05-07-2014_Council Goals and Objectives FY 2015Village Council's
FY 2015 Goals & Objectives
May 7, 2014
Tonight's Meeti n g g A enda
1. FY 2014 Mid-Year Budget review
➢ Country Club
➢ General Fund
➢ Tax distribution schedule comparison (FY 2012 — FY 2014)
➢ Village's Investment Policy Update
2. Strategic planning for the Village
➢ S.W.O.T. (Strengths, Weaknesses, Opportunities & Threats)
➢ Village Mission Statement, Vision Statement & Core Values
3. Council's FY 2015 Goals & Objectives
➢ Review of Goals & Objectives and revise where appropriate. . .
4. FY 2015-2019 CIP Review
➢ Provide CIP Recap
➢ Provide 5-year CIP Plan Summary
➢ Provide FY 2015 Capital Outlay Projects List in priority order
➢ Provide Developer Contribution Recap
5. Status of Improvement Projects
➢ Provide status update on each improvement project
➢ Provide cost impact of improvement projects targeted for FY 2015 budget
2
Section 1
FY2014 Mid-Year Budget Review
➢ Country Club
➢ General Fund
➢ Ad-Valorem tax distribution schedule comparison
(FY2012 — FY2014)
➢ Investment Policy Update
3
The Village of-North Palm Beach
C O U N T RY C L U B
C:ouun-y Club Budget Summavy
Fiscal Year 2013-20141
Siv V.wks Ending 3£mrck 31,2014 FY 2014 %of Budget Prior Yea Actin
Gaff F&B ;dmin Total Budget Target(60%) Ada_2013 PleM2013
REVIEN ES
Dm-ingRange $ 170,576 S 170,576 S :81,000 60.70% S 163,308 1 291,519
_Membership 520,833 x20,833 579,336 89.904% 5389 0-5 563,401
Cart Rental 489,494 489,494 913,440 5359% 465,146 849,010
WaR:ing Fees 26,150 26,1x0 37,702 6936% 26.109 40927
Greens Fees 631,864 631,864 822,;90 76.81% 584,309 841,975
Lessons 83,901 83501 120.000 69.92% 64,660 146,627
Tournament Proceeds 1,160 1,160 2,620 44-28% 1,444 2,447
Merchandise Sales 100,595 100,595 160,500 62.68% 84,340 165,861
SpecialEvenls,Canips - 0 0 OM% 0 0
Food&Beverage-Lease Operation - 0 0 0.00% 0 0
Liquor Sales I12,076 112,076 23x,000 47.69% 107,117 206,272
Revenues. Food&Beverage Sales 231.167 231,167 535,2;0 43.11% 215,772 397,098
Sales of Surphrs 0 0 0.001: 126,000 133,800
Interest Earnings 2,507 2.507 7.600 32.99% 3,819 9,554
$2,421 ,875 Other =.:152 4,428 4.034 51;554 108.0;3 47.71% 49,899 82,411
Total Revenues 2,067.663 34-,6-0 6,542 2,421,875 3,804,090 63.6791 2,432$!5 3,719,&02
E_SPEI4SES
Personnel:
Salary&Benefits 341,981 203,097 26,035 571,113 1,114,124 5126% 492,448 990,404
Operating:
Accounting&Auditing - - 4,072 4,072 7,000 58.17% 6.071 5,151
Charge Card Fees 34,868 4,461 0 39,329 62,716 62.71% 34,776 59,696
Contractual Sennces 549,579 11,284 5,652 566,516 1,112,063 50.49% 5552485 1,101,079
Entertainment - 2,809 0 2,809 10,000 28.09% 3,636 7,353
Rental-Equipment(Uniforni.etc_ 382 7,098 2,042 9,521 21.500 44-281,16 11,339 20,381
Legal Fees 2,048 2,048 10,000 20.48% 7.770 13,517
Expenses- Lessons 15,976 - 0 15,976 :8.000 57.06% 16,771 36,666
Marketing&Ad-.wami g 17,564 220 0 1'•,784 45,200 3935% 11.070 22,359
$1 )918)915 Materials&Supplies 28= 7,514 3,292 39,027 67,493 57.82% 27,736 46,449
Merchandise 61,429 118,121 0 179,550 349,300 51.40% 170.678 322,173
Repairs&Maintenance 51,584 9,671 0 61,25, 79,694 76.86% 41,462 65,2-70
Solid Waste Disposal - 43 0 43 18_06 024% 13.294 13-194
Utilities 70,192 21,739 2,407 94,337 200.7.83 46.98% 98.108 194,730
Other Operating Costs 7,997 7,428 8,973 24,389 44,600 54.68% 21,837 35,878
Capital:
Capital Outlay - - 0 0 12,000 0.005'6 2,250 14,546
Debt C Other:
Debt Service 199,079 199.0'9 398,1x1 50.00% 199.079 398,159
Net: Golf Cart Lease 67,831 6!.831 150,600 45.04% 145.705 210536
Inanance-Prop&Gen Liab 24,236 24.236 48.;29 49.94% 21.840 43,6811
$502,960 Contin=ence 0 0 14,131 0.00% 0 0
Total Expenses 1,446,67_7 393,484 78,756 1918515 3.804,090 50.4394 1,831,356 3,609,320
Revenues over(under)expenses 5 620,988 S (4;,814) 5 (72.216) S c02.960 S s 551,189 5 110,482
Rounds 23,74S 43,000 23.106 43,393
4
FOOD & BEVERAGE
L111agaof North Palm Beach
Food and BoYarageOperaecns ,r�llrnlnarfl
Flecal Year 2014 Year-to-Date
WOW 2013 NOMRM 2013 December 2413 January 2014 February 2414 MNO 2014 TOTAL
%oftw %oftbl %orioml %ortolal %oitohl %or 6oml
Se1es Oet-13 caiec NN42 mbc 0eo-1a 98" Jao-14 calec Fe10-14 cakK war-14 "ac Year-to-Wte %oitot51calec
Fold8Ee'iffage 5 27,303.51 66% S 36551.78 69% 15,015.111 7D% 3 36A34.18 W% 5 461885.31 6a% # 4647.21 E6% S 235,837.D3 ES'.
liquor 13,99791 34% 16,381-0 31% 19,117.58 3D% 17,425.52 am 2230242 32% 22,E61.43 34% 112(175.89 32%
h1Erf03reausRewrue (46.67) 0% 0T7 0% ;149.75) D% ;38.641 D% ;9.56) 0% 1.97 D% (242591 D%
Total Sales 41,25&M 100% 52-M-05 10D% 93,&8201 1010% 53,821.06 100% 8941713.17 108% m500.c1 10096 347,97031 100%
EtB_
CM10rG00C% Old-Ll tU 3,774.50 9% 4,501-63 9% 5,70777 9% 4,968.3$ 9% 64137.31 9% 8,642.47 13% 33,68206 10%
CoSt of GO"Gold-FDDd d 6ecerap 8,661.03 21% 12,86020 24% 18,61227 29% 12,416.56 23% 1565U.10 22% 16,381.63 2S% 84,438.79 24%
Pe mel 29,517-8 72% 30,34527 57% 33,646.14 53% 46,886.81 87% 31,78265 46% 30,920.E 46% 2D3,097.04 56%
0lr-opEmrg 13,028.62 32% 8,596.76 16% 11,523.88 18% 16,32264 30% 9,616.32 14% 13,178.89 2D% 7Z256.11 21%
Capital - 0% 0% 0% 0% - 0% - D% - 0%
Total Expenses 55,01123 69.30286 99,450.06 80,53139 9043.38 95,083.06 390,484.40
Nat (13756fi5) 3 13,369,81) $ (5,497.221 $129,TT233) S 1313475 {2,582.471 (45,813.631
liquor COGS as'4of liquor Salle Z°6 2 % 3991 23°e 2896 321%
Food COGS as%of Food Salea: 3296 35% - _ 34% 3396 38%
Inygntary an er at end ar wrrent period YTD Revenues: $347,670.31
liquor IrrvEnnry 9,112.a2
Facdamiffagelrf&-wy E.33E.09 YTD Expenses: $393,484.00
Tctal lrmurtm y on UM S 17,450.61
Net: ($45,813.69)
Inventory on Hand: $17,450.61
5
North Palm Beach Country Club
Mid-Year Financials
The North Palm Beach Country Club "Mid-year Financials" are being provided as an
overview of the year-to-date activity. The primary categories are: Memberships, Greens
Fees, Cart Rentals, Driving Range and Restaurant sales.
❖ The Unrestricted Fund Balance as of September 30, 2013 is $668,434.
❖ 197 Memberships have been sold thus far in FY 2014. The shortfall in Membership
revenue is $42,568 (compared to Fiscal Year Ending 09/30/13).
❖ Year to date, the club is ahead of its projected rounds of play by 648 (23, 100 projected
vs. 23,748 actual) and is ahead of last year by 642 rounds (23,106 in FY2013 compared
to 23,748 this fiscal year).
❖ As of March 31St, YTD Cart Rental revenues are $489,494, up $24,348 from that of the
year prior.
Continued on next slide . . .
6
North Palm Beach Country Club
Mid-Year Financials (continued) . . .
❖ Non-Member play YTD accounts for 60% of all rounds played and Green Fees are
actually ahead of the previous year ($631 ,864 this fiscal year compared to $584,309 in
FY 2013). . .ahead by $47,555!
❖ As of March 31st, YTD Driving Range proceeds are $170,576, up $7,268 from that of the
year prior.
❖ The Village Tavern Restaurant has a YTD shortfall of $45,813.69 with $17,450.61 in
inventory on hand. It is important to note that approximately 25% of this shortfall
($11 ,726.98) can be associated with a few non-recurring /upfront costs in the current
fiscal year:
10x20 shed $ 41985.00
Annual Fee - Licenses & Renewals: $ 61741 .98
At mid-year the "Country Club" overall [preliminary] financials indicate that CLUB
revenues exceed expenses by $502,960
7
GENERAL FUND REVENUES Gene Fiscal Year Fund ae 01 SIT
ear r 201 2013-�Dl4
Fiscal Year O6 of Budget Prior Tear is tna1
Six Booths ending 313L'14 2014 Budget (Target 500re) March 2013 09.'3013
T
1d-Valotem.Taxes 9218.661 S 9,973280 92.43% 5 9.0477061 S 91981391
Franchise Fees= Electricity 402,014 750.000 53.60% 373,061 849,522
Gas 14,136 20.000 70.68% 9,530 34,988
Water 144,802 560.952 280.000 51.71% 139,204 276,270
Revenues. llilih Service Tate;_ Electricity 568.644 988.000 57.56% 494,010 1,091,884
Gas 38.515 74.000 52.05% 36,639 64,655
Telecommunication 342.233 775.000 44.160/. 387,065 731,025
$13 754 052 Water 166.380 1.115.772 315.000 52.82% 157,441 310.196
1 1 Sales&Use Taxes Local Option Taxes 130439 263935 49.42% 128,121 261,852
11,025,825 13,439,215 82.04°+0 10,772,133 13,601,784
Licenses&Permits:
Building Permits 256.071 862,825 29.68% 276,545 577,512
Detieloper Fees 486 - 0.00°15 10,336 11.555
Occupational Licenses 225.572 224,000 104.70°.0 187,711 208.192
Other Licenses_Fees,Permits 10.559 5.700 185.25% 14,505 6.079
492,689 1,092,525 45.10% 389.099 803,337
Intergovernmental
Shared Revenue Other Local Units 48.786 91,848 53.12% 34.I94 65.362
State Shared Revenue Local Gam,-t 102 Ct Sales Tax 452,442 859,697 52.63% 419,143 827,570
State Reti-enue Share Proceeds 164969 335,996 49.66°/. 162,930 333.166
Other State Shared Revenue 4,032 621,443 17,400 23.17% 12,886 26,483
Other Other Intergov-Revenue 20.023 0.00016 12,842 23.572
670,228 1,327,963 50.4740 611,981 1,276,1x4
Charges for Services
Community Development 98.120 247,033 39.72% 101,873 206.494
Library 790 1.515 5213% 720 1.626
Recreation Pool 77,282 200.500 38.54% 78,099 I90.483
Recreation 314.074 466.000 67.40% 272,525 477.760
Tennis 267.667 659.022 489.567 54.67°/. 274250 409.691
Public Safety Ambulance Fees 140.808 275,000 5120% 136.043 313.372
Other 88.287 229,095 75,900 116.32% 106,771 128,448
Public Works Solid Waste Collection 353368 365,000 96.8I% 366,535 386.845
Other 3,835 357.203 12,000 31.96% 11,126 11.644
Village Clerk 5.116 9.920 51.58% 4,411 9.817
1,349,346 2342,435 62.98wo 1,3:213x1 2,136,179
Fines&Forfeitures
Cam*+nom ty Development 29,808 25,825 115.420.0 32,471 54.735
Ltibrary 3.801 7.500 50.68% 3,676 7.712
Public Safety 13,216 49,300 26.81% 29,349 46,786
46,825 82,625 56.674'0 6x,4% 109-233
Miscellaneous
Insurance Refunds 81.672 - 0.00°x5 11,347 16.769
Sales of Surplus 32.371 - 0.00:0 - 128,522
Other 36.829 9,400 391.80°/. 27,081 90,I35
150.872 9,400 1605.02% 38,429 .36,42E
Interest 18-268 77,915 23.454ro 11,363 36228
Reserve for Future Tax Relief - 442,833 0.0046 - -
-Appropriated Fund Balance - 402,073 0100% -
Total Revenues: S 13,753,052 5 19.016,985 72.33% S 13370,8x8 S 18,1981341
8
The Village of North Palm Beach
General Fund Budget Suinmar,y
GENERAL FUND EXPENSES Fiscal Year 2013-2014
Expenses:
Fiscal Year °�o of Budget Prior year Actual
$91174736 Six Months ending 3131/14 2014 Budget (Iar2et 500 o) Mai c11 '_013 09130!13
Expenditures
General Government:
Village Council 71,967 153,916 46.76% 80,249 124,269
Village Manager 174,759 316,709 55.18% 138,481 266,456
Human Resources 144,763 293,419 49.34% 142,941 268-543
Finance 320,295 578,95? 55.32% 280490 545,919
Information Technology 172,150 348,1'? 49-45% 168,865 338,819
Village Attorney 62.403 160,000 39.00% 62,401 128,381
Village Clerk 151.499 321,879 47-07% 139,930 285,249
General Services-Village Hall 48,062 1,145,899 111,360 43.16% 44,333 89,765
Public Safety:
Law Enforcement 2,505,829 4,890,150 51.24% 2,424,564 4,720,876
Fire Rescue 1,431,237 3,007,418 47.59% 1,408,288 2,803,036
General Services-Public Safety 60.701 3,997,766 135,940 44.65% 51,731 99,860
Public Works:
Public Works Admin 167,884 326,813 51.37% 207,904 337,600
Sanitation 747,154 1,524,440 49.01% 696,777 1,407,885
Facility Senates 231,820 602,879 38-45% 263,252 476,121
Streets&Grounds 612,028 1,394,702 43.88% 576,283 1,134,023
Vehicle Maintenance 145.110 1,903,996 471,911 30.75% 190,570 378,352
Community Development&Planning:
Community Planning 133.485 419,182 31.94% 144,871 280,514
Building 305.661 626,092 48.82% 262,221 519.105
Code Enforcement 68,563 507,708 174,403 39.31% 57,512 134,995
Library 379.195 716,291 52.94% 344,716 662,785
Recreation 613.615 1,127,083 54.44% 440,257 1,250,838
Park Maintenance - - 0.00% - -
° 156,529 327,759
Special Events 58.404 91,500 63.83% 7,019 83,319
ennts _-. 26 5 187787 0 264,169 462,204
Reserves&Other:
Debt service - - 0.00% - -
Contingency 1,142 1,142 100.000/0 1,085 10857
Transfer In/out - - 0.00% - 265.000
Non-Departmental 162,597 163,739 320,130 50.79% 144,318 288.013
Total Expenditures 9,174,736 19,016,985 49.24°,'o 8.699.766 17.690,543
9
Preliminary General Fund Mid-Year Financials
a) The General Fund Unassigned Fund Balance as of September 30, 2013 is
$11,343,219.
b) At mid-year, General Fund Revenues are tracking about $383,194 or 2.87%
above prior year.
c) Village Department expenses are generally on target with the Village's budget
plan (At mid year, total department expenses are tracking at 48.24%). Some
areas that are above the 50% benchmark are due to the following:
*Village Manager (55. 18%)
Market analysis including focus group stipend = $33,400
*Finance (55.32%)
Two employee retirements in the Finance Department caused an
increase in overtime and required engaging a temp agency to
supply additional help, causing a slight increase in operating costs
for this department.
Continued on next slide. . .
10
Preliminary General Fund Mid Year Financials (continued)...
•Library (52.94%)
Operating costs are tracking high in the Library primarily due to a
few non- recurring/upfront costs (Licenses, memberships,
subscriptions, etc.)
•Recreation (54.44%)
Veteran's Memorial Park Capital Project = $145,229.82; Project
was completed in the 1st quarter of the fiscal year.
•Special Events (63.83%)
This department is greatly influenced by the various special
events scheduled throughout the year. The mid-year activity
includes the Village's Annual Heritage Day Festival.
d) At mid-year, General Fund overall (preliminary) financials indicate that
revenues exceed expenses by $4,579,316 (compared to $4,671,102 at this
same time last year).
11
Current FY 2014 millage = $6.9723 mils Palm Beach County Tax Collector Tax Distribution Schedule
iscaf Year 2012 Fiscal Year 2013 Fiscal Year 2014
$6.9723„ As $6.972A,A�js $6.97 ALMils
Distribution: Date Received Date Received Date Received
Current Tax Distribution#I 111921311 203,086.01 1102012 i 135,40D.24 111812013 3 142,449.38
Current Tax Distribution#2 1112312(111 1,446,08022 11121/2012 620,132.21 11121312013 965,054.31
Current Tax Distribution#3 12152011 1,880,126.36 121512012 2,318,469.46 1112712013 1,705277.84
Current Tax Distribution#4 12114/2011 4,014,106.00 12112/2012 3,816,587.06 121412013 2,277,563.97
Investment Earnings#1 111 112D1 2 1,584.77 1MM13 1,336.15 411612014 218.54
Current Tax Distribution#5 1212812011 376,870.58 12262012 761,12D.26 1211112013 1,889,668.75
Current Tax Distribution#6 1118121)12 419,156.37 11162(113 786,391).72 1212312013 996,363.54
Delinquent Real Estate Distribution 4' 2127/2013 1,043.64 112912014 7,2131.06
C urrent Tax Distribution#7 2115121312 523.374.85 21132013 597,795.53 111512014 627,371.62
Del inqu ent Tangi ble,Distribution#1 21292612 8,202.31
Current Tax Distribution#8 3114121312 236,806.42 311312(113 212,817.30 211212014 407,038.68
Investment Earn ings#2 411812612 2,396.21 41172013 -
Current Tax Distribution#9 4111121312 388,595.36 41102013 414,101.74 311212014 193,969.74
Curren:Tax Distribution#10 5118121312 237,336.92 51152(113 196,776.46 41912014 412,333.24
Curren:Tax Distribution#11 612021312 97,221.17 61192013 103,95D.70
Curren:Tax Distribution#12 71112612 7,948.42
Tax Sale Distribution 7118121312 201,636.79 713121313 185,007.98
Invesimen:Earnings#3 81812012 755.93
Delinquen:Tax Distribution 8/30121312 6,569.556 V7121313 (4,031.23) 31262014 11,833.10
Delinquent Tax Distribution 9121121312 843.85 512912(113 13,351.38
Delinquent Tax Distribution 8128/2013 21,976.91
Adjustments(payments) Otter (750.00) Other (8313.00) (861.013)
Total 10,011,747.90 Total S 9,981,390.51 Tot 5 9.629.479.77
Total Ad-Valorem 10,425,562 10,362,899 S 10,498,189
Less 5% (521,278) (518,145) (524,909)
Budgeted Ad-Valorem (95%) ; 9,904,284 $ 9,844,754 3 9,973,250
Actual receipt as%of budgeted ad-valorem 101.09% 101.39% 96.5546
Actual receipt as%of total ad-valorem 96.03% 96.32% 91.734<:
12
Village Investment Policy
• This policy shall be reviewed on an annual
basis by the Village Council at the "setting
of Council goals & objectives " session of the
annual budget.
13
Investment - Status Report:
• February 2009 PFM Asset Management was selected as the Village's
Investment Advisor
• To date, The Village has transferred a total of $7,909,872. for investment
as core funds. This represents 42% of the Fiscal Year 2014 General Fund
adopted budget ($ 18,614,912.00).
• The market value of the core investment portfolio as of March 31 , 2014 is
$8,360,041.59 (inclusive of accrued interest and cash on-hand at the
custodial bank).
"Rules of the Auditor General, requires our audit to include a review of
the Village 's compliance with Section 218.415, Florida Statutes,
regarding the investment of public funds. In connection with our audit, the
results of our procedures did not disclose any instances of noncompliance
with Section 218.415, Florida Statutes. " As indicated in the Village's
2013 Audit Report (CAFR), the Village's investments are in
accordance with the Village's investment policy.
Continued on next slide . . .
14
Investment - Status Report (continued . . .):
• Total cash on hand (as of 3/31/14):
Institution Balance
Wells Fargo $9,435,669.90
Chase $2,511,597.03
SBA - Fund A (Florida Prime) $422,328.05
SBA - Fund B $67,755.87
Wells Fargo Advantage Funds
(formerly Evergreen) $150,923.39
Total $12,588,274.24
• General Fund Unassigned Fund Balance as of 09/30/13 is $11,343,219.
• Country Club Unrestricted Net Assets as of 09/30/13 is $668,434.
15
Section 2
Strategic planning for the Village
What is Strategic Planning?
S.W.O.T. (Strengths, Weaknesses,
Opportunities & Threats)
Village Mission Statement, Vision & Core
Values
16
Strategic Planning
Strategic planning is a structured and coordinated
approach for developing long-term organizational goals
and for developing strategies to accomplish them.
It is typically used to facilitate communication, to
accommodate divergent interests, and to foster decision
making through leadership and consensus building.
In municipal government, one of the primary purposes is
to set the stage for the annual budget process, providing a
roadmap for annual resource allocation.
17
S.W. O .T. Analysis
S Weaknesses:
Affluent community State pressures on municipal taxing authority
Strong financial reserves x Limited retail
Infrastructure in good condition x No anchor or destination
x Taken steps to reduce costs Aged and deteriorated buildings in our
,. x Generally supportive residents business community
�. x Unified Council
Y) x High quality Staff
Y Advisory Board/citizen participation
X Location/waterways
X Tradition- 2nd & 3rd generation residents Threats:
Fragile economy
Opportunities: State and County pressures on Home-rule
Seek additional funding sources such as authority of municipalities
service fees and grants. x Increase in unfunded mandates
Seek to influence State Legislature V Unfunded liabilities by the Federal government
Pursue further cost efficiencies
Improve relationships with business
community
Annexation
18
Our- Mission Statement
We sustain North Palm Beach as the
" Best Place to Live under the Sun "
through :
Superior Services
Timeless Traditions
Modern Amenities
Our Vision
North Palm Beach will be known for
our unparalleled amenities and
progressive approach to meeting the
needs of our safe and secure
community through continuous
improvement in infrastructure and
service delivery as identified by our
stakeholders.
Our Values
We Create Exceptional Public Service Through :
Our People—We care about our people and actively
advocate diversity, safety, and personal growth
Continuous Improvement—We are committed to
excellence and professionalism .
Integ rit —We are transparent, honest, ethical , and have
mutual respect for all people.
21
Section 3
Council's FY2015 Goals & Objectives
Review of Goals & Objectives and revise
where appropriate . . .
22
Our Goals
Protect Financial Integrity of the Village in a
Difficult Economic Environment
Maintain a High Quality of Life in the Village
Maintain and improve all Recreational
Facilities of the Village
Enhance the Spirit and Participation of our
Community
Improve the Overall Appearance of the
Village
23
Our Goals (continued . . .)
Continuously evaluate the way we work and the
way we compensate our staff
Compensation is not just pay & benefits:
Training (on the job & formal)
� Safe Environment
* Opportunity
* Having a voice in how we do our work
Recognition
Acceptance: good feeling about coming to work
24
FY 2015 Goals & Objectives
1 . Protect the financial integrity of the
Village in a difficult economic
environment. . .
A. Seek alternate sources of funds including grants.
B. Seek to influence Florida legislature in areas of unfunded mandates,
taxation, and revenue sharing.
C. Continue to advance abusiness-friendly atmosphere in the Village and
work with the Northern Chamber of Commerce to encourage new
businesses and promote economic development.
D. Actively pursue annexation opportunities where and when available.
25
FY 2015 Goals & Objectives (continued . . .)
2. Maintain a high quality of life in the
Village. . .
A. Improve and maintain Village waterways as a unique Village asset.
B. Maintain the highest quality of public safety services through
national accreditation of its law enforcement component and
through fire rescue level of service partnerships.
C. Enhance communication with residents through mediums such as
the Village Newsletter and website.
D. Improve communication and response to the public; encourage
suggestions from the public.
E. Maintain service levels in the face of declining revenue sources.
F. Updated and maintain the Code of Ordinances to match
contemporary requirements. 26
FY 2015 Goals & Objectives (continued . . .)
3. Maintain and improve all Recreational
Facilities of the Village. . .
A. Maintain high level of appearance and condition of Village parks
and recreational facilities, including the Country Club.
B. Increase involvement in recreational activities by expanding
programming for all age groups.
C. Actively promote resident and non-resident use of the Country
Club facilities.
D. Enhance golf membership through increased member events.
E. Enhance and promote pool, tennis, and park amenities.
F. Enhance and promote organized youth sport leagues and
programs within the Village.
27
FY 2015 Goals & Objectives (continued . . .)
4. Enhance the Spirit and Participation of
our community. . .
A. Encourage resident participation in Village Boards,
programs and events.
B. Improve communication with businesses; encourage
participation of businesses in Village events.
C. Encourage Village volunteer service.
28
FY 2015 Goals & Objectives (continued . . .)
5. Improve the Overall Appearance of the
Village. . .
A. Continue improvement of code compliance and
education with special emphasis towards the
abatement of nuisance and abandoned properties.
B. Support implementation of the Northlake Boulevard
Overlay Zoning to bring about uniform beautification.
C. Maintain uniformity of Village property design , colors
and signage.
D. Maintain high standards of overall appearance
throughout the Village including commercial ,
residential , Village-owned properties and roads.
29
FY 2015 Goals & Objectives (continued . . .)
6. Continuously evaluate the way we work
and the way we compensate our staff. . .
A. Evaluate and update procedures and establish appropriate
performance measures.
B. Conduct a department by department review of key work
processes to determine what can be improved and implement
improved procedures.
C. Develop metrics for evaluation of work processes for eventual
integration in a balanced scorecard measurement system.
D. Build a human resources capability that brings consistency in
policies and procedures across all departments while remaining
current, relevant, and compliant with federal, state, and local
personnel and labor laws.
30
Section 4
5-year CIP and FY 2015 Capital
CIP Fund Recap
Status of Capital Projects still outstanding for
FY2014
FY 2015-2019 5-year CIP Summary
(by Category and by Department)
FY 2015 Capital Outlay Projects List & Detail
31
CIP Fund Recap
Transfers in-
FY 2011 Transfer in: Resolution It 2011-45 817,942
FY 2012 Transfer in: Resolution #2012-61 SoO,o0O
FY 2013 Transfer in: Resolution #2013-58 265,000
Total Transfers in $ 1,582,942
Less: Items approved
Description Resolution M
Fiscal Year 2013
Purchase: Police Cars 2012-75 [115,510]
Purchase: Fire SCBA's 2013-10 [177,492]
Purchase: Time &Attendance software 2013-14 [23,823]
Purchase: Ball field groomer 2013-27 [17,352]
Purchase: Code Enforcement Vehicle 2013-32 [17,329]
Purchase: Recreation Passenger Bus 2013-33 [69,758]
Purchase: Fire SUV 2013-39 [32,096]
Purchase: Building Department Vehicle 2013-40 [23,021]
Fiscal Year 2014
Funding for Building Department Relocation & Renovation 2013-49 (75,000)
Purchase: Village-wide vehicle purchase 2013-51 (189,711)
Purchase: Lightning Prediction System 2013-54 (11,335)
Purchase: Community Center Bleachers 2013-55 (38,652)
Purchase: Public Works Specialty Vehicles 2013-59 (55,048)
Purchase: Public Works Skid Steer Equipment 2013-60 (33,761)
Purchase: Thermal Imaging Cameras 2014-05 (31,125)
Purchase: Fire Bay Garage Door Replacement 2014-12 (58,000)
Total Items Approved $ (969,013)
Less: Items Pending Council Approval:
Purchase: Cardiac Monitor Defibrillators on Sf8f14 agenda (64,056)
Total Items Pen ding CounciI Approval (64,056)
CIP Fund Available Balance $ 549,873
$549,873
32
FY 2014 Capital Projects Outstanding
Replacement of Lobby Windows in Library (Estimated Cost = $110,250)
Public Works is presently reviewing product technical information in the preparation of a request for
proposal to replace the Library lobby windows. We anticipate advertising the project in late May.
Roof Replacement — Library & PW Storage Building (Estimated Cost = $214,6001
The Library and Public Works reroof projects will be advertised as a combined project. We have been
working with Florida Power & Light regarding partial project cost reimbursement for including a
reflective roof coating. Some reflective roof coatings qualify for FPL rebates and offer the Village an
opportunity to reduce energy costs. The project will be advertised during fiscal year 2014, following
completion of material evaluation and discussion with FPL.
Sanitation Collection Truck & "Quick-Tip" Dumpster Attachment (Estimated Cost = $220,000)
The purchase of the Sanitation Collection truck and associated Quick-Tip attachment for fiscal year
2014 are both on hold, pending formal presentation to the Village Council regarding our Sanitation
Division operations. The presentation is presently being prepared and will be provided to Village
Council in early June.
33
IFY 2014 Capital Projects Outstanding
(continued . . .) -
Replacement of 15 KW Generator w/ 30 KW Generator (Estimated Cost = $60,000)
The capital project replacing the generator at Public Works has been cancelled. Public Works
requested the project as the current generator was undersized to support operations during extended
power outages, as would be associated with a natural disaster. The generator was not capable of
running all of the necessary systems at Public Works simultaneously. As part of an energy
conservation project completed at the Public Works complex at the end of fiscal year 2013, our
electricity demand was reduced substantially. Energy consumption has been reduced over 40%,
which in turn reduced our peak demand load to a range within the capabilities of the existing
generator.
Air-Handler Replacement — Library & Community Center (Estimated Cost = $84,634)
There is a possibility of FPL selecting the Library or the Community Center for an FPL funded energy
study. Once a decision is received from FPL, PW will move forward with this project (These projects
are being submitted as part of the FY 2015 capital project list until a decision from FPL is received).
34
rC�P = FY 2015-2019 5-Year CIP Summary
Total 5 y 4
8,638,48 (By Category)
• F � i i i AL
Automotive $649,000 $1,350,500 $1,246,125 $511,225 $323,000 $4,085,850
Community Development $20,000 $20,000
Fire Rescue $27,000 $250,000 $700,000 $35,000 $1,012,000
Food & Beverage $15,000 $15,000
Golf $456,000 $11,000 $469,000
Police $141,500 $235,000 $244,000 $136,000 $238,000 $994,500
Public Works $480,500 $387,500 $302,125 $320,225 $85,000 $1,575,350
Construction &Major Renovation $2,820,000 $275,000 $150,000 $150,000 $.3,395,000
Parks&Recreation $2,290,000 $2,290,000
Public Works $530,000 $275,000 $150,000 $150,000 .$1,105,000
Machinery&Equipment $690,634 $1:38,000 $107,000 $15,000 $117,000 $1,067,6:34
Community Development $5,000 $5,000
Fire Rescue $139,000 $22,000 $117,000 $278,000
Library $62,634 $62,634
Parks&Recreation $87,000 $47,000 $15,000 $149,000
Police $32,000 $32,000
Public Works $365,000 $69,000 $107,000 $541,000
Playground&Outside Equipment $45,000 $45,000 $90,000
Parks&Recreation $45,000 $45,000 $90,000
Grand Total $4,159,634 N1,808,S00 $1,503,125 $682,225 $485,000 $8,638,484
FY 2015 total = $4,159,634; $2.1 m of this is for the Anchorage Park Phase 2 project which is
dependent on grant funding. 35
CCIP = FY 2015-2019 5-Year CIP Summary
-fotal 5-If 4,638,48 (By Department)
Community Development $.5,000 $20,000 $25,000
Automotive $20,000 $20,000
Machinery& Equipment $5,000 $5,000
Fire Rescue $166,000 $272,000 $700,000 $35,000 $117,000 $1,290,000
Automotive $27,000 $250,000 $700,000 $35,000 $1,012,000
Machinery& Equipment $139,000 $22,000 $117,000 $278,000
Food & Beverage $15,000 $15,000
Automotive $15,000 $15,000
Golf $458,000 $11,000 $469,000
Automotive $458,000 $11,000 $469,000
Library .$62,634 $62,6.34
Machinery& Equipment $62,634 ,$62,634
Parks &Recreation $2,377,000 $92,000 $15,000 $45,000 $2,529,000
Construction &Major Renovation $2,290,000 $2,290,000
Machinery& Equipment $87,000 $47,000 $15,000 $149,000
Playground&Outside Equipment $45,000 $45,000 $90,000
Police $17.3,.500 $235,000 $244,000 $136,000 ,$238,000 $1,026,500
Automotive $141,500 $235,000 $244,000 $136,000 $238,000 $994,500
Machinery& Equipment $32,000 $32,000
Public Works $1,375,500 $731,500 $559,12.5 $470,225 $85,000 $:3,221,:3.50
Automotive $480,500 $367,500 $302,125 $320,225 $85,000 $1,575,350
Construction &Major Renovation $530,000 $275,000 $150,000 $150,000 $1,105,000
Machinery& Equipment $365,000 $69,000 $107,000 $541,000
Grand Total $4,159,634 $1,848,500 $1,503,125 $682,,225 $485,000 $8,638,484
36
FY 2015 Capital Outlay Projects List
(Community Development)
Priority Description Estimated
Cost
1 Printer / Plotter $5,000
Total $5,000
1 . Printer/Plotter (Estimated Cost = $5,000)
Purchase a plotter printer to have the capability to print large scanned 24x36
plans for residents and businesses.
37
FY 2015 Capital Outlay Projects List
(Library)
Priority Description Estimated
Cost
1 Air Handler Replacement (6) $62,634
Total $62,634
1 . Air Handler Replacement (6) (Estimated Cost = $62,634)
In FY09, a request (unsuccessful) was made to replace the two (2) air
handlers in the attic. In FY10 the library was budgeted for the two air handlers
but it was decided to wait and do all six (6) at one time. These are the original
air handlers with over 40 years of service. Longevity and efficiency are the
concerns here. The condensers have already been replaced. This would
complete the project.
This project was scheduled for FY 2014 but there is a possibility of FPL
selecting the Library or the Community Center for an FPL funded energy
study. Once a decision is received from FPL, PW will move forward with this
project. 38
FY 2015 Capital Outlay Projects List
(Police)
Priority Description Estimated Cost
1 Unmarked Taurus $33,000
2 Marked Black/White Explorer $36,500
3 Marked Black/White Taurus $35,500
4 Marked K-9 Black/White Explorer $36,500
5 Replacement Boat Engines $32,000
Total $173,500
39
FY 2015 Capital Outlay Projects List
(Pol ice) continued . . .
r"N T 1. Unmarked Taurus (Estimated Cost = $33,000)
Due to the mechanical condition and mileage of our current vehicle; a 2008 Ford Crown Victoria, I am
requesting the purchase of one (1 ) unmarked 2015 Ford Taurus vehicle that is listed on the state bid
pricing. The vehicle would arrive fully equipped with the unmarked police package. The total cost for
the vehicle is $33,000. The 2008 Ford Crown Vic would be surplused.
2. Marked Black/White Explorer (Estimated Cost = $36,500)
Marked patrol unit # 205 2010 Ford Crown Victoria is not in good mechanical condition and has high
miles. I am requesting to purchase one (1 ) 2015 Ford Explorer SUV, marked patrol unit (black/white)
which is listed on the state bid pricing. The marked patrol unit for the sergeants would arrive fully
equipped with the police package at a cost of $36,500. Unit 205 would be surplused.
3. Marked Black/White Taurus (Estimated Cost = $35,500)
Marked patrol unit # 237 2008 Ford Crown Victoria is not in good mechanical condition and has high
miles. I am requesting to purchase one (1 ) 2015 Ford Taurus, marked patrol unit (black/white) which
is listed on the state bid pricing. The marked patrol unit would arrive fully equipped with the police
package at a cost of $35,500. Unit 237 would be surplused.
40
FY 2015 Capital Outlay Projects List
(Police) continued . . .
4. Marked K-9 Black/White Explorer (Estimated Cost = $36,500)
Marked patrol unit # 291 (K-9) 2008 Ford Crown Victoria has high mileage and is not in good
mechanical condition. I am requesting to purchase (1 ) 2015 Ford Explorer SUV marked patrol unit
which is listed on the state bid pricing. The marked patrol unit would arrive with a fully equipped
police package for $36,500. Unit 291 would be surplused.
5. Replacement Boat Engines (Estimated Cost = $32,000)
The 2009 boat engines will be run through end of life until catastrophic failure of one engine. Due to
the age/hours the funding to replace when failure occurs must be in place each year to avoid an
unfunded mandate. When replaced, the old engines will be surplused or used as trade-ins.
41
FY 2015 Capital Outlay Projects List
(Fire Rescue)
Priority Description Estimated Cost
1 Power-lift stretchers $67,000
2 Hydraulic Extrication Tools $72,000
3 Replacement of Pick-up Truck $27,000
Tota 1 $166,000
42
FY 2015 Capital Outlay Projects List
(Fire Rescue) continued . . .
1. Power-lift stretchers (Estimated Cost = $67,000)
The manufacturer of our current power-lift stretchers has informed us that they have put a seven
(7) year life cycle on these units following an FDA inquiry. Our units have reached that threshold
and will no longer be supported. The funding requested is to replace the two power-lift stretchers
currently in service with a second generation stretcher that not only lifts the patient to the loading
position but lifts its self into the ambulance removing a number of the dangers of patient transfer
and lowering the risk of injury to the crew lifting the patient.
2. Hydraulic Extrication Tools (Estimated Cost = $72,000)
This purchase request replaces two (2) sets of hydraulic extrication equipment that are no longer
capable of performing at the level necessary. New automotive materials and manufacturing
methods have made the current equipment obsolete. The modern equipment we are
recommending as replacement have a far greater prying and cutting force necessary for use with
these new materials, but at the same time are smaller and lighter reducing the physical
requirements of the operator.
3. Pick-up Truck Replacement (Estimated Cost = $27,000)
This request replaces a 2002 Chevrolet S-10 pickup truck with a full-size pickup truck. The 2002 S-
10 came to Fire Rescue as a hand-me-down from Public Services. It is utilized daily by the fire
inspector, and after hours and weekends by the shift personnel to take equipment for repairs, pick
up parts for service and to gather equipment at emergency scenes for transport back to the station.
This vehicle was well used before life with Fire Rescue and has seen additional wear and tear as a
fire service vehicle, maintenance costs are increasing, and after thirteen years of service it is time to
replace this small pickup with a more appropriate sized model.
43
FY 2015 Capital Outlay Projects List
(public Works)
Priority Ir Description Estimated Cost
M
1 Energy Conservation Retrofits $100,000
2 Front Load Sanitation Collection Truck $255,000
3 Front Load Dumpsters $250,000
4 Public Works Vehicle Work Bay $50,000
5 Curotto Can Automated Collector $35,000
6 PW Site Drainage & Lot Resurfacing $130,000
7 Earman River Irrigation Pump Station $80,000
8 Ford F-450 Crew Cab Truck $57,000
9 Utility Service Bucket Truck $98,500
10 Street/Parking Area Sweeper Truck $57,500
11 Carolina Skiff J-Series Platform Boat $12,500
44
FY 2015 Capital Outlay Projects List
(Public Works) continued . . .
Priority M Description Estimated Cost
12 Service Alley Wall - East $100,000
13 Asphalt Resurfacing - Alleys $150,000
Total $1,375,500
1. Energy Conservation Retrofits (Estimated Cost = $100,000)
The Village's annual operating expense for electricity is approximately $400,000. Following the
completion of an energy audit, Public Works seeks to reduce our overall operating expense for
electricity by a minimum of 20% or $80,000 annually. This will be accomplished through the installation
of energy conserving components such as LED lighting, occupancy sensors, and time-of-use control
clocks. Public Works fully retrofitted our operations complex prior to the 2013-2014 fiscal year to serve
as a test location. Our electric consumption has been reduced 45% through the first half of the fiscal
year.
45
FY 2015 Capital Outlay Projects List
(Public Works) continued . . .
2. Front Load Sanitation Collection Truck (Estimated Cost = $255,000)
The Sanitation Division fleet is proposed to be converted from Rear-Load Packer Collection vehicles to
Front-Load Collection vehicles. Front-Load Collection vehicles provide greater flexibility and insure our
capability to continue the Village's unique sanitation collection service. This conversion will reduce
annual operating expenses and allow for the development of new revenue sources. Once the
conversion is complete, we anticipate a reduction in fleet size by one (1 ) collection vehicle and
reduction in staff of 20% or four (4) FTE.
3. Front Load Dumpsters (Estimated Cost = $250,000)
In conjunction with the Sanitation Division fleet conversion, it will be necessary to complete a full route
conversion from rear-load to front-load dumpsters. Public Works proposes that the Village follow the
traditional route management practices of other local municipalities and private sanitation collection
vendors. The route conversion would eliminate the costly expense to businesses and multi-family
buildings in purchasing and maintaining dumpsters. Additionally, the conversion will reduce Public
Works annual operating expenses and allow for the development of a new revenue source that is
anticipated to generate $70,000 annually. Salvage value for replaced dumpsters is anticipated to be
$50,000.
4. PW Vehicle Work Bay (Estimated Cost = $50,000)
In conjunction with the Sanitation Division fleet conversion, it will be necessary to construct a vehicle
work bay at the Public Works complex. The existing facility is not equipped to maintain front-load
collection vehicles and requires a retrofit. This work bay will also be utilized in the repair and
maintenance of Public Safety Fire Rescue vehicles.
46
FY 2015 Capital Outlay Projects List
(Public Works) continued . . .
5. Curotto Can Automated Collector (Estimated Cost = $35,000)
In conjunction with the Sanitation Division fleet conversion, it is necessary to purchase Curotto Can
Automated Collector units. Public Works plans four (4) total units in the conversion. The automated
collector is necessary to begin phasing out our Cushman Jitneys, while maintaining our service level side-
door garbage collection.
6. PW Site Drainage & Lot Resurfacing (Estimated Cost = $130,000)
The Public Works Complex has several long-standing maintenance and operational issues. Those issues
include flooding, pavement condition, and space utilization. During a typical summer afternoon rain event,
the Public Works complex floods in three (3) locations. The standing water depth ranges 12"-20" and
requires 24-72 hours to dissipate. During periods of flooding equipment must be moved and those areas
are not useable space. The pavement condition in the sanitation collection truck parking is deteriorated
and requires replacement. Space is a premium within the complex and site expansion is not an option.
This project will recapture underutilized space and increasing our vehicle and equipment storage capacity.
7. Earman River Irrigation Pump Station (Estimated Cost = $80,000)
The Village relies on a single (1) 40HP pump and motor to draw water from the C-17 canal (Earman River)
for irrigation. The irrigation locations include Osborne Park, Lakeside Park, Public Safety, Village Hall,
Library, Veteran's Park, U.S. 1 medians, and Country Club golf course. The Village has a contractual
relationship with Seacoast Utilities for 300,000 gallon per day of reclaimed water. The Country Club water
demand is 550,000 gallons per cycle and an additional 200,000 gallons per cycle for all other locations.
The existing pump is manually operated and with no remote capabilities. Public Works proposes the
construction of a dual pump station in place of the existing. The proposed station would provide
redundancy for pump operations and significant reduce the risk of running out of water or being required
to scale back water dramatically. The station would be remotely operated and monitor the golf course
irrigation lake levels on a 24/7 system, reducing concerns of overfilling or pump cavitation from low levels.
The project will salvage and reuse the existing pump installed in early 2014.
47
FY 2015 Capital Outlay Projects List
(Public Works) continued . . .
8. Ford F-450 Crew Cab Truck (Estimated Cost = $57,000)
Public Works Streets & Grounds Division vehicle #34 is a 2000 Ford F450 Crew Cab Flatbed. The
vehicle will be near 15 years old at time of surplus and has met the anticipated life expectancy.
Additionally, due to changes in operational means and methods, this vehicle is operationally obsolete.
The proposed replacement vehicle is a 2014 Ford F450 Crew Cab High-Wall Dump-Bed. The
replacement vehicle has a greater towing capacity, high-wall aluminum bed, and the ability to dump the
bed. These options provide greater capability and reduce staff time dedicated to tasks. We anticipate
recovering $7,000 with the surplus sell of the existing vehicle.
9. Utility Service Bucket Truck (Estimated Cost = $98,500)
Public Works Facilities Division vehicle #22 is a 2000 Ford F350 Regular Cab 25' Utility Bucket Truck.
The vehicle will be near 15 years old at time of surplus. The proposed replacement vehicle is a 2015
Ford F550 Regular Cab Utility 40' Utility Bucket Truck. Presently, the Village does not have the
capability to repair and service all of the lights in our inventory. We rely on contracted services to repair
lights over 25' at the Country Club, Parks, and U.S. 1 corridor. Due to our inability to maintain some
lights, and in an effort to reduce repair cost, we allow lights to remain out of service until a sufficient
number to warrant contracted services. The cost for contract services for lighting repairs average
$3,000 annually. The existing vehicle has some residual life expectancy and will be reassigned to the
Streets & Grounds Division for use in trimming trees and maintaining grounds. The vehicle
reassignment will eliminate the tree trimming contract services in entirety. Contract services for tree
trimming have amounted to $45,000 over the six (6) preceding fiscal years.
48
FY 2015 Capital Outlay Projects List
(Public Works) continued . . .
10. Street/Parking Area Sweeper Truck (Estimated Cost = $57,500)
The Village currently utilizes contract services to sweep the U.S. 1 Corridor alleys. This service is
performed to remove sand and debris from the alleys. Additionally, the debris collection tonnage is
reported to the Florida Department of Environment Protection in accordance with the conditions of the
Palm Beach County MS4 permit (NPDES). The cost for contract services for street sweeping is currently
$3,600 annually. Recognizing that the alleys are not the only location to accumulate sand and debris,
Public Works solicited quotes to include all Village facility parking areas. This change would improve the
aesthetic our facilities and increase the Village's role in preventing NPDES targeted debris from entering
our waterways. The most competitive quote for service increased the annual contract service expense
from $3,600 to $14,400 annually. Rather than increasing reliance on contract services, Public Works
believes there is a fiscal advantage in purchasing a street sweeper, expanding the service area to include
all Village facilities, and eliminating the current street sweeping contract. Public Works proposes the
purchase of a 2015 GMC Masco Sweeper Model 1600 street sweeper.
11. Carolina Skiff J-Series Platform Boat (Estimated Cost = $12,500)
The Public Works Streets & Grounds Division is responsible for maintaining the Village's storm water
system, which includes sixty (60) outfalls to our waterways and two (2) tide flow checks for the Country
Club. As routine maintenance, these outfalls should be inspected twice per year for barnacle buildup,
blockage due to sand and debris exiting the pipe, and seawall/bulkhead integrity. Our historical inspection
pattern and practices are less than acceptable. To access the outfall, our inspection practices included
staff gaining access to the outfall location seawall by easement, placing an extension ladder over the
seawall in the water, tying the ladder to a tree, fence post, or dock, and climbing down to the outfall. Public
Works proposes the purchase of a 2014 Carolina Skiff J Series work boat. The boat would allow water
level access to outfalls for the purpose of inspection and maintenance. The boat is designed for confined
area swallow water work. The proposal includes boat, 30HP motor, and trailer. The boat is equipped for
working and storage of equipment and gear. It does not include rod holders, bait wells, coolers, or a fish
box. 49
FY 2015 Capital Outlay Projects List
(Public Works) continued . . .
12. Service Alley Wall — East (Estimated Cost = $100,000)
Public Works proposes the gradual removal and replacement of the existing privacy wall for the east U.S.
1 corridor alley. The existing alley privacy wall is a post and panel design. The design is very fragile and
easily damaged due to inadvertent vehicle contact, such backing in to the wall. We have a limited supply
of replacement panels and the original manufacturer no longer makes the panels. The west alley wall has
been replaced with a concrete block wall, which is more durable and requires less maintenance. Public
Works proposes to replace the existing east alley post and panel wall with a concrete block wall over the
next two (2) fiscal years.
13. Asphalt Resurfacing —Alleys (Estimated Cost = $150,000)
Public Works proposes the milling and resurfacing of the select portion of the west U.S. 1 corridor alley.
The condition of the alley in select locations has deteriorated and warrants maintenance. The road base
material does not appear to have been compromised at this time and the most appropriate repair method
is by removing (milling) the top 1 " of the existing pavement and replacing it with a new layer of asphalt.
This repair method should extend the select alley sections useful service life by a minimum of 10 years.
50
FY 2015 Capital Outlay Projects List
(Parks & Recreation)
Priority Description Estimated Cost
1 Gymnasium Divider $15,000
2 Pool Chlorination Feeder $15,000
3 Kiddie Pool Renovation $150,000
4 Air Handler Replacement (2) $22,000
5 Pool Heater $35,000
6 Community Center Parking Lot Resurfacing $40,000
7 Anchorage Park - Phase 2 $2,100,000
Total $2,377,000
51
FY 2015 Capital Outlay Projects List
(Parks & Recreation) continued . . .
1. Gymnasium Divider (Estimated Cost = $15,000)
Replace the existing gym divider at the Community Center. The present divider was originally purchased
in 1982 and has been repaired multiple times throughout the years. The divider splits the gym in half
giving the facility multiple options of use.
2. Pool Chlorination Feeder (Estimated Cost = $15,000)
Replace the existing automatic chlorination feeder at the pool. The automatic system now being used is
starting to miscalculate. The existing unit was purchased in 1997 at a cost of $9,000 and the life
expectancy is between 10-12 years. The original unit was warrantied for 3 years.
3. Kiddie Pool Renovation (Estimated Cost = $150,000)
The renovation would use the same basic footprint as the existing kiddie pool, but would upgrade to beach
type entrances on two sides. This also would include water features to try to increase the pool function
ability and make it a draw for families with younger children. We would also install its own filtration system
to bring us into Health Board compliance. Currently the pools are filtering through the main pool system.
4. Air Handier Replacement (2) (Estimated Cost = $22,000)
Replace two of the existing AC units at the Community Center. The units were originally purchased in
2002 and have been repaired multiple times throughout the years. The AC units are two of the four that
provide AC for the main gym.
This project was scheduled for FY 2014 but there is a possibility of FPL selecting the Library or the
Community Center for an FPL funded energy study. Once a decision is received from FPL, PW will move
forward with this project.
52
FY 2015 Capital Outlay Projects List
(Parks & Recreation) continued . . .
5. Pool Heater (Estimated Cost = $35,000)
Replace one of the existing gas heaters at the pool. The pool is being heated by one unit at the present
time. Two units were purchased in 2007 at a cost of $60,000 and the life expectancy is between 5-7 years.
The original units were warrantied for 3 years.
6. Community Center Parking Lot Resurfacing (Estimated Cost = $40,000)
Resurface the Community Center parking lots. Both north and south lots are the original surface which
was installed in 1998 and has become a maintenance and safety concern. The project would include all
new striping.
7. Anchorage Park Phase 2 (Estimated Cost = $2,100,000)
This is the construction work for Anchorage Park Phase 2. This request is contingent on the securing of
State or Federal grants to defray the cost of the project.
53
Use Qf Dpyploper Fees
Pursuant to Section 36-23 of the Village Code, monies paid by
developers in lieu of dedication of land for public sites "shall be
utilized for parks and recreational purposes or the construction or
expansion of any public facilities or other improvements
designed to mitigate the impacts of the proposed subdivision as
determined by the village council."
"Parks and recreational purposes" Legal Opinion:
The determination of what constitutes a park and recreation purpose is within
the discretion of the Village Council. However, the developer contribution is in
the nature of an impact fee, which is generally intended to offset the impacts of
development through the construction of capital improvements. Therefore, the
use of such money is more properly limited to the purchase of new types of
equipment (not replacement of existing equipment) and the construction or
expansion of facilities (not repair or maintenance items).
54
Developer Fees Recap
Developer Contributions Received (ChIg nal Amount Due 51,175,000)
Fiscal Year 20x8 250,000.00
Fiscal Year 2009 250,000.00
Fiscal Year 2010 250,000.00
Fiscal Year 2011 250,000.00
Fiscal Year 2012 175,000.00
Total Contributions Heceived 1,175,000.00
Less: Developer Contributions Used To Date
Tennis Facility 400,000.00
Pool Resurfacing 160,000.00
Pool Equipment Room 55,000.00
Shade Structure for Pool 6,920.00
Baseball Scoreboards 7,195.10
Playground Equipment -Lakeside Park 44,446.00
Pla�yround Mulch - Osborne Park(*) 4,532.00
Playground Equipment & Mulch - Osborne Park 44,538.00
Veteran's Park 388,674.58
Children'Pool Filtration System (**) 50,000.00
Total Developer Contributions Used to Date (1,157,305.68)
Unused Funds S 17,694.32
(*) Originally hands were set aside for
Shade structure for Osborne Totlot; however, Playground Unused Funds = $17,694.32
Equipment incorporated this item so additional mulch was
purchased for Osborne Park for safety concerns-
(**) $50,000-was set aside for this project, $4,250 has been
spent so far(engineering survey)_ Fsti—mate for entire project is
$200k (bids received)_ Department is requesting additional
fluids from Village CIP Funds to complete this project_
55
Section 5
Improvement Projects
Financial Integrity: Enhance Spirit & Participation Of Our
Advance our business friendly atmosphere Community:
Ordinance Update Enhance Marketing & Communication
Future annexation targets
Unfunded liabilities
Improve overall appearance of the Village:
Most of the improvement projects support this
Quality of Life: objective as well
T
• Preservation of Neighborhoods
► + Anchorage Park, Phase 2 Continuously Evaluate The Way We Work &
• eomptetion of Wterans Park Compensate Our Staff:
Work Process Improvements
Evaluation of employee policies,job evaluation
Improve Recreational Facilities: and appraisal system, training, compensation,
Renovation of Osborne Park time-keeping, safety & wellness
Evaluation of Country Club & Services
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Status of Improvement J ects Proj
Advance our business friendly atmosphere
This is an ongoing project for FY 2015. We will be budgeting $10,000 to host business forums and any
related functions.
U.S. Highway 1 Business Corridor (result of market analysis study)
Stakeholder meeting with Village officials, business owners, property owners, realtors - this can be
accomplished with minimal funding; no budget impact.
Ordinance Update
The Community Planning Department budgeted the first phase of the Ordinance Update in FY 2014
(which will begin in May 2014) and will start the second phase of this project in FY 2015.
Future annexation targets
This project was considered low priority and will need to be re-evaluated by Council.
Unfunded Liabilities
Bonni Jensen, Pension Attorney for both the General Employee and Police & Fire Pension Boards, will be
giving a presentation to the Council on May 22nd.
Preservation of Neighborhoods - Quality of Life
The Police portion of the quality of life section is on-going, it is in the evaluation phase until FY15/16 and
needs no additional funding , staffing or CIP commitments.
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Status of Improvement Projects (continued) . . .
Anchorage Park — Phase 2
This project is contingent on the securing of a State or Federal grant to defray the cost of the project.
Osborne Park Renovation
Osborne Park renovations are on temporary hold, pending further consideration by the Village Council
regarding the future use and configuration of the park. Routine maintenance will continue until a final plan
for the park is developed.
North Palm Beach Country Club
Discussion of clubhouse and restaurant options is ongoing. Air conditioning repairs will be completed in
FY 2014.
Enhance marketing & communication
Email distribution lists — various suggestions were discussed on 3/26/2014. IT is requesting funding in the
FY 2015 budget for a new website with increased functionality that would allow residents to sign up for
email or text messages on a variety of topics and allow more interaction with Village residents.
Town Hall meetings — this can be accomplished with minimal funding; no budget impact.
Job Evaluation & Appraisal System
Originally $25k was budgeted in FY 2014 for this system but after review of numerous software, staff is
requesting to postpone this purchase to allow staff more time to review.
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FY 2015 Estimated Cost for Improvement Projects
7f},/ \ i . l Ljiiii iVii-.ii f 'i i� f iii ii Ufa i—. ii ii-.i if i._. ii
Business Friendly Atmosphere = $ 10,000
Ordinance Update ( FY 2015 portion) _ $ 757000
Village website re-design = $ 509000
Tota I = $ 1359000
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FY 2015 Budget Workshop Schedule
. . _ Subject
Wednesday May 7, 2014 7 — 10 pm Council Goal Setting, Mid-Year Budget Review, CIP Review
Wednesday July 16, 2014 7 — 10 pm Budget Overview—General Fund & Country Club
Thursday July 24, 2014 7:30 pm Council Meeting
Manager's Proposed Budget Presentation
Wednesday July 30, 2014 7 — 10 pm Country Club Departmental Budgets:
Golf/Restaurant/Administration
Wednesday August 6, 2014 7 — 10 pm General Fund Departmental Budgets:
Council/Clerk/Village Attorney/Village
Manager/HR/Finance/IT/Debt & Other
Wednesday August 13, 2014 7 — 10 pm General Fund Departmental Budgets:
Police/Fire Rescue/Community Development
Wednesday August 20, 2014 7 — 10 pm General Fund Departmental Budgets:
Public Works/Parks & Recreation/Library
Wednesday August 27, 2014 7— 10 pm Budget Recap and Millage Discussion
Note: The FY2015 Budget Workshop schedule has been developed to serve as a
guide only; dates and times are subject to change.
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Questions
Answers ?
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