07-23-2008 VC B WS-M• MINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JULY 23, 2008
Present: William Manuel, Mayor
David B. Norris, Vice Mayor
Darryl Aubrey, President Pro Tem
Edwazd M. Eissey, Councilman
T.R. Hernacki, Councilman
Jimmy Knight, Village Manager
Melissa Teal, CMC, Village Clerk
ROLL CALL
Mayor Manuel called the Budget Workshop Session to order at 7:30 p.m All members of Council
were present, except Vice Mayor Norris, who arrived at 8:15 p.m. All members of staff were
present, except the Village Attorney. Finance Director Sarnia Janjua, Pazks and Recreation Director
Mazk Hodgkins, Interim Director of Public Safety George Warren, and Public Works Director
Wiley Livingston were present.
Mr. Knight advised that the proposed budget will be posted on the Village's website on Friday,
• July 25, 2008, and will be available in sections to facilitate downloading.
PUBLIC SAFETY DEPARTMENT
Mr. Knight reviewed personnel changes, including elimination of the positions of Assistant
Director, Assistant Fire Chief Crime Analyst, and apart-time school crossing guaal, and the
addition of a Sergeant and a Fire Rescue Lieutenant.
Mr. Knight noted that the Police and Fire Rescue budgets were reduced a total of $69,999 from the
department's proposed operating budget. Additionally, the capital plan was cut by $125,285.
Mr. Knight reported the inclusion of $185,000 in the Fire Rescue capital plan to purchase a new
ambulance, which will be offset by trade-in of two vehicles. Mr. Knight confirmed that the
purchase cost includes options for a fixlly outfitted vehicle. Mr. Knight noted that the capital plan
also includes $38,600 to purchase atwelve-lead defibrillator.
Mr. Knight gave a status report on the Village's fire engines and support vehicles, and advised that
the 1987 fire truck maybe traded or declared surplus and sold.
Discussion ensued on purchasing police vehicles in the 2008-2009 fiscal year instead of deferring
the purchase. Mr. Knight detailed the actions being taken to keep the police fleet in good shape.
• Mr. Knight briefly discussed proposed total costs for personnel, operating, and capital in the Public
Safety Department budget, and noted an increase of $373,500 or 5.29% over the current fiscal yeaz.
Minutes of Village Council Budget Workshop Session held July 23, 2008 Page 2 of 3
• PUBLIC WORKS DEPARTMENT
Mr. Knight reviewed personnel changes in the Public Works Department including the
elimination of four grounds maintenance positions, as well as the positions of Assistant Director
of Public Works, Grounds Maintenance Supervisor, and Trades Mechanic II. Mr. Knight noted
that, during the past year, personnel were moved from the Grounds Maintenance Division as
other positions became available, due to outsourcing grounds maintenance of Village Hall,
Public Safety, Public Works and the street medians. Mr. Knight detailed the addition of one full-
time custodian position, as well as reclassifying the position of Supervisor Street Maintenance and
changing the Superintendent of Facility and Vehicle Division to Superintendent of Public Works.
Mr. Knight reported a net savings of $453,503 in personnel costs in the Public Works Department;
however, this is offset by $111,000, which is the cost ofcontradual services for grounds maintenance.
Mr. Knight noted that the Public Works budget was reduced a total of $71,775 from the
department's proposed operating budget. Discussion took place concerning items cut from the
capital plan, including a gazbage truck, generator, storage building roof replacement, as well as
other capital projects, for a total reduction of $646,000.
Mr. Knight discussed proposed total costs for personnel, operating, and capital in
Administration, Facility Services, Vehicle Maintenance, Sanitation, and Streets and Grounds.
Mr. Knight noted a decrease in the total Public Works Department budget of $911,018 or
17.85% less than the current fiscal year.
• Mr. Knight reported that auto parts costs for all Village vehicles aze now included in the Vehicle
Maintenance budget, although they aze tracked departmentally by computer.
Mr. Knight discussed the task system used in Sanitation, whereby employees leave work when
their task is completed, but receive a full 80 hours of compensation per pay period. Mr. Knight
reviewed spreadsheets for one sanitation crew specifying hours worked, hours of leave (sick,
vacation, and bereavement), and hours paid. Mr. Livingston discussed day-to-day sanitation
operations. Mr. Knight provided a breakdown of the cost to provide residential and commercial
sanitation service, and reported total annual costs of $1,727,016 for sanitation service, which is
offset by $210,593 in commercial refuse disposal fees. Mr. Knight advised that if Council
wished to consider a sanitation service fee, monthly chazges would be $14.53 for asingle-family
residence, $5.30 for condominiums, and $68.96 for commercial accounts. Discussion ensued on
service fees. No direction was given regarding implementing service fees in the 2008-2009
fiscal year; however, Council may revisit the idea of service fees in the 2009-2010 fiscal yeaz.
VILLAGE CLERK
Mr. Knight advised that the Village Clerk budget was reduced $11,475 from the proposed
operating budget. Mrs. Teal reported that $10,000 was subtracted from election expenses for the
cost of holding a runoff election. Mrs. Teal noted an increase in election costs due to new election
equipment and additional chazges passed on from the Palm Beach County Supervisor of Elections.
• Mr. Knight noted the capital plan was reduced $1,500 by deleting three chairs for the Council Chambers.
Mr. Knight reported a total increase in the Village Clerk budget of 8.8%.
Minutes of Village Council Budget Workshop Session held July 23, 2008 Page 3 of 3
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VILLAGE COUNCIL
Mr. Knight advised that the budget for the Village Council was reduced $19,555 from the
proposed operating budget. Mr. Knight reported that the Council budget initially included a
donation line item for the Support Our Troops program Mr. Knight explained that, per the
Finance Director, donations should not be a budgeted item so this line item was reduced to zero.
VILLAGE ATTORNEY
Mr. Knight noted there were no changes to the budget for Village Attorney.
GENERAL FUND BUDGET RECAP
Mr. Knight reported the overall FY 2009 budget is down $514,167 from the current year - a
reduction of 2.61%. Mr. Knight compazed proposed FY 2009 ad valorem taxes to FY 2008.
Mr. Knight reported $223,000 in contingency, which is expected to increase when final health
Gaze insurance figures are known.
CONSENSUS ITEMS
The next Budget Workshop will be held Tuesday, July 29, 2008. Mr. Knight requested that the
August 6, 2008 Budget Workshop meeting be cancelled, as the Finance Director will be on
vacation. By consensus, the Council agreed to cancel the August 6th meeting.
By consensus, the Council directed the Village Manager to move forward with cuts in the
Sanitation Department.
Brief discussion took place concerning surveillance cameras at the mazina.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:23 p.m.
Melissa Teal, CMC, Village Clerk
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