07-09-2008 VC B WS-M• MINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORH)A
JULY 9, 2008
Present: William Manuel, Mayor
David B. Norris, Vice Mayor
Darryl Aubrey, President Pro Tem
Edward M. Eissey, Councilman
T.R. Hernacki, Councilman
Jimmy Knight, Village Manager
Melissa Teal, CMC, Village Clerk
ROLL CALL
Mayor Manuel called the Budget Workshop Session to order at 7:00 p.m All members of Council
were present. All members of staff were present, except the Village Attorney. Community
Development Duector Chuck Huff, Finance Director Sarnia Janjua, Human Resources Director
Mary Kay McGann, Public Works Director Wiley Livingston, and Vehicle/Building Maintenance
Supervisor Mazk Vadas were present.
CITIZEN SATISFACTION SURVEY
Village Manager Jimmy Knight reviewed participant data from the recent Citizens Satisfaction Survey.
• GENERAL FUND BUDGET
Mr. Knight detailed the maximum millage options, which include establishing a millage rate up to
6.1066, which requires a majority Council vote; establishing a millage rate between 6.1066 and
7.1315, which requires atwo/thirds vote of Council; and establishing a millage rate above 7.1315,
which requires a unanimous vote of Council. Mr. Knight proposed a millage rate of 6.7322, which
is the current year rolled back rate.
Mr. Knight reviewed key dates for the Budget TRIM (truth-in-millage) process.
Mr. Knight reviewed General Fund revenue sources and projected revenue for FY 2008-2009.
Mr. Knight detailed a combined loss in taxable value of $169,470,148, which includes a
reduction in total assessed taxable property value of $56,749,896 (from $2,017,315,353 to
$1,960,565,457) and a decrease of$112,720,252 in assessed property value due to the enactment
of Amendment 1, which doubled homestead exemption. Mr. Knight reported a decrease in
investment income by $272,241 due to mazket conditions, and advised that General Fund
revenues for franchise fees, sales and use taxes, licenses and permits, etc., are projected to be
$347,763 less than the current fiscal year. Mr. Knight noted that the proposed millage rate of
6.7322 only generates $60,515 more in ad valorem taxes over this year.
Mr. Knight reviewed alternate revenue sources, such as gazbage wllection fee, fire-rescue
• service fee, storm water fee, and sidewalk and street repair/maintenance fee, as well as options
for collection, including incorporating the fee in property tax bills or water bills, or collection by
Village personnel.
Minutes of Village Council Budget Workshop Session held July 9, 2005 Page 2 of 2
• Mr. Knight noted that 70% of the budget is personnel cost and discussed strategies for reducing
the workforce through attrition, buyouts, outsourcing of lower-skilled labor positions, and
streamlining processes and procedures.
Mr. Knight reviewed the organization chart and personnel changes. Mr. Knight reported the
creation of an Information Technology Department and the reduction of nine full-time positions
and one part-time position.
Mr. Knight discussed anticipated increases in the cost of medical and dental insurance.
Mr. Knight gave an overview of employee compensation, including 3% cASt-of-living allowance
for all employees; step increase for police and fire employees; merit increase from 0-5% for
general employees and FPE employees. Mr. Knight noted that the required Village contribution
to each pension plan has decreased slightly.
Mr. Knight noted the rise in operating expenses due to increased fuel costs, and discussed
reductions made to the operating budget requests submitted by the departments.
Mr. Knight briefly reviewed highlights of the capital plan, which totals $855,424, as well as debt
service and other expenses.
Mr. Knight reported Council and Village Manager contingency at $107,896 and $20,000 respectively.
• Mr. Knight advised that total expenses for FY 2008-09 are $19,131,959, a decrease of 2.84%, or
$559,989 from the current yeaz's budget.
Mr. Knight reviewed past millage rates and discussed options for establishing the FY 2008-2009
millage rate.
The next Budget Workshop meeting is scheduled for 7/16/08.
CONSENSUS ITEM
Discussion took place regarding posting the proposed budget online. By consensus, the Council
agreed that the proposed budget should be available online on 7/24/08, when the Council will
adopt the tentative millage rate at its Regulaz Session.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:25 p.m.
• Melissa Teal, CMC, Village Clerk