08-28-2014 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
AUGUST 28, 2014
Present: Darryl C. Aubrey, Sc.D., Mayor
Robert A. Gebbia, Vice Mayor
David B. Norris, President Pro Tern
William L. Manuel, Councilman
Doug Bush, Councilman
Jim Kelly, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman Manuel gave the invocation. The Pledge of Allegiance was led by Vice Mayor Gebbia.
APPROVAL OF MINUTES
The Minutes of the Regular Session held August 14, 2014 were approved as written.
STATEMENTS FROM THE PUBLIC
Residents addressed the Council concerning proposed rate increases for dry storage and wet slips
at the Village Marina. Mr. Kelly asked representatives of the group to meet with him and Parks
and Recreation Director Mark Hodgkins on Tuesday, September 2, 2014 to discuss the issues
and come to a resolution to be presented to Council.
CONSENT AGENDA APPROVED
A motion was made by Councilman Manuel, seconded by Vice Mayor Gebbia, and passed
unanimously to approve the consent agenda. The following items were approved:
Receive for file Minutes of the Golf Advisory Board meeting held 7/21/14
Receive for file Minutes of the Library Advisory Board meeting held 7/22/14
RESOLUTION 2014 -48 MOTORCYCLE LEASE AGREEMENT
A motion was made by Councilman Manuel and seconded by President Pro Tem Norris to adopt
Resolution 2014 -48 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A LEASE AGREEMENT WITH ROSSMEYER DAYTONA
MOTORCYCLES, INC. FOR TWO 2015 ROAD KING POLICE MOTORCYCLES AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE LEASE
AGREEMENT ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly detailed the quotes received and terms of the lease agreement. Police Chief Rick
Jenkins answered questions regarding lease and the useful life of the motorcycles.
Thereafter, the motion to adopt Resolution 2014 -48 passed unanimously.
Minutes of Village Council Regular Session held August 28, 2014 Page 2 of 4
RESOLUTION 2014 -49 PUBLIC WORKS COMMUNICATIONS RADIO SYSTEM
A motion was made by Councilman Manuel and seconded by President Pro Tern Norris to adopt
Resolution 2014 -49 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING AND AUTHORIZING THE PURCHASE OF A
COMMUNICATIONS RADIO SYSTEM FOR THE PUBLIC WORKS DEPARTMENT FROM
CAR -COMM, INC. PURSUANT TO PRICING ESTABLISHED BY AN EXISTING
PORTABLE AND MOBILE RADIOS, EQUIPMENT, PARTS AND ACCESSORIES
CONTRACT WITH THE SCHOOL DISTRICT OF PALM BEACH COUNTY; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly stated the FCC mandated that all license holders must reband their radios to conform to
new digital standards by the end of 2014. Mr. Kelly explained this would entail the purchase of
a new repeater and radios that meet requirements for the VHF digital frequency. Mr. Kelly
explained the radios are used by Public Works for daily duties and dispatching to work sites, and
by the Police Department as a backup communication system. Mr. Kelly stated the purchase
would allow communication with all public works employees and allow discontinuance of the
Sprint service plan for direct - connect phones, which have been used to supplement existing equipment.
Discussion took place regarding the funding source and whether the purchase should be included
in the FY 2015 General Fund Budget. Public Works Director Brian Moree advised the purchase
did not qualify as a capital expenditure and would be funded with savings in operating costs.
Mr. Kelly addressed the need to move forward with the purchase now to maintain and secure our
FCC licensing. Police Chief Jenkins discussed the need for a separate radio system as backup in
case the primary system goes down.
Thereafter, the motion to adopt Resolution 2014 -49 passed unanimously.
RESOLUTION 2014 -50 COMMUNITY CENTER HVAC BID AWARD
A motion was made by Councilman Manuel and seconded by President Pro Tern Norris to adopt
Resolution 2014 -50 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA ACCEPTING THE BID SUBMITTED BY THERMO AIR, INC. FOR
THE REMOVAL OF EXISTING EQUIPMENT AND INSTALLATION OF TWO FIFTEEN
TON PACKAGED UNITARY COOLING RTU'S AT THE COMMUNITY CENTER AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT
RELATING TO SUCH SERVICES; AUTHORIZING AND DIRECTING THE MAYOR AND
VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND BUDGET TO
TRANSFER $26,944.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE PARKS —
MACHINERY AND EQUIPMENT CAPITAL ACCOUNT TO FUND THE PURCHASE; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly reported the lowest qualified bidder was Thermo Air, Inc. at a base bid of $26,944.
Thereafter, the motion to adopt Resolution 2014 -50 passed unanimously.
Minutes of Village Council Regular Session held August 28, 2014
Page 3 of 4
RESOLUTION 2014 -51 LIBRARY HVAC BID AWARD
A motion was made by Councilman Manuel and seconded by Councilman Bush to adopt
Resolution 2014 -51 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA ACCEPTING THE BID SUBMITTED BY COMPLETE
ENVIRONMENTAL SOLUTIONS, LLC FOR THE REPLACEMENT OF TWO FIVE TON
SPLIT SYSTEM AIR CONDITIONING UNITS AT THE VILLAGE LIBRARY AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT
RELATING TO SUCH SERVICES; AUTHORIZING AND DIRECTING THE MAYOR AND
VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND BUDGET TO
TRANSFER $8,938.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE LIBRARY —
MACHINERY AND EQUIPMENT CAPITAL ACCOUNT TO FUND THE PURCHASE; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly reported the lowest qualified bidder was Complete Environmental Solutions, LLC at a
base bid of $8,938. Public Works Director Brian Moree addressed the condition of the existing units
and noted the new units are more energy efficient and would reduce the Library's electric bill.
Thereafter, the motion to adopt Resolution 2014 -51 passed unanimously.
RESOLUTION — RIGHT -OF -WAY ASSET DATA COLLECTION AND ASSET MANAGEMENT
SYSTEM SERVICES — PLACED ON 9/11/2014 WORKSHOP SESSION AGENDA
A motion was made by Councilman Manuel and seconded by President Pro Tern Norris to adopt
a proposed resolution entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A CONTRACT AWARD TO DATA TRANSFER
SOLUTIONS, LLC FOR RIGHT -OF -WAY ASSET DATA COLLECTION AND ASSET
MANAGEMENT SYSTEM SERVICES BY PIGGYBACKING A STATE TERM CONTRACT
FOR IT CONSULTING SERVICES AND AUTHORIZING THE MAYOR AND VILLAGE
CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mr. Kelly discussed contracting with a professional services firm to assess Village infrastructure
and develop an asset management plan.
Discussion ensued regarding the type of work to be performed and how pricing is determined.
Mr. Moree advised pricing is based on centerline lane miles of roadway within the community,
not including state or county roads. Mr. Moree reported that he contacted the Village Engineer;
however, Engenuity does not provide these services.
Thereafter, Councilman Manuel and President Pro Tern Norris withdrew their motion and second
to approve the resolution. This item will be placed on the September 11, 2014 Workshop
Session agenda for further discussion.
Minutes of Village Council Regular Session held August 28, 2014 Page 4 of 4
RESOLUTION 2014 -52 NORTHLAKE BOULEVARD OVERLAY ZONING WAIVERS
l
A motion was made by Councilman Manuel and seconded by Councilman Bush to adopt
Resolution 2014 -52 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, PROVIDING FOR PLANNING COMMISISON REVIEW OF WAIVER
REQUESTS FROM THE NORTHLAKE BOULEVARD OVERLAY ZONING DISTRICT
LANDSCAPING REQUIREMENTS PURSUANT TO SECTION 6 -2(C) OF SECTION 45 -35.3
OF THE VILLAGE CODE; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING
FOR A REPEALER.
Mr. Kelly noted that existing developments within the Northlake Boulevard Overlay Zoning District
(NBOZ) were required to comply with landscaping regulations by May 31, 2014; however, many
property owners are unable to meet all the requirements due to physical constraints and limited
parking. Mr. Kelly explained that NBOZ regulations provide for waivers; however, the Village
Code does not specify a procedure for processing landscape waiver requests. Mr. Kelly
recommended that Council give the Planning Commission the duty and authority to hear and
grant waivers from NBOZ landscape requirements.
Thereafter, the motion to adopt Resolution 2014 -52 passed unanimously.
MAYOR AND COUNCIL MATTER/REPORTS
Councilman Bush reiterated his position that Administration should consider matching spending
cuts to go along with increases in millage and use of reserves. Councilman Bush expressed his
goal to hold the manager and staff accountable for their spending.
Councilman Manuel reported on the Florida League of Cities Conference. Councilman Manuel
stated he would provide Council with copies of the legislative proposals that were voted on by
the League. Councilman Manuel reported on the Palm Beach County League of Cities meeting
and reviewed the League's August 2014 Legal Report.
VILLAGE MANAGER MATTERS /REPORTS
Mr. Kelly referenced Council discussion at its August 14, 2014 Regular Session regarding the
bid submitted by Roofing Concepts to reroof the Library and Public Works Complex and
subsequent tabling of the resolution approving the contract. Mr. Kelly requested that Council
revisit this item and formally reject all bids for the project.
Councilman Bush moved to remove from the table the Resolution accepting the bid submitted by
Roofing Concepts Unlimited /Florida, Inc. for the reroof of the Village Library and the Public
Works Complex. The motion was seconded by Councilman Manuel and passed unanimously.
Councilman Bush moved to reject all the bids. Vice Mayor Gebbia seconded the motion and all
present voted aye.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 9:09 p.m.
Melissa Teal, CMC, Village Clerk