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08-27-2014 FY 2015 GF Budget_CIP Recap and MillageWhat we hope to accomplish this evening: TONIGHT'S - To do List! 1. Housekeeping items: General Fund Budget Changes 2. Updated Projected Ending for FY 2014 Country Club General Fund 3. CIP CIP Recap FY 2015 Capital Outlay Discussion of GF Reserves 4. FY 2015 Millage Rate FY 2015 Budget 2 Housekeeping Item: General Fund Budget Changes Beginning Council Contingency $ 1153779 Consensus Chanaes Total Ending Council Contingency Proposed Millage of $7.60 mils could be reduced to $7.0975 mils... 652.469 ' $ 7683248 3 Increase/ Description Workshop Decrease Personnel Costs updated (Updated Personnel Costs with most recent payroll data 8/6/2014 111,393 Newsletter cost estimate increased 8/6/2014 5,000 dditional Professional /Contractual Svs in illa a Manager's Budget 8/6/2014 13,500 Attorney Fees Reduced 8/6/2014 20,000 Website Redesign & Laserfiche upgrade to be funded with reserves 8/6/2014 102,000 Consolidated Dispatch 8/14/2014 243,952 Zoning & Annexation Fee Revenue Estimate Updated new fee schedule 8/14/2014 15,000 Marina Revenue Estimate updated (new fee schedule ) 8/20/2014 104,844 Sanitation Commercial Fee Revenue Estimate updated new fee schedule 8/20/2014 97,280 Increase budget for July 4th Event 8/20/2014 10,000 Online Performance Review Software (Support & Implementation) 8/27/2014 5,000 Tennis Lease Revenue updated (Tennis shop is now run by the Village) 8/27/2014 8,500 Total Ending Council Contingency Proposed Millage of $7.60 mils could be reduced to $7.0975 mils... 652.469 ' $ 7683248 3 Projected Ending 9/30/14 - Country Club E]UPE.NSES Persona A: Sa]aav & LteneGa Operating= Acccuntmg & Auditing Charge Card Fees ConrrattuaL Sen-ices Enterrs nmaent Reatai -Egiu maenL- niforna- etr_ Legal Fees Lessons Niaakeuang & Adc•eru£ing N ateriaLs & Supplies Merchandise Repairs & --1&&m eaance SoLid Waste DisposaL utilities Crther Qperanng Costs {._spied. CapitaL C}utla} DabtJi Otker_ Debt Service Galf Carr Lease Inn•rance -Prop & fn Limb c4mtingency Total Expenses Revenues over (under) expEmses Rounds 1;09041 Pr€,jected 97.8#° 7,04G T, 404 -R!MU 14 FY olA qa -DfSodget 104 00'.� T43W B1, Tar--e1 i104 4 -n1 RE' i-E %TUE S 14,404 44.94% 22,467 Dn- ng Range 3 297,683 S 28],404 105.94'a N %berahip c63;660 6;4,3, 4 97.2ry° cant Rental 821.142 91.3;5-90 59.91_1= V. alk3ng Fees 11,0.38 37,702 HER Sv- : Greens Fees 8531 PS 822,494 107.40', Lessons 1G1,;38 124,404 137. S'a Tou namaeni Preceeda 2,327 1,624 44, 604 Nferrhandas,e Sales 155,20 164,404 347.W.. Special E-.-ents: Camps 0 4 0.60% Food& Sek-eiage- Lease Qperation 0 4 0.60% Laganr Sales 211,359 234,404 59.95°: Food& Rwrerage Sales 446 -356 336"2:54 75. -S °= Sales of Surplus 0 4 0.001 Interest Esmn, -s 0 39 7,604 52.0F'_ C IMEr ?9,090 105,4c�& 73.2 V TotalReveaues 3.662.727 3�fI0d,494 X6.28" E]UPE.NSES Persona A: Sa]aav & LteneGa Operating= Acccuntmg & Auditing Charge Card Fees ConrrattuaL Sen-ices Enterrs nmaent Reatai -Egiu maenL- niforna- etr_ Legal Fees Lessons Niaakeuang & Adc•eru£ing N ateriaLs & Supplies Merchandise Repairs & --1&&m eaance SoLid Waste DisposaL utilities Crther Qperanng Costs {._spied. CapitaL C}utla} DabtJi Otker_ Debt Service Galf Carr Lease Inn•rance -Prop & fn Limb c4mtingency Total Expenses Revenues over (under) expEmses Rounds 1;09041 1,11.5,721 97.8#° 7,04G T, 404 100.00' 652241 62,716 104 00'.� 1;135,6 72 1,122, 043 10121'.,6 4,484 14,404 44.94% 22,467 21,404 104.50',6 4,9'73 18,404 49.33 6d 's66 25,404 230. W., 26,9M 44,204 59.6 73,z91 67.,493- 108.54'1 347,749 344,304 38.1111: 13A,043 79,691 168.21:, 0 18,206 0.0W. 189'.47 204,783 MAY% 18.071 44, 604 107.78: 11,720 12,404 347.W.. 348,149 395,]6] 100.001.1 135,662 1:54,604 40.05'.: 18170 A5,424 99.20,. 0 14,]3] 0.80`,0 &00 3,747�E9�S 3,805,494 99A.14w 1l,14ti 413.404 Revenues= Expense = Net Loss = $3,662,727 $3,797,895 ($135,168) FYE 2013 Reserve = $668,434 FYE 2014 Projected Loss = ($135,168) Estimated Reserve Balance = $533,266 Projected Ending is anticipated to be 99.84% of total budget (or a budgetary savings of $6,194). Over 100% will require a budget amendment from CC Reserves. 0 Projected Ending 9/30/14 - General Fund Revenues= Expense = Net Loss = $18,994,875 $19,278,167 ($283,293) FYE 2013 Reserve = $11,343,219 FYE 2014 Projected Loss = ($283,293) Estimated Reserve Balance = $11,059,926 Projected Ending is anticipated to be 99.92% of total budget (or a budgetary savings of $16,318). Over 100% will require a budget amendment from GF Reserves. 5 £ear t14 o3Bd�t Projer6edRoding9inel -I 2u113uzrl (TzrEk ]a R4) Reveries Tames: AdAraloremTatiss 117,144,466 S 9973,2W 141.7256 Uallrg Service Tames 2,227,142 2.1 *' -,444 143.49°'% Fraixhise Fee> 1,216,939 1.0= 4,446 115.M6 Sales A Use Taus 271,825 13.86437' 263,435 14I4r °4 LlcenDn & Permits 1327933 1.09' -,525 121.= -' IfEaf -4 semnaemal 132415' 1327,964 140.04 °> CtmRes fu Semres 2.15792a 3.141,435 144.72`,% Fines & Farfeirares 76340 81,1525 92.39 °% Imam[ 27.466 77,915 34.73% Rene fmFutun T" Relief - 441,x33 090'! Appmpnaied F:mdRalance - 674,573 Misceuaneoui 216946 1P,446 2361.87': ToWRevmms: 98.454A T=pendfines General Government: VfllageCotmrd 111,754 153,416 71_.60 °.a V I0age MaaageT 349,552 3164749 97.74 °.% Hunan Resotaces 315,5x% 293,414 107.55 °, -6 Finance 614,375 578,453 106.1'_.% Tnfnrma wn Technology 335.643 348,123 96.4456 VtllageAtrormey 126,555 164,04 74.1456 Village Cleric 397,232 321,a79 93.3456 Genera] Semcea- Village Hall 95,499 2.20+9.146 111,366 Sa.45% Public Safety Lase Enfarcemznr 5,454,333 4,899,154 111.47% FireReacne 3,064,313 3.407,41a 141.89°'6 Genera] SenuLc - Public Safe", 113,514 8.428.x91 135,946 53.53% Public Wotics- Public Woflii Admire 346,644 326,a13 106.0 -. sancta n 1,549,747 1.524,444 99XC : Facility Senues 491,499 64' -,a79 SL-21 Amer, 8r Grounds 1,247,439 1394,743 54.41 °.% Vebicle_'daml2nance 307.510 3942.457 471.811 65.16°.% Community DEvelopmem & PLamamg: Cam TY Plxning 367.5x3 419.182 37.69' - Sugdmg 642,699 62CKD92 96.'- `> CadeEmArcement 138,315 1.108,597 174,443 74.3114 Le3.ire Services: Library 743,931 71 6,391 143.56°% Recreaaca 1,193,648 1.127,483 145.94°% PWk Mainrenam,ce - 0 -40'� PeoL 340,613 394,2fi5 8a.64 56 Specia]Events 84,541 91,544 93.78 °,�6 Te i> 464,472 3,827514 518,2Z7 39.62% Regis & Doer. Debtservire - - 0-W., A Cantmeency 1,142 1,142 100.06°.6 Tma.fel In Out '- 77,560 277,596 100.06`,. hiau- Deparmsental 323,%40 601.732 326,134 100.92% TaWFxpenditnres 1927x167 19,295,48.4 9992 Si NetReseaae Over Expense S (283,293) S Revenues= Expense = Net Loss = $18,994,875 $19,278,167 ($283,293) FYE 2013 Reserve = $11,343,219 FYE 2014 Projected Loss = ($283,293) Estimated Reserve Balance = $11,059,926 Projected Ending is anticipated to be 99.92% of total budget (or a budgetary savings of $16,318). Over 100% will require a budget amendment from GF Reserves. 5 CIP Recap Village of North Palm Beach CIP Fund Recap Transfers in- FY 2011 Transfer in: Resolution # 20 11 -45 817,942 FY 2012 Transfer in: Resolution # 2012 -61 500,000 FY 2413 Transfer in: Resalution J1 2013 -58 265,0011 Total Transfers in Less= Items approved Total Items Approved Less: Items Pending Council Approval: $ 1,582,942 $ {1,068,951} Purchase: Replacement of lobby windows at Library (110,250) Purchase: Roof Replacement - Library & PW starage building (214,600) Purchase: Sanitation Front -Load Collection Truck (255,000) Total Items Pending Council Appro CIP Fund Available Balance I Estimated Shortfall: CIP Fund will need to be � replenished to absorb all 3 remaining projects. (5 79,8 50) (65,859) Description Resolution # Fiscal Year 2013 Purchase: Police Cars 2012 -75 (115,510) Purchase: Fire SCBA's 2013 -10 (177,492) Purchase: Time & Attendance software 2013 -14 (23,823) Purchase: Ball field groomer 2013 -27 (17,352) Purchase: Code Enforcement Vehicle 2013 -32 (17,329) Purchase: Recreation Passenger Bus 2013 -33 (69,758) Purchase: Fire SLIV 2013 -39 (32,096) Purchase: Building Department Vehicle 2013 -40 (21,021) Fiscal Year 2014 Funding far Building Department Relocation & Renovation 2013 -49 (75,000) Purchase: Village -wide vehicle purchase 2013 -51 (189,711) Purchase: Lightning Predictian System 2013 -54 (11,335) Purchase: Community Center Bleachers 2013 -55 (38,652) Purchase: Public Works Specialty Vehicles 2013 -59 (55,048) Purchase: Public Works Skid Steer Equipment 2013 -60 (33,761) Purchase: Thermal Imaging Carneras 21114 -05 (31,125) Purchase: Fire Bay Garage Door Replacement 21114 -12 (58,000) Purchase: Cardi=ac Monitor Defibrillators 2014 -32 (64,056) Purchase: Library HVAC On 8128114 agenda ($,938) Purchase: Community Center HVAC On 8128114 agenda (26,944) Total Items Approved Less: Items Pending Council Approval: $ 1,582,942 $ {1,068,951} Purchase: Replacement of lobby windows at Library (110,250) Purchase: Roof Replacement - Library & PW starage building (214,600) Purchase: Sanitation Front -Load Collection Truck (255,000) Total Items Pending Council Appro CIP Fund Available Balance I Estimated Shortfall: CIP Fund will need to be � replenished to absorb all 3 remaining projects. (5 79,8 50) (65,859) Updated FY 2015 Capital Outlay Summary SlideD -enartmenE _lr_ <t,uZ PTL& its Psrnm ? lower pohlre iF abide RAplbLeme= - Uomaked Taorm 33.000 1 Vehicle T pla-+mr*- wedBLark3?IueEmplwEr 36.500 1 Vehicle Jtep yDnmarr- >fakedBLark- %IuneTmuus 35.500 1 V ehirle pA. _acarno r7_Nfa3ked K -gBlark n- iteE-qkrer 36. 5c0 1 Palwe Radio P-p La ramem fC-mm LklvrLd Dispatch) 154 -CMJO •* £-'-AD Stistem (Co esa hxhi ed Dispatch) 30 -000 •* Replac. mmu E=cLm Ent & 32.000 39 7_5W 2 Fire Re --Cue Pncser- dt Stretchers 6:.000 1 1-jy-dra i F_ync th TOaL ?2.000 Vehicle FJRPa€enert - PlEkW ThrY 7 :.000 16.000 3 Information Techiiniugf V llbl ahznt O 60-CH)Q •+ LPR Cammera. —Phase 1 (12 roc } 73 -500 133.500 •+ pub tic N% Oils X"LhLRerr .1k EgmPioEMk Rnc Load SaEfftaticm C Baccm Track 255-OW •+ FTOW Load Dumps )ar - ['err mercc+l A Dmuvs 110! -40 •+ Clap camenbm Tnuric 130-00 •+ amen Slxff d- 1.enes P1atE= Enax 11 00 1 For3F54 Crew Cab Truck 564.0 2 Irpriws: Earn= r. RA e[ 2=aroePtm::p Stocon 50.000 1 Eaern - ' *m ertimioe Fetahu 30-000 2 Aa-phah Resu acing - ARe}s 150 -000 3 Senme Aney WzJ - En a 100 -000 4 P9G' Sine Drainage & Lac FSesurrfac-mg 130.000 5 Pabbc V dss'trebmh -% do Sac 50.000 540.000 1.104.500 5 P7l£L'4 Jr Recregvaa E*fnm�__pctCna er 17.000 1 PSooL C Ecummabm Feeder 15.000 2 Y -Ldd a F'EKwn 9am 150.000 3 Air H.aEh er rep]acems (2) 23.000 4 POOL Heater 35.000 5 C:� - f'.� PMJLmg Lac KM-L Tan o 41).CM .5 .'anrhrraj;e Bade Phase 2 M 2.100.000 2.377_O4C1 7 Total FiscA Year 014 -?03 ±{-spiral Outlaw ORdiwAEs_3rtrAorggrYark.F aTe2FFajerxj. S 4,i$ Total Fiscal Year 2014- 2 03 ±1C 3piral Outlaw ( Dvue1R 'r Phase 2projmy) S 7 Sp�deted eneral Fund Unassigned Fund Balance Description Balance Beginning Balance $11,343,219 FYE 2014 Projected Loss (283,293) Less: Uses of Reserve: FY 2014 CIP Shortfall 65,860 Village Website Redesign and Laserfiche upgrade 102,000 FY 2015 CIP 2,083,500 Total Uses of Reserve (Ordinance Required) (2,251,360) Projected Ending Balance $8,808,566 FY 2015 8 Budget Updated Slide General Fund Unassigned Fund Balance Calculation FY 2015 General Fund Unassigned Fund Budget (Assumes Millage Balance as of Rate of 97.0975) 09130114 ( {) 19,500,519 8:808,566 GFOA Recommended: 30 'Alternate per entage: FY 2015 Budget 35% $ 8;825,182 1,9837384 42 40% $ Amount of 1,008,358 4.80 Reserve Asa % of Reserve Available for # of Budget Amount spending months (941;894) 6.00 current 5.42 17% 3;250,737 0,057,829 2M 25° 4;875,130 3,933,436 3M 35% $ 8;825,182 1,9837384 42 40% $ 7,800,208 1,008,358 4.80 45° 8,775,234 33;332 5.40 50 9;750,260 (941;894) 6.00 2 S 0.,131,716 S 676,850 5.00 9 Millage hlanager's Manager's Proposed Proposed Budget Millage Rate Alternate #1 Alternate #2 Options CarreM Fiscal Year 1$7.63 mils) ($7.60 mils) $7.14 rnils $7.0975 mils uffrze deserve to utr ?tze deserve to utrlrze deserve to Updated reptenisa G{P/ repterrrsh GfP reptensb G!P Slide L6 ze deserve to repfenish GiP Website Redesfgn Lase Sete upgrade Webs R sfg.q I Laserfache Upgrade Mbsrte Redesign Laserfiche upgrade S 7.6000 $ 7,6000 $ 7.1000 $ 7.0975 Millage Rate 6.8731 Total Budget 18,614,912 $ 20,060,081 $ 20,268,705 $ 19,504,341 $ 19,500,519 Total Ad- '-;'alorem Proceeds 9,973.280 S 11,618,343 11,618,343 $ 10,853,979 $ 10,850,157 Council Contingency - S 115,779 $ 768,248 $ 3.884 $ - 7eserves. Vapital {FY 2015) $ 2,454,634 $ 2,0837500 $ 2,083,500 $ 2,083,500 Vapital {FY 2014) - AdIditional Amount Faded $ 65,860 $ 65,860 $ 65,860 $ 65,860 '.illa e'Website Redesign & Laserliche Upgrade ($102, ) Operating Budget $ 102,E-C- $ 102,000 $ 102,000 Jnatisigned Fund Balance (Projected) $ 11,059,926 $ 6,539,432 $ 8,808,566 $ 8,808,566 $ 8,808,566 Unassigned Fund Balance as a %of Budget 59% 43% 43% 45% 45% Budget€uyfTax Impact: In sepecrease)over2014Budget $ 1,445,16'5 $ 1,653,793 $ 889,429 $ 885,607 Percent IncreaseJ(Decrease) 7.76% 6.88% 4.78% 4.76% IncreaseJ(aecrease) over 2x14 Ad- Valorem $ 1,645,063 $ 1,645,063 $ 880,699 $ 876,877 Percent IncreaWl]eerea ) 16.4996 16.' 'r 8.83% 8.79% VNPI3 FY 2015 Rol led -Back Rate (RBR) $ 6.5574 $ 6.5514 $ 6.5574 $ 6.5574 Wage Rate (% Increa&edecrease over RBR; 15.90% 11•.9C'11h 8.27% 8.24% 10 Village Budget Hearings September 2014 September 11th and the 25th Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 11 � 12 13 ;/ A o County Budget School Board f� 14 15 16 17 18 19 20 21 22 23 24 25 , 26 27 County Budget fr 28 29 30 FY 2015 Budget 11