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12-11-2014 VC REG-AVILLAGE OF NORTH PALM BEACH AGENDA REGULAR SESSION THURSDAY, DECEMBER 11, 2014 COUNCIL CHAMBERS 7:30 P.M. Darryl C. Aubrey Robert A. Gebbia Mayor Vice Mayor Jim Kelly Village Manager 1. ROLL CALL 2. 3. 4. 5. 6. INVOCATION — MAYOR AUBREY David B. Norris William L. Manuel Doug Bush President Pro Tern Councilman Councilman Leonard Rubin Melissa Teal Village Attorney Village Clerk PLEDGE OF ALLEGIANCE — COUNCILMAN BUSH AWARDS AND RECOGNITION a. Palm Beach County Literacy Coalition "Read for the Record" award APPROVAL OF MINUTES a. Minutes of Regular Session held 11/13/2014 COUNCIL BUSINESS MATTERS A. STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non - agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. B. DECLARATION OF EX PARTE COMMUNICATIONS C. PUBLIC HEARINGS AND QUASI - JUDICIAL MATTERS PUBLIC HEARING AND 2ND READING OF ORDINANCE 2014 -13 — CODE AMENDMENT — ABATEMENT OF UNSAFE BUILDINGS AND STRUCTURES Consider a motion to adopt and enact on second reading Ordinance 2014 -13 amending Chapter 6, "Buildings and Building Regulations" of the Code of Ordinances by adopting a new Article IV, "Abatement of Unsafe or Unsanitary Buildings" to provide a procedure for addressing and abating unsafe or unsanitary buildings or structures and recovery of costs for abatement activities. ACTION Regular Session Agenda, December 11, 2014 Page 2 of 3 2. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2014 -14 — CODE AMENDMENT — INVESTMENT POLICY Consider a motion to adopt and enact on second reading Ordinance 2014 -14 amending Section 2 -4, "Investment Policy of the Village," of the Code of Ordinances to update investment objectives, increase maximum maturity dates, add new sectors of investment, update maximum allocation, provide for annual review, and adopt a Glossary of Cash and Investment Terms and an Investment Pool /Fund Questionnaire to be included within the Village's Accounting Policies and Procedures Manual for Internal Controls. ACTION 3. 1ST READING OF ORDINANCE 2015 -01 — COMPREHENSIVE PAY AND CLASSIFICATION PLAN AMENDMENT Consider a motion to adopt on first reading Ordinance 2015 -01 amending the Village's Comprehensive Pay and Classification Plan to reclassify the pay grade for the position of Fire Rescue Lieutenant and add the positions of Driver Engineer /EMT and Driver Engineer /Medic and corresponding pay grades. ACTION D. CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro -forma nature. Councilmen may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. Resolution 2014 -87 directing the Village Clerk to publish notice of the General Election on March 10, 2015; naming the time and place where the election shall be held; declaring the offices to be filled; requesting the Palm Beach County Supervisor of Elections conduct the election and perform certain duties. 2. Motion granting a merit increase of 4.7% to the Village Clerk based upon the averaged score of the performance evaluations and directing Village administration to process same. 3. Receive for file Minutes of the Police and Fire Pension Board meeting held 5/20/14 4. Receive for file Minutes of the Police and Fire Pension Board meeting held 8/19/14 5. Receive for file Minutes of the Golf Advisory Board meeting held 10/20/14 6. Receive for file Minutes of the Library Advisory Board meeting held 11/25/2014 E. OTHER VILLAGE BUSINESS MATTERS RESOLUTION — ACCOUNTING POLICIES AND PROCEDURES MANUAL AMENDMENT — TABLED ON 11/13/2014 Consider a motion to adopt a proposed resolution revising the Purchasing Policy as set forth in the Village's Accounting Policies and Procedures Manual for Internal Controls to increase the Village Manager's purchasing threshold and to exempt the renewal of licensing and maintenance agreements for existing software. ACTION 2. RESOLUTION — ELECTION SERVICES AGREEMENT Consider a motion to adopt a proposed resolution approving the Agreement for Vote Processing Equipment Use and Election Services with the Palm Beach County Supervisor of Elections; and authorizing execution of the Agreement. ACTION Regular Session Agenda, December 11, 2014 Page 3 of 3 3. RESOLUTION — LAW ENFORCEMENT TRUST FUND EXPENDITURE FOR LEX PROJECT Consider a motion to adopt a proposed resolution approving the expenditure of $4,000 from the Village's law enforcement trust fund account to fund the Village's continued participation in the Palm Beach County Law Enforcement Exchange Project. ACTION 4. RESOLUTION — IAFF COLLECTIVE BARGAINING AGREEMENT Consider a motion to adopt a proposed resolution approving a Collective Bargaining Agreement with the Professional Firefighters /Paramedics of Palm Beach County, Local 2928, IAFF, Inc.; and authorizing execution of the agreement. ACTION 5. RESOLUTION — VIRTUALIZATION HARDWARE AND SOFTWARE PURCHASE Consider a motion to adopt a proposed resolution approving the purchase of virtualization hardware and software from Dell Computers pursuant to pricing established by State Contract at a total amount not to exceed $49,623.79; authorizing a budget amendment to fund the purchase, and authorizing the Village Manager to execute any required agreements. ACTION 6. RESOLUTION — PERFORMANCE EVALUATION SOFTWARE PURCHASE Consider a motion to adopt a proposed resolution approving the purchase of performance evaluation software from Halogen Software, Inc. at a total cost not to exceed $24,365; and authorizing the Village Manager to execute a Software License and Services Agreement. ACTION 7. RESOLUTION — INDEPENDENT CONTRACTOR AGREEMENT FOR COUNTRY CLUB POOL OPERATIONS Consider a motion to adopt a proposed resolution approving an Independent Contractor Agreement with Richard E. Cavanah, Inc. for pool operations management. ACTION F. COUNCIL AND ADMINISTRATION MATTERS MAYOR AND COUNCIL MATTERS /REPORTS 2. VILLAGE MANAGER MATTERS /REPORTS a. Northern Palm Beach County Branding Initiative 7. REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) 8. ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk's office at 841 -3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.