08-20-2014 VC B WS-MMINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
AUGUST 20, 2014
- Present: Darryl C. Aubrey, Sc.D., Mayor
j Robert A. Gebbia, Vice Mayor
David B. Norris, President Pro Tern
William L. Manuel, Councilman
Doug Bush, Councilman
Jim Kelly, Village Manager
Melissa Teal, Village Clerk
ROLL CALL
Mayor Aubrey called the meeting to order at 7:50 p.m. All members of Council were present.
All members of staff were present, except the Village Attorney. Finance Director Samia Janjua,
Library Director Betty Sammis, Parks and Recreation Director Mark Hodgkins, and Public Works
Director Brian Moree were present.
The purpose of the meeting was to review the proposed FY 2015 Library, Parks and Recreation,
and Public Works departmental budgets.
Mr. Kelly advised that consensus changes to the FY 2015 General Fund Budget had increased
Council Contingency to $614,624, which could be used to reduce the millage rate from 7.60 mils
to 7.198 mils. Mr. Kelly presented a comparison of budgeted and actual health insurance costs
for the last five years and explained the difference for FY 2014.
LIBRARY
• Total revenues: $35,577
• Personnel: $622,336
• Operating: $168,625
• Total expenses: $790,961; 10.42% or $74,670 increase from FY 2014
• Personnel Changes: 1 full -time Senior Library Assistant position added; 1 part-time
Library Clerk position deleted
• 7 full -time employees, 9 part-time employees
Mr. Kelly reported the 5 Year Capital Improvement Plan includes $62,634 in FY 2015 to replace
the air conditioning handlers.
RECREATION AND SPECIAL EVENTS
• Total revenues: $489,800
• Personnel: $638,919
• Operating: $476,892
• Total expenses: $1,115,811; 5.65% or $59,635 increase over FY 2014
• Personnel changes: 1 part-time Youth Art Instructor position and 1 part-time Event
Coordinator position were reclassified to 2 part-time Recreation Assistant positions
• 6 full -time employees, 43 part-time employees
Mr. Kelly discussed proposed changes in Marina wet slip and dry storage fees, and distributed a
chart comparing Village Marina fees with 10 other local businesses and municipalities. Mr. Kelly
noted that North Palm Beach currently has the lowest fees, and suggested increasing the rates for
wet slips and in each category of dry storage space (15 -foot to 40 -foot) to equal the next lowest
rate on the comparison chart. Mr. Kelly advised that this change could reduce the millage rate to
7.1294 mils. Council consensus was in favor of Mr. Kelly's proposal to increase Marina fees.
Minutes of Village Council Budget Workshop Session held August 20, 2014 Page 2 of 3
RECREATION AND SPECIAL EVENTS continued
Council consensus was to increase operating expenses from $466,892 to $476,892 to provide an
additional $10,000 for the July 4, 2015 fireworks display.
TENNIS
• Total revenues: $489,567
• Personnel: $140,214
• Operating: $421,344
• Total expenses: $561,558; 8.35% or $43,271 increase over FY 2014
Mr. Kelly discussed the 80/20 split in revenue from tennis lessons and requested Council direction
on the Tennis Pro contract. Discussion ensued. By consensus, Council directed the Village Manager
to review the current Tennis Pro contract prior to renewal.
POOL
• Total revenues: $200,500
• Personnel: $96,057
• Operating: $240,267
• Total expenses: $336,324; 0.65% or $2,191 decrease from FY 2014
PARKS AND RECREATION — COMBINED
• Personnel: $875,190
• Operating: $1,128,503
• Total expenses: $106,550; 4.74% or $90,715 increase over FY 2014
Mr. Kelly reported the 5 Year Capital Improvement Plan totals $2,377,000 for FY 2015, and includes
$150,000 for renovation of the kiddie pool at the Country Club and $2,100,000 for Anchorage Park
Phase 2 renovations. Discussion ensued on the FY 2015 capital outlay summary. Mr. Hodgkins
reported on current grant funding and grant applications pending. It was noted the seawall at
Anchorage Park needs replacement. Further discussion regarding funding for capital items will
be held at the August 27, 2014 Budget Workshop.
PUBLIC WORKS — COMBINED
• Total revenues: $429,500
• Personnel: $2,547,561
• Operating: $1,790,505
• Total expenses: $4,348,066; 2.69% or $113,966 increase over FY 2014
• Personnel Changes: 1 full -time Project & Procurement Manager position transferred to the
Finance Department, 1 full -time Supervisor — Fleet & Facilities position added, 1 full -time
Mechanic position deleted, 1 full -time Sanitation Collector position deleted
• 35 full -time employees
PUBLIC WORKS ADMINISTRATION
• Personnel: $207,565
• Operating: $45,640
• Total expenses: $253,205; 22.52% or $73,608 increase over FY 2014
FACILITY SERVICES
• Personnel: $296,578
• Operating: $346,400
• Total expenses: $652,978; 8.31% or $50,099 increase over FY 2014
Minutes of Village Council Budget Workshop Session held August 20, 2014 Page 3 of 3
FACILITY SERVICES continued
Discussion took place regarding "other operating costs." Mrs. Janjua reported $45,000 is for
- professional design services for the Public Works Facility site drainage and lot resurfacing project.
VEHICLE MAINTENANCE
• Personnel: $212,827
• Operating: $216,100
• Total expenses: $428,927; 9.11% or $42,984 decrease from FY 2014
STREETS AND GROUNDS
• Personnel: $511,443
• Operating: $1,005,865
• Total expenses: $1,517,308; 15.71% or $206,051 increase over FY 2014
Discussion took place concerning increases in the line items for Contractual Services and
Repairs and Maintenance. Mr. Kelly advised that contractual costs for mowing and landscape
maintenance was uncertain, since these services were last competitively bid seven years ago.
Mr. Kelly described the terms of the recently issued Request for Proposals for mowing and landscape
maintenance services. Mr. Moree stated R &M includes funds to rebuild the Osborne Park infield
and the track at the Community Center, as well as repair the Community Center baseball dugouts.
Mr. Moree stated $23,000 was included in the Professional Services line item for design services
for the Earman River pump station.
SANITATION
• Personnel: $1,319,148
• Operating: $176,500
• Total expenses: $1,495,648; 1.68% or $25,592 increase over FY 2014
Mr. Kelly discussed alternative opportunities related to the Sanitation Division Operating Budget,
including switching from rear - loading collection trucks to front - loading collection trucks, purchasing
front - loading dumpsters to service commercial accounts, purchasing another grapple truck, and
increasing fees for commercial refuse collection to match FY 2014 Solid Waste Authority rates.
Mr. Kelly noted that purchase of the grapple truck would decrease the need for overtime in the
Sanitation Division and would result in fewer injuries and workers' compensation claims. Discussion
ensued regarding the code provision limiting yard waste to eight cubic yards per collection day.
Mr. Kelly and Mr. Moree reviewed the Five Year Capital Improvement Plan, which totals
$1,104,500 for FY 2015.
CONSENSUS ITEMS
• Increase Marina fees for dry storage and wet slips
• Increase Recreation and Special Events operating budget by $10,000 and allocate
$30,000 for July 4, 2015 fireworks display
• Village Manager to review Tennis Pro contract
• Sanitation alternatives: front- loading collection truck, front - loading dumpsters, grapple truck
• Increase commercial refuse collection fees to match SWA rates
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:16 p.m.
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Melissa Teal, CMC, Village Clerk