalt in yard w/ concrete 2007 00000000000 Fuel Tank ReplacementFleet 2007 20yrs 00000000000 nFleet Office & Loft Renovatio 2007 00000000000 Vehicle Wash RackFleet 2007 10 yrs 045,0000000000000 yFleet Canop 2008 10 yrs 088,0000000000000 Re-roof Storage BuildingFleet 2008 40 yrs Sub Total Fleet Garage000000 Streets 1300,000300,0001330,000330,0001363,000363,0001363,000363,0001399,300399,3001,755,300 Road Overlay AsphaltStreets yearly 10yrs 00000000000 Lighthouse BridgeStreets 2007 10 yrs 140,00040,0001120,697120,6971132,768132,7681146,044146,0441146,044146,044585,553 Sidewalk ReplacementStreets yearly 10 yrs 000000 Supply Line-Country Club # 13 pondStreets 2007 20 yrs 000000 Flow meter for Earman PumpStreets 2007 5 yrs 015,000000000 Public Works Fence ReplacementStreets 2008 15 yrs Sub Total Streets340,000450,697495,768509,044545,3442,340,853 Sub Total Public Works Construction & Major Renov340,000450,697495,7680509,0440545,3442,340,853 353,800854,703789,012862,293804,5933,664,401 TOTAL PUBLIC WORKS Page 57 of 125 Community Development inspector, and (3) three full-time Permit & Licensing Technicians. The building inspectors are responsible for all Mission Statement inspections pertaining to permitting within the Village. The Permitting & Licensing Technicians are responsible for To provide the best possible service to Village residents while educating the public regarding Village Code, enforcing state processing all permits and business tax receipts. and local building regulations, issuing building permits, business tax receipts and registrations, and gaining compliance The Code Compliance Division currently consists of two (2) full-time Code Compliance Officers. The ongoing mission of with Village Codes from Village home and business owners. The department strives to help develop the community in a the Code Compliance Division is to educate Village residents and business owners regarding Village code in order to maintain manner that continues to make the Village the best place to live, work and enjoy life under the sun. their property values. The Code Compliance Division also works to educate the public about the importance of obtaining Service Levels Narrativesproper permits and of hiring a licensed contractor for all home and business improvements. Staff is encouraged to continue The Director of Community Development provides professional education in their field and to seek further certifications in order managerial oversight to the department and assistance to the to better serve the Village. Due to budgetary restrictions, the Village Administration and the public. The Director is Code Compliance Division will be changing one (1) full-time responsible for staffing, scheduling, budgetary controls, and position to a part-time position. maintaining appropriate customer service levels in the department while overseeing the workflow of the professional 2006 2007 2008 staff. The Building Official provides technical oversight to the Projected Building Division within the department and meets with Village Daily Inspections 5,600 5,868 4,700 homeowner associations to educate residents regarding Village Issued Permits 2,537 1,792 1,300 codes. The Building Official oversees plan reviews, Code Cases Opened 1,643 642 667 inspections, and daily operations of the permitting staff. The Code Cases Complied 1,167 490 462 Planner handles redevelopment, future annexations, site plan Code Fines Collected 45,380 6,770 6,702 approvals, re-zoning, comprehensive plan amendments, zoning compliance and any other state required amendments. The The personnel / title changes for FY 2008/09 are as follows: Planner works closely with developers and other local agencies to maintain the ?small town feeling? of the Village. Deletion of one Code Compliance Officer f/t position and addition of one Code Compliance Officer p/t The Building Division consists of the Building Official, two (2) position (pay grade 22). full-time building inspectors, (1) one part-time building Page 58 of 125 New InitiativesGoals and Objectives: A major goal of the Community Development Department for In addition to the ?New Initiatives?, in the coming year the FY 2008/09 is to develop future areas of annexation along Community Development Department plans to achieve the Alternate A1A, Hinda Lane, Richard Road and Ellison Wilson following goals and objectives: Road. Staff recognizes the importance of developing these areas with the understanding of and the sensitivity toward the Increase the number of daily inspections by 10%; specific needs of these areas, while maintaining compliance Increase the number of permits issued by 15%; and with all Village codes. Increase the number of code cases closed due to compliance by 20%. The department will be working to update the current Village codes and the mandatory Comprehensive Plan Amendments. The Community Development Department continues to create a business friendly environment for local business owners. As an ongoing effort to improve efficiency and enhance our customer service, the Building Division will be implementing a web-based program offering applicants the opportunity to schedule inspections and to check the status of their applications and inspections online. The department will also be implementing a program to accept credit card payments for permits, revisions, business tax receipts and registrations. Page 59 of 125 Community Development Director of Community Development 1 FT Code Compliance Officer 1 FT (-1 FT) Planner 1 FTBuilding Official1 FT Code Compliance Officer 1 PT (+1 PT) Building Const. Inspector II 2 FT Permit & Licensing Tech 3 FTBuilding Const. Inspector I 1 PT Summary:Change: 9 FT (-1 FT) 2 PT(+1 PT) Page 60 of 125 COMMUNITY PLANNING & ENGINEERIN G Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay125,074$ $ 115,931133,812$ -$ Overtime Pay- -- - Benefits64,074 47,84365,147 - $189,148 163,773198,959 - Operating Operating Costs22,420 34,46337,020 34,346 Materials & Supplies700 2,3471,900 - Repairs & Maintenance- -- - Utilities1,200 -1,575 - 24,320 36,81040,495 34,346 Capital Automotive- -- - Computer Hardware & Software- 1,648- - Machinery & Equipment- -- - Construction & Renovation- -- - - 1,648- - $213,468 Total Expenses $ 202,231239,454$ 34,346$ Page 61 of 125 BUILDING Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay347,247$ $ 239,600316,804$ 294,328$ Overtime Pay- 1,119- 9,799 Benefits175,110 107,476164,329 138,194 $522,357 348,195481,133 442,321 Operating Operating Costs8,210 16,2599,573 61,923 Materials & Supplies14,500 7,46518,100 12,069 Repairs & Maintenance3,620 1,2492,660 25 Utilities16,435 14,07224,925 14,397 42,765 39,04555,258 88,413 Capital Automotive- -60,000 - Computer Hardware & Software- 9,06613,000 4,334 Machinery & Equipment- 5,657- - Construction & Renovation- 7,835- 16,322 - 22,55773,000 20,655 $565,122 Total Expenses $ 409,797609,391$ 551,389$ Page 62 of 125 CODE ENFORCEMEN T Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay72,349$ $ 76,00480,115$ 48,512$ Overtime Pay- 15- 124 Benefits48,525 49,64349,633 27,027 $120,874 125,662129,748 75,663 Operating Operating Costs4,945 9,2468,125 6,230 Materials & Supplies3,300 8,19311,000 3,123 Repairs & Maintenance- -- - Utilities2,400 1,7191,575 656 10,645 19,15820,700 10,009 Capital Automotive- -20,000 16,500 Computer Hardware & Software- -- 3,522 Machinery & Equipment- -- - Construction & Renovation- -- - - -20,000 20,022 $131,519 Total Expenses $ 144,820170,448$ 105,694$ Page 63 of 125 The Village of North Palm Beach Capital Plan DEPARTMENT2008-20092009-20102010-20112011-20122012-2013 TOTAL Community Development Inventory LifeDEPARTMENTQtyEachTotal CostQtyEachTotal CostQtyEachTotal CostQtyEachTotal CostQtyEachTotal Cost A. Computer Hardware & Software 0 Software UpdatesBuilding085,00000000 2008 5 yrs Sub Total Computer Hardware & Software000000 B. Automotive 0 S10 P/UBuilding00000 2000 (2) 7 yrs 0 Sport UtilityBuilding00000 2000 (1)7 yrs 0 Sport UtilityPlanning00000 2006 (1)7 yrs 26,000 S10 P/UCode0126,00026,000000 2000 (1) 2002 (1)7 yrs Sub Total Automotive026,00000026,000 C. Machinery & Equipment 0 Plotter & ScannerBuilding00000 2007 (1)7 yrs Sub Total Machiner & Equipment000000 y 026,00000026,000 TOTAL COMMUNITY DEVELOPMENT Page 64 of 125 Parks & Recreation Department Mission StatementFeatures an Olympic-size swimming pool. diving towers, diving boards, lap lanes, locker room facilities, pro-shop, and wading The Village of North Palm Beach Parks and Recreation Department pools. strives to maintain quality parks and facilities; to preserve open/natural Tennis Center - 951 US Highway 1 spaces; and to provide leisure opportunities to residents of all ages Features 10 lighted, Har-tru courts, tennis shop, and pavilion. through comprehensive recreational programs and services, designed to enhance the mind, body and soul. Through its partnerships with the following agencies, the Parks and Recreation Department has additional resources available to the public: Service Levels Narrative : St. Clare Catholic Church The Parks and Recreation Department has the following resources The Village uses the multi-purpose sports fields, batting cage, available to the public: concession stand, and playground in exchange for providing routine maintenance of these facilities. Community Center - 1200 Prosperity Farms Rd. First Presbyterian Church: Features a multi-purpose ball field, batting cages, sand The Village shares parking at Osborne Park with the Church. volleyball court, fitness trail, tot lot, full gymnasium, performance stage, and three outdoor basketball courts, The Parks and Recreation Department offers a wide variety of activities, concession stand, and picnic area. classes, workshops, and leisure opportunities for all ages. Classes, Osborne Park - 715 Prosperity Farms Rd. workshops, clinics, and lectures are offered by 45+ independent Features a multi-purpose building, six three-wall racquetball contractors. Spring and Summer Camp programs are conducted for courts, two outdoor basketball courts, tot lot, two batting cages, youths, ages 3-12 years. The Parks and Recreation Department also two baseball fields, concession stand, and picnic area. offers an extensive list of travel trips throughout the year. Anchorage Park - 603 Anchorage Dr. Features two multi-purpose buildings, tot lot, dog park, two The Parks and Recreation Department offers a wide spectrum of special th tennis courts, two ball fields, two sand volleyball courts, picnic events throughout the year from July 4 fireworks to the Holiday Lights area, dry storage area, wet slips, and boat ramp. Trolley. The Department offers seasonal events as well as activities unique to the Village, like our annual Heritage Day Festival, Puppy Lakeside Park -East end of Lighthouse Drive. Love, and Arts and Crafts Festival. Features an outdoor basketball court, picnic pavilion, sand volleyball court, beachfront area, tot lot, and playground. Adult recreational sports league opportunities are offered including St. Clare Church fields - Prosperity Farms Road softball, volleyball, and basketball. Youth recreational basketball and Features two multi-purpose fields, batting cage, two outdoor soccer are also operated by the Department. All other youth sport basketball courts, tot lot, concession area, and restrooms. activities are offered through local organized non-profit groups: the NPB Pool facility ? 951 US Hwy 1 North Palm Beach County Little League organizes and manages the youth baseball program; the North Palm Beach Girl?s Basketball organizes and operates a travel basketball program for girls; and the Page 65 of 125 North Palm Beach Swim Club trains and holds county-wide $10,000 from Keep Palm Beach County Beautiful Inc. to competitions at the Village Pool. replace trees destroyed in the storms at Lakeside Park; $150,000 from the Florida Inland Navigation District program Current Year Events and New Initiatives for construction/renovation of walkways and pedestrian waterway access at Lakeside Park; This year?s Heritage Day Festival was once again one of the Village?s $35,000 from the Palm Beach County Public Lands Program for premier events creating a hometown excitement that touched all age the removal of non-native and invasive vegetation at Lakeside groups. In addition to this fine event, during FY 2007/08, the Parks and Park; Recreation Department achieved the following new initiatives and goals $500,000 from the Department of Transportation for for improvement: transportation enhancement at Anchorage Park including trails and walkways; Installed credit card capability for all transactions passing through $400,000 from the State Legislative for the demolition of the the Parks & Recreation Department; waste water treatment plant at Anchorage Park; and Created a point-of-sale system for membership purchase and $200,000 from the Florida Department of Environmental renewal at the Village Pool; Protection under the Land and Water Conservation Fund Added lifeguard classes, ?Flick and Float? movie events, an program for improvements at Anchorage Park. Underwater Easter Egg Hunt, and began a water polo team at the Village Pool; This year the Parks and Recreation Department assumed the Continued monthly family-oriented ?Summer Friday Night Pool management and supervision of the Village Tennis facility at the Parties? at the Village Pool; Country Club. During the oversight of this new division, the Purchased and installed utility pedestals for wet slips at the Department: marina; Increased staff presence at the marina at night and on weekends; Applied for one State FRDAP grant totaling $200,000 for Modernized marina registrations, agreement leases and renovations to the tennis facility; operational procedures; Created monthly special event mixers; Adjusted the renewal terms for marina storage leases to coincide Established mixed doubles, men?s and women?s doubles, and with the Village?s fiscal year; single play; and Filtered out illegal storage users at the marina, authenticated and Fielded six PBCWTA teams (A1, A3, A4, B1, B2, and B3), one updated the storage user?s waiting list, and ensured the marina is women?s senior team, two men?s senior teams, and one USTA at 100% capacity with Village residents; and team. Reconstructed damaged sea wall and finger pier docks. In FY 2008/09 the Parks and Recreation Department plans to complete Additionally, the Parks and Recreation Department applied for and was the following new initiatives: awarded the following grants: Seek federal, state or county grants for continued parks and $200,000 in FY 2006/07 for the Village Pool to fund facility renovations; renovations. This grant was secured, the projected was finished Facilitate, implement and monitor awarded grants; and the Village has been reimbursed from the state; Page 66 of 125 Continue to maintain and upgrade all public park facilities and Commence work on removal of water treatment plant; and equipment throughout the Village ensuring safety and focusing Continue to maintain 100% occupancy in marina wet & dry on resident enjoyment; storage areas. Enhance and maintain overall appearance of Village parks and recreational facilities; The personnel / title changes for FY 2008/09 are as follows: Continue to improve the quality of Heritage Day activities to generate more resident participation; Deletion of one (1) Parks Summer Staff p/t (seasonal) position (pay grade 10); Offer more diverse travel opportunities to recreational and educational destinations for residents of all ages; Title change of six (6) Pool Instructor p/t positions to Pool Lifeguard (pay grade 10); Upgrade Community Center complex including gymnasium flooring, restrooms and stage; Deletion of one (1) Recreation Assistant p/t positions in Tennis (pay grade 10); Upgrade Osborne Park facility; Addition of one (1) independent contractor for evening court Continue to improve customer service at all locations and for all maintenance in tennis facility; programs; Addition of one (1) Grounds Maintenance Worker p/t position Initiate a memorial trail program throughout the Village parks; (pay grade 15); Offer an organized special event each month; Deletion of five (5) Parks Maintenance Technician f/t positions Initiate email blasts of upcoming programming, events, and (pay grade 17); registrations to participants; Deletion of one (1) Crew Foreman f/t position (pay grade 20); Initiate participant surveys; Addition of one (1) Supervisor, Recreation p/t position (pay Create a department-wide sponsorship packet to solicit funds for grade 22) / Deletion of one (1) Supervisor, Recreation f/t various events (sports, special events, programs); position (pay grade 22); and Develop department branding and uniform look on all collateral Deletion of one (1) Supervisor, Parks Maintenance f/t position pieces; (pay grade 25). Reduce expenses, increase revenues, and increase service; Initiate monthly water activities at the Village Pool throughout Revenues year; Integrate Pool and Tennis programs with other events conducted Revenues collected by all divisions of the Parks and Recreation at the Country Club and/or by Parks and Recreation; Department are as follows: Improve marketing of tennis facility to residents and non- residents (emphasis on the ?country club? not being a private Program Activity Fees: All non-resident users of Village facilities and facility); programs are charged: Complete tennis building and court refurbishment; Classes and programs: A yearly fee of $15.00/Individual; Offer a senior (55+) single and family discounted tennis $25.00/Family; membership; Youth Sports leagues: An extra fee is charged for non residents Work closely with design/engineering firm to expedite which varies per sport; and Anchorage Park improvements project; Facility usage: A higher rate is charged for non residents. Continue beautification measures to Anchorage Park Marina; Page 67 of 125 Facility Usage Fees: The Village retains: Goals and Objectives 30% of all recreation activity fees; and In the coming year, the Parks and Recreation Department plans to 100% of all facility and field rental fees achieve the following goals and objectives: Arts and Crafts: The Village retains 100% of recreation sponsored art Add two new children?s fitness classes; classes. Increase adult class participation by 10%; Summer/Spring Camps: The Village retains 100% of all registration Increase Heritage Day attendance; fees. Add two new special events; Increase event sponsorship revenue by 10%; Heritage Day: Village retains 100% of sponsorships and ticket sales. Develop a sponsorship packet for league solicitation and increase league sponsorship revenue by 15%; Pool Revenues: The Village retains: Add one new adult sports league and increase participation in 100% of annual memberships; all leagues by 10%; 100% pool rental fees for parties and college team rentals; Resurface the Village Pool (concrete shell and surface); 100% of Tiki hut rental fees; Address corrosion in the pump room ceiling and diving tower 100% of daily fees; structure at the Village Pool; 100% of ?Learn to Swim? program fees; Repair hydro court watering system to full operational capacity 100% of summer camp pool usage; at the Tennis Facility; 30% of water aerobics fees; Complete construction of new tennis building; 20% of private swim instruction; and Replace and repair fences and windscreens and add five electric 10% of ?NPB Swim Team? training fees. water coolers to courts at the Tennis Facility: Increase participation in mixed doubles events by 20%; Tennis Revenues: The Village retains: Increase tennis evening play and activities by 20%; 100% of annual memberships; Increase camp revenues by 10%; and 100% of ball machine rental; Increase spring camp registration by 20%. 100% of guest fees; 100% of special tennis events; 45% of camps; 25% of clinic fees; and 15% of professional lessons. Marina Revenues: The Village retains 100% of wet storage slips, dry storage spaces, and marina decals. Page 68 of 125 Fee Schedule for North Palm Beach s Recreation Facilities/Program Fiscal Year 2008-09 ResidentNon-residentResidentNon-resident per/hrper/hrper/hrper/hr Community CenterPool Membership Fees $ 150.0050.00$ after hours building charge100.00$ 250.00$ Family345.00$ 520.00$ after hours staff charge20.00$ 25.00$ Single175.00$ 260.00$ Junior95.00$ 115.00$ Anchorage Park Activities Bldg Masters115.00$ 160.00$ Room A20.00$ 30.00$ Sr. Single (55+)140.00$ 210.00$ Room B30.00$ 60.00$ Pool Daily Fees Room C25.00$ 35.00$ after hours building charge100.00$ 200.00$ Adult5.00$ 5.00$ after hours staff charge20.00$ 25.00$ Child3.00$ 3.00$ Marina Feesmonthly Anchorage Exercise Room20.00$ 30.00$ Anchorage Art Room25.00$ 30.00$ Ramp Decal58.00$ 4.83$ Anchorage Youth Art Room20.00$ 30.00$ Dry Storage493.00$ 41.08$ Osborne Park50.00$ 150.00$ Wet Storage1,641.00$ 136.75$ Ballfield Lights25.00$ 50.00$ Tennis Membership Fees Sports Programs Family474.00$ 634.00$ Youth Basketball60.00$ 70.00$ Single369.00$ 474.00$ Youth Soccer60.00$ 70.00$ Junior89.00$ 104.00$ Coed Softball (per team)250.00$ 250.00$ Sr. Single (55+)300.00$ 400.00$ Men's Softball (per team)500.00$ 500.00$ Guest Fees (members)7.00$ 7.00$ Guest Fees (non-members)10.00$ 12.00$ Page 69 of 125 Parks & Recreation Director of Parks & Recreation 1 FT Assistant Director of Parks & Recreation 1 FT Anchorage, Osborne, Comm Ctr Pool Facility Tennis Facility Recreation Supervisor 2 FT (-1 FT) Tennis Supervisor 1 FTRecreation Supervisor 1 PT (+1 PT) Pool Manager 1 FT Recreation Assistant 2 PT (-1 PT)Recreation Assistants 7 PT Pool Supervisor 1 FT Teaching Professionals 1 ICYouth Art Instructor 1 PT Pool Lifeguard 20 PT (+6 PT) Camp Counselor 10 PT Pool Instructor 0 PT (-6 PT) Independent Contractors. 64 IC Parks Maintenance Supervisor Parks Maintenance 0 FT (-1 FT) Crew Foreman 0 FT (-1 FT) Irrigation Technician I 1 FT Park Maintenance Tech 0 FT (-5 FT) Grounds Maintenance Worker 1 FT Grounds Maintenance Worker 1 PT (+1 PT) Parks Summer Staff 0 PT (-1 PT) Summary:Change: FT =9 -8 FT PT = 42 IC = 65 Page 70 of 125 RECREATION Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay359,493$ $ 370,128384,771$ 337,215$ Overtime Pay10,000 12,92410,000 15,578 Benefits168,300 193,851208,502 156,873 $ 537,793 576,903603,273 509,666 Operating Operating Costs346,050 203,093212,850 238,710 Materials & Supplies28,925 27,04627,200 27,287 Repairs & Maintenance0 -- - Utilities137,850 127,799136,000 124,137 512,825 357,938376,050 390,134 Capital Automotive0 -- - Computer Hardware & Software0 8491,500 4,179 Construction & Renovation0 -- - Furniture & Fixtures0 2,310- 2,862 Machinery & Equipment0 -15,000 1,819 Playground & Outside Equipment15,000 46,08530,000 1,266 Other0 -- - 15,000 49,24446,500 10,126 $ 1,065,618 Total Expenses $ 984,0851,025,823$ 909,926$ Page 71 of 125 PARK MAINTENANCE Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay81,018$ $ 282,333330,823$ 262,755$ Overtime Pay1,000 8,2682,500 4,901 Benefits110,371 216,490237,118 183,695 $ 192,389 507,090570,441 451,351 Operating Operating Costs328,700 3,9835,850 2,437 Materials & Supplies17,200 41,38550,800 40,580 Repairs & Maintenance20,500 19,50520,500 28,529 Utilities6,180 6,9438,400 4,724 372,580 71,81685,550 76,270 Capital Automotive0 23,821- - Computer Hardware & Software0 -- - Construction & Renovation0 87,114- - Furniture & Fixtures0 -- - Machinery & Equipment0 7,84115,000 27,995 Playground & Outside Equipment0 -- - Other0 -- - - 118,77715,000 27,995 $ 564,969 Total Expenses $ 697,683670,991$ 555,616$ Page 72 of 125 POOL Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay150,738$ $ 145,434138,685$ 128,122$ Overtime Pay0 25- 273 Benefits43,837 44,70960,529 24,073 $ 194,575 190,168199,214 152,469 Operating Operating Costs82,360 700500 359 Materials & Supplies26,500 20,93725,500 26,808 Repairs & Maintenance6,000 2,5047,100 25,875 Utilities19,600 20,43537,700 41,905 134,460 44,57670,800 94,947 Capital Automotive0 -- - Computer Hardware & Software0 -- - Construction & Renovation75,000 -4,000 - Furniture & Fixtures0 16,313- - Machinery & Equipment0 60,7727,000 - Playground & Outside Equipment0 -- - Other0 -- - 75,000 77,08411,000 - $ 404,035 Total Expenses $ 311,829281,014$ 247,416$ Page 73 of 125 TENNIS Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pay59,547$ $ -69,770$ -$ Overtime Pay0 -- - Benefits22,935 -31,932 - $82,482 -101,702 - Operating Operating Costs182,291 -23,915 - Materials & Supplies18,950 -25,920 - Repairs & Maintenance16,500 -16,500 - Utilities28,250 -17,100 - 245,991 -83,435 - Capital Computer Hardware & Software2,500 -- - Construction & Renovation0 -- - Furniture & Fixtures0 -12,000 - Machinery & Equipment6,600 -2,500 - Playground & Outside Equipment13,500 -- - Other0 -- - 22,600 -14,500 - $351,073 Total Expenses $ -199,637$ -$ Page 74 of 125 The Village of North Palm Beach Capital Plan DEPARTMENT2008-20092009-20102010-20112011-20122012-2013 TOTAL Recreation & Parks A. Automotive Inventory LifeDEPARTMENTQtyUnit CostTotal CostQtyUnit CostTotal CostQtyUnit CostTotal CostQtyUnit CostTotal CostQtyUnit CostTotal Cost - BLAZER/SUV0 Recreation030,000000000000 2002(1)7 yrs 0 1 Ton FlatbedParks0000000000 2007 (1)7 yrs 0 KParks0000000000 S10 PICK UP TRUC 2003(1)7yrs 30,000 - 15 PASSENGER VANRecreation0130,00030,000000000 2000(1)8 yrs 0 Recreation000000000 Storage Trailer (7' X 12') 2004 (1)8 yrs 0 TrailerParks00000 old (1)10 yrs 0 Recreation013,700000000000 Compact Pickup Truck 7 yrs Sub Total Automotive 030,00000030,000 B. Machiner & Equipment y - PARK'S UTILITY VEHICLE0 Parks00000 95(1),'98(1),'99 (1),'02(1),03(1)10 yrs 30,000 rParks000115,00015,000115,00015,000 Reel Mowe 1998(1),2002(1),2004 (1)5 yrs 18,000 Rotary MowerParks19,0009,000019,0009,00000 5 yrs 1998(1)2002(1) 0 Parks00000 Tractor / Front End Loader10 yrs 2006 (1) 15,000 Spreader (chemicals, fertilizer)Parks115,00015,0000000 6,600 Water FountainsTennis61,1006,6000000 0 GeneratorRecreation00000 10 yrs 2005 (1) 0 Tennis00000 Ball Machine10 yrs 2008 (1) 0 Pool HeatersPool00000 10 yrs 2007 (2) 0 sRecreation00000 Large screen for movie10 yrs 2007 (1) 0 Lightning Detection DevicesPool / Parks00000 2006 (2) 2008 (1) Sub Total Machinery & Equipment30,60009,00015,00015,00069,600 C. Construction 0 Resurface Gymnasium FloorRecreation00000 10 yrs 2008 75,000 POOL175,00075,0000000 Resurface pool 20 yrs 0 POOL00000 Paint pool 2005 2 yrs 0 POOL00000 2007 Replace fencing around wading pools20 yrs 0 POOL04,00000000 yearly Replace solar pool blankets 3 yr project 1/3 each year.10 yrs 0 Renovation of Osborne Recreation Bldg00000 200820 yrs 2,000,000 01500,000500,0001500,000500,0001500,000500,0001500,000500,000 Anchorage Park Renovation & Sewer Treatment Plant Demolition20 yrs 2008 0 Relight Osborne Park (fixtures, wire & bulbs)Recreation0100,00000000 10 yrs 1995 0 rRecreation00000 Reroof Community Cente20 yrs 2008 0 00000 Sub Total Construction75,000500,000500,000500,000500,0002,075,000 D. COMPUTER HARDWARE & SOFTWAR0 E 0 Rec Trac SchedulerRecreation00000 2008 0 Recreation00000 Software for Online Registration 2008 2,500 Tennis software (scan card system)Tennis12,5002,5000000 Sub Total Computer Hardware & Software2,500001,000,0001,000,0002,500 E. Playground & Outside Equipment 120,000 Playground EquipmentRecreation05,0000310,00030,000310,00030,000310,00030,000310,00030,000 7 yrs different parks every year Village Hall0 27' lighted Xmas Tree for Vlg Hall08,00000000 135,000 Recreation115,00015,000130,00030,000130,00030,000130,00030,000130,00030,000 Playground Surfacing15 yrs different parks every year 13,500 Tennis-Outside EquipmentTennis113,50013,5000000 10 yrs various equipment Sub Total Playgound & Outside Equipment28,50060,00060,00060,00060,000268,500 590,000569,0001,575,0001,575,0002,445,600 136,600 TOTAL RECREATION & PARKS Page 75 of 125 Library Mission Statementhelps to explain some of the variance in the service levels indicated herein (see *FY2005/06 Materials circulated). The Village Public Library provides materials, services, and programs for community residents of all ages providing personal FY 2005/06 FY2006/07 FY2007/08 FY2008/09 ActualActualAnticipatedProjected enrichment and enjoyment, and meeting educational needs. The Materials in Library has a special mission to children and their parents to collection47,371 40,346 38,525 43,294 encourage a love of reading and learning. Materials circulated80,424* 76,288 86,816 96,497 Service Levels Narrative Cardholders (new & 6,861* 6,983 6,608 6,800 The Library provides materials in many formats, including book, renewals) periodical, electronic, and audio-visual. Staff enters and maintains Inter-library books and materials into the permanent collection, and periodically Loan (ILL) 272181304320 purges outdated or worn materials for sale at the annual book sale. Internet Staff processes all borrower registrations and requests and handles usage9,588 13,315 10,686 19,973 oversight of the on-site meeting room. Library programs are (Computers were down for almost scheduled throughout the year and include story times, author six weeks.) lectures, genealogy group meetings, book discussions, and other special events. Library statistics are a valuable, but limited tool for gauging the amount of services offered. Circulation statistics tell what has been The Library also offers a variety of reference services including checked-out; however, they do not indicate the quality of service simple inquiries, research assistance, and inter-library loans of being provided. The Library staff maintains a high level of materials not in the collection. The adult library has two electronic interaction with our patrons. This has created a unique ?brand? for catalog computers and six computers available for public use?all the Village Public Library that is prized by the residents and is of which have genealogy and Microsoft Office programs. The difficult to quantify. children?s library has one terminal reserved for the electronic catalog, and four computers containing educational software for In the upcoming year, the Library will add two (2) part-time children. Library Page positions to the two (2) already in place for shelving and general duties. Because these positions are typically held by The implementation of improved, automated, circulation software underage students, scheduling is problematic. The additional has allowed staff to track circulation usage more efficiently and positions will allow for greater flexibility of scheduling without any accurately. Previously, some material circulation statistics were increase to the overall budgeted amount for this line item. tracked manually, which created a potential for inaccuracies. This Page 76 of 125 The personnel / title changes for FY 2008/09 are as follows: Established a 3-day baseline turnaround time for processing of new materials; and Addition of two (+2) Library Page p/t positions (pay grade Continued inventory and weeding of all formats of all 10); and collection materials. Deletion of one (1) Librarian I f/t position (pay grade 23). Additionally, in the FY 2008/09 the Library plans to: Current Year Events and New Initiatives Provide internet access to the Children?s Area computers; The Friends of the Library continue to actively support the Library. Acquisition and implementation of new library automation Through their annual author luncheon and book sale, they have system (Sirsi/Dynix) to replace the present system used by donated funds for the purchase of furniture and equipment not the library (Sagebrush); covered through the Library?s regular operating budget. Re-evaluate periodical collection titles; The Library?s annual ?Mystery Night? event continues to be a huge Develop an online, interactive children?s reading program; success. Staff is looking to increase the number of similar Clean-up online card catalog prior to the migration to a new programs offered next year. automation system; and Create a building program for a new library by end of During FY 2007/08, the Library achieved the following new calendar year 2009. initiatives and goals for improvement: Goals and Objectives Increased the annual purchase of audio-visual resources; Increased the number of public computers allowing more In addition to the ?New Initiatives? in the coming year, the Library public access to the internet; plans to achieve the following goals and objectives: Added new databases available for public access, both in the library and from home; Increase the circulation of library materials by 12% over Joined the Library Cooperative of the Palm Beaches; prior year; Applied for and received State Aid for Libraries; Increase the number of after-school programs from 3 per Applied for a grant to assist with purchasing a new library week to 6 per week; and automation system (Sirsi/Dynix) to replace the current Add a second ?Mystery Night? session. system used by the Library (Sagebrush); Re-evaluated staffing levels and composition; Continued to review and revamp library policies to make its resources more accessible to members of the community; Continued to review and revamp library procedures to make workflow more efficient and relevant to the needs of the Library; Continued to create a staff skills enhancement program; Page 77 of 125 Library Director of Library 1 FT Administrative Assistant 1 FT Circulation Reference(Public Svcs)Children?s LibraryTechnical Services Library Assistant III 1 FT Librarian II 1 FTLibrarian I 0 FT (-1 FT)Library Assistant III 1 FT Library Assistant 1 FT Library Clerk 6 PT (No longer separate dept) Library Page 4 PT (+2 PT) Summary:Change: FT = 6-1 FT PT = 10+2 PT Page 78 of 125 LIBRAR Y Adopted Budget Fiscal Year 2007-2008 Original 2008 Adopted Budget 2007 Actual2006 Actual Personnel Regular Pa$377,879 y $ 373,769405,502$ 321,990$ Overtime Pay- 1,0001,4630 Benefits159,015 160,974153,570148,809 $536,894 567,476528,802470,799 Operating Operating Costs37,150 33,93392,24123,859 Materials & Supplies15,200 7,2007,5437,306 Repairs & Maintenance- 000 Audio Book Collection0 -- 5,985 Books, Publs & Library Mat'l60,912 58,47471,987 56,904 Audio Visual Materials22,500 18,09418,000 15 Utilities33,320 32,60034,49332,851 169,082 163,720210,845126,919 Capital Computer Hardware & Software0 -5,700 15,689 Construction & Major Renovation61,000 -5,000 - Machinery & Equipment0 8,601- 11,590 Digital Video0 -- 8,734 61,000 10,7008,60136,013 $766,976 Total Expenses $ 748,248741,896$ 633,730$ Page 79 of 125 The Village of North Palm Beach Capital Plan DEPARTMENT2008-20092009-20102010-20112011-20122012-2013 TOTAL Library Inventory LifeDEPARTMENTQtyEachTotal CostQtyEachTotal CostQtyEachTotal CostQtyEachTotal CostQtyEachTotal Cost A. Computer Hardware & Software 0 New Library automation system (Sirsi / Dynix)Library025,00000000 Sub Total Computer Hardware & Software000000 B. Machinery & Equipment 0 Condensing UnitLibrary00000 Sub Total Machinery & Equipment000000 C. Construction & Maor Renovation j 36,000 Window replacement: high impact glass, embedded tint, installedLibrary312,00036,0000000 0 y00000 Interior Painting-upper & lower levelsLibrar 0 Replacement of attic a/c unitsLibrary025,00000000 25,000 y125,00025,0000000 Elevator upgradeLibrar 0 Roof Replacement-regular roofLibrary093,00000000 0 fLibrary073,20000000 Roof Replacement-Mansard roo 0 Replacement of portion of upper level carpet tilesLibrary00000 25,000 y010,0000125,00025,000000 Carpet replacement-upper level onlyLibrar 4,760,000 New Library Facility (28,000 sq. ft. building)Library00014,760,0004,760,0000 1,100,000 y00011,100,0001,100,0000 Interior furnishings & equipmentLibrar Sub Total Construction & Maor Renovation61,00025,00005,860,00005,946,000 j 61,00025,00005,860,00005,946,000 TOTAL LIBRARY Page 80 of 125 DEBT & OTHE R Adopted Budget Fiscal Year 2008-2009 Original 2008 Adopted Budget 2007 Actual2006 Actual $1,308,415 Debt Service $ 996,1361,006,174$ 1,078,900$ Other Addition to Designated Balance0 002,272 Transfer to Other Funds0 0593,8841,471,529 Council Contingency139,437 297,14115,7350 Village Manager Contingency20,000 10,00010,000.00 0 Capital- 0- - Benefits- 00(223) Group Health Transition0 01,0880 Other- 014,154675,597 159,437 307,141634,8612,149,175 Non-departmental Operating Costs252,600 522,057380,861 165,545 Materials & Supplies42,000 34,12642,000 8,183 Utilities31,837 29,98032,578 26,914 Capital0 -- 6,313 Other0 -- - 326,437 586,163455,439 206,955 $1,794,289 Total Expenses $ 2,217,1591,768,754$ 3,435,029$ Page 81 of 125 VILLAGE OF NORTH PALM BEACH BUDGET YEAR 2008 - 2009 TAXABLE VALUE & AD VALOREM TAX REVENUE Increase (+) 2007-20082007-20082008-20092008-2009 Decrease (-) V.M.PROPOSEDADOPTEDV.M.PROPOSEDFINAL over Prior Year #DIV/0! GROSS ASSESSED VALUE: 1,847,845,205-8.92% 2,028,911,9872,028,911,9871,847,845,205 + BUDGETARY TAXABLE VALUE (95%): 1,755,452,945-8.92% 1,927,466,3881,927,466,3881,755,452,945 + OPERATING MILLAGE: 6.69779.80% 6.19816.10006.7322 + ESTIMATED AD VALOREM TAX REVENUE: 11,757,4970.00% 11,946,62911,757,54511,818,060 + 2007 - 2008 Millage Rate 6.1000 mils Roll Back Millage Rate for 2008 - 2009 = 6.7322 mils Adopted Millage for 2008 - 2009 = 6.6977 mils Increase from 2007 - 2008 Millage Rate =0.60 mils MILLAGE TABLE 1.00 MIL=1,755,453$ .50 MIL=877,727$ .25 MIL=438,863$ .10 MIL=175,545$ Page 82 of 125 VILLAGE OF NORTH PALM BEACH Property Assessed Valuations 1998 - 2009 2,100 1,999 2,000 2,028 1,900 1,847 1,800 1,700 1,600 1,667 1,438 1,500 1,400 1,300 1,297 1,200 1,137 1,100 1,000 902 900 992 764 800 804 700 761 600 500 400 300 200 100 199819992000200120022003200420052006200720082009 Fiscal Year FiscalAssessedFiscalAssessedFiscalAssessed YearValuationYearValuationYearValuation 1998760,999,50820031,137,570,52620082,028,911,987 1999763,517,43020041,297,803,11420091,847,845,205 2000803,891,32320051,438,036,209 2001901,813,31020061,667,949,738 2002992,018,42620071,999,331,298 Page 83 of 125 VILLAGE OF NORTH PALM BEACH Millage Rates 1998 - 2009 7.50 7.270 7.00 6.800 6.8006.6977 6.50 6.300 6.1000 6.00 5.800 5.750 5.600 5.600 5.600 5.50 5.400 5.00 4.50 4.00 3.50 3.00 199819992000200120022003200420052006200720082009 Fiscal Year FiscalMillageFiscalMillageFiscalMillage YearRateYearRateYearRate 19985.40020025.60020066.800 19995.60020035.80020076.300 20005.60020046.10006.8002008 20015.75020057.27020096.6977 Page 84 of 125 VILLAGE OF NORTH PALM BEACH General Fund Expenditures as a Percent of Assessed Value 1998 - 2009 1.547% 1.60% 1.309% 1.40% 1.279% 1.237% 1.193% 1.158% 1.20% 1.084% 1.081% 1.059% 1.032% 0.971% 0.972% 1.00% 0.80% 0.60% 0.40% 0.20% 199819992000200120022003200420052006200720082009 Fiscal Year Fiscal YearAppropriationAssessed ValuePercent 19988,808,841760,999,5081.158% 19999,765,452763,517,4301.279% 20009,948,036803,891,3231.237% 200113,947,270901,813,3101.547% 200212,986,918992,018,4261.309% 200313,565,7491,137,570,5261.193% 200413,741,9331,297,803,1141.059% 200515,591,4921,438,036,2091.084% 200618,038,4001,667,949,7381.081% 200719,438,6331,999,331,2980.972% 200819,691,9482,028,911,9870.971% 200919,073,1921,847,845,2051.032% Page 85 of 125 VILLAGE OF NORTH PALM BEACH GENERAL FUND AD VALOREM TAX VS. BUDGET TABLE TAXABLE FISCALASSESSEDVALUATIONMILLAGETOTALPERCENTTOTALPERCENT YEARVALUERATETAXESBUDGETBUDGETINCREASE (95% of Assessed Value) 1973-1974122,824,927116,683,6817.500875,12851.10%1,712,56820.41% 1974-1975131,122,316124,566,2007.560941,72048.77%1,930,82612.74% 1975-1976150,992,603143,442,9737.0001,004,10144.13%2,275,40317.85% 1976-1977161,751,147153,663,5907.2851,119,43942.85%2,612,30714.81% 1977-1978197,739,584187,852,6056.2411,172,38843.82%2,675,5142.42% 1978-1979208,725,505198,289,2305.7311,136,39640.68%2,793,3694.40% 1979-1980214,439,594203,717,6145.8871,199,28640.88%2,933,4705.02% 1980-1981247,142,282234,785,1686.6381,558,50449.51%3,147,9297.31% 1981-1982392,134,072372,527,3684.1281,537,79343.15%3,563,97013.22% 1982-1983436,359,211414,541,2503.7101,537,94843.14%3,565,0390.03% 1983-1984475,466,923451,693,5773.7101,675,78343.14%3,884,3548.96% 12.83% 1984-1985554,259,911526,546,9153.3161,746,03039.84%4,382,737 1985-1986573,381,849544,712,7573.2131,750,16239.95%4,381,273-0.03% 14.57% 1986-1987597,345,504567,478,2293.4221,941,91038.69%5,019,563 1987-1988609,892,736579,398,0993.6702,126,39137.01%5,744,68914.45% 5.83% 1988-1989622,176,312591,067,4964.2502,512,03741.32%6,079,610 1989-1990664,034,291630,832,5764.5002,838,74743.58%6,513,4937.14% -1.31% 1990-1991673,570,383639,891,8644.2002,687,54641.81%6,427,938 1991-1992687,912,127653,516,5214.2602,783,98043.24%6,437,8800.15% 1992-1993706,674,968671,341,2204.6503,121,73747.51%6,571,2562.07% 1993-1994717,308,151681,442,7434.9003,339,07050.53%6,608,0960.56% 9.97% 1994-1995724,672,458688,438,8355.2503,614,30449.74%7,266,881 1995-1996730,117,632693,611,7505.1003,537,42045.13%7,838,4507.87% 1996-1997733,539,288696,862,3245.0603,526,12343.60%8,086,9643.17% 1997-1998760,999,508722,949,5335.4003,903,92744.32%8,808,8418.93% 1998-1999763,517,430725,341,5595.6004,061,91341.59%9,765,45210.86% 1999-2000803,891,323763,696,7575.6004,276,70242.99%9,948,0361.87% 2000-2001901,813,310856,722,6455.7504,926,15535.32%13,947,27040.20% 2001-2002992,018,426942,417,5055.6005,277,53840.64%12,986,918-6.89% 2002-20031,137,570,5261,080,692,0005.8006,268,01445.00%13,565,7494.46% 2003-20041,297,803,1141,232,912,9586.8008,383,80861.00%13,741,9331.30% 2004-20051,438,036,2091,366,134,3997.2709,931,79763.70%15,591,49213.46% 2005-20061,667,949,7381,584,552,2516.80010,774,95559.73%18,038,40015.69% 2006-20071,999,331,2981,899,364,7336.30011,965,99861.56%19,438,6337.76% 2007-20082,028,911,9871,927,466,3886.100011,757,54559.71%19,691,9489.17% 2008-20091,847,845,2051,755,452,9456.697711,757,49761.64%19,073,192-3.14% Page 86 of 125 VILLAGE OF NORTH PALM BEACH General Fund Revenues - Budget Year 2008 - 2009 Fines & Forfeitures Investment Income Taxes - Ad-Valorem Taxes 0.4% 1.3% Utility Service Taxes Charges for Services Miscellaneous 8.5% 0.1% Franchise Fees Intergovernmental 6.6% Sales & Use Taxes Licenses & Permits 4.2% Licenses & Permits Sales & Use Taxes 1.5% Intergovernmental Taxes - Ad-Valorem Taxes Franchise Fees Charges for Services 61.6% 5.2% Fines & Forfeitures Utility Service Taxes 10.5% Investment Income Miscellaneous $19,073,192 Page 87 of 125 VILLAGE OF NORTH PALM BEACH General Fund Expenditures - Budget Year 2008 - 2009 By Department Debt & Other General Government $1,794,289 $1,853,315 9.41% Leisure Services 9.72% $3,152,671 16.53% Community Development $910,109 Public Safety 4.77% $7,375,377 38.67% Public Works $3,987,431 20.91% By Function Non-Op Debt Service: $1,308,415 Contingency: Capital: 6.86% $159,437 $831,424 0.84% 4.36% Operating: $3,812,707 19.99% Personnel: $12,961,209 67.96% Total $19,073,192 Page 88 of 125 VILLAGE OF NORTH PALM BEACH General Fund Debt Service 1998 - 2009 $1,308,415 1,350,000 1,250,000 $1,131,500 1,150,000 $1,019,200 $1,073,888 $1,019,840 $1,006,174 1,050,000 $949,428 $911,299 950,000 850,000 750,000 $643,918 $668,660 650,000 $545,000 550,000 $413,872 450,000 350,000 250,000 150,000 50,000 199819992000200120022003200420052006200720082009 Fiscal Year Page 89 of 125 VILLAGE OF NORTH PALM BEACH COUNTRY CLUB COUNCIL?S ADOPTED BUDGET FISCAL YEAR 2008 - 2009 Page 90 of 125 NORTH PALM BEACH COUNTRY CLUB Mission StatementThe Golf Operation is headed up by the Director of Golf Operations (Head Professional). He is assisted by one full-time assistant The North Palm Beach Country Club is committed to offering a professional, one full-time outside service coordinator, seven part- quality recreational facility to its residents, members and customers. time outside service attendants, seven part-time ranger and driving Its mission is to do so by maintaining self-sustaining operations range attendants, and five part-time golf shop attendants. The operation also has one full-time administrative assistant on-site and through an integrated combination of pricing, marketing and operating controls that capitalize on the facility?s ideal locale one accounting clerk located in the finance office in Village Hall. This staffing arrangement best reflects the customer service needs adjacent to the Intracoastal Waterway, the golf club?s Jack Nicklaus ?Signature? course design, and exemplary customer service that of the golf club. reflect the high ideals of the Club amenities, special functions and users.The Golf Course Maintenance Division of the Golf Operation has been outsourced to International Golf Maintenance (IGM) out of Service Levels NarrativeOrlando, Florida. This move was made to help achieve a higher level of conditioning on the new Nicklaus course layout and to Golf Operationsrealize a significant monetary savings. The maintenance of the buildings falls under the supervision of the Superintendent of In November 17, 2006 the North Palm Beach Country Club opened Facility and Fleet Division of the Public Works Department. It is its newly renovated golf course, becoming only the second public the belief of the Administration that outsourcing the maintenance of municipal golf course in the U.S. to bear the prestigious moniker of the golf course and having Public Works oversee the clubhouse a Jack Nicklaus ?Signature? Golf Course. Our Nicklaus maintenance is the most prudent and fiscally responsible way to ?Signature? course offers four sets of tees so each golfer may operate the facility. challenge this new course in a manner that is equal to their individual game. The course will play up to 7,071 yards at a par of The personnel / title changes for FY 2008/09 are as follows: 71. A putting green is located by hole number one and a pitching/chipping green is located by hole number 15 for our Addition of two (2) Driving Range / Ranger p/t positions golfers to perfect their ?short game.? (pay grade 8); Deletion of two (2) Grounds Maintenance Worker p/t Club golf operations are open seven days a week offering positions (pay grade 15); individual, group and clinic instruction from on-staff PGA Deletion of ten (10) Greens Maintenance Technician f/t professionals, monthly tournaments for all levels of skill and positions (pay grade 16); experience and a lighted driving range. The golf shop offers a Deletion of one (1) Trades Mechanic I p/t position (pay variety of soft goods, golf accessories and clubs for sale. grade 18); Page 91 of 125 Addition of one (1) Administrative Assistant f/t position In order to maintain the ?Signature? course the proposed budget (pay grade 20) / Deletion of one (1) Administrative reflects substantial funding increases for landscaping, bahia grass, Coordinator f/t position (pay grade 22); and trees. The items will be needed to put the finishing touches on Deletion of one (1) Automotive / Equipment Mechanic II f/t the golf course as it moves into its third season of play. position (pay grade 22); Deletion of one (1) Golf Course Supervisor f/t position (pay In the coming year the NPBCC also plans to: grade 22); and Deletion of one (1) Golf Course Superintendent f/t position Continue to promote ?walk in? play through promotion in (pay grade 32). the area hotels, local papers and golf publications, national publications, and local cable advertisement; Food and Beverage Continue to promote junior golf through summer junior clinics; Since October 2006, the food and beverage contractor at the Promote the driving range by holding ?demo days? NPBCC has been Peas and Carrots Concessions and the NPBCC throughout the year; Restaurant is now known as The Village Green Restaurant. The food and beverage contractor is responsible for adding to the total Carpet the golf shop and men?s and ladies? locker rooms; experience at the NPBCC. The contractor is responsible for Install an on-line tee time service to upgrade our tee time maintaining the clubhouse restaurant and kitchens. The food and reservation system; beverage division works cooperatively with the golf, tennis, and Continue to improve our customer service in outside pool areas to enhance tournaments, and special events. F&B serves services and the golf shop; and the membership and the community offering service seven days a Continue to improve and work on our pace of play issues, week with special events/entertainment monthly. with the help of our members. New Initiatives Goals and Objectives The Village Administration anticipates a continued high number of In addition to the ?New Initiatives?, in the coming year, the North applications for membership to the Nicklaus ?Signature? golf Palm Beach Country Club plans to achieve the following goals and course in the upcoming year. In order to provide reasonable objectives: member access to course play while preserving access to ?walk-in? guests during high season and holidays, a maximum of 415 golf To fill all memberships; memberships will be allowed for the upcoming fiscal year. To be a ?destination golf course? and the #1 option for Available memberships will continue to be prioritized as follows: players coming to Palm Beach County to play golf; and To increase our pace of play and improve customer Renewal of existing club members satisfaction. Residents of North Palm Beach Non-resident applications Page 92 of 125 HIGHLIGHTS OF COUNTRY CLUB FY 2008-2009 BUDGET General: Ì¿®¹»¬ Ó¿¨·³«³ ²«³¾»® ±º Ó»³¾»®¸·° ìïë Ì¿®¹»¬ ²«³¾»® ±º Î±«²¼ ëðôððð Î»·¼»²¬ Ý¿®¼ Ø±´¼»® ú Ó»³¾»® Ù«»¬ Ü·½±«²¬ ïë ú îðû Personnel Highlights: ß¼¼·¬·±² ±º î Ð¿®¬óÌ·³» Î¿²¹»®ñÜ®·ª·²¹ Î¿²¹» ß¬¬»²¼¿²çôçéç ¬ Î»ó½´¿·º·½¿¬·±² ±º Ê¿½¿²¬ ß¼³·² Ý±±®¼·²¿¬±® Ð±·¬·±² ¬± ß¼³·² ß·¬¿²¬ó Ñ«¬±«®½·²¹ ±º Ó¿·²¬»²¿²½» Ð»®±²²»´ øÍ¿´¿®§ õ Þ»²»º·¬÷ó Personnel Highlights Of FY 2008/09 Budget9,979 Operating Highlights: ×ÙÓ Ý±²¬®¿½ïôîïçôéîð ¬ Û¯«·°³»²¬ Î»²¬¿´ïéëôðëè Ë¬·´·¬·»îííôèçç Ó¿¬»®·¿´ ú Í«°°´·»ëðôîéë ÚÓ×Ì Î»²»©¿´ øÐ®»³·«³ ®»¼«½»¼÷øíðôêíç÷ Ý±³°´»¬» ïððû ±º ¹®¿·²¹ º±® ¿´´ «®®±«²¼·²¹ ¿®»¿îïôððð ß¼¼·¬·±²¿´ °´¿½»³»²¬ ±º ¬®»» ú ¸®«¾ïëôððð Î» ¼± º®±²¬ »²¬®§ ±º Ý±«²¬®§ Ý´«¾ øÌ®»»ô Í¸®«¾¾»®§ ú Ð¿ª»® ©¿´µ©¿§÷îëôððð Operating Highlights Of FY 2008/09 Budget1,709,313 Capital Highlights: ÝñÝ Î»¬¿«®¿²¬óÌ·´» Õ·¬½¸»² Ú´±±®ïðôððð Ý¿®°»¬ Ù±´º Í¸±°ô Ø¿´´©¿§ô Ó»² ú Ô¿¼·» Ô±½µ»® ®±±³ïðôððð ÜòÑòÙò ±ºº·½»ó©¿¬»® ¬»»° ¬¸®±«¹¸ ©¿´´èôððð Þ»²½¸»óÓ»² ú Ô¿¼·» Ô±½µ»® ®±±íôððð ³ Ý¸¿²¹» Ó¿½¸·²»ëôëðð Ð·½µ»® Ý¿®¬ ©·¬¸ Ý¿¹»èôððð Capital Highlights Of FY 2008/09 Budget44,500 Page 93 of 125 CountryClub Administration Director of Golf Operations1 FT Administrative Coordinator 0 FT (-1 FT) Administrative Assistant 1 FT (+1 FT) Accounting Clerk1 FT Golf Course Maintenance Golf Shop F & B (Department Outsourced) Superintendent Golf Course 0 FT (-1 FT)Assistant Golf Pro 1 FT Independent Golf Course Supervisor 0 FT (-1 FT)Outside Service Coordinator 1 FT Contractor 1 IC Greens Maintenance Tech 0 FT (-10 FT)Outside Service Attendant PT 7 PT (Peas &Carrots) Auto/Equip/Mechanic II 0 FT (-1 FT)Golf Shop Attendant PT 5 PT Grounds Maintenance Worker 0 PT (-2 PT) Driving Range/Ranger PT 9 PT (+2 PT) Trades Mechanic I 0 PT (-1 PT) Summary: Change: FT = 5-13 FT PT = 21-1 PT Independent Contractor = 1 Page 94 of 125 COUNTRY CLUB BUDGE T Adopted Budget FY 2008-2009 Original 200820072006 GolfF & BAdminTotal BudgetActualActual REVENUES $230,609 Driving Range230,609$ - - $ 192,407250,000$ 168,390$ 1,049,260 Membership1,049,260 - - 1,027,500959,039568,586 1,013,100 Cart Rental/Walking Fees1,013,100 - - 1,053,550901,379613,398 864,430 Greens Fees864,430 - - 953,468821,903500,381 415,910 Other222,500 163,410 30,000 352,500632,714498,060 3,573,309 Total Revenues3,379,899163,41030,000 3,507,4422,348,8153,637,018 EXPENSES 542,452 Personnel321,159- 221,293 1,423,1371,544,5411,168,693 111,275 Materials & Supplies102,000 300 8,975 343,584387,570196,202 2,083,299 Operating Costs1,966,006 54,113 63,180 1,071,974901,962511,091 519,901 Debt Services394,901 - 125,000 498,901413,14984,655 80,000 Insurance / Other- - 80,000 139,922590,020211,799 44,500 Capital26,500 10,000 8,000 159,500230,902109,513 3,381,427 Total Expenses2,810,56664,413506,448 3,637,0184,068,1452,281,953 191,882 Operating Income569,33398,997(476,448) 0(560,703)66,861 95%5%100% Administrative Allocation(452,626)(23,822)(476,448) $191,882 NET INCOME116,707$ 75,175$ -$ $ (560,703)-$ 66,861$ Page 95 of 125 Country Club Golf Shop Golf Course Maintenance Golf Shop (Department Outsourced) Superintendent Golf Course 0 FT (-1 FT)Assistant Golf Pro 1 FT Golf Course Supervisor 0 FT (-1 FT)Outside Service Coordinator 1 FT Greens Maintenance Tech 0 FT (-10 FT)Outside Service Attendant PT 7 PT Auto/Equip/Mechanic II 0 FT (-1 FT)Golf Shop Attendant PT 5 PT Grounds Maintenance Worker 0 PT (-2 PT) Driving Range/Ranger PT 9 PT (+2 PT) Trades Mechanic I 0 PT (-1 PT) Summary: Change: FT = 2(-13 FT) PT = 21(-1 PT) Page 96 of 125 GOLF Adopted Fiscal Year 2008-2009 Original 2008 Budget REVENUESFY 2008-09 2007 Actual2006 Actual $ 230,609 Driving Range $ 192,407250,000$ 168,390$ 1,049,260 Membership 1,027,500882,872508,511 1,013,100 Cart Rental / Walking Fee 1,053,550901,379613,398 864,430 Greens Fees 953,468821,903500,381 222,500 Other 172,500185,613127,079 3,379,899 Total Revenue 3,457,0182,984,1741,917,758 EXPENSES Personnel - Pay264,769$ 792,817836,431635,232 Overtime1,500 25,69521,66422,557 Benefits54,890 399,466397,317265,132 321,159 1,217,9781,255,413922,921 Materials & Supplies - Fertilizers0 125,000119,05944,998 Gas, Oil & Lubricants0 30,00026,68116,088 Golf/Golf Course Supplies27,900 28,40053,51529,178 Irrigation Supplies300 8,8006,3044,906 Machinery, Equip., & Office Supplies12,800 46,25046,87839,497 Pesticides & Herbicides0 60,00075,51715,326 Sand/Clay/Shell/Topsoil0 20,47515,01810,616 Other61,000 16,0009,6321,028 102,000 334,925352,603161,637 Operating Costs - Charge Card Fee45,000 38,00040,10329,697 Equipment Rental175,058 266,460170,29636,620 Golf Merchandise115,000 125,000100,98965,028 Repairs & Maintenance17,542 50,29274,76659,381 Utilities180,286 157,359148,50890,582 Other1,433,120 250,60061,065122,206 1,966,006 887,711595,728403,514 394,901 Debt Service - Golf 394,901313,0720 Capital - Machinery & Equipment13,500 2,500033,878 Computer Hardware & Software0 02,9310 Furniture & Fixtures3,000 7,00000 Construction & Major Renovation10,000 150,000132,62617,874 26,500 159,500135,557.30 51,753 2,810,566 TOTAL EXPENSES 2,995,0152,652,3741,539,824 569,333 Operating Income $ 331,800462,003$ 377,935$ (452,626) Administrative Allocation Page 97 of 125 $ 116,707 NET INCOME Page 98 of 125 F & B Adopted Budget Fiscal Year 2008-2009 Original 2008 FY 2008-09 Budget 2007 Actual2006 Actual Revenue $128,410 F & B Lease $ 118,000120,000$ 110,000$ 35,000 Other 35,00041,36030,523 163,410 Total Revenue 155,000159,360140,523 Expenses 300 Materials & Supplies 334122108 Operating Costs Repairs & Maintenance9,500$ 5,2548,184569 Public Events0 000 Utilities44,613 43,36441,78327,059 Other0 002,350 54,113 48,61849,96729,978 10,000 Capital 4,250(1,700)- 64,413 Total Expenses 48,95254,33928,386 98,997 Operating Income $ 105,021106,048$ 112,137$ (23,822) Administrative Allocation $75,175 Net Income Page 99 of 125 Country Club Administration Administration Director of Golf Operations1 FT Administrative Coordinator 0 FT (-1 FT) Administrative Assistant 1 FT (+1 FT) Accounting Clerk1 FT Summary: Change: FT = 3 PT = 0 Page 100 of 125 ADMIN Adopted Budget Fiscal Year 2008-2009 Original 2008 FY 2008-09 Budget 2007 Actual2006 Actual Revenue $30,000 Investment Interes t $ 43,91725,000$ 112,842$ 0 C/C Billing-Finance Charges 0092 0 Othe r 013,92583,643 30,000 Total Revenue 25,00057,841196,577 Expenses $142,475 Personnel - Pa y 134,840138,383117,070 Overtime1,000 1,5001,520494 Benefits77,818 68,81945,38741,442 221,293 205,159185,290159,006 8,975 Materials & Supplies 8,32521,75520,998 Operating Costs - Accounting & Auditin8,000 g 8,5007,5004,249 Charge Card Fee5,000 5,0004,4563,300 Marketing20,000 20,0004,6767,665 Postage7,500 7,5008,9352,161 Printing & Binding2,000 2,0001,0201,423 Utilities9,000 9,45012,4228,085 Othe11,680 r 83,19511,77035,198 63,180 135,64550,78062,080 Debt Service - First Union ($ 600K)80,000 80,00077,54462,123 Suntrust ($ 100K)45,000 24,00022,53322,533 125,000 104,000100,07784,655 Insurance / Other - Comp. General Liabilit75,000 y 105,639100,60823,949 Reserves / Other0 0427,063178,671 Special Legal Services5,000 5,00012,6889,179 Administrator's Contingenc0 y 0- 0 C/C Contingenc0 y 29,28349,661.50 0 80,000 139,922590,020211,799 0 Audio, Visual & Comm. Syste m 022,713.00 - 8,000 Construction & Major Renovation 068,381.96 - 0 Computer Hardware & Software 0059,460.82 506,448 Total Expenses 593,0511,039,016598,000 $(476,448) Operating Income (568,051)(981,174)(401,423) Page 101 of 125 The Villae of North Palm Beach Countr Club gy ital Plan Cap Country Club 5 YEA2008-2009 R QtyUnit CostTotal Cost nventoryife IL A. Automotive 00 7 yrs Pick up Truck2006(1) 00 3 yrs Golf CartsGolf Shop 00 3 yrs Carry Alls (Transport Golf Carts)Golf Shop 0 Sub Total Automotive B. Machinery & Equipment - 1998(1),1999(1), 2000 (1), 2003 (3), 2004 (1)6 yrs - Lt. Duty Utility Vehicle - 6 yrs - Heavy Duty Utility Vehicle1994(1) - 7 yrs - Slope Mower2005(1) 1997(1),1998(1),1999(1),2000(1),2002(2),200 - 5 (1)5 yrs - Triplex Mower - 6 yrs - Fairway Mower2004(2) - 10 yrs - Tractor1997(1),2000(1),2001(1) - 6 yrs - Rotary Mower1999(1), 2004 (1) - 6 yrs - 52" Rotary Mower2005(1) - 5 yrs - 200 Gal. Sprayer2002(1) - 5 yrs - Topdresser2002(1) - 4 yrs - Trap Rake2003(1) - 5 yrs - Walking Greens Mower1995(2), 1997(2),1999(2), 2004(2) - 6 yrs - Greens Vacuum - - Walking Greens Mower Trailers - -Verticut Reels for Grooming Greens - 8 years -Aerifier 1997 (1) - 7 years - Air Conditioner(s)-Dining Room Area2006 - - Jitney - 10 yrs - Turf Vacuum1997(1) - 15 yrs - Bed Knife Grinder1985(1) - 15 yrs - REEL GRINDER1998(1) - 4yrs 2003 Ball washer - 4 yrs Range picker2003 - 070,000 Generator for Cart BarnClubhouse Bldg & Grounds 15,5005,500 3 yrs Change MachineClubhouse Bldg & Grounds 8,000 18,000 3 yrs Picker Cart with CageClubhouse Bldg & Grounds 13,500 Sub Total Machinery & Equipment C. Improvements 0- Alternate Water Supply 0- Concrete golf cart paths & storage bins Page 102 of 125 The Villae of North Palm Beach Countr Club gy ital Plan Cap Country Club 5 YEA2008-2009 R QtyUnit CostTotal Cost nventoryife IL 0- 3 yrs Synthetic Turf for Driving Range tee area 055,000- Air Conditioner for Kitchen CC Restaurant 110,00010,000 Tile Restaurant Kitchen Floor CC Restaurant 18,0008,000 D.O.G. Office-Water steeps through wall CC Admin 110,00010,000 Carpet Golf Hop, Hallway, Mens & Ladies Lockerroom Golf Shop 055,000- Repair Intracoastal Bank Clubhouse Bldg & Grounds 06,000- Paint Maintenance Barn Clubhouse Bldg & Grounds 035,000- Re-utilization of canopy sys fm Parks & Recreation Clubhouse Bldg & Grounds 00- New Clubhouse Clubhouse Bldg & Grounds 00- 28,000 Sub Total Improvements D. Computer Hardware & Software 0- Computer Head Golf Pro5 yrs 0- V1 System Lessons & Training 0- Computer & Color Printer 0- POS System7 yrs - Sub Total Computer Hardware & Software . Audio, Visual & Comm. System E Serveillance/SecurityCamera (with installation ) - Sub Audio, Visual & Comm. System . Furniture, Fixture & Supplies F - Golf Shop Furnishings 65003,000 Benches-Mens & Ladies Lockerroo m 3,000 Sub Audio, Visual & Comm. System 44,500 TOTAL COUNTRY CLUB Page 103 of 125 North Palm Beach Country Club Golf Club Memberships - 2009 Golf Memberships ResidenSingle 219ea. @ $2,100. =$459,900.00 t Famil y59ea. @ $3,200. =$188,800.00 Non-ResidenSingle t99ea. @ $3,200.. =$316,800.00 Family17ea. @ $4,300. =$73,100.00 Maximum Membership394 sTotal$1,038,600.00 * Increase memberships by 21 to 415 Totalestimated revenue$44,100.00 Junior Memberships41 ea. @ $260. =$10,660.00 $1,049,260.0 l$10,660.000 Tota *$44,100.00 Ma 1 - Setember 30th 12$1,093,360.0 Summer Memberships(yp)ea.@ $700. =$8,400.000 Tota$0.0 l0 Golf Plus Memberships (Golf, Tennis & Pool) ResidenSingle t4ea. @ $2,372. =(Included in above categories) Famil 8ea. @ $3,610. =" y Non-ResidenSingle t0ea. @ $3,567. = Famil0ea. @ $4,877. = y 9 Holes 18 Holes Cart Fees: Membe$22.00$11.00 r Non-Member$26.00$13.00 Walking Fees:Member ONL Y$12.00$8.00 Resident Card Holder and Member Guest Discount 15/20% Page 104 of 125 North Palm Beach Country Club 2008-2009 Recommended 9 Hole Rate s Monday - Thursday Friday, Saturday, Sunday 7:00 -12:30 $27.007:00 -12:30 $23.00 9-Hole- Summer May After 12:30 $21.00After 12:30 $13.00 1st - October 12th (Fall) 7:00 -12:30 $33.007:00 -12:30 $39.00 9-Hole Shoulder Season fter 12:30 $27.00After 12:30 $33.00 A October 13th - Nov. 16th 7:00 -12:30 $45.007:00 -12:30 $51.00 Nov.17th - Dec.14th fter 12:30 $39.00After 12:30 $45.00 A 7:00 -12:30 $51.007:00 -12:30 $57.00 Dec.15th - Jan. 11th fter 12:30 $45.00After 12:30 $51.00 A 7:00 -12:30 $66.00 7:00 -12:30 $75.00 9-Hole High Season After 12:30 $51.00 After 12:30 $57.00 Jan.12th - March 29th fter 3:00 (March 1st) $35.00 A 7:00 -12:30 $45.00 (Spring) 9- 7:00 -12:30 $51.00 fter 12:30 $39.00 A Hole Shoulder Season After 12:30 $45.00 March 30th -April 30th fter 3:00 (March 1st) $29.00 A *9 Hole rate is 60% of full rate Page 105 of 125 North Palm Beach Country Club 2008-2009 Recommended 18 Hole Rate s Monday - Thursday Friday, Saturday, Sunday 7:00 -12:30 $45.00 7:00 -12:30 $49.00 18-Hole- Summer fter 12:30 $35.00 A After 12:30 $39.00 May 1st - October 12th fter 3:00 $29.00 A (Fall) 7:00 -12:30 $55.007:00 -12:30 $65.00 18-Hole Shoulder Season fter 12:30 $45.00After 12:30 $55.00 A October 13th - Nov. 16th 7:00 -12:30 $75.007:00 -12:30 $85.00 Nov.17th - Dec.14th fter 12:30 $65.00After 12:30 $75.00 A 7:00 -12:30 $85.007:00 -12:30 $95.00 Dec.15th - Jan. 11th fter 12:30 $75.00After 12:30 $85.00 A 7:00 -12:30 $110.00 7:00 -12:30 $125.00 18-Hole High Season After 12:30 $85.00 After 12:30 $95.00 Jan.12th - March 29th fter 3:00 (March 1st) $59.00 A 7:00 -12:30 $75.00 (Spring) 7:00 -12:30 $85.00 After 12:30 $65.00 18-Hole Shoulder Season After 12:30 $75.00 March 30th - April 30th fter 3:00 (March 1st) $49.00 A Page 106 of 125 North Palm Beach Country Club Golf Revenues ? FY 2009 Memberships: Resident (single & family)648,700$ * increase memberships by 21 to max of 41(44,100) 5 Non-Resident (single & family)389,900 Summer (8,400) Junior10,660 Total Memberships$1,049,260 Greens Fees: (actual 2008 figures by SEASON) Summer (1)10/1-10/1410,783 Shoulder10/15-12/20114,193 High12/21-04/30527,729 Summer (2)05/01-06/2375,576 Avg 84.5 rounds per day x 16.55 per 06/20-09/30136,149 round Total Greens Fees864,430 Cart Fees: Average cart fee per round played (FY 2008) x 50,000 rounds $19.61 x 50,000980,000 Walking Fees33,100 Total Cart / Walking Fees1,013,100 Driving Range:(actual 2008 figures - avg by day) $644.31 per day x 262=168,809 61,800 103 days x $600 per day Total Driving Range230,609 Grand Total$3,104,899 Page 107 of 125 Non-Member Golf Play by Season Number Rounds RevenueNumber RoundsRevenueTotal Revenue (18-hole)(18- hole)(9-hole)(9-hole) Shoulder Season October 15th - 31st654$16,325.00197$2,342.00$18,667.00 November2170$49,490.00469$4,542.00$54,032.00 December 1st - 20th778$35,970.00238$5,524.00$41,494.00 Total Shoulder Season3602$101,785.00904$12,408.00$114,193.00 gh Season Hi December 21st -31st608$43,422.00165$6,040.00$49,462.00 January1540$97,171.00463$14,375.00$111,546.00 February2075$121,563.00589$16,731.00$138,294.00 March2174$121,433.00648$16,870.00$138,303.00 April1534$66,258.001139$23,728.00$89,986.00 gh Season7931$449,847.003004$77,744.00$527,591.00 Total Hi Summer Season Projected amt. May1853$32,910.001091$17,564.00$50,474.00 June1316$20,149.00801$12,598.00$32,747.00 July1650$27,869.00969$15,475.00$43,344.00 August1650$27,869.00969$15,475.00$43,344.00 September1597$26,974.00938$14,980.00$41,954.00 October 1st - 14th780$9,365.00147$1,418.00$10,783.00 Total Summer Season8846$145,136.004915$77,510.00$222,646.00 Total All Seasons20379$696,768.008823$167,662.00$864,430.00 $864,430.00 Page 108 of 125 VILLAGE OF NORTH PALM BEACH COUNTRY CLUB Revenues - Budget Year 2008 - 2009 Driving Range Driving Range 6.45% Other 7.07% Membership Membership 29.36% Food & Beverage 4.57% Cart Rental/Walking Fee Greens Fees Greens Fees Food & Beverage 24.19% Cart Rental/Walking Fee 28.35% Other Total $3,573,309 Page 109 of 125 VILLAGE OF NORTH PALM BEACH COUNTRY CLUB Expenditures - Budget Year 2008 - 2009 By Department Contingency Debt & Other $191,882 $519,901 5.37% 14.55% Insurance-Gen Liab & Other $80,000 2.24% Administration $301,448 8.44% Golf $2,415,665 Food & Beverage 67.60% $64,413 1.80% By Function Contingency: $191,882 Personnel: Debt Service: 5.37% $542,452 $519,901 15.18% 14.55% Materials & Supplies $111,275 Capital: 3.11% $44,500 Insurance-Gen Liab/Other 1.25% $80,000 2.24% Operating: $2,083,299 58.30% Total $3,573,309 Page 110 of 125 Village Of North Palm Beach Provides for monthly employer and employee health/dental insurance contributions. TO: Honorable Mayor and Council Recommended Personnel Changes: FROM: Jimmy Knight, Village Manager The Pay Plan reflects proposed changes in Village employment positions as follow: Title Changes; DATE: September 25, 2008 (involving no change in compensation) position Additions / Deletions; and Other Pay Plan Adjustments (salary ranges, etc.). SUBJECT: Comprehensive Pay and Classification Plan FY 2008/2009 Title Changes Only: Update six (6) Pool Instructor p/t positions to Pool Lifeguard p/t (pay grade 10); This Comprehensive Pay and Classification Plan (?Pay Plan?) reflects Update two (2) Grounds Maintenance Worker f/t positions to all proposed/authorized Village employment position classifications and Street Maintenance Worker (pay grade 15); and their related salary ranges for all Village employees for the Fiscal Year Update one (1) Superintendent, Facility and Vehicle Division starting October 1, 2008. This Pay Plan also reflects employment f/t position to Superintendent of Public Works (pay grade benefits provided to employees unless separately negotiated in 29). collective bargaining agreements. Additions: Village management reviews this Pay Plan annually and makes Add two (+2) Driving Range/Ranger p/t positions (pay grade recommendations on the classifications and pay ranges for all positions 8); to maintain appropriate staffing resources in relation to competitive market conditions and the needs of our annual Village budget/operating Add two (+2) Library Page p/t positions (pay grade 10); and structure. The attached Pay Plan proposal has been incorporated into Add one (+1) Technical Support Analyst p/t position (pay the Manager?s proposed budget for the coming fiscal year beginning grade 22). October 1, 2008. Additions / Deletions: Pay Plan Recommendations Add one (+1) independent contractor for evening tennis court maintenance in tennis facility / Delete one (-1) Recreation This year?s Pay Plan includes: Assistant p/t positions in Tennis (pay grade 10); Add one (+1) Grounds Maintenance Worker p/t position (pay A total average 6% pay increase in compensation grade 15) / Delete five (-5) Parks Maintenance Technician 1.Includes a 3.0% October COLA (cost of living adjustment) and f/t positions (pay grade 17); 2.Provides for average 3.75% performance-based merit increases Add one (+1) Administrative Assistant f/t position (pay grade (0% -to- 5%). 20) / Delete one (-1) Administrative Coordinator f/t position (pay grade 22); Page 111 of 125 Add one (+1) Code Compliance Officer p/t position (pay grade Delete one (-1) Librarian I f/t position (pay grade 23); 22) / Delete one (-1) Code Compliance Officer f/t position Delete one (-1) Supervisor, Grounds Maintenance f/t position (pay grade 22); (pay grade 25); Add one (+1) Supervisor, Recreation p/t position (pay grade Delete one (-1) Supervisor, Parks Maintenance f/t position 22) / Delete one (-1) Supervisor, Recreation f/t position (pay grade 25); (pay grade 22); Delete one (-1) Golf Course Superintendent f/t position (pay Add one (+1) Firefighter/EMT f/t position (pay grade grade 32); and equivalent 26) / Delete one (-1) Paramedic f/t position (pay Delete one (-1) Assistant Director of Public Works f/t position grade equivalent 28); (pay grade 33). Add one (+1) Fire Rescue Lieutenant f/t position (pay grade equivalent 33) / Delete one (-1) Assistant Fire Chief f/t Other Changes: position (pay grade 35); and Reclassify one (1) Supervisor, Street Maintenance f/t position Add one (+1) Sergeant f/t position (pay grade equivalent 33) / from pay grade 25 to pay grade 26; and Delete one (-1) Assistant Director of Public Safety (pay Reclassify one (1) Information Systems Manager f/t position grade 36). (pay grade 32) to Director of Information Technology f/t position (pay grade 33). Deletions: Delete four (-4) Grounds Maintenance Worker f/t positions Pension: and two (-2) Grounds Maintenance Worker p/t positions (pay grade 15); Actuarial projections currently indicate that Village contributions for Delete one (-1) Parks Summer Staff p/t (seasonal) position both pension plans should be decreased. The General Employee (and (pay grade 10); FPE) Pension Plan should be decreased this year by 0.24%? to an employer level of 22.62%, and the Police and Fire Pension Plan should Delete ten (-10) Greens Maintenance Technician f/t positions be decreased by 1.58%...to an employer level of 18.26% as outlined (pay grade 16); below: Delete three (-3) Sanitation Collector f/t positions (pay grade 16); For Management, General, and FPE-eligible employees: Delete one (-1) Trades Mechanic I p/t position (pay grade 18); Employer contribution 22.62% Delete one (-1) Crew Foreman f/t position (pay grade 20); Employee contribution 6.0% Delete one (-1) Crime Analyst f/t position (pay grade 21); Delete one (-1) Trades Mechanic II f/t position (pay grade 21); For Police and Fire employees : Delete one (-1) Automotive/Equipment Mechanic II f/t Employer contribution 18.26% position (pay grade 22); Employee contribution 2.0% Delete one (-1) Golf Course Supervisor f/t position (pay grade 22); Delete one (-1) School Crossing Guard p/t position (pay grade 22); Page 112 of 125 Health / Dental Insurance: United Healthcare HMO Plan Employee Only Coverage $ 19.51 per month Working with our brokers the Village has secured a 12-month renewal Employee + One Coverage $119.65 per month Employee + Family Coverage $196.25 per month of the existing medical insurance for FY 2008/09. Although the rates rose 8.3% over last year, it is the belief of the Village Administration Dental Insurance: that this is the most advantageous renewal possible based on the Village?s increasing claims experience rating and increasing costs in the United Healthcare HMO Plan health care industry as a whole. Employee Only Coverage $ 0.00 per month Employees have enjoyed continuous coverage with United Healthcare Employee + Family Coverage $ 4.35 per month for medical insurance since July 2005, and now they will be the dental provider as well. As part of the medical insurance renewal process, the United Healthcare PPO Plan Village sought bids from several companies and not only did United Employee Only Coverage $12.53 per month Healthcare offer the best overall plan for medical, they were able to Employee + Family Coverage $47.95 per month surpass the benefit levels currently offered by Guardian Life Insurance The above monthly employee rates are based upon a total monthly plan Company for dental rates at a lower price increase than Guardian. Employees choosing the HMO option will see a 5% cost increase over cost to the Village as follows: last year, while employees choosing the PPO will see a 14% increase. Again, these rates are driven by the Village?s individual claims Health Insurance: experience, as well as rising costs in the industry overall. United Healthcare POS Plan With single coverage, for both the medical and dental insurance plans, Employee Only Coverage $ 386.41 per month the lower cost plan is paid entirely by the Village. For employee plus Employee + One $1010.43 per month one () and the family coverage options (Employee + Family Coverage $1389.69 per month health insurance onlyfor medical and ), the lower cost plan is paid 80% by the Village and the dental insurance balance by the employee. Employees choosing higher cost plan options United Healthcare HMO Plan will pay 100% of the cost difference from the lower cost alternative. Employee Only Coverage $ 405.92 per month Employee + One $ 984.66 per month Proposed monthly employee costs are as follows: Employee + Family Coverage - $1367.64 per month Health Insurance:Dental Insurance: United Healthcare POS Plan United Healthcare HMO Plan Employee Only Coverage $ 0.00 per month Employee Only Coverage $15.00 per month Employee + One Coverage $145.42 per month Employee + Family Coverage $36.76 per month Employee + Family Coverage $218.30 per month Page 113 of 125 United Healthcare PPO Plan Employee Only Coverage $27.53 per month Employee + Family Coverage $80.36 per month RECOMMENDATION: The Administration recommends Council consideration and adoption of the Village?s Comprehensive Pay and Classification Plan as follows and with the above incorporated changes. Page 114 of 125 2008/2009 SECTION 4. IMPLEMENTATION VILLAGE OF NORTH PALM BEACH COMPREHENSIVE PAY AND The new pay plan will be implemented October 1, 2008. General CLASSIFICATION PLAN employees shall receive a 3.0% cost of living increase effective October 1, 2008. The pay range (grade) of each General Employee shall be increased as reflected in the attached classification plan. SECTION 1. ESTABLISHMENT Bargaining unit employees shall receive base wage increases only in accordance with their collective bargaining agreement. A Comprehensive Pay and Classification Plan for the Village of North Palm Beach (the ?Pay Plan?), pertaining to all positions, including SECTION 5. HIRING PAY RATES those that may be specified elsewhere in negotiated collective The minimum rate established for a job class shall be paid upon bargaining agreements or individual employment contracts, is hereby established. This document will supersede and replace the pay related employment, except that the "New-Hired" rate in amounts above the minimum may be authorized if the department head submits adequate provisions of the Village?s Personnel Rules and Regulations. written justification and such action is approved by the Village SECTION 2. DEVELOPMENT OF PAY RANGES Manager. Approval will be based on the exceptional qualifications of the appointee or inability to employ adequate personnel at the The Pay Plan establishes pay ranges (grades) for each classification. minimum rate. Such established salary ranges of pay have been determined with due regard to ranges of pay for other classes, relative difficulty and SECTION 6. MERIT INCREASE responsibility of positions in the class, prevailing rates of pay for similar positions, and the financial position of the Village and other All employees of the Village of North Palm Beach, except as provided economic considerations. Appendix A sets forth the pay ranges elsewhere, shall be eligible for a merit increase on their employee (grades) with minimum and maximum levels. Base pay is, by anniversary date. The anniversary date shall be defined as the definition, the pay level within pay range for each position employee's entry date into his/her present position. After the one year classification. Base pay may not exceed the maximum pay rate for the period in their present position, employees shall be eligible for a merit position classification. For General (non-bargaining unit) employees increase, as defined herein, and shall be eligible at their annual the Pay Plan provides for a pay range, without regard to specific pay anniversary date every year from that time forward. level within that range. Adjustments shown to salary ranges for FPE, PBA and IAFF positions will be subject to bargaining.Employees may be granted such merit increase from zero to five percent (0 - 5%) of salary, based upon documented and demonstrated SECTION 3. APPLICABILITY workplace performance as recommended by the employee?s Supervisor and Department Director. All merit increases shall be submitted to the All employees of the Village of North Palm Beach, except as provided Village Manager (or Human Resources) Department for review, elsewhere, shall be compensated in accordance with this plan and the consideration and written approval prior to discussion or delivery to the exempt (salaried) and non-exempt positions, depending upon job employee. classification. Merit increases are not automatic. Such merit increase is contingent upon receipt of a satisfactory performance evaluation. Employees at the Page 115 of 125 SECTION 8. DEMOTIONS / RECLASSIFICATIONS maximum pay for their classification will not be eligible for a merit increase in their present Pay Plan classification, but may be eligible for a lump sum performance bonus. The Village Manager shall approve In the event of an involuntary demotion an employee will be placed in merit increases equal to or greater than 4.5%. Contractual provisions the same relative position for the lower position grade as he/she will govern bargaining unit employee merit increases. enjoyed in the previous classification, as long as the pay does not decrease more than 10%. For a voluntary demotion or position Lump Sum Performance Bonus: Employees whose compensation is reclassifications to a lower pay range (grade), employee shall be placed equal to or exceeds the maximum annual pay range for their position in the same relative position for the lower position grade while having shall be eligible for the annual performance incentive bonus program. their current pay ?frozen? at their current level ? with future pay Annual performance review bonuses would be paid lump-sum based adjustments being used to ?offset? this higher pay level until fully upon written recommendation and documentation from the Department absorbed. Head; subject to written approval of the Village Manager or designee as SECTION 9. TRANSFERS follows: Exceptional Level II performance review rating - $ 1,200 In the event an employee is transferred to a position with the same pay Successful Level I through Exceptional Level I performance grade, their rate of pay will remain the same. review rating - $ 900 Development Required through Below Standards SECTION10. PART-TIME PAY & MERIT INCREASE performance review rating - $ 0 The bonus payment shall not be included in an employee?s regular base Part-time employees shall be paid the hourly wage as outlined in the rate of pay and shall not be carried forward in subsequent years. attached Pay Plan, at the pay range (grade) minimum unless otherwise recommended by the Department Director, and approved by the Village SECTION 7. PROMOTIONS / RECLASSIFICATIONS Manager. In the event of a promotion or a position reclassification to a higher pay Permanent Part-Time employees (who must be scheduled annually for work in range (grade), employees will be placed in the new position?s pay range shall be eligible for a merit increase upon more than 46 or more weeks) (grade) at a base pay level that does not exceed more than 10% of the receipt of a satisfactory evaluation. Part-time employees who leave base pay level they occupy in their current pay range not to exceed the Village employment and are subsequently rehired, are not considered to pay range maximum. Upon the written recommendation of the have continuous service, and are eligible for a merit increase annually Department Director and written approval by the Village Manager, an based upon their rehire date. employee that is within two months of their existing anniversary / annual review date may receive a merit increase prior to the Seasonal part-time employees (scheduled during a 12-month period work for implementation of their recommended promotion. Bargaining unit , who have worked during the past season and return less than 46 weeks) employees shall receive promotional increases in accordance with their for the upcoming season, may be eligible for a merit increase at the respective collective bargaining agreement, unless otherwise beginning of the upcoming season, when prior employment ended due negotiated. to Village operational direction. Those employees who leave employment prior to the end of the season and may later be rehired by the Village, are considered new employees and not eligible for a merit increase upon their rehire date. Page 116 of 125 SECTION 11. OVERTIME/COMPENSATORY TIME A local emergency shall be deemed to have commenced when the Village Council or Village Manager files with the Village Clerk a Overtime is authorized by the Village Manager or Department Heads. declaration of local state of emergency. Immediately following such declaration, the Village Manager (or designee) will inform each Village Overtime is paid to hourly employees at one and one-half (1½) times the hourly rate for all hours worked in excess of forty (40) hours per department and office in as timely a manner as possible that a state of civil emergency is in effect. week. Upon prior approval of the Department Head or the Village Manager hourly employees may receive compensatory time off for any The provisions of this Civil Emergency Pay Policy shall become work performed in excess of the regularly scheduled hours in a normal work week at one and one-half (1½) hours for every hour for overtime effective immediately following the closure of all normal administrative functions and/or public buildings and are considered hours worked. Annual leave and holidays shall count as hours worked for the purpose of computing overtime. Sick leave shall not count as from that point to take precedence over all other Personnel Rules and Regulations, policies, resolutions, of the Village of North Palm Beach time worked when computing overtime. Compensatory time for hourly employees shall accrue to no more than sixty (60) hours. Unused in the matters of pay, compensation, and leave as hereinafter set forth. The provisions of this Civil Emergency Pay Policy shall apply for the accrued compensatory time shall be paid upon termination of employment. Bargaining unit employees shall receive overtime and time period during which routine administrative services are interrupted /canceled and until normal operations are restored and public buildings compensatory time in accordance with their respective collective bargaining agreement, unless otherwise negotiated. reopened. The termination of the local state of emergency will be likewise communicated to all Village departments in a timely manner. SECTION 12. CALL BACK AND CIVIL EMERGENCY PAY Designation of employees for purposes of establishing pay and Call Back Pay: An hourly employee called back to work outside his/her compensation: regularly scheduled hours due to an emergency or other urgent situation, that does not include a declared state of local civil A. In a manner to be determined by the Village Manager or his/her emergency, shall be paid for actual time worked at the regular pay rate acting designee, all Village employees (regardless of full-time, part- (or overtime rate if eligible) or a minimum of two hours, whichever is time, seasonal, exempt or non-exempt status) will be classified into one greater. No employee is entitled to nor shall receive standby pay or call of the following three categories: back pay during a period of declared local emergency as outlined A = Essential/Mandatory Personnel below. Bargaining unit employees shall receive Call Back Pay in The assistance of these employees is considered essential to the accordance with their respective collective bargaining agreement, Village?s ability to function and provide public services in the unless otherwise negotiated. event of a civil emergency. B = Essential Personnel Civil Emergency Pay: Regular, part-time and seasonal employees who Depending on circumstances and needs, the assistance of these are released from work or who are retained or called back to perform employees may be required in the event of a civil emergency. Village work during the threat or occurrence of a hurricane, severe C = Non-Essential Personnel storm, civil disaster, or other emergency conditions affecting the The assistance of these employees is normally not required during Village of North Palm Beach shall be entitled to civil emergency pay as a civil emergency event. outlined below. Bargaining unit employees shall receive Civil B. Employees who are classified as category ?A? Emergency Pay in accordance with their respective collective (Essential/Mandatory Personnel) are expected to report for work at the bargaining agreement, unless otherwise negotiated. Page 117 of 125 beginning of their assigned shift, work their entire shift, and be prepared to work any overtime hours as may be required under Employee compensation: emergency conditions. A. Any employee classified as either ?A? (Essential/Mandatory) or C. Category ?A? employees may also be required to report for work ?B? (Essential), who is not exempt from the overtime provisions of the on unscheduled days or hours, and should be prepared to perform tasks Fair Labor Standards Act, will be compensated as follows during a outside their normal scope of duties. Category ?A? employees may be period of local emergency: required to remain at a designated facility during some portion of the 1. The employee will be paid their regular compensation of all emergency event. hours they are scheduled for work, but released from work. D. Employees who are classified as category ?B? (Essential Example: If an employee?s is scheduled to work from 8:00 Personnel) should be prepared to report for work, and should be A.M. to 5:00 P.M., but is released from work at 3:00 P.M., the prepared to work any overtime hours if required to do so. employee will be paid as though the employee worked until E. Category ?B? employees may also be required to report for work 5:00 P.M., however, only those hours actually worked will be on unscheduled days or hours, and should be prepared to perform taskscounted for overtime purposes. outside their normal scope of duties. Category ?B? employees may be 2. The employee will be compensated at a premium rate of double required to remain at a designated facility during some portion of the their regular base rate of pay for all hours actually worked, emergency event. including hours which would otherwise qualify for overtime F. Employees who are classified as category ?C? (Non-Essential pay (time and one-half). Personnel) may be released from their normal work duties and Example: If an employee who earns $10.00 an hour is schedules as circumstances dictate, subject to the following conditions: scheduled and required to work at 8:00 A.M. but a local 1. The employee is to remain in periodic contact with their emergency was declared at 7:00 A.M., the employee shall be supervisor or other designated representatives in accordance paid $20.00 an hour for all hours actually worked until the local with departmental procedures; emergency ends. 2. Be available to respond to call back assignments as directed; 3.Any employee who is exempt from the overtime provisions of andthe Fair Labor Standards Act, except the Village Manager, will 3. Be prepared to work any overtime hours that may be required in be compensated as follows: the employee will be paid their advance of or following an emergency event. regular weekly pay plus one (1) hour of straight time for each G.The Village of North Palm Beach retains the right to change at hour of work over 40 hours of work provided each hour of any time an employee?s designation (as either ?A?, ?B? or ?C?), based additional pay corresponds to an hour worked during the period upon the type of civil emergency that exists, and upon the level or stage of emergency. of response that is deemed appropriate by Village management to Example: If a local state of emergency takes effect 8:00 A.M. address the civil emergency. on a Tuesday and ends 8:00 A.M. on Wednesday and the exempt employee is required to spend Tuesday night in the An employee who is directed to report for work during a declared civil Emergency Operations Center (5:00 P.M. Tuesday to 8:00A.M. emergency, and fails to do so is subject to being disciplined, up to and Wednesday), the employee is entitled to 15 hours of additional including termination. In addition to any disciplinary action, the pay at straight time, provided they work the balance of their employee shall forfeit any compensation payable under these policies, ordinary work week (Monday through Friday). except compensation for hours actually worked. Page 118 of 125 It is presumed, solely for the sake of the calculation of emergency pay, that an exempt status employee works an average of 40 hours per work The Village administration recommends creating a pay system for week.General employees who work in a higher pay grade classification. If a All employees are responsible for keeping accurate time logs/records General employee is authorized and directed by the Village Manager or for hours worked during a declared state of emergency. The submission designee to temporarily work in a higher pay grade classification, the of a request for compensation for time worked when the employee did employee shall be paid five percent (5%) above their base pay rate for not actually work during a period of local emergency is grounds for the period of time worked in the higher pay grade classification. termination of employment. BENEFIT ELIGIBILITY SECTION 14. Leave requests approved prior to a declared emergency will be honored if, in the opinion of the employee?s department director, the employee?s Employees in full-time, budgeted positions (scheduled to work 40 or absence will not adversely affect the Village?s ability to effectively more hours per week) are eligible for participation in the Village?s respond to the emergency. However, all employees are subject to pension plans, health and dental insurance, long-term disability having previously approved leave cancelled, and new requests for leave insurance, employer paid life insurance programs, and sick leave denied, based upon an overriding organizational need to have the incentive programs according to the requirements of these employee report for duty to fulfill their job assignments during an plans/programs. emergency. Any off-duty employee who anticipates being unavailable to respond to a call back assignment associated with an emergency has Part-time employees (scheduled to work less than 30 hours per week or a responsibility to discuss their plans with their department director and less than 1,560 hours per year) are not eligible to participate in the request to be relieved from call back responsibilities for the anticipated Village?s pension plans, health and dental insurance, long-term duration of the emergency. The department director will evaluate the disability insurance, employer paid life insurance programs, and sick employee?s reasons for the request to be relieved of possible call back leave incentive programs. responsibilities and notify the employee of his/her decision as soon as possible. All employees who request sick leave immediately prior to, SECTION 15. MISCELLANEOUS BENEFITS/INCENTIVES during, or in recovery from a declared emergency may be required by Pension Contributions the department director to submit appropriate medical documentation to ?Village pension contributions for verify their sick leave request. General/FPE union employees will be just over twenty-two and a half Special Note: An employee who is on a previously approved leave that percent (22.62%) of earnings. Village pension contributions for was not revoked prior to the specified civil emergency time period is Police/Fire pension employees will be just over eighteen percent not eligible for administrative leave with pay or any other form of (18.26%) of earnings. The definition and limitations of earnings shall special compensation that may be made available under the provisions be as outlined in each respective Village Pension Plan. of this policy. 457 Deferred Compensation Contributions ? The Village will match If the declared emergency time period should encompass a holiday, an a General employee?s 457 Deferred Compensation plan based on a employee is eligible to receive any applicable holiday pay they are due contribution rate of 50-cents for every dollar of employee contribution in addition to any special compensation that is to be paid to under the ? up to a monthly Village contribution limit of $60 mo. (). $720 yr. conditions outlined above. Short Term Disability Insurance ? The Village has discontinued its SECTION 13. WORK ASSIGNMENTS ? HIGHER PAY GRADE current Short Term Disability Coverage. Page 119 of 125 In addition, if an employee receiving EMT certification is promoted to Long Term Disability Insurance ? The Village?s current Long Term a Paramedic position, the EMT certification pay will be removed. Disability Program shall continue for General, Management and FPE Health/Dental Insurance Benefit employees only, unless otherwise negotiated. - For all full-time employees, the Village will pay full cost of the lower-cost single coverage and 80% of Life Insurance ? The Village life insurance program for all full-time the lower-cost employee plus one for health insurance and family employees shall continue to be a level equivalent to the maximum level coverage for health and dental insurance. Employees shall pay all costs allowed by IRS regulations before imputing added employee above the Village payment of above coverage including any increased compensation ). expense of higher-cost health/dental plans the employee may choose to ($50,000, or $25,000 after the age of 70 select. Sick Leave Incentive Award Program ? Regular full-time (non- Flexible Spending Account ? The Village?s Flexible Spending probationary) General and FPE and PBA union employees who do not use any sick leave within any continuous (6) six-month period are Account provides employees the ability to voluntarily set aside tax- deferred compensation for authorized personal expenses such as eligible to earn eight (8) hours annual leave time as incentive for not using sick leave. Regular full-time (non-probationary) IAFF union medical expenses. employees who do not use any sick leave within any continuous (6) Tuition Refund Program six-month period are eligible to earn twelve (12) hours annual leave ? The Village shall follow a tuition refund time as incentive for not using sick leave.program that provides a maximum benefit of $400 per semester for technical or undergraduate classes and $450 per semester for graduate Certification Incentive - The certification incentive program will classes. The reimbursement amount depends on the cost of the class continue to provide certification pay for job related certifications as and the grade received. Employees must request approval for a course recommended by the Department Head and approved by the Village prior to the start of the course and then must (at the time of enrollment) Manager. Certification incentive pay will be issued as follows: submit proof of tuition amount paid and official grade report within thirty (30) days of successful completion of the course(s). The Village Certifications requiring an examination and continuing will make all approved payments within sixty (60) days of receipt of education - $1,000 the necessary paperwork. Certifications requiring continuing education and no examination - $1,000 Employee Assistance Program (EAP) - The Village offers an Certification requiring an examination with no continuing Employee Assistance Program through the Center for Family Services. education - $500 The program offers various counseling and referral services and The maximum number of certifications eligible for the certification provides for two counseling sessions per year paid by the Village. incentive will be three per individual. The certification incentive will not be included in the base pay rate, and payment will be prorated based on the standard pay cycle. Employees whose base pay plus other types of pay compensation has reached the pay range maximum will be ineligible for certification pay above the pay range maximum. For certification requiring renewal or continuing education, the employee is required to meet the appropriate renewal and to have the certification renewed in order to continue receiving the certification incentive pay. Page 120 of 125 Village of North Palm Beach PAY RANGES - FY 2008/09 Includes 3.0% COLA Adjustment effective 10/1/2008 (P/T positions shown with F/T annual rate for categorization purposes only) New position for FY 08-09Revised Salary Range for FY 08-09 Position eliminated in FY 08-09Step Plan Position reclassified in FY 08-09Title change in FY 08-09 Hourly RateAnnual Salary (full-time) # PT# FTTitleUnionGradeFLSAMinimumMidpointMaximumMinimumMidpointMaximum 70Outside Service Attendant (PT)NUPT6$7.1436$8.9188$10.8233$14,859$18,551$22,512 90Driving Range / Ranger (PT)NUPT8$8.2426$10.2909$12.4884$17,145$21,405$25,976 100Camp Counselor (PT) (Seasonal)NUPT10$9.4431$11.7896$14.3073$19,642$24,522$29,759 20Library Page (PT)NUPT10$9.4431$11.7896$14.3073$19,642$24,522$29,759 0Parks Summer Staff (PT) (Seasonal)NUPT10$9.4431$11.7896$14.3073$19,642$24,522$29,759 0 00Pool InstructorNUPT10$9.4431$11.7896$14.3073$19,642$24,522$29,759 200Pool Lifeguard (PT) (Seasonal)NUPT10$9.4431$11.7896$14.3073$19,642$24,522$29,759 90Recreation Assistant (PT)NUPT10$9.4431$11.7896$14.3073$19,642$24,522$29,759 10Finance InternNUPT11$9.9012$12.3618$14.9947$20,595$25,713$31,189 50Golf Shop Attendant (PT)NUPT11$9.9012$12.3618$14.9947$20,595$25,713$31,189 01Outside Service CoordinatorFPE11$9.9012$12.3618$14.9947$20,595$25,713$31,189 10Youth Art Instructor (PT)NUPT11$9.9012$12.3618$14.9947$20,595$25,713$31,189 03CustodianFPE13$10.9305$13.6780$16.5397$22,735$28,450$34,403 01Clerical Specialist NU14$11.5032$14.3644$17.3978$23,927$29,878$36,187 60Library Clerk (PT)NU14$11.5032$14.3644$17.3978$23,927$29,878$36,187 01Grounds Maintenance WorkerFPE15$12.0184$15.0513$18.1988$24,998$31,307$37,853 10Grounds Maintenance Worker (PT)NUPT15$12.0184$15.0513$18.1988$24,998$31,307$37,853 02Street Maintenance WorkerFPE15$12.0184$15.0513$18.1988$24,998$31,307$37,853 00Greens Maintenance TechnicianFPE16$12.6477$15.7957$19.1150$26,307$32,855$39,759 01Irrigation Technician IFPE16$12.6477$15.7957$19.1150$26,307$32,855$39,759 01Library AssistantFPE16$12.6477$15.7957$19.1150$26,307$32,855$39,759 012Sanitation CollectorFPE16$12.6477$15.7957$19.1150$26,307$32,855$39,759 02Records ClerkPBAStep plan$13.0533$15.8660$19.7195$27,151$33,001$41,017 00Parks Maintenance TechnicianFPE17$13.3346$16.6538$20.1448$27,736$34,640$41,901 FPE = Federation of Public EmployeesNUPT = Non-Union Part-Time IAFF = International Association of FirefightersPBA = Police Benevolent Association NU = Non-UnionPBA-LT = PBA - Lieutenants Page 121 of 125 Village of North Palm Beach PAY RANGES - FY 2008/09 Includes 3.0% COLA Adjustment effective 10/1/2008 (P/T positions shown with F/T annual rate for categorization purposes only) New position for FY 08-09Revised Salary Range for FY 08-09 Position eliminated in FY 08-09Step Plan Position reclassified in FY 08-09Title change in FY 08-09 Hourly RateAnnual Salary (full-time) # PT# FTTitleUnionGradeFLSAMinimumMidpointMaximumMinimumMidpointMaximum 01Assistant Golf ProfessionalNU 18$13.9639$17.4554$21.1181$29,045$36,307$43,926 03Permit & Licensing TechnicianFPE18$13.9639$17.4554$21.1181$29,045$36,307$43,926 0Trades Mechanic I (PT)NUPT18$13.9639$17.4554$21.1181$29,045$36,307$43,926 0 02Equipment Operator IIFPE19$14.6508$18.3134$22.3196$30,474$38,092$46,425 01Irrigation Technician IIFPE19$14.6508$18.3134$22.3196$30,474$38,092$46,425 01Pool SupervisorFPE19$14.6508$18.3134$22.3196$30,474$38,092$46,425 01Public Safety AideNU19$14.6508$18.3134$22.3196$30,474$38,092$46,425 06Sanitation Driver / OperatorFPE19$14.6508$18.3134$22.3196$30,474$38,092$46,425 01Tennis SupervisorFPE19$14.6508$18.3134$22.3196$30,474$38,092$46,425 04Accounting ClerkNU20$15.3952$19.2296$23.4640$32,022$39,998$48,805 03Administrative AssistantNU20$15.3952$19.2296$23.4640$32,022$39,998$48,805 00Crew ForemanFPE20$15.3952$19.2296$23.4640$32,022$39,998$48,805 03MechanicFPE20$15.3952$19.2296$23.4640$32,022$39,998$48,805 E 01Pool ManagerNU20$15.3952$19.2296$23.4640$32,022$39,998$48,805 05Emergency Dispatcher IPBAStep plan$15.7986$19.5705$24.0896$32,861$40,707$50,106 00Crime AnalystNU21$16.1392$20.2019$24.6090$33,570$42,020$51,187 03Trades Mechanic IIFPE21$16.1392$20.2019$24.6090$33,570$42,020$51,187 01Administrative CoordinatorNU22$16.9973$21.2322$25.8681$35,354$44,163$53,806 00Automotive/Equipment Mechanic IIFPE22$16.9973$21.2322$25.8681$35,354$44,163$53,806 01Code Compliance OfficerFPE22$16.9973$21.2322$25.8681$35,354$44,163$53,806 10Code Compliance Officer (PT)NUPT22$16.9973$21.2322$25.8681$35,354$44,163$53,806 02Library Assistant IIIFPE22$16.9973$21.2322$25.8681$35,354$44,163$53,806 110School Crossing Guard (PT)NUPT22$16.9973$21.2322$25.8681$35,354$44,163$53,806 00Supervisor, Golf CourseNU22$16.9973$21.2322$25.8681$35,354$44,163$53,806 02Supervisor, RecreationFPE22$16.9973$21.2322$25.8681$35,354$44,163$53,806 10Supervisor, Recreation (PT)NUPT22$16.9973$21.2322$25.8681$35,354$44,163$53,806 10Technical Support Specialist (PT)NUPT22$16.9973$21.2322$25.8681$35,354$44,163$53,806 01Emergency Dispatcher IIPBAStep plan$17.4224$21.5825$26.5542$36,238$44,892$55,233 FPE = Federation of Public EmployeesNUPT = Non-Union Part-Time IAFF = International Association of FirefightersPBA = Police Benevolent Association NU = Non-UnionPBA-LT = PBA - Lieutenants Page 122 of 125 Village of North Palm Beach PAY RANGES - FY 2008/09 Includes 3.0% COLA Adjustment effective 10/1/2008 (P/T positions shown with F/T annual rate for categorization purposes only) New position for FY 08-09Revised Salary Range for FY 08-09 Position eliminated in FY 08-09Step Plan Position reclassified in FY 08-09Title change in FY 08-09 Hourly RateAnnual Salary (full-time) # PT# FTTitleUnionGradeFLSAMinimumMidpointMaximumMinimumMidpointMaximum 01Fire InspectorNU23$17.7983$22.2625$27.1267$37,020$46,306$56,424 0Librarian IFPE23$17.7983$22.2625$27.1267$37,020$46,306$56,424 0 01Trades Mechanic IIIFPE23$17.7983$22.2625$27.1267$37,020$46,306$56,424 10Building Construction Inspector I (PT)NUPT24$18.7140$23.3494$28.5005$38,925$48,567$59,281 01Deputy Village ClerkNU24$18.7140$23.3494$28.5005$38,925$48,567$59,281 01Executive SecretaryNU24$18.7140$23.3494$28.5005$38,925$48,567$59,281 01Librarian IIFPE24$18.7140$23.3494$28.5005$38,925$48,567$59,281 01AccountantNU25$19.6302$24.5520$29.9313$40,831$51,068$62,257 00Supervisor, Grounds MaintenanceNU25$19.6302$24.5520$29.9313$40,831$51,068$62,257 00Supervisor, Parks MaintenanceNU25$19.6302$24.5520$29.9313$40,831$51,068$62,257 04Firefighter / EMTIAFFStep plan$16.8060$20.8191$25.6290$41,948$51,965$63,970 023Police OfficerPBAStep plan$20.1672$25.4588$30.7559$41,948$52,954$63,972 01Supervisor, SanitationNU26$20.6024$25.7535$31.4192$42,853$53,567$65,352 01Supervisor, Street MaintenanceNU26$20.6024$25.7535$31.4192$42,853$53,567$65,352 02Building Construction Inspector IIFPE27$21.6327$27.0126$33.5370$44,996$56,186$69,757 E 01Director of Golf OperationsNU27$21.6327$27.0126$33.5370$44,996$56,186$69,757 01Human Resources SpecialistNU27$21.6327$27.0126$33.5370$44,996$56,186$69,757 00ParamedicIAFF27$21.6327$27.0126$33.5370$44,996$56,186$69,757 E 01PlannerNU27$21.6327$27.0126$33.5370$44,996$56,186$69,757 014Firefighter / ParamedicIAFFStep plan$18.5338$22.9588$28.7521$46,260$57,305$71,765 E 01Network Support SpecialistNU28$22.7201$28.4434$35.2537$47,258$59,162$73,328 E 01Assistant Director of Parks and RecreationNU29$23.8651$29.8162$36.9709$49,639$62,018$76,899 E 01Superintendent of Public WorksNU29$23.8651$29.8162$36.9709$49,639$62,018$76,899 FPE = Federation of Public EmployeesNUPT = Non-Union Part-Time IAFF = International Association of FirefightersPBA = Police Benevolent Association NU = Non-UnionPBA-LT = PBA - Lieutenants Page 123 of 125 Village of North Palm Beach PAY RANGES - FY 2008/09 Includes 3.0% COLA Adjustment effective 10/1/2008 (P/T positions shown with F/T annual rate for categorization purposes only) New position for FY 08-09Revised Salary Range for FY 08-09 Position eliminated in FY 08-09Step Plan Position reclassified in FY 08-09Title change in FY 08-09 Hourly RateAnnual Salary (full-time) # PT# FTTitleUnionGradeFLSAMinimumMidpointMaximumMinimumMidpointMaximum E 01Assistant Director of FinanceNU32$27.6424$34.5668$42.8654$57,496$71,899$89,160 E 0Information Systems ManagerNU32$27.6424$34.5668$42.8654$57,496$71,899$89,160 0 E 00Superintendent, Golf CourseNU32$27.6424$34.5668$42.8654$57,496$71,899$89,160 04Fire Rescue LieutenantIAFFStep plan$23.0885$26.7277$31.6928$57,629$66,712$79,105 06SergeantPBAStep plan$27.8833$32.5856$38.0387$57,997$67,778$79,120 E 00Assistant Director of Public WorksNU33$29.0151$36.2835$44.9831$60,351$75,470$93,565 E 01Director of Human ResourcesNU33$29.0151$36.2835$44.9831$60,351$75,470$93,565 E 01Director of Information TechnologyNU33$29.0151$36.2835$44.9831$60,351$75,470$93,565 E 01Director of LibraryNU33$29.0151$36.2835$44.9831$60,351$75,470$93,565 E 01Village ClerkNU33$29.0151$36.2835$44.9831$60,351$75,470$93,565 E 01Building OfficialNU34$30.4465$38.0583$47.9579$63,329$79,161$99,752 E 01Director of Parks and RecreationNU34$30.4465$38.0583$47.9579$63,329$79,161$99,752 E 0Assistant Fire ChiefNU35$31.9915$39.9461$50.3625$66,542$83,088$104,754 0 E 01Director of Community DevelopmentNU35$31.9915$39.9461$50.3625$66,542$83,088$104,754 E 01Director of Public WorksNU35$31.9915$39.9461$50.3625$66,542$83,088$104,754 E 01Fire ChiefNU35$31.9915$39.9461$50.3625$66,542$83,088$104,754 E 00Assistant Director of Public SafetyNU36$33.5940$42.0068$52.9378$69,876$87,374$110,111 E 02LieutenantPBA-LTStep plan$35.6890$39.3475$44.0335$74,233$81,843$91,590 E 01Director of FinanceNU39$38.9163$48.5882$62.2087$80,946$101,064$129,394 E 01Director of Public SafetyNU42$44.9831$56.2000$71.9952$93,565$116,896$149,750 FPE = Federation of Public EmployeesNUPT = Non-Union Part-Time IAFF = International Association of FirefightersPBA = Police Benevolent Association NU = Non-UnionPBA-LT = PBA - Lieutenants Page 124 of 125 Page 125 of 125