12-11-2014 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
DECEMBER 11, 2014
1 Present: Darryl C. Aubrey, Sc.D., Mayor
Robert A. Gebbia, Vice Mayor
David B. Norris, President Pro Tem
William L. Manuel, Councilman
Doug Bush, Councilman
James P. Kelly, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Aubrey gave the invocation and Councilman Bush led the public in the Pledge of Allegiance.
AWARDS AND RECOGNITION
Mayor Aubrey presented Mr. Kelly with the Literacy Coalition's "Read for the Record" certificate
awarded to North Palm Beach. Mayor Aubrey recognized Mr. Kelly's support of this effort by
reading to students at the Conservatory School at North Palm Beach.
APPROVAL OF MINUTES
The Minutes of the Regular Session held November 13, 2014 were approved as written.
STATEMENTS FROM THE PUBLIC
Charlotte Chickering, 308 Golfview Road, offered to bequeath $300 to the Village for the purchase
of a yellow tabebuia tree to be planted at Veterans Park or the street esplanade in front of the
Waterway Condominium. Mayor Aubrey directed Mr. Kelly to follow up with Ms. Chickering
regarding her proposed bequest.
PUBLIC HEARING AND 2ND READING OF ORDINANCE 2014 -13 — CODE AMENDMENT —
ABATEMENT OF UNSAFE BUILDINGS AND STRUCTURES
A motion was made by Councilman Bush and seconded by Councilman Manuel to adopt and
enact on second reading Ordinance 2014 -13 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AMENDING CHAPTER 6, "BUILDINGS AND BUILDING REGULATIONS,"
OF THE VILLAGE CODE OF ORDINANCES BY ADOPTING A NEW ARTICLE IV,
"ABATEMENT OF UNSAFE OR UNSANITARY BUILDINGS;" PROVIDING FOR PURPOSE
AND SCOPE; PROVIDING FOR A DEFINITION OF AN UNSAFE OR UNSANITARY
BUILDING OR STRUCTURE; PROVIDING FOR ENFORCEMENT AND RIGHT OF ENTRY;
PROVIDING PROCEDURES FOR ISSUANCE AND SERVICE OF NOTICES; PROVIDING
FOR A HEARING; PROVIDING FOR RECOVERY OF COSTS AND IMPOSITION OF A LIEN;
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Village Council Regular Session held December 11, 2014 Page 2 of 5
PUBLIC HEARING AND 2ND READING OF ORDINANCE 2014 -13 — CODE AMENDMENT —
ABATEMENT OF UNSAFE BUILDINGS AND STRUCTURES continued
Mayor Aubrey opened the public hearing. There being no comments from the public, Mayor Aubrey
closed the public hearing.
Discussion ensued regarding the timetable and process for declaring a building unsafe. Mr. Rubin
explained that while the notice process has a specified timeframe, the hearing schedule would be
determined according to the gravity of the violation and length of time allotted to remedy it.
Thereafter, the motion to adopt and enact Ordinance 2014 -13 on second reading passed unanimously.
PUBLIC HEARING AND 2ND READING OF ORDINANCE 2014 -14 — CODE AMENDMENT —
INVESTMENT POLICY
A motion was made by Councilman Manuel and seconded by Councilman Bush to adopt and
enact on second reading Ordinance 2014 -14 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AMENDING ARTICLE I, "IN GENERAL," OF CHAPTER 2, "ADMINISTRATION,"
OF THE VILLAGE CODE OF ORDINANCES BY AMENDING SECTION 2 -4, "INVESTMENT
POLICY OF THE VILLAGE," TO UPDATE THE INVESTMENT OBJECTIVES, INCREASE
THE MAXIMUM MATURITY DATES, ADD NEW SECTORS OF INVESTMENT FOR
DIVERSIFICATION AND YIELD, UPDATE THE MAXIMUM ALLOCATIONS AND PROVIDE
FOR ANNUAL REVIEW; ADOPTING A GLOSSARY OF CASH AND INVESTMENT TERMS
AND AN INVESTMENT POOL/FUND QUESTIONNAIRE; PROVIDING FOR CODIFICATION;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mayor Aubrey opened the public hearing. There being no comments from the public, Mayor Aubrey
closed the public hearing.
Thereafter, the motion to adopt and enact Ordinance 2014 -14 on second reading passed unanimously.
1ST READING OF ORDINANCE 2015 -01 — COMPREHENSIVE PAY AND CLASSIFICATION
PLAN AMENDMENT
A motion was made by Councilman Manuel and seconded by Vice Mayor Gebbia to adopt on
first reading Ordinance 2015 -01 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AMENDING THE VILLAGE'S COMPREHENSIVE PAY AND CLASSIFICATION
PLAN APPROVED BY ORDINANCE NO. 2014 -09 TO RECLASSIFY THE PAY GRADE
FOR THE POSITION OF FIRE RESCUE LIEUTENANT AND TO ADD THE POSITIONS OF
DRIVER ENGINEER/EMT AND DRIVER ENGINEER/MEDIC ALONG WITH CORRESPONDING
PAY GRADES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly advised that during union negotiations, Village Administration reached an agreement
with the Professional Firefighters /Paramedics of Palm Beach County, Local 2928, IAFF, Inc.
regarding certain position classification changes and additions. Mr. Kelly explained the
organizational and budgetary impact of the changes.
Thereafter, the motion to adopt Ordinance 2014 -14 on first reading passed unanimously.
Minutes of Village Council Regular Session held December 11, 2014 Page 3 of 5
CONSENT AGENDA APPROVED
President Pro Tern Norris moved to approve the consent agenda. Councilman Bush seconded the
j motion and all present voted aye. The following items were approved:
Resolution 2014 -87 directing the Village Clerk to publish notice of the General Election on
March 10, 2015; naming the time and place where the election shall be held; declaring the offices
to be filled; requesting the Palm Beach County Supervisor of Elections conduct the election and
perform certain duties.
Motion granting a merit increase of 4.7% to the Village Clerk based upon the averaged score of
the performance evaluations and directing Village administration to process same.
Receive for file Minutes of the Police and Fire Pension Board meeting held 5/20/14
Receive for file Minutes of the Police and Fire Pension Board meeting held 8/19/14
Receive for file Minutes of the Golf Advisory Board meeting held 10/20/14
Receive for file Minutes of the Library Advisory Board meeting held 11/25/2014
RESOLUTION 2014 -88 — ACCOUNTING POLICIES AND PROCEDURES MANUAL
AMENDMENT — TABLED ON 11/13/2014
A motion was made by Councilman Manuel, seconded by Vice Mayor Gebbia, and passed
unanimously to remove from the table a proposed resolution entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, REVISING THE VILLAGE'S PURCHASING POLICY AS SET FORTH IN THE
VILLAGE'S ACCOUNTING POLICIES AND PROCEDURES MANUAL FOR INTERNAL
CONTROLS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly reviewed the provisions of the proposed policy and noted that pursuant to Council
direction at its November 13, 2014 meeting, the policy was revised to require that purchases in
excess of $10,000 would be brought to the Village Council on the Consent Agenda for approval.
Discussion took place concerning blanket purchase orders between $10,000 and $25,000. A motion
was made by Vice Mayor Gebbia, seconded by Councilman Manuel, and passed unanimously to
amend the policy to require that blanket purchase orders between $10,000 and $25,000 be placed
on the consent agenda for Council approval.
Thereafter, the motion to adopt Resolution 2014 -88 as amended passed unanimously.
RESOLUTION 2014 -89 — ELECTION SERVICES AGREEMENT
A motion was made by President Pro Tem Norris and seconded by Councilman Manuel to adopt
Resolution 2014 -89 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AN AGREEMENT FOR VOTE PROCESSING EQUIPMENT USE
AND ELECTIONS SERVICES WITH THE PALM BEACH COUNTY SUPERVISOR OF
ELECTIONS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
SAME; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Discussion ensued regarding the number of precincts, the cost to program the iPads used as
electronic poll books, and the determination of costs for small, medium, and large municipalities.
Thereafter, the motion to adopt Resolution 2014 -89 passed unanimously.
Minutes of Village Council Regular Session held December 11, 2014 Page 4 of 5
RESOLUTION 2014 -90 — LAW ENFORCEMENT TRUST FUND EXPENDITURE FOR
LEX PROJECT
F A motion was made by Councilman Manuel and seconded by President Pro Tem Norris to adopt
Resolution 2014 -90 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING THE EXPENDITURE OF $4,000 FROM THE LAW ENFORCEMENT
TRUST FUND FOR ASSET FORFEITURES TO FUND THE VILLAGE'S CONTINUED
PARTICIPATION IN THE PALM BEACH COUNTY LAW ENFORCEMENT EXCHANGE
PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE.
Thereafter, the motion to adopt Resolution 2014 -90 passed unanimously.
RESOLUTION 2014 -91 — IAFF COLLECTIVE BARGAINING AGREEMENT
A motion was made by Vice Mayor Gebbia and seconded by Councilman Manuel to adopt
Resolution 2014 -91 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE
VILLAGE AND THE PROFESSIONAL FIREFIGHTERS /PARAMEDICS OF PALM BEACH
COUNTY, LOCAL 2928, IAFF, INC. AND AUTHORIZING THE MAYOR AND VILLAGE
CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE VILLAGE; PROVIDING
FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly reviewed the changes to the agreement and advised that the 2015 fiscal year cost impact
is estimated at $45,347.75. Mrs. Janjua explained that the cost was included in the budget.
Thereafter, the motion to adopt Resolution 2014 -91 passed unanimously.
RESOLUTION 2014 -92 — VIRTUALIZATION HARDWARE AND SOFTWARE PURCHASE
A motion was made by Councilman Manuel and seconded by Councilman Bush to adopt
Resolution 2014 -92 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING AND AUTHORIZING THE PURCHASE OF VIRTUALIZATION
HARDWARE AND SOFTWARE FROM DELL COMPUTERS PURSUANT TO PRICING
ESTABLISHED BY STATE CONTRACT; AUTHORIZING AND DIRECTING THE
MAYOR AND VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND BUDGET
TO TRANSFER $49,624.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE
IT - COMPUTER HARDWARE AND SOFTWARE CAPITAL ACCOUNT; PROVIDING
FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly noted that funds were allocated in the budget to implement a virtual server environment
for the Village in order to reduce IT costs and increase efficiency.
Thereafter, the motion to adopt Resolution 2014 -92 passed unanimously.
R
Minutes of Village Council Regular Session held December 11, 2014 Page 5 of 5
RESOLUTION 2014 -93 — PERFORMANCE EVALUATION SOFTWARE PURCHASE
A motion was made by Councilman Manuel and seconded by President Pro Tem. Norris to adopt
Resolution 2014 -93 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING THE PURCHASE OF PERFORMANCE EVALUATION SOFTWARE
FROM HALOGEN SOFTWARE, INC.; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly recommended the purchase of Halogen eAppraisal software in order to implement a
more efficient and consistent evaluation process.
Thereafter, the motion to adopt Resolution 2014 -93 passed unanimously.
RESOLUTION 2014 -94 — INDEPENDENT CONTRACTOR AGREEMENT
A motion was made by Vice Mayor Gebbia and seconded by Councilman Bush to adopt
Resolution 2014 -94 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AN INDEPENDENT CONTRACTOR AGREEMENT WITH
RICHARD E. CAVANAH, INC. FOR MANAGEMENT OF COUNTRY CLUB POOL
OPERATIONS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
THE AGREEMENT ON BEHALF OF THE VILLAGE; PROVIDING FOR CONFLICTS;
AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly detailed the changes to the agreement. During discussion, Mr. Kelly clarified that the
lifeguards are paid by the Village.
Thereafter, the motion to adopt Resolution 2014 -94 passed unanimously.
MAYOR AND COUNCIL MATTERS
Discussion took place concerning dates of ethics training for elected officials as required by statute.
Mrs. Teal will contact the Council when the schedule is announced by the League of Cities.
VILLAGE MANAGER MATTERS /REPORTS
Mr. Kelly commented on the recent Tree Lighting and Boat Parade events and reported on
upcoming Village holiday events.
Mr. Kelly discussed the Northern Palm Beach County Branding Initiative. Mr. Kelly requested
that Council consider a contribution at the Benefactor /Stakeholder level of $1,000. By consensus,
Council approved a $1,000 contribution to the Northern Palm Beach County Branding Initiative.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:46 p.m.
Melis a Teal, CMC, Village Clerk