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11-13-2014 VC REG-AVILLAGE OF NORTH PALM BEACH AGENDA REGULAR SESSION THURSDAY, NOVEMBER 13, 2014 COUNCIL CHAMBERS 7:30 P.M. 1. 2. 3. 4. 5. 6. Darryl C. Aubrey Robert A. Gebbia Mayor Vice Mayor Jim Kelly Village Manager David B. Norris William L. Manuel Doug Bush President Pro Tern Councilman Councilman Leonard Rubin Melissa Teal Village Attorney Village Clerk ROLL CALL INVOCATION — COUNCILMAN MANUEL PLEDGE OF ALLEGIANCE — VICE MAYOR GEBBIA AWARDS AND RECOGNITION APPROVAL OF MINUTES a. Minutes of Regular Session held 10/23/2014 COUNCIL BUSINESS MATTERS A. STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non - agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. B. DECLARATION OF EX PARTE COMMUNICATIONS C. PUBLIC HEARINGS AND QUASI - JUDICIAL MATTERS 1ST READING OF ORDINANCE 2014 -13 — CODE AMENDMENT — ABATEMENT OF UNSAFE BUILDINGS AND STRUCTURES Consider a motion to adopt on first reading Ordinance 2014 -13 amending Chapter 6, "Buildings and Building Regulations" of the Code of Ordinances by adopting a new Article IV, "Abatement of Unsafe or Unsanitary Buildings" to provide a procedure for addressing and abating unsafe or unsanitary buildings or structures and recovery of costs for abatement activities. ACTION 2. 1ST READING OF ORDINANCE 2014 -14 — CODE AMENDMENT — INVESTMENT POLICY Consider a motion to adopt on first reading Ordinance 2014 -14 amending Section 2 -4, "Investment Policy of the Village," of the Code of Ordinances to update investment objectives, increase maximum maturity dates, add new sectors of investment, update maximum allocation, provide for annual review, and adopt a Glossary of Cash and Investment Terms and an Investment Pool /Fund Questionnaire to be included within the Village's Accounting Policies and Procedures Manual for Internal Controls. ACTION Regular Session Agenda, November 13, 2014 Page 2 of 4 D. CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro -forma nature. Councilmen may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 1. Receive for file Minutes of the Waterways Board meeting held 10/21/14 2. Receive for file Minutes of the Library Advisory Board meeting held 10/28/14 E. OTHER VILLAGE BUSINESS MATTERS RESOLUTION — ACCOUNTING POLICIES AND PROCEDURES MANUAL AMENDMENT Consider a motion to adopt a proposed resolution revising the Purchasing Policy as set forth in the Village's Accounting Policies and Procedures Manual for Internal Controls to increase the Village Manager's purchasing threshold and to exempt the renewal of licensing and maintenance agreements for existing software. ACTION 2. RESOLUTION — COALA CONSORTIUM FIVE YEAR AGREEMENT FOR LIBRARY AUTOMATION SOFTWARE Consider a motion to adopt a proposed resolution approving the purchase of library automation software, implementation, maintenance and training services from SirsiDynix at a total cost not to exceed $30,860 over a five -year period; and authorizing Village Administration to execute the Master Agreement. ACTION 3. RESOLUTION — POLICE AND FIRE RESCUE REPLACEMENT VEHICLES Consider a motion to adopt a proposed resolution approving the purchase of four vehicles for the Police Department and one vehicle for the Fire Rescue Department at a total amount not to exceed $166,032; authorizing a budget amendment to fund the purchase; and declaring five vehicles as surplus property and authorizing their disposal. ACTION 4. RESOLUTION — PUBLIC WORKS VEHICLE PURCHASE Consider a motion to adopt a proposed resolution approving the purchase of one 2015 Ford F -550 crew cab truck at a total cost of $51,639 for the Public Works Department; authorizing a budget amendment to fund the purchase; and declaring two vehicles as surplus property and authorizing their disposal. ACTION 5. RESOLUTION — PUBLIC WORKS UTILITY BOAT PURCHASE Consider a motion to adopt a proposed resolution approving the purchase of one 2014 Carolina Skiff Utility Work Boat from ARG Marine, Inc. at a total cost of $12,000; authorizing a budget amendment to fund the purchase; and waiving the purchasing rules and regulations. ACTION Regular Session Agenda, November 13, 2014 Page 3 of 4 6. RESOLUTION — STORMWATER DRAINAGE SYSTEM REPAIR Consider a motion to adopt a proposed resolution approving a Contract with D.S. Eakins Construction Corporation for repairs to the Village's stormwater drainage system at a cost not to exceed $14,715; and authorizing execution of the contract. ACTION 7. RESOLUTION — POOL HEATER PURCHASE Consider a motion to adopt a proposed resolution accepting the bid of AM Construction Group, Inc. for installation of a 1.8 million BTU pool heater at the Country Club at a total cost not to exceed $44,830; authorizing execution of the contract; and authorizing a budget amendment to fund the purchase. ACTION 8. RESOLUTION — TENNIS COURT SURFACING MATERIAL BID AWARD Consider a motion to adopt a proposed resolution accepting the bid submitted by Fast -Dry Corporation d /b /a 10 -S Tennis Supply for the annual supply of Har -Tru tennis court surfacing material at a total cost of $11,165.20; and authorizing execution of the contract. ACTION 9. RESOLUTION — GYM DIVIDER CURTAIN PURCHASE Consider a motion to adopt a proposed resolution approving the purchase of a gym divider curtain from SSE & Associates Inc. d /b /a Southeastern Surfaces & Equipment at a total cost not to exceed $9,385; authorizing execution of the contract; and authorizing a budget amendment to fund the purchase. ACTION 10. RESOLUTION — SECOND AMENDMENT TO VERIZON COMMUNICATIONS SITE LEASE AGREEMENT Consider a motion to adopt a proposed resolution approving the Second Amendment to the Communications Site Lease Agreement with Verizon Wireless Personal Communications, LP to add ground space for installation of HVAC units and the necessary easement in exchange for a $650 increase in monthly rent; and authorizing execution of the Second Amendment and associated Second Amended Memorandum of Agreement. ACTION 11. RESOLUTION — 2015 REVISED UNIFIED PALM BEACH COUNTY LOCAL MITIGATION STRATEGY PLAN Consider a motion to adopt a proposed resolution approving and adopting the 2015 Revised Local Mitigation Strategy Plan in its entirety, as revised by the LMS Steering Committee and approved by the Palm Beach County Board of County Commissioners, the Florida Division of Emergency Management and the Federal Emergency Management Agency. ACTION Regular Session Agenda, November 13, 2014 Page 4 of 4 12. RESOLUTION — SUPPORTING THE CONTINUED MEMBERSHIP OF PALM BEACH COUNTY IN THE TREASURE COAST REGIONAL PLANNING COUNCIL Consider a motion to adopt a proposed resolution objecting to recent action taken by the Palm Beach County Board of County Commissioners to withdraw Palm Beach County from the Treasure Coast Regional Planning Council and to request membership in the South Florida Regional Planning Council, and strongly supporting the County's continued membership in the TCRPC. ACTION F. COUNCIL AND ADMINISTRATION MATTERS MAYOR AND COUNCIL MATTERS /REPORTS 2. VILLAGE MANAGER MATTERS /REPORTS 7. REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) 8. ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk's office at 841 -3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.