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Proposed General Fund BudgetPj 0 4f Ai!,: alai of _ s Finance 7 FT ( +2 FT) 0 PT ( -1 PT) General Fund Organization Chart FY 2014 -2015 Summary: Change: 143 FT +2 FT 66 PT -2 PT 23 Volunteers FY 2015 Proposed Budget Page 56 of 297 Residents of The Village of North Palm Beach VILLAGE BOARDS Village Clerk • Audit Committee • Business Advisory Board 3 FT • Construction Board of Adjustment Village Council • Golf Advisory • Library Advisory Village Attorney 4 Pension Boards • Planning Commission • Recreation Advisory Village Manager • Waterways Board • Zoning Board of Adjustment 2 FT IF Human Information Community Public Fire Parks & Resources Technology Development Works Police Rescue Library Recreation 2 FT 3 FT 11 FT ( +1 FT) 35 FT ( -2 FT) 43 FT 7 FT ( +1 FT) 24 FT 6 FT 1 PT ( +1 PT) 0 PT ( -1 PT) 13 PT 9 PT ( -1 PT) 0 PT 43 PT 32 Volunteers 18 Volunteers Summary: Change: 143 FT +2 FT 66 PT -2 PT 23 Volunteers FY 2015 Proposed Budget Page 56 of 297 The Village of North Palm Beach General Fund Budget Summary Fiscal Year 2014 -2015 Proposed Millage = $7.6000 mils FY 2015 Proposed Budget Page 57 of 297 % Increase / FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 Revenues Taxes: Ad- Valorem Taxes 11,618,343 $ 9,973,280 16.49% $ 9,981,391 $ 10,011,748 $ 10,441,869 Utility Service Taxes 2,222,693 2,152,000 3.28% 2,197,761 2,164,920 2,198,148 Franchise Fees 1,129,000 1,050,000 7.52% 1,160,780 1,178,598 1,191,154 Sales & Use Taxes 268,668 $ 15,238,704 263,935 1.79% 261,852 263,369 259,794 Licenses & Permits 1,039,600 1,092,525 -4.84% 803,337 809,642 959,098 Intergovernmental 1,406,282 1,327,964 5.90% 1,276,154 1,276,129 1,287,638 Charges for Services 2,227,410 2,142,435 3.97% 2,136,179 1,959,624 1,927,370 Fines & Forfeitures 77,335 82,625 -6.40% 109,233 133,970 171,416 Interest 40,250 77,915 - 48.34% 36,228 89,242 97,743 Reserve for Future Tax Relief - 442,833 - 100.00% - - - Appropriated Fund Balance - - 0.00% - - - Miscellaneous 30,500 9,400 224.47% 235,425 145,962 59,461 Total Revenues: 20,060,081 18,614,912 7.76% 18,198,341 18,033,204 18,593,692 Expenditures General Government: Village Council 130,083 141,880 -8.31% 124,269 125,877 131,637 Village Manager 303,118 316,709 -4.29% 266,456 279,587 332,848 Human Resources 336,704 293,419 14.75% 268,543 237,286 226,868 Finance 728,935 578,952 25.91% 545,919 514,753 499,456 Information Technology 431,223 348,122 23.87% 338,819 330,337 289,297 Village Attorney 160,000 160,000 0.00% 128,381 149,700 159,692 Village Clerk 322,364 321,879 0.15% 285,249 291,024 268,039 General Services - Village Hall 113,303 2,525,730 111,360 1.74% 89,765 140,539 105,595 Public Safety: Police 5,418,245 4,890,150 10.80% 4,720,876 4,486,759 4,200,373 Fire Rescue 3,175,666 3,007,418 5.59% 2,803,036 2,755,657 2,545,461 General Services - Public Safety 106,550 8,700,461 125,990 - 15.43% 99,860 149,358 115,066 Public Works: Public Works Admin 248,759 326,813 - 23.88% 337,600 380,901 353,248 Sanitation 1,491,318 1,521,240 -1.97% 1,407,885 1,397,999 1,372,658 Facility Services 664,605 602,879 10.24% 476,121 563,304 548,564 Streets & Grounds 1,512,691 1,311,257 15.36% 1,134,023 1,151,776 1,413,441 Vehicle Maintenance 442,598 4,359,971 471,911 -6.21% 378,352 418,166 356,730 Community Development & Planning: Community Planning 365,482 335,039 9.09% 280,514 308,548 241,625 Building 669,932 626,092 7.00% 519,105 505,369 462,171 Code Enforcement 152,474 1,187,888 174,403 - 12.57% 134,995 104,099 95,464 Leisure Services: Library 791,679 716,291 10.52% 662,785 660,274 635,861 Recreation 1,015,420 965,676 5.15% 1,250,838 969,708 935,580 Park Maintenance - - 0.00% - - - Pool 336,281 338,515 -0.66% 327,759 314,729 440,259 Special Events 90,500 90,500 0.00% 83,319 88,777 76,068 Tennis 562,398 2,796,278 518,287 8.51% 462,204 385,732 396,988 Reserves & Other: Debt service - - 0.00% - - - Contingency 115,779 - 0.00% 10,857 34,829 14,089 Transfer In/Out - - 0.00% 265,000 500,000 1,334,934 Non - Departmental 373,974 489,753 320,130 16.82% 288,013 291,198 393,920 Total Expenditures 20,060,081 18,614,912 7.76% 17,690,543 17,536,287 17,945,934 Net Revenue Over Expense $ $ $ 507,798 $ 496,917 $ 647,758 FY 2015 Proposed Budget Page 57 of 297 dip In FY 2015 Proposed Budget Page 58 of 297 Charges for Services $2,227,410 11.10% Intergovernmental $1,406,282 7.01 %N Licenses & Permits $1,039,600 5.18% ■ Sales and Use Taxes $268,668 - 1.34% IN Franchise Fees $1,129,00 5.63% ■ Utility Service Taxes $2,222,693 11.08% Village of North Palm Beach General Fund Revenues Fiscal Year 2014 -2015 Fines & Forfeitures Investment Income $77,335 $40,250 0.39% 0.20% Miscellaneous $30,500 0.15% Total Revenues = $ 20,060,081 orem Taxes $11,618,343 57.92% FY 2015 Proposed Budget Page 59 of 297 The Village of North Palm Beach General Fund Revenue Analysis Fiscal Year 2014 -2015 FY 2015 Proposed Budget Page 60 of 297 % Increase/ FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 Taxes: Ad- Valorem Taxes 11,618,343 $ 9,973,280 16.49% $ 9,981,391 $ 10,011,748 $ 10,441,869 Franchise Fees: Electricity 810,000 750,000 8.00% 849,522 858,495 904,190 Gas 29,000 20,000 45.00% 34,988 39,026 7,459 Water 290,000 1,129,000 280,000 3.57% 276,270 281,077 279,506 Utility Service Taxes: Electricity 1,140,000 988,000 15.38% 1,091,884 1,030,127 1,017,774 Gas 79,000 74,000 6.76% 64,655 60,560 60,037 Telecommunication 668,693 775,000 - 13.72% 731,025 758,446 797,566 Water 335,000 2,222,693 315,000 6.35% 310,196 315,787 322,771 Sales & Use Taxes Local Option Taxes 268,668 263,935 1.79% 261,852 263,369 259,794 15,238,704 13,439,215 13.39% 13,601,784 13,618,635 14,090,966 Licenses & Permits: Building Permits 800,000 862,825 -7.28% 577,512 408,816 475,047 Developer Fees - - 0.00% 11,555 175,000 250,000 Occupational Licenses 235,000 224,000 4.91% 208,192 223,948 227,582 Other Licenses, Fees, Permits 4,600 5,700 - 19.30% 6,079 1,878 6,469 1,039,600 1,092,525 -4.84% 803,337 809,642 959,098 Intergovernmental Shared Revenue Other Local Units 78,820 91,848 - 14.18% 65,362 113,318 124,408 State Shared Revenue Local Govt 1/2 Ct Sales Tax 931,015 859,697 8.30% 827,570 787,394 794,209 State Revenue Share Proceeds 353,477 338,996 4.27% 333,166 328,907 326,578 Other State Shared Revenue 16,743 1,301,235 17,400 -3.78% 26,483 21,796 19,958 Other Other Intergov Revenue 26,227 20,023 30.98% 23,572 24,714 22,485 1,406,282 1,327,964 5.90% 1,276,154 1,276,129 1,287,638 Charges for Services Community Development 269,015 247,033 8.90% 206,494 200,746 147,648 Library 1,565 1,515 3.30% 1,626 1,687 1,683 Recreation Pool 195,800 200,500 -2.34% 190,483 189,180 169,107 Recreation 485,700 466,000 4.23% 477,760 476,421 509,038 Tennis 515,080 1,196,580 489,567 5.21% 409,691 342,135 352,373 Public Safety Ambulance Fees 275,000 275,000 0.00% 313,372 280,047 259,779 Other 75,450 350,450 75,900 -0.59% 128,448 75,365 86,097 Public Works Solid Waste Collection 380,000 365,000 4.11% 386,845 375,714 388,939 Other 19,500 399,500 12,000 62.50% 11,644 8,748 8,361 Village Clerk 10,300 9,920 3.83% 9,817 9,580 4,346 2,227,410 2,142,435 3.97% 2,136,179 1,959,624 1,927,370 Fines & Forfeitures Community Development 40,500 25,825 56.82% 54,735 70,553 96,117 Library 7,535 7,500 0.47% 7,712 9,058 10,672 Public Safety 29,300 49,300 - 40.57% 46,786 54,359 64,626 77,335 82,625 -6.40% 109,233 133,970 171,416 Miscellaneous Insurance Refunds - - 0.00% 16,769 29,488 10,970 Sales of Surplus - - 0.00% 128,522 4,000 9,100 Other 30,500 9,400 224.47% 90,135 112,473 39,391 30,500 9,400 224.47% 235,425 145,962 59,461 Interest 40,250 77,915 - 48.34% 36,228 89,242 97,743 Reserve for Future Tax Relief - 442,833 - 100.00% - - - Appropriated Fund Balance - - 0.00% - - - Total Revenues: $ 20,060,081 $ 18,614,912 7.76% $ 18,198,341 $ 18,033,204 $ 18,593,692 FY 2015 Proposed Budget Page 60 of 297 General Fund Revenues This section includes a discussion regarding revenue sources for the Village's FY 2014/15 General Fund Budget, how much of the total budget it comprises, revenue trends, factors influencing the trends, projections provided by the Florida Department of Revenue and assumptions used in determining the projections. Ad Valorem Taxes $11,618,343 Property taxes are the single largest revenue line item in the General Fund Budget, making up approximately 57-9-2% of the total budget. The taxable property value increased from $1.524 billion to $1.609 billion. At the millage rate of 7.6000 mils, this will generate gross taxes for FY 2013/14 of $12.2 million. But, due to discounts for prompt payment, state law requires that only 95% of the gross taxes be budgeted as revenue - equating to $11,618,343. This class of revenue has historically provided a stable source of revenue and normally displays an increasing trend based on significant new construction and development. However, this is no longer the case, due to current economic conditions and the fact that the Village is primarily a built -out community. Millage Options: On June 1, 2014 Palm Beach County notified the Village that the preliminary taxable valuation was $1,592,546,177. The final taxable valuation received on July 1 showed a valuation of $1,609,188,844. This includes $10,987,287 in new construction. Based on this final taxable value and current legislation, the millage options, with respect to voting and advertising requirements for FY 2014/15, are discussed in the following paragraphs. Please note that the Village's current millage rate is 6.8731 mils. $2090609081 Methodology for increasing Millage Rate: As per current tax law (FS 200.185) the Village is required to follow these procedures for FY 2014/15 when setting its millage rate: 6.5574 Mils (Rolled -Back Rate): A simple majority vote is all that is required to approve the rolled -back millage rate of 6.5574 or less. The rolled -back rate is the rate required to produce the same amount of ad valorem tax revenues this year as the previous year, excluding the effect of new construction. The typical example is that as assessments increase, the millage rate decreases proportionately to equalize the revenues. 6.5575 — 8.6199 Mils (Malty Vote Maximum Millage Rate): A simple majority vote is also all that is required to approve a rate above the rolled -back rate, up to 8.6199 mils (This rate is calculated by adjusting the rolled -back rate by the growth in Florida per capita personal income). However, since this is higher than the rolled -back rate, it must be advertised as a tax increase. 8.6200 — 9.4819 Mils (Two - Thirds Vote Maximum Millajze Rate): A super majority vote is required to increase the millage rate by up to 110% of the majority vote maximum rate. 9.4820— 10.000O Mils (Unanimous Vote Maximum Millage Rate): A unanimous vote is required to increase the millage rate by more than 110% of the majority vote maximum rate. However this is subject to an overall legal ceiling for municipalities of 10 mils. FY 2015 Proposed Budget Page 61 of 297 Millage Rate Impact: The revenue impact of the above millage rates is shown as follows: Millage Rate Description Ad- Valorem Revenue FY 2014/15 Ad- Valorem Revenue FY 2013/14 (as adopted) Increase (Decrease) 6.5574 Rolled -Back Rate 10,024,490 9,973,280 51,210 6.8731 Current Millage 10,507,110 9,973,280 533,830 8.6199 Majority Vote Maximum 13,177,495 9,973,280 3,204,215 9.4819 Two - Thirds Vote Maximum 14,495,259 9,973,280 4,521,980 10.0000 Statutory Maximum 15,287,294 9,973,280 5,314,014 Ad- Valorem Taxes 5 Year Revenue Trend 12 Oc� ��a3 11 500,000 11 OW10U3 10 HOMO 10 000 000 9 5xM00 — 2011 Actual 2012 Actual 2013 Actual 2014 2015 Budget Budget ®Revenue 10,441,869 1 10,011,748 1 9,981,391 1 9,9731280 11,618,343 Franchise Fees $1,129,000 Franchise fees are charges to service providers for an exclusive /nonexclusive right to operate within the municipal boundaries of the Village. The charge is levied on a percentage of gross receipts basis. FY 2013/14 franchise fees represent 5.63% of the total General Fund Revenues. The estimates are prepared based on past experience. The Village has the following franchise fees: • Electric Franchise Fees ($810.000): A thirty year franchise (established by Ordinance No. 14 -80 on July 10, 1980 for thirty years) was amended on August 28, 2008 (Ordinance 2008 -09). The new agreement requires Florida Power & Light to pay a franchise fee of 5.9% from sales of electricity, with no deductions for ad valorem property taxes or non -ad valorem assessments. Payments are received monthly from Florida Power & Light. • Gas Franchise Fees ($29, 000): A thirty year franchise (established by Ordinance No. 11 -80 on May 22, 1980 for thirty years) was amended on June 24, 2010 (Ordinance 2010 -08). The new agreement requires Florida Public Utilities to pay a franchise fee of 6.5% from the sale of gas to residential customers within the Village's corporate limits. Payments are received annually from Florida Public Utilities. • Water Franchise Fees ($290, 000): A franchise fee of 5% (less 0.7% administrative fees) from sales of water and sewer was established by Ordinance No. 15 -1986 for thirty years. Payments are received monthly from Seacoast Utility Authority. FY 2015 Proposed Budget Page 62 of 297 Utility Taxes $2,222,693 Utility taxes are levied on consumer consumption of utility services provided in the Village. The tax is levied as a percentage of gross receipts. Utility taxes represent 11.08% of the total General Fund revenues. The estimates are prepared based on past experience and information received from the utility companies. The Village has the following Utility Service Taxes: • Electric Utility Tax ($1,140,000): The rate is set at 10% of electric sales generated by FPL. • Water Utility Tax ($335, 000): The rate is 10% of water service sales generated by Seacoast Utility Authority. • Telecommunication ($668,693): As of 2001 Communications Service Tax (CST) replaced Telecommunications Utility Service Tax, Telecommunications Franchise Fees and Cable TV Franchise Fees. The CST is charged at the maximum rate of 5.22% on all local telephone service through all providers on phone calls originating within the Village and terminating within the state. The CST is collected and distributed by the State of Florida. Revenue estimates are projected by the State to be used by local agencies during budget preparation. • Gas ($79, 000): The rate is 10% of natural gas sales. FY 2015 Proposed Budget Page 63 of 297 Sales & Use Taxes (Local Option Fuel Taxes) $268,668 Gasoline taxes are collected at the state level and distributed by formula to cities and counties. Gas taxes represent 1.34% of the total General Fund Revenues. The estimates are prepared based on information provided by the Florida Department of Revenue and Palm Beach County. Intergovernmental Revenues $1,406,282 Intergovernmental revenue consists of revenues that are received from other governmental agencies. These revenues represent 7.01% of the total General Fund Revenues. The majority of these revenues consist of State Shared Revenues (Local Government Half -Cent Sales Tax, Municipal Revenue Sharing, and Alcoholic Beverage License Fees). Other revenues in this category consist of Federal, State and Local grants and shares of revenue from the county. The budget estimates are provided by the Florida Department of Revenue. • Local Government Half -Cent Sales Tax ($931,015) : In 1982, the local government half -cent sales tax program was created to provide an additional income for municipalities beyond ad valorem and utility taxes. The budget estimate is provided by the State each year. • Municipal Revenue Sharing ($353,4 77): The Florida Revenue Sharing Act of 1972 created a revenue sharing trust fund for municipalities in order to ensure revenue parity. An allocation formula serves as the basis for the distribution of these revenues to each municipality that meets strict eligibility requirements. The apportionment factor is calculated for each eligible municipality using a formula consisting of the flowing weighted factors: municipal population, municipal sales tax collection, and the municipality's relative ability to raise revenues. The budget estimate is provided by the Department of Revenue each year. • Alcoholic Beverage Licenses $10, 000: The Village is granted a portion of the funds collected by the Department of Business and Professional Regulation's Division of Alcoholic Beverages and Tobacco for license taxes levied on manufacturers, distributors, vendors and sales agents of alcoholic beverages. The estimate for the budget is prepared based on past experience. FY 2015 Proposed Budget Page 64 of 297 Charles for Services $2,227,410 Charges for Services represent 11.10% of total General Fund Revenues. The budget estimates are based on past experience and are described below: • Community Development $269,015 Revenues included in this category are the following: Cell Tower Rent, Protective Inspection Fees, Building Plan Reviews and Non - Domicile Business Registrations. • Village Clerk $10,300 The Clerk's office makes available various records and publications and collects the filing fees from candidates for public office. • Public Works $399,500 Included in this category are the following revenues: Solid Waste Collection, Cardboard Recycling, and Reimbursement for maintenance services provided to the Country Club. Solid Waste Collection Fee ($380,000): Charge to commercial establishments for collection services. Rates are based on type of business at property and square footage. Reimbursement - Country Club Services ($12,000): Reimbursement from the Country Club Fund for work performed on building and grounds such as a /c, plumbing, electrical, cleaning /painting, irrigation and custodial. • Public Safety $350,450 Included in this category are items such as Ambulance Fees, Fire Inspection Fees, Alarm Users Permit Fees, Bicycle Registrations, Court Fines and Accident Reports. Ambulance Fees ($275,000 ): Fee for ambulance transport provided by the Village. The fee applies to residents and non - residents. Fire Inspection Fees ($35,000 ): This fee schedule is detailed in Village Code Article 11 Sec 12 -17. These fees apply to all businesses, commercial and multi - family residential buildings in the Village regardless of ownership. Alarm Users Permit Fee ($21,500 ): All operating alarms require a permit. The fee is $25, which is collected once a year. • Recreation $1,196,580 This department is the largest of the total "Charges for Services" Revenue Category. Within this department, there are various types of charges: Program Fees (including classes, lessons, trips and events), Marina, Memberships, Merchandise Sales, and Rental and or /lease. The major types are described below: Program Fees $401100: This is the amount paid to participate in various classes, lessons, trips and events for Recreation, Pool and Tennis. The revenues are offset by an expenditure account in the respective department. Marina $196,000: This includes the amount paid to the Village for wet slip boat dockage, dry storage space and marina ramp usage. Memberships $118,100: This amount includes year -round membership for the Tennis and Pool Facilities. FY 2015 Proposed Budget Page 65 of 297 Licenses and Permits $1,039,600 Licenses and Permits consist of Building Permits, Contractor Registration, Village Business Tax Receipts, Zoning & Annexation Fees and Temporary Banner Fees. These revenues represent 5.18% of the total General Fund Revenues. These types of revenues are directly related to the rate of growth and development in the Village. Licenses & Permits 5 Year Revenue Trend Miscellaneous Revenues $30,500 The miscellaneous revenue classification represents 0.15% of total General Fund Revenues. This classification includes items such as public records requests, requests for bid documents, vending machines, NSF fees, insurance refunds, sales of surplus, use of developer contributions, use of reserves that have been set aside for future tax relief, etc. In 2014, the Village utilized $442,833 of its reserve for future tax relief in order to reduce the millage rate. Miscellaneous Revenue 5 Year Revenue Trend FY 2015 Proposed Budget Page 66 of 297 Fines and Forfeitures $77,335 Fines and forfeitures are revenues generated by enforcement and prosecution of municipal ordinances and state statutes. These line items represent 0.39% of total General Fund revenues. This category was decreased due to past experience. Fines & Forfeitures 5 Year Revenue Trend Investment Income $40,250 Fund Balances and positive cash flow balances are invested according to the Village's Investment Policies. The interest income is the earnings from these investments. Interest income represents 0.20% of total General Fund Revenues. There is a significant decline in this revenue source due to the downturn in the economy. FY 2015 Proposed Budget Page 67 of 297 FY 2015 Proposed Budget Page 68 of 297 Village of North Palm Beach General Fund Expenditures Fiscal Year 2014 -2015 By Department General Government Reserves & Other $2,525,736 5489,753 12.59% 2.44% • Leisure Services $2,796,278 13.94% ■ Community Developmen $1,187,888 5.96% ■ Public Works $4,359,971 21.73% ■ Police and Fire tS,700,461 43.37% By Function ■ Caoital ■ r..,,.i„v.— Total Expenses = $ 20,060,081 ■ Personnel $14,858,962 74.07% FY 2015 Proposed Budget Page 69 of 297 General Fund Expenditures $2090609081 To counter the decrease in revenue brought about by property tax reform and the economic downturn, The Village Manager asked Department Directors to reduce spending in a manner that would minimize the impact on our residents. This required seeking new ways to serve our customers. While Directors did an admirable job identifying areas to cut, a sizable portion of each department's budget (employee cost) is not entirely within the control of its Director. This section includes a discussion regarding appropriations for the Village's FY 2014/15 General Fund budget, how much of the total budget it comprises, and assumptions used in determining the projections. Personal Services $14,858,962: Employee salary and benefits represent 74.07% of the total General Fund Expenses. These costs are allocated on a per employee basis. Assumptions used in budgeting for the major employee costs are discussed below: Calariac- Performance based merit increases for general employees are budgeted at an average of 3.75% based on a 0% - 5% scale. Funding for pay increases for all firefighters and sworn police officers are budgeted in accordance with the established step plan. Retirement: Actuarial determined employer contributions for the General Employees Pension and Police & Fire Pension were budgeted as follows: General Employees .. .........................19.54% Police and Fire Employees ..................21.49% The ICMA -RC pension employer contributions were budgeted at 15%. Health Insurance: Health insurance is budgeted at the employee level for the cost provided by the insurance carrier based on type of coverage. FICA: This item was budgeted at 7.65% of payroll. Worker's Compensation: This item is budgeted at the employee level for the cost provided by the insurance carrier based on type of position. Personal Services 5 Year Trend 16,000,000 — 14,aa0,0aa 12,000,000 10,000,000 ` s,a00,a4a 6,000,000 4,000:000 2,000:000 2011 2012 2013 2014 2015 Actua4 Actuak Actual Budget Budget INExpensel 12,380,336 1 12,852,536 1 13,249,637 1 13,960,473 1 14,858,962 FY 2015 Proposed Budget Page 70 of 297 Operating Costs $5,075,340 Appropriations for each department are budgeted based on past history and the needs of the department. Operating costs represent 25.30% of the overall General Fund Expenses. Some highlights of operating costs are listed below: Capital Outlay $10,000 Capital needs and resource availability are assessed annually through a capital planning process that results in a five year capital plan. The five -year capital plan includes: • the cost to furnish and maintain capital facilities and • Contractual Services $1,062,972 equipment, such as roadways, parks, drainage systems and • Utilities $ 534,891 other valuable infrastructure • Program Expenses (offset with Program Revenue) $ 577,900 200,000 • Legal Fees $ 160,000 • the cost of new and replacement fixed assets, such as • Materials & Supplies $ 732,250 vehicles, equipment, hardware /software, etc. • Gas, Oil &Lubricants $ 292,320 ■ Exp nsel • Repairs &Maintenance $ 379,425 Those items deemed necessary are funded in the respective • Solid Waste Disposal $ 76,000 department's budget; the remaining items are deferred to future • Property /General Liability $ 373 974 years. For FY 2014/15, there is only a small amount of capital • Professional Services $ 297,350 outlay in the general fund budget (representing 0.05% of the overall General Fund Expenses); all remaining capital items are to • Travel, Training &Conferences $ 100,152 be funded with CIP funds. • Uniforms $ 60,650 • Special Events $ 94,800 Operating Costs 5 Year Trend 6,000,000 5,000,800 4,000,0(10 3, 000, Sao 2,000,000 1,000,000 2011 2012 2013 2014 2015 Actual Actual Actual Budget Budget 0 Expense 3,928,060 3,831603 3,868,216 4,654,439 5,075,340 FY 2015 Proposed Budget Page 71 of 297 Capital Outlay 5 Year Trend 350:000 300,000 250,000 200,000 150,000 100,000 50,000 2011 2012 2013 2014 2015 Actual Actual Actual Budget Budge t ■ Exp nsel 288,514 317,319 296,833 - 1 10,000 FY 2015 Proposed Budget Page 71 of 297 Debt Service $0 Debt service payments are the series of payments of principal and interest required on a debt over the fiscal year. The Village began accelerating its debt refunding in order to pursue "debt -free status" in 2009. The last outstanding loan instrument was paid off in Fiscal Year 2010 and therefore there is no debt service budgeted in the upcoming year. Reserves & Contingencies $115,779 A contingency is a reserve that is set aside to accommodate unanticipated expenditures. For the FY 2014/15 budget, the Contingency category represents 0.58% of the overall general fund budget. FY 2015 Proposed Budget Page 72 of 297 Reserves & Contingencies 5 Year Trend 120,000 100,000 80,GGO (30,0G0 40, 0iJ0 20, 0i }0 21111 0,2 7813 M14 2015 Actual F,ct,al Actual Budget Budge: ■Cxpense 14,069 34:829 10,657 115:779 FY 2015 Proposed Budget Page 72 of 297 The Village of North Palm Beach Fiscal Year 2014 -2015 Budget General Fund Operating Highlights Description Amount Contractual Services $ 1,062,972 • Street Maintenance Contract ($130,000) • Park Maintenance Contract ($290,000 +CPI) • Pool - Independent Contractor ($47,000) • Custodial Services ($106,164) • Facility Services - Outside Repairs ($35,000) • Website re- design/implementation /training ($41,000) • Laserfiche software upgrade ($61,000) Utilities 534,891 • Electricity ($329,910) • Gas ($29,396) • Telephone & Data ($92,073) • Water & Sewer ($83,512) Materials & Supplies 732,250 • Materials & Supplies ($447,550) • Office Supplies ($45,300) • Computer Supplies ($52,600) • Auto Parts Supplies ($103,000) • Library Materials ($83,800) Recreation Program Expenses (offset with Recreation Program Revenuel 577,900 Property /General Liability 373,974 Gas, Oil & Lubricants 292,320 Repairs & Maintenance 379,425 • R & M Automotive ($72,800) • R & M Building & Grounds ($132,650) • R & M Machinery & Equipment ($37,725) This item includes a $10, 000 contingency for emergency purchase /repairs • R & M P.A. & Communication Systems ($16,500) • R & M Storm Drainage System ($50,000) • R & M Irrigation System ($29,500) • Street Striping ($10,000) • Tree Trimming ($3,000) Legal Fees 160,000 Solid Waste Disposal 76,000 Uniforms 60,650 Travel, Training & Conferences 100,152 Special Events 94,800 Professional Services 297,350 • Phase 2 - LDR Ordinance Update ($75,000) • On -Line Performance Review Implementation & Employee Handbook Revision ($25,000) • Tennis Court Maintenance ($36,000) • Building Department Inspection Services ($15,000) • Grant Management Services ($15,000) • Professional Services for Streets & Grounds Maintenance ($45,000) • EMS Director Fee ($14,400) Total Fiscal Year 2014 -2015 Operating Costs $ 5,075,340 FY 2015 Proposed Budget Page 73 of 297 FY 2015 Proposed Budget Page 74 of 297 Village Clerk Village Council Village of North Palm Beach Residents Darryl C. Aubrey Robert A. Gebbia David B. Norris William L. Manuel Doug Bush Mayor Vice Mayor President Pro Tem Councilman Councilman Village Manager Operating Departments Village Attorney FY 2015 Proposed Budget Page 75 of 297 Village Council Mission Statement To provide the highest quality of service to the residents of North Palm Beach in the most efficient, effective, and fiscally responsible manner by providing sound, clear policy guidance that encourages, promotes, protects, and improves the welfare of the Village of North Palm Beach, ensuring that North Palm Beach remains "the best place to live under the sun." Service Levels Narrative Serving as the legislative branch of Village government, the Council is comprised of five (5) officials elected Village -wide serving two -year terms each. Councilmen in Groups 1, 3 and 5 are elected in even years and Groups 2 and 4 are elected in odd years. At the first Regular Session after the March election, the Council selects a Mayor, Vice Mayor, and President Pro Tem. The Village Council meets on the second and fourth Thursday of the month, and holds other meetings as needed to conduct the business of the Village. Council members keep abreast of legislative developments through the Florida League of Cities (FLC), the Palm Beach County League of Cities, and meetings with federal, state, and local officials. Council members represent the Village on these boards: • FLC Finance /Taxation/Personnel Legislative Policy Committee • Palm Beach County League of Cities Board of Directors • PBC Multi - Jurisdictional Issues Coordination Forum • North County Governmental Committee • Treasure Coast Regional Planning Council • Regional Hazardous Materials Oversight Committee • Lake Worth Lagoon Initiative Board • Southeast Florida Ocean Reef Task Force • Northlake Boulevard Corridor Task Force Council members attend monthly meetings of Village boards on a rotation basis in order to remain apprised of the recommendations and activities of board members. The Council establishes Village goals and objectives in its annual budget and evaluates services and projects throughout the year. The Council annually establishes tax millage rates and service fees. Current Year Accomplishments and New Initiatives During Fiscal Year 2013/2014, the Council enacted legislation, set policies, and approved projects and expenditures that met its goals and objectives and provided for the health, safety, and welfare of Village residents. • Created a General Fund Reserve for Future Tax Relief and committed year -end surplus funds from FY 2013 General Fund Budget to this reserve account. These funds may only be used to offset a potential increase to the millage rate. • Creation of the Future Tax Relief Fund allowed reduction of the millage rate from 6.9723 to 6.8731 mils, the lowest rate since 2009, while still maintaining services levels. • Opened the new Veterans Memorial Park next to the Library. • Funded capital expenditures from Capital Improvement Plan (CIP) Funds, including the purchase of Police vehicles, Public Works vehicles and equipment, thermal imaging cameras and cardiac monitors for Fire Rescue and a lightning detection system for Anchorage Park. • Enhanced leisure activities by purchasing a 25 passenger bus for Recreation trips and tours and installed new bleachers at the Community Center. Golf Course Projects (driving range, bunker work, and drainage) to be completed in Summer 2014 will improve the golfing experience. FY 2015 Proposed Budget Page 76 of 297 Goals and Ob 'ec7 tives The Village Council is committed to these goals and objectives Goal: Protect the financial integrity of the Village Objectives: a. Seek alternative sources of funds including grants. b. Seek to influence the Florida legislature in areas of unfunded mandates, taxation, and revenue sharing. c. Continue to advance a business - friendly atmosphere in the Village and work with the Northern Chamber of Commerce to encourage new businesses and to promote economic development. d. Actively pursue annexation opportunities. Goal: Maintain a high quality of life in the Village Objectives: a. Improve and maintain Village waterways as a unique Village asset. b. Maintain the highest quality of public safety services through national accreditation of its law enforcement component and through fire rescue level of service partnerships. c. Enhance communication with residents through mediums such as the Village Newsletter and website. d. Improve communication and response to the public; encourage suggestions from the public. e. Maintain service levels. f Update and maintain the Code of Ordinances to match contemporary requirements. Goal: Maintain and improve all recreational facilities of the Village Objectives: a. Maintain high level of appearance and condition of Village parks and recreational facilities, including the Country Club. b. Increase involvement in recreational activities by expanding programming for all age groups. c. Actively promote resident and non - resident use of the Country Club facilities. d' Enhance golf membership through increased member events. e. Enhance and promote pool, tennis, and park amenities. f Enhance and promote organized youth sport leagues and programs within the Village. Goal: Enhance the spirit and participation of our community Objectives: a. Encourage Village resident participation in Village Boards, programs, and events. b. Improve communication with businesses; encourage participation of businesses in Village events. c. Initiate activities that encourage Village volunteer service. continued on next page FY 2015 Proposed Budget Page 77 of 297 Goal: Improve the overall appearance of the Village Objectives: a. Continue improvement of code compliance and education with special emphasis towards the abatement of nuisance and abandoned properties. b. Support implementation of the Northlake Boulevard Overlay Zoning to bring about uniform beautification. c. Maintain uniformity of Village property design, colors and signage. d. Maintain high standards of overall appearance throughout the Village including commercial, residential, and Village -owned properties and roads. e. Identify areas needing improvement. Goal: Continuously evaluate the way we work Objectives: a. Conduct a department -by- department review of key work processes to determine what can be improved and implement improved procedures. b. Build a human resources capability that brings consistency in policies and procedures across all departments while remaining current, relevant, and compliant with federal, state, and local personnel and labor laws. Goal: Implement the Pay for Performance System. Objectives: a. Evaluate and update procedures and establish appropriate performance measures. b. Develop metrics for evaluation of work processes for eventual integration in a balanced scorecard measurement system. FY 2015 Proposed Budget Page 78 of 297 Personnel Salary: Regular Pay Overtime Pay Part-time Pay Benefits: Pension Health Insurance FICA/Medicare Worker's Compensation Other Operating Accounting & Auditing Advertising Advisory Board Dinner Conferences & Seminars Contractual Services Council Donations Employee Relations Inspector General Expenses Membership & Dues Materials & Supplies Professional Services Special Events Travel Other Operating Costs Capital Capital The Village of North Palm Beach FY 2014 -2015 General Fund Budget Village Council % Increase / FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 $ 46,800 46,800 3,581 87 - 3,668 $ 50,468 $ 24,000 11,000 6,500 2,125 3,000 4,000 10,555 3,850 6,000 8,585 79,615 0 46,800 0.00% $ 46,800 $ 46,050 $ 46,800 - 0.00% - - - - 0.00% - 0.00% - 0.00% - - - 3,581 0.00% 3,580 3,523 3,580 75 16.00% 94 69 75 - 0.00% - - - 50,456 0.02% $ 50,474 $ 49,642 $ 50,455 24,000 0.00% 32,604 33,144 23,644 10,500 4.76% 4,032 5,313 7,333 6,000 8.33% 5,890 4,178 4,569 1,825 16.44% 888 1,063 1,300 1,400 114.29% 1,260 1,355 805 4,000 0.00% 4,000 2,100 3,000 0 0.00% 0 0 6,310 16,500 - 100.00% 0 4,012 4,123 10,429 1.21% 10,312 10,008 10,046 600 541.67% 8,901 1,084 5,644 6,000 0.00% 2,187 4,943 4,230 3,000 - 100.00% 0 0 2,858 7,170 19.74% 3,722 9,036 7,319 0 0.00% 0 0 0 91,424 - 12.92% 73,795 76,235 81,181 0 0.00% 0 0 0 0 0.00% 0 0 0 Total Expenses $ 130,083 $ 141,880 -8.31% $ 124,269 $ 125,877 $ 131,637 FY 2015 Proposed Budget Page 79 of 297 Village Manager Village Manager 1 FT General Fund Operating Departments -Human Resources -Finance -information Technology -Community Development -Library -Parks & Recreation -Law Enforcement -Fire Rescue -Public Works Executive Secretary 1 FT Country Club Operating Departments -Golf -Food & Beverage -Administration Summary: Change: 2 FT FY 2015 Proposed Budget Page 80 of 297 Village Manager Mission Statement To provide clear direction, support, accountability, achievement, and recognition through an operational framework that guides and empowers Village staff in providing public services to the citizens of North Palm Beach as established by Council policy goals. The Village Manager promotes and fosters a "purpose- driven" working environment that focuses on service to the public through the efforts of a professional staff and improved operating processes. In collaboration with all Village employees, the administration will nurture creativity, responsibility, accountability, and thoughtful ri sk - taking... all focused on the core goal of Serving the Community. Service Levels Narrative The function of the Village Manager is to serve as the Chief Executive Officer of the Village. The Village Manager is responsible to the Village Council for: • Creating a strategic focus for the organization that incorporates goals of the Council; • Developing organizational goals that serve the community; • Strengthening and guiding the Village organization to meet public needs and to provide services; • Preparing agenda materials that foster choices, challenges and opportunities, and solutions from which the Village Council can develop policy decisions and make public service choices; and • Ensuring that the management of Village services and programs occurs in an efficient and effective manner. A fundamental responsibility of the Village Manager is to implement policies approved by the Council, and to help develop a shared vision for the organization allowing this to occur. To that end, the Village Manager will continue to work with the Village Council in developing and communicating our Village's "resident service" vision. By focusing on the needs of the citizens, the Village Manager encourages program and service improvements that allow the Village to keep pace with the ever - changing needs of our community. Accomplishments for Fiscal Year 201312014: 1. The Village's General Fund budget has only increased by $557,974.00 or 3.09% over the past five (5) years. ($18,056,938.00 in Fiscal Year 2010 to $18,614,912.00 adopted in Fiscal Year 2014). 2. The Village's ad- valorem taxes have been reduced by 9.07% or $994,845.00 since Fiscal Year 2010 ($10,968,125.00 in Fiscal Year 2010 to $9,844,754.00 adopted in Fiscal Year 2014). 3. The Village's full -time workforce has only increased by 4 positions or 2.76% since Fiscal Year 2010 [145 full -time in Fiscal Year 2010 to 149 full -time in Fiscal Year 2014]. 4. The Village's Finance Department was the recipient of the Government Finance Officer's Association — Certificate of Achievement Award for its Certified Annual Financial Report [with no written comments] and the Distinguished Budget Award for its Budget Document. 5. The Village of North Palm Beach Police Department received National Accreditation for the second consecutive rating period (3 years) through C.A.L.E.A. FY 2015 Proposed Budget Page 81 of 297 6. The new Veterans Memorial Park was completed, unveiled and a ceremony took place on November 11, 2013 just in time for the Village's annual Veterans Day Observance. 7. The Village's Compensation Pay Study was completed and implemented in FY2014. 8. A special fund for ad- valorem tax relief was established to defray labor cost increases associated with the Compensation Pay Study. 9. The Village's Park and Recreation Department received two matching grants for the Anchorage Park, Phase 11 project in the amount $277,500. 10. The Village received no match grant funding in the amount of $218,000 to replace all light fixtures on ball field at Osborne Park. 11. The Village conducted and completed a Market Analysis where residents reported a 98% satisfaction rate with their overall quality of life. 12. The Village completed the installation of sidewalks and streetlights in the southwest neighborhood including Honey Road, Conroy Drive and Lorraine Court. New Initiatives and Goals for FY 201412015 the Police and Fire and the General Employee Pension Funds have dramatically increased their plan funding over the past two years. Part of the reason for this is a policy change that prohibits employees from getting a cash payout at retirement. The other factor has been the marked improvement in investment results. Consequently, the Police and Fire fund is now at the 79.34 funded GASB 25 benchmark, which is an industry standard depicting the actuarial financial health of a plan. The General Fund is currently at 78.8 %; this represents an increase in funded value of approximately 30% over the past couple of years. Council is committed to continued monitoring of this critical financial benchmark. • Business Friendly Environment This project was part of the Council's objective to Enhance the Spirit and Participation of our Community. The Business Advisory Board and staff have begun various initiatives to encourage the continued growth of existing businesses and attraction of new firms to our community. The relocation of the Community Development Department to 420 US Highway 1 is more user friendly, and customer service oriented. • In 2014, Council and staff implemented a strategic plan, which identified 6 specific objectives, and 19 improvement projects that support those objectives. Many of those improvement projects are • underway and many will be commissioned if not completed in 2014/2015. Following is a review of those improvement projects. • Unfunded Liabilities This project was part of the Council's Financial Integrity objective and dealt with evaluating the status and health of each of our defined benefit retirement plans. We have had extensive discussions with the actuaries and investment advisors for each plan and have found that both Ordinance Update This project is a specific element of Council's objective to Maintain a High Quality of Life in the Village. As a complete re -write of all ordinances would be cost prohibitive for one budget year, our goal for FY 2014/2015 is continue to develop a plan that addresses land use codes in 2015 and provides funding for contract and legal support. Anchorage Park, Phase H This project relates to Council's objective to Improve all Recreational Facilities of the Village. The Administration has been evaluating various approaches to improvements in storage of boats and trailers at the park. A key to this project is to minimize the reduction in green space, while at the same time enhancing the set of amenities that are available for recreation. The Village Administration will be seeking approval from Council in 2014 with the design FY 2015 Proposed Budget Page 82 of 297 concept for this project. The Village has been approved for two grants in 2014 and has applied for four additional grants to defray the cost of this project; the first such grant will be used, in part, to accomplish final design and the development of bid specs for the project. We plan to proceed with that work in 2014 with construction following in late 2015 and 2016. • Work Process Improvements This project and all remaining improvement projects are part of a new Council objective that Continuously Evaluates the Way We Work. Our plan is to involve one department at a time in mapping of work processes. Public Works is the first department that will accomplish this task in Fiscal Year 2014/2015. o Appraisals and Evaluations A new web -based appraisal system is included in this year's budget and, if approved, will be applied in Fiscal Year 2014/2015. o Wellness Wellness programs provide excellent benefits for individual employees and result in significant savings to an organization. With that in mind, we will continue to provide initiatives to employees in an effort to keep our insurance costs minimized. Events held included a pedometer challenge in January; Wellness/Heart Healthy Employee Picnic in April; Health and Wellness Fair in May with increased vendor and employee participation. Goals and Ob 'ec� tives The Village Manager is committed to these goals and objectives: Goal: Protect the financial integrity of the Village Objectives: a. Encourage departments to research grant opportunities. b. Develop relationships with our legislative delegation to obtain municipal friendly legislation. c. Reach out to Village business owners and business organizations to promote new and improved businesses in the Village of North Palm Beach. d. Develop a plan regarding annexation opportunities. e. Research public /private partnerships as a way to meet Village needs by either reducing Village costs, or increasing Village revenue. Goal• FM—a—intain a high quality of life in the Village Objectives: a. Develop 5 year plan regarding Village waterways. b. Improve communication, levels of service through partnerships and training for public safety services. c. Continue to enhance the newsletter, website, Facebook and other social media sites to enhance communication with residents. d. Focus on being "user friendly" to the public. e. Continue to evaluate resources so as to be able to maintain service levels. f. Begin work on Code of Ordinances. FY 2015 Proposed Budget Page 83 of 297 Goal: Goal: Maintain and improve all recreational facilities of the Village I Continuously evaluate the way we work Objectives: a. Implement a new contract to ensure that the grounds for all Village facilities and ROW'S (Right of Ways) are maintained at the highest level. b. Create a committee to assist in the development plan for the North Palm Beach Country Club c. Develop and implement a plan to enhance and promote resident use of the Village's facilities and programs. Goal: Enhance the spirit and participation of our community Objectives: a. Actively promote Village Boards, programs, and events to encourage citizen and business participation. Goal: Improve the overall appearance of the Village Objectives: a. Develop a Vision for the Village that incorporates its intrinsic values and use this Vision to drive business development, parks, Country Club, landscaping, etc. Objectives: a. Update and Maintain Village policies and procedures to be compliant with federal, state and local laws. b. Review all department work processes to ensure user friendliness and effectiveness, and discontinue processes that have no basis other than "That is the way we have always done it." Performance Measures Performance FY 2013 FY 2014 FY 2015 Measure Actual Projected Estimated Attended Council 21 Regular 22 Regular 22 Regular Regular meetings, 17 Workshop 28 Workshop 24 Workshop Workshops, and Special meetings 10 Special 6 Special 4 Special Staffing levels: Full -time 145 149 151 Part-time 123 133 131 Millage Rate 6.9723 6.8731 7.6000 Village Newsletter 101,400 109,200 105,200 circulation FY 2015 Proposed Budget Page 84 of 297 The Village of North Palm Beach FY 2014 -2015 General Fund Budget Village Manager FY 2015 Proposed Budget Page 85 of 297 % Increase / FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 Personnel Salary: Regular Pay $ 203,315 $ 196,055 3.70% $ 183,303 $ 205,419 $ 255,503 Overtime Pay 1,000 - 0.00% 152 - - Part-time Pay - 204,315 - 0.00% 720.51 - - Benefits: Pension 31,938 30,849 3.53% 26,357 15,951 30,405 Health Insurance 32,244 31,140 3.55% 17,410 12,571 21,900 FICA/Medicare 15,630 14,999 4.21% 14,241 15,662 14,925 LTD Insurance 875 848 3.18% 689 635 910 Life Insurance 540 696 - 22.41% 536 439 801 Worker's Compensation 376 314 19.75% 368 189 338 Other - 81,603 - 0.00% - - - $ 285,918 $ 274,901 4.01% $ 243,775 $ 250,867 $ 324,781 Operating Advertising 200 200 0.00% 175 0 0 Books & Publications 500 150 233.33% 0 0 0 Conferences & Seminars 1,000 0 0.00% 0 88 25 Contractual Services 2,300 33,258 - 93.08% 624 787 1,823 Materials & Supplies 3,600 3,000 20.00% 5,719 1,957 1,301 Memberships & Dues 3,100 2,800 10.71% 924 770 1,751 Printing & Binding 1,000 1,000 0.00% 1,030 518 450 Professional Services 3,200 1,200 166.67% 13,530 1,167 1,165 Travel & Training 1,500 0 0.00% 0 2,871 771 Utilities - 0 0.00% 0 0 200 Other Operating Costs 800 200 300.00% 679 20,563 582 17,200 41,808 - 58.86% 22,681 28,721 8,067 Capital Capital - 0 0.00% 0 0 0 0 0 0.00% 0 0 0 Total Expenses $ -4.29% $ 266,456 303,118 $ 316,709 $ 279,587 $ 332,848 FY 2015 Proposed Budget Page 85 of 297 Human Resources Director of Human Resources 1 FT Human Resources Coordinator 1 FT Human Resources Admin Coordinator 1 PT ( +1 PT) Summary: Change: FT =2 PT =1 +1 PT FY 2015 Proposed Budget Page 86 of 297 Human Resources Mission Statement To deliver customer focused services and support to all Village departments and employees with competency, care, and quality in support of the Village's mission and strategic priorities. Service Levels Narrative The Human Resources (HR) Department supports all other Village Departments through the implementation and management of comprehensive employee benefit programs, development and administration of safety and workers' comp programs, ensuring of current and compliant personnel policies and procedures, supervision of performance and compensation programs, and support of all employee relations issues. Development and administration of these programs in one office ensures consistency and objectivity in their administration. Human Resources works to ensure all other Village departments have the necessary resources and support to best manage their human capital. Our department provides centralized personnel administration and record keeping, background screening, training and development programs, collective - bargaining support, workers' compensation case management, and uniform application and consideration of State and Federal labor laws and of the Village's Personnel Rules and Regulations. Our department strives to stay abreast of all state and federal legal changes in order to ensure full compliance across the Village. The Village employs 151 full -time and 131 part-time (both year -round and seasonal) positions. Additionally, the Village offers a benefits package to all full -time staff. Our health and welfare benefits consist of employer - funded medical and dental coverage to all employees, as well as optional employer- subsidized dependent coverage. The self - funded retirement plan options offered by the Village are extremely generous. In addition, we offer a Flexible Spending Account, Life and AD &D insurance, Long -Term Disability, Vision, and other optional insurance programs. The Village also offers Education Assistance and a completely confidential Employee Assistance Program. HR is responsible for delivering these programs equitably across our full -time employee workforce and in full compliance of all Federal and State healthcare regulations, (i.e., FLSA, PPACA, COBRA, HIPAA, ERISA, etc.). Currently the HR Department is staffed with one (1) Director of Human Resources, one (1) full -time Human Resources Coordinator, and one (1) Human Resources Administrative Coordinator. The HR Director oversees and supervises all areas of HR and risk management. This includes providing advice and guidance regarding personnel support and regulation, policy development and legal compliance, employee benefit management, hiring administration, development of training programs, objective investigation and analysis of personnel matters, disciplinary actions, and employee complaints, to ensure that Village policies are enforced fairly and consistently. The HR Director is also the Village's designated Safety Coordinator under its Village Safety Policy. As such, the HR Director chairs all Safety Committee meetings, and ensures OSHA —level standards are met for reporting, accident investigations, and safety improvements. The HR Coordinator works closely with the HR Director to develop and implement full- employment cycle support programs for all employees, and helps to ensure the maintenance of a neutral and confidential environment for all Village Employees. The Human Resources Coordinator serves as a front -line liaison for the department, administering new -hire orientation, answering employee and vendor inquiries, maintaining confidential department records, providing project support, resolving employee issues, and educating employees regarding their rights and responsibilities. FY 2015 Proposed Budget Page 87 of 297 The HR Administrative Coordinator also serves as a front -line liaison for the department, answering employee and vendor inquiries, maintaining confidential department records, providing administrative support, reconciling billing statements, generating correspondence, reports, producing a monthly employee newsletter, and scheduling interviews as well as department meetings and events. The Human Resources Department maintains the Village's Comprehensive Pay and Classification Plan and position descriptions for all Village jobs. Accordingly, HR conducts market - research on these issues and recommends modifications to Village methods and programs as appropriate. In addition to the duties already mentioned, the HR Department is responsible for the following functions: • Renewal of workers' compensation and group insurance plans; • Labor relations and collective bargaining with Federation of Public Employees (FPE), Police Benevolent Association (PBA), and International Association of Fire Fighters (IAFF) unions; • Administering Employee Assistance Plan Support; • Collaborating with the Village Clerk regarding personnel related records requests; • Managing all workers' compensation cases with workers' compensation carrier and health clinic /providers; and • Coordination of all annual employee performance evaluations. Federal and State Human Resource Laws are in a constant state of flux. This being the case, it is imperative that the Village HR Department keeps a pulse on the current regulatory changes in order to ensure that these changes are consistently communicated and implemented across all departments. Our staff attends regular human resource and benefit training sessions to stay up -to -date and support the Village accordingly. HR has partnered with the Village's Agent of Record (and health insurance broker) to keep abreast of the changes in healthcare regulations as mandated by the federal Affordable Care Act, including noticing, coverage, and minimum levels of care requirements. HR continues to work closely with the Village's broker to negotiate the best pricing for group health insurance with a quality carrier that has a viable network and a balanced benefits package. The Village currently provides full health insurance coverage to its employees which offers a wide combination of network discounts and in -and out -of- network pricing. The average cost for single (employee - only) coverage has risen steadily for several years. These increases are due to a combination of market - related inflation and the Village's claims experience. With less than 500 full -time employees, the Village is not a large enough employer to be rated by the carriers on claims experience alone. However, we recognize that keeping a positive claims experience can help to reduce the rate at which premiums increase. In the coming year, HR has developed an emerging Employee Wellness Program in order to foster a cultural shift that develops employee engagement with regard to health and wellness. An agency's workers' compensation experience modification rating (MOD) measures the ratio of expenses to premiums paid and is often used as an indicator of an employer's safety record. The norm would be a rating of 1.0 with ratings over 1.0 indicating a high ratio of workers' compensation expenses (i.e. injury- related payments) and a rating under 1.0 indicating a low ratio of expenses. MOD ratings also affect workers' compensation premiums; with MOD ratings over 1.0 increasing an agency's premiums and ratings under 1.0 discounting them. The Village's MOD for the current year is 1.29 due to two large presumption claims. The first large presumption claim will roll off at the end of the 2014 -2015 fiscal year, and it is vital to focus on employee safety practices and safety programs in order to lower our Workers Comp premiums to manageable levels. FY 2015 Proposed Budget Page 88 of 297 Personnel Changes The personnel /title changes for Fiscal Year 2014/2015 are: • Addition of one (1) part-time HR Administrative Coordinator Current Year Accomplishments and New Initiatives In addition to the projects outlined above, during Fiscal Year 2013/2014, the HR Department also accomplished the following: • Implemented a new Village Pay and Classification Plan with changes recommended by our vendor. • Created a compromise hybrid step /performance matrix for the police and fire unions. • Completed union negotiations for Federation of Public Employees Union and Police Benevolent Union. • Commissioned a Family Health Day/Employee Picnic for all employees. • Developed the Village Safety Committee, incorporating the Accident Review Board into the committee responsibilities. • Built "Just for the Health of It" Employee Wellness Campaign, developing training programs and employee motivational programs. • Assisted the Village Council in the facilitation of the recruitment of a new Village Manager. Additionally, in Fiscal Year 2014/2015 the HR Department plans to: • Review existing employee insurance plans, benefits levels, and methods of implementation in order to lower employer costs; • Research and evaluate a new Employee Evaluation System, which will enable employees to monitor and track their career objectives and allow Managers and Directors to create job competency -based criteria on which to evaluate employees. • Evaluate and consolidate current policies and incorporate into a new Employee Personnel Manual. • Complete union negotiations for Village Professional Firefighter/Paramedic Employee Union. • Develop further safety and wellness training programs for all Village employees. Goals and Objectives In the coming year, the Human Resources Department plans to achieve the following goals and objectives: Council Goal: Continuously evaluate the way we work Department Goal: Build a Human Resources Department which brings value to employees and consistency in policies and procedures across all departments while remaining current, relevant and compliant with all federal, state and local personnel and labor laws. Obj ectives: a. Evaluate all employment policies, consolidate into new Personnel Manual and distribute to all employees. b. Develop relevant, high quality, flexible training programs that are responsive to employee needs and provide quality and value. c. In coordination with our Benefits Broker, obtain /maintain high quality, flexible benefit programs that are responsive to employee needs and provide quality and value. d. Develop employee accountability and responsibility into development of future wellness programs and benefits. e. Leverage current safety program into consistent program across the Village, striving to lower Workers' Compensation claims and future rate increases. FY 2015 Proposed Budget Page 89 of 297 Council Goal: Implement the Pay for Performance System Department Goal: Implement Pay for Performance Matrix and System across all Village Departments. Obj ectives: a. Determine Criteria and Objectives critical to all Departments. b. Complete environmental scan of current practices and components. c. Research vendors for quality products, support capacity, ease of implementation and cost effectiveness. d. Partner with Finance and Legal to complete RFP and enable efficient product selection, approval and procurement. e. Work with Department Directors, Managers and Staff to facilitate implementation and training. Performance Measures Performance FY 2013 FY 2014 FY 2015 Measure Actual Actual Estimated Increase the number of training programs offered to general staff: Training Programs 2 2 4 Percent Change N/A N/A +150% Increase participation in Employee Wellness & Benefits Fair Number of Employees 76 97 120 Number of Vendors 9 17 25 Percent Change Employees N/A 128% +128% Vendors N/A 189% +147% Increase the number of Revised PPM 4 4 20 policies Percent Change N/A 0% 375% As illustrated above, the Village's workers' compensation experience modification rating (MOD) was .92 in Fiscal Year 2012, and began to creep up to 1.02 in Fiscal Year 2013. Catastrophic shock losses brought it to 1.14 in 2014 and the new rate of 1.29 for the 2015 Fiscal Year, causing an anticipated 15% premium increase. The Village needs to focus on safety training and programs for the coming year in order to control Workers' Compensation Costs. MEDICAL PREMIUMS 2010/11 2011/12 Family Plus One 2013/14 Single 2014/15 0 500 1000 1500 2000 As a result of the costs mandated by the Affordable Care Act Medical Act, medical premiums across the country have been increasing exponentially over the past several years. The Village's continuous efforts to enforce wellness in an effort to maintain a positive claims experience has led to a lower than expected premium increase of less than 5% for Fiscal Year 2014/15. FY 2015 Proposed Budget Page 90 of 297 Personnel Salary: Regular Pay Overtime Pay Part -time Pay Benefits: Pension Health Insurance FICA /Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Contractual Services Printing & Binding Postage Employee Assistance Program Employee Physical Exams Employee Relations Materials & Supplies Professional Services Books, Publications & Subscriptions Memberships & Dues Conferences & Seminars Travel & Training Utilities Other Operating Costs Capital Computer Hardware & Software The Village of North Palm Beach FY 2014 -2015 General Fund Budget Human Resources % Increase / FY 2014 (Decrease) over FY 2015 Budget Adopted Budget FY 2014 Budget $ 161,076 18,407 179,483 28,862 32,123 13,731 693 174 331 - 75,914 $ 255,397 1,160 700 150 3,060 8,369 30,000 1,300 25,000 3,943 1,705 750 4,820 $ 147,311 9.34% - 0.00% 0.00% 27,516 4.89% 31,140 3.16% 11,270 21.84% 663 4.52% 174 0.00% 236 40.25% - 0.00% $ 218,310 16.99% 1,160 0.00% 700 0.00% 150 0.00% 3,032 0.92% 8,369 0.00% 25,000 20.00% 1,300 0.00% 25,000 0.00% 3,943 0.00% 1,105 54.30% 500 50.00% 4,500 7.11% 0 0.00% 350 0.00% Actual Actual Actual 09/30/13 09/30/12 09/30/11 $ 140,445 $ 138,522 $ 142,061 - 338 - 25,528 20,489 20,858 28,847 28,301 31,864 9,616 9,904 9,773 578 751 825 178 201 217 278 236 223 - 6,325 - $ 205,469 $ 205,066 $ 205,820 996 1,134 931 53 445 177 305 0 80 3,031 2,966 2,960 7,572 5,409 2,246 24,272 9,729 10,102 1,783 6,287 1,539 19,896 757 560 540 1,235 810 1,309 600 676 479 0 0 2,583 3,179 968 0 0 0 254 478 0 81,307 75,109 8.25% 63,073 32,220 21,048 0 0.00% 0 0 0 a 0 0.00% 0 0 0 Total Expenses $ 336,704 $ 293,419 14.750/ $ 268,543 $ 237,286 $ 226,868 FY 2015 Proposed Budget Page 91 of 297 Finance Director of Finance 1 FT Finance Manager 1 FT Project & Procurement Manager 1 FT ( +1 FT) (This position transferred from Public Works) Accounting Clerk 4 FT ( +1 FT) 0 PT ( -1 PT) Note: The Finance Director also oversees the following position: • One full -time Country Club Accounting Clerk Summary: Change: FT = 7 +2 FT PT = 0 -1 PT FY 2015 Proposed Budget Page 92 of 297 Finance Mission Statement To establish and maintain adequate internal controls that safeguard the Village's assets and ensure they are efficiently and effectively allocated, to help maintain the Village's strong financial condition by maintaining revenue levels that are sufficient to carry out Council priorities and goals, and to support staff in providing citizens with the appropriate service levels that they have come to expect. Service Levels Narrative As the largest support department, Finance provides administrative, operational and financial assistance to management, elected officials and the Village's residents. The Department's responsibilities primarily relate to the administration, control and reporting of all Village finances. The Department monitors the Village's fund balances, prepares the Village's annual budget document, invests the Village's excess cash balances, reports on Village grants, and prepares the Village's financial reports — including the Comprehensive Annual Financial Report ( "CAFR "). The Village's CAFR has received the Certificate of Achievement in Financial Reporting from the Government Finance Officers Association ( "GFOA ") for 26 consecutive years. Prudent financial management has contributed to the increase in the Unassigned Fund Balance for the Village General Fund. This gives the Village an adequate and important financial "cushion" to meet unexpected financial hardships. The General Fund Unassigned Fund Balance at September 30, 2013 is unused and unbudgeted in this proposed budget - remaining at a level of $11.34 million. The Finance Director oversees and supervises all areas of the Finance Department. This includes providing oversight, guidance, financial policy, cash /investment management, debt management, and the monitoring and developing of financial strategies. The Director also enforces policies that ensure adequate financial procedures, fiscal solvency, and financial statement integrity through the maintenance of proper internal controls. The Director is responsible for: preparing and distributing the various financial reports of the Village; overseeing quarterly financial analyses; tracking performance indicators and financial trends; establishing standard operating procedures for the fiscal operation of the Village; tracking payment schedules; securing financing for vehicles and large capital expenditures (e.g., leases, capital improvement projects, etc.), and developing procedures for monitoring and facilitating timely debt payment. The Finance Manager assists the Director by overseeing the Finance Department's day -to -day operations and is responsible for financial reporting and internal controls. The Project and Procurement Manager reports to the Finance Director and is responsible for coordinating large improvement projects and facilitating the procurement process. The Country Club Accounting Clerk reports to the Finance Director and is responsible for processing and recording financial transactions related to the Country Club. The Country Club Accounting Clerk is located in the Finance Department. FY 2015 Proposed Budget Page 93 of 297 The Department is responsible for the following functions: • Preparing, recording, analyzing and monitoring all of the Village's financial transactions; • Preparing various Village financial reports; • Monitoring and improving all Village internal financial controls; • Verifying accuracy, completeness, legitimacy, and proper account recording for all Village expenditures; • Ensuring that payment is remitted timely and accurately in accordance with Village procurement policies; • Processing all payroll- related functions including direct deposit and the issuance of payroll checks to Village employees; • Reconciling quarterly pension statements and submitting all payroll reports; • Coordinating and preparing the Village's Annual Budget and performance measures; and • Coordinating and preparing the Annual Audit Report a /k/a CAFR (Comprehensive Annual Financial Report) with the Village Auditor. Personnel Changes • Received the GFOA (Government Finance Officers Association) Distinguished Budget Award for the 5th consecutive year [previously this award had not been received since 1995]; • Received the GFOA Certificate of Achievement for Excellence in Financial Reporting for the 26th consecutive year; • Completed and filed all Federal, State, and local reports on a timely basis; and • Completed monthly, quarterly and annual reports of Village fiscal affairs. Goals and Objectives In the coming year, the Finance Department plans to achieve the following goals and objectives: Council Goal: Protect the Financial Integrity of the Village in a Difficult Economic Environment The personnel /title changes for Fiscal Year 2014/2015 are: Department Goal: Maintain the Village's financial systems in conformance with • Addition of one (1) full -time Accounting Clerk position/ all State and Federal laws, Generally Accepted Accounting Deletion of one (1) part-time Finance Intern position; Principles (GAAP), standards of the Governmental • Addition of one (1) full -time Project and Procurement Manager Accounting Standards Boards (GASB), and the Government position (position transferred from Public Works to Finance) Finance Officers Association (GFOA). Current Year Accomplishments and New Initiatives During Fiscal Year 2013/2014, the Finance Department achieved the following new initiatives and goals for improvement: • Facilitated the annual independent audit process resulting in an unqualified opinion with no management letter comments; Obj ectives: a. Continue to facilitate the annual audit process ensuring that the Village maintains its compliance with State and Federal agencies, without exception, and that the financial statements are presented fairly and accurately. FY 2015 Proposed Budget Page 94 of 297 b. Facilitate the implementation of new accounting and auditing standards, as applicable, issued by the Governmental Accounting Standards Board (GASB). c. Prepare the annual budget meeting GASB requirements and timelines, and Florida Truth in Millage (TRIM) regulations. d. Maintain compliance with the GFOA in order to receive the GFOA Distinguished Budget Award and the GFOA Certificate of Achievement Award each year. Department Goal: Prepare a balanced budget that effectively addresses the Village's goals, accurately reflects the Village's financial position, provides appropriate information to interested parties, and supports sound financial decisions. ON ectives: a. Provide services and reports related to resource allocation, fiscal analysis, and financial forecasting to assist the Village Council, Village Manager, and Village departments in establishing priorities and allocating resources appropriately. b. Oversee and report on a timely and accurate basis all budgetary information in the Village's annual budget to ensure proper management and reporting of the Village's fiscal resources. c. Continue building and refining the Village's budget information to facilitate a more comprehensive review of the Village's budget, which contributes to more effective policy discussions and decisions. Department Goal: Manage the accounting, budgeting and financial processes, to ensure accuracy, timeliness, and adherence to established practices and guidelines. ON ectives: a. Process accurate financial and budgetary transactions, reports, analyses and provide customer assistance in a timely manner. b. Produce relevant, accurate, and timely financial reports online (current) monthly, quarterly, and annually. c. Ensure timely and accurate issuance of all vendor checks, payroll disbursements, and procurement and renewal of goods and services for the Village. d. Continue to streamline internal processes and enhance service levels. Performance Measures Performance FY 2013 FY 2014 FY 2015 Measure Actual Projected Estimated Number of Years awarded the "Certificate of Achievement for Excellence in Financial 25 26 27 Reporting" by GFOA Receive an unqualified audit opinion each year Yes Yes Yes Number of Management Letter Comments in the audit 0 0 0 Number of Years awarded the "Distinguished Budget Award" 4 5 6 by GFOA FY 2015 Proposed Budget Page 95 of 297 The general fund is the chief operating fund of the Village. As a measure of the general fund's liquidity, it is useful to compare the unassigned fund balance to total fund expenditures: Fund Balance as % of Annual Expenditures Number of Purchase Orders Issued 68% 5.600 66% 65% 65% 65 % 64% 62% 5.500 2012 2013 2014 2015 Actual Actual Projected Estimated The following charts illustrate some departmental workload indicators: FY 2015 Proposed Budget Page 96 of 297 Number of Purchase Orders Issued 900 5.600 800 700 600 5.500 500 400 :TL--Jl-1 300 5,400 200 100 0 5,300 —11, 2012 2013 2014 t201 5 7 2012 Actual Actual Projected ated ®# Purchase Orders 877 769 560 0 5,565 5,556 5,400 5,400 FY 2015 Proposed Budget Page 96 of 297 Number of Accounts Payable Checks Issued 5.600 6,100 5.550 6,000 5.500 5.950 5.450 :TL--Jl-1 5,850 5,400 5,800 5,350 5.700 5,300 —11, 2012 2012 2013 2014 2015 Actual Actual Projected Estimated Actual Actual Projected Estimated 6,088 ® #AIPChecks 5,565 5,556 5,400 5,400 FY 2015 Proposed Budget Page 96 of 297 Number of Payroll Checks Issued 6,100 6,050 6,000 5.950 5,900 5,850 5,800 5,750 5.700 5,650 2012 2013 2014 2015 Actual Actual Projected Estimated ■# PIR Checks 6,088 5,803 6,000 6,000 FY 2015 Proposed Budget Page 96 of 297 The Village of North Palm Beach FY 2014 -2015 General Fund Budget Finance % Increase / FY 2014 (Decrease) over FY 2015 Budget Adopted Budget FY 2014 Budget Actual Actual Actual 09/30/13 09/30/12 09/30/11 Personnel Salary: Regular Pay $ 446,170 $ 347,903 28.25% $ 334,547 $ 317,706 $ 306,840 Overtime Pay 6,000 6,000 0.00% 5,688 4,363 3,062 Part-time Pay - 452,170 10,754 - 100.00% 6,729 9,226 9,781 Benefits: Pension 84,177 73,516 14.50% 66,679 61,011 60,607 Health Insurance 102,237 57,897 76.58% 53,720 50,874 49,669 FICA/Medicare 34,591 27,897 24.00% 24,521 23,360 22,531 LTD Insurance 1,919 1,566 22.54% 1,376 1,870 1,806 Life Insurance 609 435 40.00% 444 537 539 Worker's Compensation 832 584 42.47% 685 494 529 Other - 224,365 - 0.00% - - $ 676,535 $ 526,552 28.48% $ 494,390 $ 469,442 $ 455,364 Operating Books, Publications & Subscriptions 300 300 0.00% 139 100 295 Conferences & Seminars 700 700 0.00% 50 29 0 Contractual Services 30,000 30,000 0.00% 23,642 22,500 22,591 Materials & Supplies 14,500 14,500 0.00% 13,252 16,297 14,998 Memberships & Dues 450 450 0.00% 450 450 450 Postage 100 100 0.00% 137 380 238 Printing & Binding 4,000 4,000 0.00% 3,456 4,191 4,576 Professional Services 1,000 1,000 0.00% 962 667 945 Travel & Training 1,100 1,100 0.00% 6,010 0 0 Utilities 0 0 0.00% 0 0 0 Other Operating Costs 250 250 0.00% 3,432 698 (0) 52,400 52,400 0.00% 51,530 45,312 44,092 Capital Capital 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 Total Expenses $ 728,935 $ 578,952 25.91% $ 545,919 $ 514,753 $ 499,456 FY 2015 Proposed Budget Page 97 of 297 Information Technology Director of Information Technology 1 FT Network Support Specialist 1 FT Technical Support Specialist 1 FT Summary: Change: FT =3 PT = 0 FY 2015 Proposed Budget Page 98 of 297 Information Technology Mission Statement Information Technology is committed to providing the Village staff with adequate technology to better perform their daily job functions and to provide effective and timely support as needed. Service Levels Narrative The Information Technology (IT) Department provides Village staff with all information technology related assistance. Departmental responsibilities include daily data back -ups; recovery, installation, and support of all desktop- related systems; network support and troubleshooting; voice and data cabling; wireless video support; troubleshooting of Country Club point -of -sale (POS) systems; web programming and design; graphic arts and design; database administration; PBX and VOIP phone system support; and support of all Public Safety Mobile Data solutions. The IT Department also provides guidance to department heads on all technology - related purchases. The IT Department provides Village residents with services such as online golf tee -times and reservations, online registration for Parks and Recreation activities, and online public records requests. The IT Department is continuing its efforts to provide additional, convenient online services to our residents and business community through the Village website, including checking the status of building permits, and submitting payments for business tax receipts. In addition to the duties already mentioned, the IT Department is also responsible for the following functions: • Support of Public Safety radio dispatch network; • Installation and troubleshooting of wireless video surveillance systems; • Ordering and implementation of new software and hardware related items; • Emergency dispatch data consoles and infrastructure; • Employee training on Village applications; • Computer Aided Dispatch System; • Installation and troubleshooting of Village servers; • Fiber optic and voice cabling; • Website and graphic design; and • Electronic Public Records Requests. Currently the IT Department is staffed with one (1) Director of Information Technology, one (1) full -time Network Support Specialist, and one (1) full -time Technical Support Specialist. The IT Director oversees and supervises all areas of the IT Department. The IT Director also enforces all computer- related policies to protect the Village infrastructure and is in charge of implementation and design of new technologies. The IT Director is also responsible for coordinating and planning special IT- related projects with outside vendors and department heads. The Network and Technical Support Specialists assist the IT Director by completing day -to -day work orders and service calls throughout the Village. The Technical Support Specialist also maintains IT- related inventory and is responsible for making sure all hardware, software, and warranties are up -to -date. FY 2015 Proposed Budget Page 99 of 297 Current Year Accomplishments and New Initiatives During Fiscal Year 2013/2014, in addition to meeting all of its performance measures, the IT Department accomplished a significant amount of special projects including: • Golftrac and Rectrac database and server upgrades to version 10.3 • Redesign of Golf and Recreation webtrac websites. • Installation of new Network Firewall. • Bandwidth upgrades at all Village facilities including network backbone interface. • Village wide upgrade from Windows Xp to Windows 7. • Wireless credit card system installation at Country Club Driving Range. • Updated Village copiers to latest hardware and technology. • Installation of wireless network throughout Public Safety Building for vendors and training classes. • Installation of security cameras at Public Works facility. • Installation of PA system in Country Club banquet room. • Move and setup of new facility for Community Development with data and phone drops, audio and video and security cameras. • Working on a complete redesign of the Village Website to provide residents with online portals and interfaces to access important information regarding Village events, activities, crime trends, and service outages. • Installation of digital tvs throughout Village facilities to keep residents informed of Village events and activities. Goals and Objectives In the coming year, the Information Technology Department plans to achieve the following goals and objectives: Council Goal: Maintain a High Quality of Life in the Village Department Goal: Continue to enhance online services to Village residents. ON ectives: a. Redesign and build of new Village website to provide additional online access to Village services and resources. b. Use in -house email databases in conjunction with our new Village website to inform residents of Village events and activities. c. Provide online access to Village resources via a smart phone application. Council Goal: Protect the Financial Integrity of the Village in a Difficult Economic Environment Department Goal: Reduce the support costs of Village communications and technology by utilizing more efficient systems. Obj ectives: a. Decrease Village network infrastructure costs. b. Reduce downtime of department related systems. c. Continue to implement more web -based systems to streamline department workloads and cut costs on software licensing. FY 2015 Proposed Budget Page 100 of 297 Performance Measures Performance FY 2013 FY 2014 FY 2015 Measure Actual Projected Estimated Number of virus attacks on Village network 0 1 1 Continue Continue maintenance with monthly schedule for Village Followed Continue maintenance computers to reduce the monthly With monthly schedule. amount of hardware schedule maintenance Replace server related work orders schedule and desktop hardware as needed. Average number of monthly hits to Village 7300 8000 Over 10,000 Website Village Email Spam Ratio 594% ■ Spam or Fraudulent Email ■Allowed Email Ignored Email Email Transmissions: As shown above, 94% of the Village's email transmissions are spam or virus related. Only 6% of emails sent to the Village are allowed entry, which in turn, protects Village computers from unwanted spyware and harmful virus attacks. State and Local Government entities are highly targeted by spammers and hackers. Information Systems Work Orders 4000 3562 IL A 2013 Actual 2014 Projected 2015 Estimated IT Work Orders: In 2013, the Information Systems Department completed 3,562 IT related work orders. (Not including special projects or server related issues). As shown above, Village work orders have increased this current year, mainly due to the implementation of new computers, employee relocations, and networking equipment, and more preventative maintenance measures. The Information Systems department has weekly schedules to perform quality assurance checks on servers, camera systems, and nightly backups. FY 2015 Proposed Budget Page 101 of 297 Personnel Salary: Regular Pay Overtime Pay Part-time Pay Benefits: Pension Health Insurance FICA/Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Books, Publications & Subscriptions Conferences & Seminars Contractual Services Materials & Supplies Memberships & Dues Professional Services Repairs & Maintenance Travel & Training Utilities Other Operating Costs Capital Computer Hardware & Software Total Expenses The Village of North Palm Beach FY 2014 -2015 General Fund Budget Information Technology % Increase / FY 2014 (Decrease) over Actual Actual Actual FV 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 $ 206,145 $ 224,715 -8.26% $ 221,323 $ 217,585 $ 173,652 1,000.00 - 0.00% 912 - - - 207,145 - 0.00% - - 26,503 33,083 40,334 - 17.98% 35,922 27,520 23,158 45,418 32,171 41.18% 27,637 23,234 16,717 15,847 17,191 -7.82% 16,455 16,142 14,905 887 990 - 10.40% 876 1,228 990 261 261 0.00% 266 323 216 382 360 6.11% 436 322 315 - 95,878 - 0.00% - - - $ 303,023 $ 316,022 -4.11% $ 303,827 $ 286,354 $ 256,455 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 102,000 7,000 1357.14% 5,521 6,642 3,603 14,400 14,100 2.13% 18,503 9,387 10,013 0 0 0.00% 0 0 0 6,900 6,900 0.00% 6,900 6,900 6,900 3,000 3,000 0.00% 1,805 1,195 1,658 1,400 100 1300.00% 2,065 140 0 500 1,000 - 50.00% 187 961 962 0 0 0.00% 12 11 0 128,200 32,100 299.38% 34,992 25,236 23,136 0 0 0.00% 0 18,748 9,706 0 0 0.00% 0 18,748 9,706 $ 431,223 $ 348,122 23.87% $ 338,819 $ 330,337 $ 289,297 FY 2015 Proposed Budget Page 102 of 297 Village Attorney Mission Statement To provide sound, effective, and timely legal advice and representation to the Village Council and Village Administration. Service Levels Narrative The Village Attorney Office is contracted to the following outside law firms: • The firms of Leonard G. Rubin, P.A. and the Law Office of Glen J. Torcivia and Associates, P.A. have served in the capacity of Village Attorney since 2006. • Jim Cherof of the law firm of Goren, Cherof, Doody and Ezrol, P.A. represents the Village as Labor Attorney since 1997. The Village Attorney's office considers and responds to Village legal requirements and needs. The Village Attorney represents the Village Council and Village Administration in matters of law pertaining to their official duties; prepares and reviews ordinances, resolutions, agreements, contracts, and other documents; advises on statutory matters; and conducts litigation. The Village Labor Attorney represents the Village Council and Village Administration in labor relations and collective bargaining matters. During Fiscal Year 2009 -2010, the Village transitioned from a Code Enforcement Board to a Special Magistrate for the enforcement of Village Codes. The Special Magistrate alone now hears evidence, decides cases, and addresses fines regarding cases advanced by the Code Enforcement Division of the Community Development Department. The Special Magistrate is paid from the existing budget for Village Attorney- related services, in lieu of the former arrangement, in which the Village Attorney served as legal counsel to the Code Enforcement Board. Thomas J. Baird, of the firm Jones, Foster, Johnston & Stubbs, P.A. has served in the capacity of Special Magistrate since 2010. FY 2015 Proposed Budget Page 103 of 297 The Village of North Palm Beach FY 2014 -2015 General Fund Budget Village Attorney % Increase / FY 2014 (Decrease) over FY 2015 Budget Adopted Budget FY 2014 Budget Operating Actual Actual Actual 09/30/13 09/30/12 09/30/11 Legal Services- Village Attorney 110,000 110,000 0.00% 104,484 119,783 105,155 Legal Services - Special 20,000 20,000 0.00% 17,570 21,418 22,938 Legal Services -Labor 30,000 30,000 0.00% 6,327 8,499 31,599 160,000 160,000 0.00% 128,381 149,700 159,692 Total Expenses $ 160,000 $ 160,000 0.00% $ 128,381 $ 149,700 $ 159,692 FY 2015 Proposed Budget Page 104 of 297 Village Clerk Summary: Change FT =3 PT=O FY 2015 Proposed Budget Page 105 of 297 Village Clerk Mission Statement To serve the Village Council and residents of North Palm Beach by recording and preserving all proceedings of the Village Council. Service Levels Narrative The Office of the Village Clerk provides these services to the Village Council, Administration, and residents: • Council agenda preparation, compilation, and distribution, including publication of agendas and backup materials on the Village website and Council Wads; • Attendance at all Village Council meetings and transcription of minutes; • Legal advertisement and codification of ordinances; • Execution and distribution of ordinances, resolutions, agreements, contracts, and proclamations; • Village election administration; • Management of Council correspondence; • Notice of Council and advisory board meetings, public hearings, and collective bargaining sessions through public postings and publication in the Village Newsletter, on the website and in newspapers of general circulation; • Code Enforcement Special Magistrate administrative support, including preparation, distribution, filing, and recording of hearing notices, orders, liens, and lien releases; • Issuance of certification of Village liens and assessments in response to real property transactions; and • Coordination and facilitation of public records requests; • Notary public services; • Records retention, including digital imaging, indexing and online publication in the electronic records database, and records disposal in compliance with statutory requirements; • Publication of advisory board vacancies, solicitation of new applicants, notification to board members of appointments and term expirations, and preparation of associated reports; • Attendance at bid openings, retention and online publication of bids and proposals received by the Village; • Implementation of Council special events, including the Advisory Board Dinner and hosting the PBC League of Cities General Membership meeting; • Preparation and distribution of Village Guide to Services informational packets to new residents; and • Coordination of the Village's support program for our adopted military unit in partnership with Support Our Troops USA, Inc. There was no election held in 2014; council members in Groups 1, 3 and 5 were re- elected without opposition. The number of registered voters in North Palm Beach was 10,298 effective November 2013. The next municipal election is scheduled for March 10, 2015 to elect council members in Groups 2 and 4. The Village of North Palm Beach continues to partner with Support Our Troops USA, Inc., a not - for - profit corporation with 5010 status, to raise the morale of our adopted military unit, the soldiers of the 2 -27 Infantry, "Wolfhounds" and our other fostered units. The Village supplies facilities and resources as needed, to assist SOT volunteers who use donations from area residents to prepare care packages for shipment to soldiers. FY 2015 Proposed Budget Page 106 of 297 Current Year Accomplishments and New Initiatives During Fiscal Year 2013/2014, the Clerk's office provided services and initiated new programs on behalf of the Council, Administration, and residents, as follows: • Assisted Council, Manager, and consultant with market research and focus groups initiative to determine resident priorities; • Coordinated with the Palm Beach County League of Cities to host the October Board /General Membership meetings; • Facilitated St. Clare School field trip to Village Hall; • Attended and transcribed minutes for 50 Village Council meetings in Fiscal Year 2012/2013 including 22 Regular Sessions, 17 Workshop Sessions, 8 Budget Workshop Sessions, and 3 Special Sessions; 65 meetings are anticipated in Fiscal Year 2013/2014 — totals through May include 14 Regular Sessions, 14 Workshop Sessions, and 7 Special Sessions; • Processed 15 ordinances and 66 resolutions in Fiscal Year 2012/2013, including 29 associated contracts /agreements; at Fiscal Year 2013/2014 mid- point, 4 ordinances and 54 resolutions with 21 associated contracts /agreements have been processed; • Provided administrative support in Fiscal Year 2012/2013 for Code Enforcement Special Magistrate Hearings, including preparation of 68 case files, 15 liens and 11 releases recorded; at Fiscal Year 2013/2014 mid- point, support included preparation of 25 case files, 15 liens and 13 releases recorded; • Provided Council agendas and backup materials online; updated Council, Clerk, Advisory Board, and Community Calendar web pages (28) on a weekly basis or as necessary. • Published notice of Council and Advisory Board meetings, advertised board openings, election information, and Support Our Troops activities in the Village Newsletter, Village Hall slideshow, and on the website; and • Acknowledged the service of outgoing advisory board members at Council meetings; publicized volunteer opportunities online, in the local newspaper, and at Village facilities; recognized volunteers and promoted public participation with board member profiles, articles, and photos in the Newsletter; sent a thank you card to each volunteer during National Volunteer Week. Our online archive of official photos of North Palm Beach Mayors from 1956 to present day was completed, along with links to each resolution of appointment. This will be expanded to include additional photos and documents of historic interest. A similar archive for each council member from 1956 to present day is in progress. The Clerk's office joined with Parks and Recreation to develop and publicize a volunteer brochure highlighting opportunities to help with Special Events and other recreational activities. Goals and Objectives The Clerk's office remains committed to providing Village public records online through digital imaging of bids, proposals, contracts, leases, agreements, plats, site plans, land development studies, zoning orders, and historic documents in order to facilitate ease of access by the public. Areas of special emphasis in FY 2015 will include site plans, zoning orders, and historic documents and photographs. FY 2015 Proposed Budget Page 107 of 297 Council Goal: Enhance the spirit and participation of our community Department Goal: Encourage resident participation in Village Boards and programs. Obj ectives: a. Publicize volunteer opportunities through the Village newsletter, website, local newspaper, and email notifications. b. Promote volunteerism and public participation through articles and photos in the Village newsletter, local newspaper, Village Hall slideshow, website, and social media. c. Recognize volunteers at Village Council meetings and special events. d. Provide information on public service options in the areas of recreational activities, leisure services, and clerical assistance. Council Goal: Maintain a high quality of life in the Village Department Goal: Enhance communication with residents through the Village Newsletter and website. ON ectives: a. Expand online availability of Village records by increasing digital imaging of permanent/long -term and historical records. b. Collaborate with other departments to publish informational articles in the Newsletter regarding Village government, policies, procedures, and history. Department Goal: Improve communication and response to the public and encourage suggestions from the public. Obj ectives: a. Join with IT to deliver information through the website, email, text messaging, and social media that is targeted to residents' specific areas of interest. b. Track suggestions received, responses issued, actions taken, and /or programs initiated. c. Update and reformat Village Guide to Services. Performance Measures Performance Measure FY 2013 FY 2014 FY 2015 Actual Projected Estimated Articles, postings regarding 36 36 40 volunteer opportunities Number of applications received for Village Boards 28 20 30 or public service options Percentage of public 50/71 64/85 67/90 records provided within five (5) business days of receipt 70.42% 75.41% 75% Percentage of public 29/71 26/85 31/90 records provided on the same day as requested 40.85% 31.15% 35% Percentage of public 36/71 46/85 48/90 records provided at no charge 50.70% 54.10% 54% FY 2015 Proposed Budget Page 108 of 297 Public Records Requests: The public may review or obtain copies of records by searching the online public records database, or contacting the Clerk's office or relevant department. Clerk's office staff ensures that documents are provided to the requestor in a timely manner. Records that are available electronically are provided at no charge via email or online, whenever practicable. Lien Certifications: Title companies submit requests to the Clerk's office for a records search to determine if there are any outstanding Village liens or assessments against a property. Liens may be imposed for Code violation fines or a property may be subject to an assessment for water lines. The number of lien certifications issued is a general indication of property sales, refinances, or transfers of ownership. FY 2015 Proposed Budget Page 109 of 297 The Village of North Palm Beach FY 2014 -2015 General Fund Budget Village Clerk FY 2015 Proposed Budget Page 110 of 297 % Increase/ FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 Personnel Salary: Regular Pay $ 207,892 $ 206,710 0.57% $ 199,797 $ 187,558 $ 178,703 Overtime Pay - - 0.00% - - - Part -time Pay - 207,892 - 0.00% - - - Benefits: Pension 38,064 42,624 - 10.70% 37,852 34,068 33,212 Health Insurance 26,806 25,442 5.36% 23,673 17,893 22,287 FICA/Medicare 15,904 15,814 0.57% 14,258 13,438 12,744 LTD Insurance 894 917 -2.51% 786 1,079 1,042 Life Insurance 261 261 0.00% 266 324 324 Worker's Compensation 383 331 15.71% 384 280 282 Other - 82,312 - 0.00% - - - $ 290,204 S 292,099 -0.65% S 277,016 S 254,639 S 248,595 Operating Books, Publications & Subscriptions 25 0 0.00% 0 0 0 Conferences & Seminars 600 325 84.62% 225 50 255 Contractual Services 5,400 5,400 0.00% 2,336 2,325 3,001 Election Expense 18,000 17,500 2.86% 200 27,537 180 Materials & Supplies 4,050 3,400 19.12% 3,262 4,474 3,176 Memberships & Dues 583 465 25.38% 561 541 488 Printing & Binding 600 600 0.00% 362 453 727 Professional Services 100 100 0.00% 33 33 33 Special Events 0 0 0.00% 0 0 731 Support Our Troops 0 0 0.00% 0 0 0 Travel & Training 1,802 990 82.02% 680 178 516 Utilities 0 0 0.00% 0 0 0 Other Operating Costs 1,000 1,000 0.00% 575 794 842 32,160 29,780 7.99% 8,233 36,385 9,949 Capital Capital 0 0 0.00% 0 0 9,495 0 0 0.00% 0 0 9,495 Total Expenses $ 322,364 S 321,879 0.15% S 28.5,249 S 291,024 S 268,039 FY 2015 Proposed Budget Page 110 of 297 General Services - Village Hall Mission Statement This Division of the General Fund is for the express purpose of accounting for expenditures related to Village Hall that cannot be directly associated with or easily identified to any other particular department /division. Some of the items accounted for within this Division include the following: • Village Newsletter • Village Historian • Village Hall Copier and Postage Machine Rental • Village Hall Utilities (Telephone, Electric, Water & Sewer) • General Supplies for Village Hall FY 2015 Proposed Budget Page 111 of 297 Operating Historian Materials & Supplies Newsletter Postage Rental Utilities Other Operating Costs Capital Construction & Major Renovation Machinery & Equipment The Village of North Palm Beach FY 2014 -2015 General Fund Budget General Services - Village Hall 1 113,303 0 111,360 1.74% % Increase / 0.00% 0 0.00% FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 1,000 1,000 0.00% 0 520 431 6,300 5,800 8.62% 4,213 5,000 3,621 30,000 30,000 0.00% 24,228 26,254 34,956 35,000 35,000 0.00% 24,319 25,117 24,882 8,250 8,250 0.00% 6,768 6,408 9,764 32,673 31,230 4.62% 30,182 29,281 31,865 80 80 0.00% 55 135 76 1 113,303 0 111,360 1.74% 0 0.00% 0 0.00% 0 0.00% 89,765 92,714 105,595 0 0 0 0 47,825 0 0 47,825 0 Total Expenses S 113,303 S 111,360 1.74% S 89,765 S 140,539 S 105,595 FY 2015 Proposed Budget Page 112 of 297 CALEA Manager /Captain Professional Standards 1 PT 5'fa ety Police Service Aide 1 FT ( -1 FT) Police Chief of Police Police and Fire all Administrative Coordinator 1 FT Captains 2 FT Clerical Specialist 1 FT Operation f Patrol Operations Support Division/ Division: Criminal Investigations: Crime intelligence Analyst Sergeants 4 FT Sergeant 1 FT 1 FT ( +1 FT) Police Officer 14 FT Detective 3 FT Detective (Crime Scene) 1 FT Special Operations: Sergeant 1 FT Police Officer (K -9) 1 FT Police Of<cer(Maue Unit) 1 FT Police Officer (Motor) 2 FT Emergency Dispatcher 7 FT Records Clerk 1 FT School Crossing Guards 12 PT Reserves 23 Non -sworn Volunteers 3 Explorers 6 Summary: Chang: FT = 43 PT= 13 Volunteers = 32 This is a combined organization chart for Police and Fire. Please refer to the organization charts provided for each department in the following pages. Fire Rescue Fire Chief Fire Captain 1 FT 1 FT H Fire Inspector 1 FT Volunteer Flrefighters 18 Fire Rescue Shifts: Fire Lieutenants 3 FT FirefighteriNeclics 17 FT F1refighteriEMT's 1 FT Summary: Change: FT = 67 PT = 13 Volunteers = 50 FY 2015 Proposed Budget Page 113 of 297 Personnel Salary: Regular Pay Overtime Pay Part-time Pay Benefits: Pension Health Insurance FICA/Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Advertising Books, Publications & Subscriptions Conferences & Seminars Contractual Services Employee Relations Gas, Oil & Lubricants Law Enforcement Trust (Operating) Licenses & Fees Materials & Supplies Memberships & Dues Postage Printing & Binding Professional Services Rental Repairs & Maintenance Travel & Training Uniforms Utilities Volunteer Firefighter Drill Pay Other Operating Costs Capital Automotive Audio, Visual, & Comm. Sys Capital -Law Enforcement Trust Computer Hardware & Software Construction & Major Renovation Machinery & Equipment Total Expenses The Village of North Palm Beach FY 2014 -2015 General Fund Budget Police and Fire (combined) FY 2015 $ 5,071,009 243,000 99,324 5,413,333 1,109,153 847,447 414,121 21,806 5,829 158,852 2,557,208 $ 799709541 150 1,795 900 58,820 1,500 150,920 0 3,425 186,550 3,310 1,300 3,800 15,400 22,250 69,975 46,335 54,800 108,360 0 330 % Increase/ FY 2014 (Decrease) over Adopted Budget FY 2014 Budget $ 4,628,082 243,000 95,628 1,005,284 813,156 379,954 20,224 5,829 120,589 9.57% 0.00% 3.86% 10.33% 4.22% 8.99% 7.82% 0.00% 31.73% 0.00% $ 7,3119746 9.01% 150 0.00% 2,495 - 28.06% 700 28.57% 57,720 1.91% 1,700 - 11.76% 148,930 1.34% 0 0.00% 1,350 153.70% 164,187 13.62% 2,045 61.86% 1,300 0.00% 3,700 2.70% 15,200 1.32% 20,500 8.54% 91,450 - 23.48% 39,100 18.50% 46,000 19.13% 106,155 2.08% 9,000 - 100.00% 130 153.85% 729,920 7119812 2.54% 0 0 0.00% 0 0 0.00% 0 0 0.00% 0 0 0.00% 0 0 0.00% 0 0 0.00% 0 $ 8,700,461 0 0.00% Actual Actual Actual 09/30/13 09/30/12 09/30/11 $ 4,622,894 $ 4,302,414 $ 4,170,333 186,650 310,084 206,057 43,729 55,596 60,342 972,987 896,869 783,529 713,406 678,383 653,190 350,932 337,637 322,093 16,843 23,293 23,267 5,820 6,959 7,074 135,622 91,535 84,605 4,953 1,650 $ 7,048,882 $ 6,707,723 $ 6,312,140 25 714 25 1,265 1,138 1,514 1,460 - - 46,180 43,488 31,951 1,307 1,254 212 140,579 124,292 111,936 4,000 7,915 4,000 3,252 462 2,188 126,396 103,659 70,793 1,737 1,691 1,568 897 1,282 1,120 2,578 1,571 1,213 15,180 15,498 14,911 17,419 17,485 18,563 35,568 58,057 60,436 42,437 26,934 23,476 25,658 25,155 18,384 103,623 101,963 103,875 3,000 9,251 8,475 2,331 34,670 1,933 574,890 576,479 476,572 0 57,582 72,187 0 0 0 0 0 0 0 0 0 0 0 0 0 49,990 0 0 107,572 72,187 $ 8,0239558 8.44% $ 7,623,772 $ 7,391,773 $ 6,860,900 FY 2015 Proposed Budget Page 114 of 297 CALEA Manager /Captain Professional Standards 1 PT — PtR*uSarety Police Service Aide 1 FT ( -1 FT) Police Chief of Police Captains Clerical Specialist 1 FT Operation / Patrol Sergeants 4 FT Police Officer 14 FT 1 FT Administrative Coordinator 1 FT 2 FT Operations Support Division/ Criminal Investigations: Crime Intelligence Analyst Sergeant 1 FT 1 FT ( +1 FT) Detective 3 FT Detective (Crime Scene) 1 FT Special Operations Sergeant 1 FT Police Officer (K -9) 1 FT Police Officer (Marine Unit) 1 FT Police Officer (Motor) 2 FT School Crossing Guards 12 PT Reserves 23 Non -sworn Volunteers 3 Explorers 6 Emergency Dispatcher 7 FT Summary: Change: Records Clerk 1 FT FT = 43 PT = 13 Volunteers = 32 FY 2015 Proposed Budget Page 115 of 297 Police Department Mission Statement To provide the highest quality of police services by maintaining respect for individual rights and human dignity and by empowering our members and the community to work in partnership with the goal of improving the quality of life within the Village of North Palm Beach. Service Levels Narrative The Police Department consists of thirty -one (3 1) sworn law enforcement officers, nine (9) Communications personnel (one who serves as a Records Clerk and one as a Clerical Specialist), one (1) Police Service Aide, one (1) Crime Intelligence Analyst and one (1) Administrative Coordinator. The Department currently has thirteen (13) part-time personnel (one who serves as the CALEA Manager /Captain of Professional Standards and twelve School Crossing Guards). We have twenty three (23) Reserve Officers and three (3) non -sworn volunteers. Patrol officers work a twelve -hour shift schedule and Communications personnel work an eight /ten -hour shift, with a minimum staffing requirement to provide appropriate law enforcement coverage. Organization The Chief of Police serves as part of the Village Management team reporting to the Village Manager and is responsible for the overall operation and performance of all Police personnel. The Chief communicates on a regular basis with the Village Manager, other Village Department Directors and Village Council on all police related matters. The Administrative Coordinator is responsible for all secretarial duties required by the Chief of Police. The Coordinator also performs duties related to payroll, purchasing, and Criminal Justice Standards and Training Commission requirements. The Police Department consists of three (3) divisions: • Operations/Patrol Division • Operations Support/Criminal Investigations Division. • Professional Standards / CALEA Each Division is commanded by a Police Captain who is responsible for overseeing: Patrol; Criminal Investigations; Specialized Units; Communications; Records; and other administrative duties. The current organizational structure has streamlined internal communications and processes thereby improving responsiveness and overall customer service. Uniform Patrol The Patrol Division consists of four (4) teams assigned to work two (2) shifts with a minimum of four (4) police officers assigned to each team. The minimum staffing level is three (3) police officers and one (1) sergeant for each shift to provide the necessary coverage 24 -hours per day. Criminal Investigations Criminal Investigations section consists of one (1) sergeant, one (1) Crime Intelligence Analyst, three (3) detectives, and one (1) Detective /Crime Scene Technician, who are primarily assigned to investigate and process evidence of both crimes against property and persons and to analyze criminal activity to allow the Department to maximize the use of personnel to prevent and deter criminal activity. FY 2015 Proposed Budget Page 116 of 297 Marine Unit The Village of North Palm Beach, being a boating community, has a number of waterways within its jurisdiction. Since the Village borders Lake Worth, the Intracoastal Waterway and Earman River, a Marine Unit is deployed to provide for the safety of the boating public and to investigate any marine related issues. Community Policing - Crime Prevention A Police Sergeant is certified as a crime prevention practitioner and is responsible for coordination of community programs, residential and business security surveys, and acts as primary advisor to our Police Explorers. Training The Police Department continues to work diligently to improve its training programs with the realization that by providing staff with the best training possible, their performance will be enhanced and the delivery of services will be improved. The Training Section is exploring new initiatives for officer development and the Department now hosts regional classes to provide them the tools to be successful. Officers receive regular high liability training, along with various other classes to develop their abilities. Traffic Safety The Police Department continues to closely monitor its response to traffic crashes within the Village. Because citizen safety is paramount, the Department is always looking for ways to decrease traffic crashes. An analysis of accident data identifies causation, frequency, location, and time of day allowing the Department to focus its education and enforcement efforts. In addition, the Department deploys traffic monitoring devices to pinpoint and verify traffic complaint issues. This proactive approach enables the Department to maximize the use of our resources and to have the greatest impact on the identified problem areas. Traffic Crashes: • 2012 total is 314 • 2013 total is 355 Enforcement Initiatives: • 2012 3,726 citations, 654 warnings • 2013 1,255 citations, 120 warnings Crimes Cranes The Department's fully functional crime scene component, which began with the conversion of a retired EMS vehicle and the assignment of a trained investigator, continues to develop. The Crime Scene van has the needed equipment to process almost any scene and to collect evidence that may assist in the apprehension of a suspect or suspects. The vehicle is also outfitted to serve as a mobile command post if the need arises. Technology The Department continues to research methods for staff to work "smarter" not necessarily "harder." The Village Information Technology Department worked with crime prevention officers to deploy surveillance technology at key locations to assist the Department with crime prevention and detection. Each police vehicle is equipped with its own laptop for report writing and easy access to crime and records information. In -car technology includes a CAD alert system, which details significant events. National Accreditation The Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA®) proudly announced that on July 30, 2011 the North Palm Beach Police Department received its first national re- accreditation by meeting the commission's highly regarded and broadly recognized body of law enforcement standards established by CALEA. FY 2015 Proposed Budget Page 117 of 297 In April 2014 the North Palm Beach Police Department completed the second national re- accreditation on -site assessment. The Department will be up for the third re- accreditation at the July 2014 Commission Conference. The North Palm Beach Police Department continued in the re- accreditation process, which began six (6) years ago after receiving the initial accreditation in 2008. The accreditation core team continued the daunting challenge of reviewing and ensuring compliance with all policies as well as completing inventories and task analyses to bring the police department into compliance with the high standards set by CALEA. By choosing to be accredited through CALEA, the Police Department voluntarily accepted the challenge to meet the most rigorous set of standards designed for law enforcement in the United States. The Police Department agreed to meet all the standards applicable to the largest size agency defined by CALEA, and to prove compliance with those standards on a continual basis through documentation and inspection. Inspections occur both internally and every three years by a team of law enforcement professionals chosen by CALEA from non - bordering jurisdictions. CALEA standards apply to patrol, investigations, administration, crime prevention, property and evidence, the Reserves, the Explorers programs, and all areas of Police Department operations. Communications The Department has completed an upgrade project in cooperation with the Village's Information Technology Department to update and further enhance its own security monitoring ability. Additional security cameras were deployed in several Village property locations as part of this project. Community Programs: Explorer Program The Explorer program is for individuals between the ages of 14 and 21. The participants are introduced to the many facets of law enforcement and emergency services. The Explorers work hand -in -hand with the Police Officers and assist them in community policing philosophy. The program is directed toward people who have an interest in the field of law enforcement. Each Explorer must meet certain requirements before being accepted into the program. The program currently has six (6) participants. Police Reserve Pro, The Reserve program is for adult individuals who have an interest in serving their community as part of the Law Enforcement Department. Upon successful completion of applicant processing, candidates must attend an Academy and pass a state exam to become certified as Reserve Officers. They assist full -time officers in every aspect of their jobs and provide assistance during special events. The program currently has twenty three (23) Reserve Officers. Volunteers in Policing A trained group of volunteers assist with recent victim re- contact in the detective bureau and other administrative tasks throughout the agency. This program currently has three (3) participants. Securi . Surveys/Home and Business The Department's specially trained Community Policing /Crime Prevention staff offer free residential and business security surveys to reduce the chances of a break -in at a residence or business. The officer provides tips about door locks, alarm systems; lighting, landscaping, and other areas that may help FY 2015 Proposed Budget Page 118 of 297 prevent the property owner from becoming a victim. The Department completed nineteen (19) security surveys in 2013. Trespass Program This program allows business owners to sign an affidavit giving consent for public safety officers to act as an agent, thereby giving them the authority to request people to vacate the premises. After the affidavit is signed, the owner installs, (at their own expense) specifically worded "No Trespass" signs in visible locations. Public Safety Officers must advise persons found on the premises that failure to leave the area may result in arrest. Currently there are thirty eight (38) properties involved in this program. Combat Auto Theft (C.A.T.) Program The C.A.T. program is used to fight back against auto theft. Upon registration (including proof of vehicle ownership and driver's license) the vehicle owner signs a consent form authorizing Public Safety Officers to conduct a traffic stop on their vehicle if the vehicle is being operated between the hours of 1:00 A.M. and 5:00 A.M. A yellow C.A.T. sticker is placed on the rear window notifying Police Officers of participation in the program. Currently there are one hundred and eighty five (185) participants enrolled in the C.A.T. program. Alert ProfZram Crime and information bulletins are distributed to residents and business owners to notify them of current crime trends and prevention strategies. The philosophy is to create an atmosphere of awareness that reduces the chances of residents and business owners becoming victims of crime. This prevention strategy is accomplished by a park, walk, and talk technique and by distributing flyers, faxes, and e -mail. The Department distributed twenty five hundred (2,500) flyers in 2013. Cell Phones to Seniors Cell phones are collected and then given out to senior citizens throughout the area for emergency use. The Department distributed twelve (12) cell phones in 2013. Crime Opportuni . Cards A card is issued to a citizen /vehicle /residence if a law enforcement officer observes the opportunity for a potential crime to occur (i.e. valuables left in plain view, doors unlocked, etc). This is done in an effort to eliminate the criminal's opportunity to commit crime and prevent the citizen from becoming a victim. Gun Lock ProfZram Free gun locks are given to residents to keep their homes safe through secured firearms. The Department distributed four hundred (400) gun locks in 2013. Crime Prevention Meetings Officers conduct crime prevention meetings throughout the community to learn and discuss what problems may be occurring and ways to help one another combat crime. This is an open dialogue between all parties involved, finding solutions to issues. This program also helps to organize neighborhoods into Crime Watch groups. The Department conducted one hundred and twelve (112) meetings in 2013. Neighborhood Watch Meetings Preventing crime in the community is a shared responsibility between the police and residents. Neighborhood Watch has been entrusted with the responsibility of empowering Village residents to keep their neighborhoods safe. Safe neighborhoods and crime prevention education of Village residents is the Department's challenge and goal. The program encourages Village citizens to become FY 2015 Proposed Budget Page 119 of 297 actively involved with the department through practicing crime prevention techniques and reporting crime or suspicious activity. The Department attended thirty -nine (39) meetings throughout 2013. Safety Awareness Training Seminars The concept behind Safety Awareness training is to empower individuals and to encourage them to work as a team with police officers. Participants are taught how crime prevention relates to them and how to anticipate and recognize their crime -risk potential. Citizens are educated and provided information on a variety of topics including personal safety, child safety, internet safety, gun safety, identity theft, and how to protect their home and vehicle from burglary. The Department conducted thirty -two (32) seminars in 2013. Workers On Watch (WOW) This program encourages the many employees of the Village to remain vigilant and immediately report any suspicious activity to the police. This program is a cooperative effort between the Department and the other entities within the Village to help prevent crime and assist with quality of life issues. The department conducted four (4) Workers' on Watch meetings in 2013. Child Identification Program This program is designed to promote the safety of children by focusing on prevention strategies. The equipment allows the capture of a child's contact, medical information, photograph and fingerprints. This allows law enforcement to provide quick and accurate response in the event of a crisis. A total of two hundred and thirty (230) children were fingerprinted in 2013. D.A.R.E. Program Drug Abuse Resistance Education (D.A.R.E.) is offered in community schools by specially trained officers. In 2013 we graduated 100 sixth grade students from the program. Personnel Changes The personnel /title changes for Fiscal Year 2014/2015 are: • Title change from "CALEA Manager" to "CALEA Manager /Captain of Professional Standards" for one (1) part-time position; • Title change from "Public Safety Aide" to "Police Service Aide" for one (1) full -time position; • Addition of one (1) Crime Intelligence Analyst position/ Deletion of one (1) Public Safety Aide position Current Year Accomplishments and New Initiatives Department staff is continually encouraged to think outside of the box, utilize their initiative, and remain ever diligent in the ongoing quest for better service delivery methods. As a result, the Department continues to identify those areas requiring process refinement and remains open to new methodology, innovative ideas, and other enhancements to existing programs. Many of the Department's ongoing, successful and newly proposed programs are represented in this summary. Transitional Neighborhood Teams Transitional Neighborhood teams (TNT) consist of one captain, two sergeants, two detectives, one K -9 Officer, eight police officers and one code enforcement officer working part-time towards the goal of addressing those transitional neighborhoods identified through crime trends and quality of life issues as being at -risk portions of the community. FY 2015 Proposed Budget Page 120 of 297 • The focus of TNT is to address Section 8 housing fraud in partnership with HUD and the County housing authority. This approach yields positive results in removing felons from our community. • Increased traffic enforcement in targeted transitional neighborhoods, which leads to other offense enforcement. • Truant interdiction partners TNT with school police and parents engaging on truants who become at risk for committing property crimes when absent from school. The desired outcome of TNT is neighborhood stabilization and improved quality of life. During Fiscal Year 2013 -2014, the Police Department achieved the following new initiatives and improvement goals: • Increased community participation /meetings; • Increased code enforcement actions; • Increased case clearance; • Reduced part one crime to 21% Goals and Obiectives In the coming year, the Police Department plans to achieve the following goals and objectives: Cnimril Gnal Maintain a High Quality of Life in the Village, through Crime Prevention and Community Policing. Department Goal: Provide for a safe and secure community. Obj ectives: a. Maintain ratio of UCR Part I crimes reported at current clearance rate. b. The Police Department has sought and achieved CALEA re- accreditation maintaining the highest best practices of the top 5% of Police Departments in the nation. c. Maintain participation with community groups through meetings, events, and resident participation to include aggressive outreach on crime reporting and crime watch. d. Focus on transitional neighborhoods using both community policing philosophies and transitional neighborhood team initiatives to reduce crime and improve the quality of life. Council Goal: Improve the Overall appearance of the Village Department Goal: Partner with Community Development and Code Compliance to assist with education and enforcement efforts toward nuisance abatement. ON ectives: a. Continued educational efforts with Village residents on code requirements with emphasis on quality of life issues. b. Increase code compliance on quality of life issues. FY 2015 Proposed Budget Page 121 of 297 Performance Measures Performance FY 2013 FY 2014 FY 2015 Measure Actual Projected Estimated Continue to transition to web based Sf35 €rexuaI Asse Litt 2 4 flyer distribution and community 2,500 2,550 2,000 campaigns -7 34% Apqrs voted Assn uft Number of code compliance issues 356 300 200 Ratio of UCR Part I crime 24.4% 36% 35% and clearance SAO Sta len Vehide 11 8 Increase number of warnings issued -27% Si21RBu la taResidencs 64 for traffic stops 120 125 130 Reduce traffic crash reports 314 310 300 NORTH PALM BF—kC i CRLM£ STATISTICS 2012 X`S. FY, 2013 Janue - December SignaVOescriptian 2012 2013 -- 9LE Change S,F ti urder 0 0 0 045 Sf35 €rexuaI Asse Litt 2 4 -2 S #1 Robbe ry 13 6 -7 34% Apqrs voted Assn uft 4 & 4 100% SAO Sta len Vehide 11 8 -3 -27% Si21RBu la taResidencs 64 as -26 -41% S21 Bur la Nan Residence 14 7 -7 -5G% Sj21V8u la taVehide 44 33 -11 3545 Theft 106 105 -1 -1'A —.=.L S 258 2 C. 1 1 - -2 1 ?b Arrests: 333 216 1 -117 1 35% North Fafm E'each Falrce Deparfinenr has seem a decrease in all the above areasnfcrrine with the exception ofa�yravated assault . were largely self m7mared by Felice Officers_ ORTH PALM 13 EA CH CA SE CLEAR ANCE UCR (Uniform Crime Reporting) Clearance Rate Part 1 Crimes: This chart represents the total clearance of the Village's most serious 0 2013 criminal offenses. The Police Department has achieved 21% reduction in part one crime. E Cleared w Pending 0 Cleared N Pending FY 2015 Proposed Budget Page 122 of 297 The Village of North Palm Beach FY 2014 -2015 General Fund Budget Police FY 2015 Proposed Budget Page 123 of 297 % Increase / FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 Personnel Salary: Regular Pay $ 3,193,928 $ 2,855,144 11.87% $ 2,933,926 $ 2,629,660 $ 2,579,854 Overtime Pay 150,000 150,000 0.00% 98,785 221,575 134,751 Part -time Pay 99,324 3,443,252 95,628 3.86% 43,729 55,596 60,342 Benefits: Pension 689,548 614,400 12.23% 597,654 542,432 478,687 Health Insurance 508,115 482,455 5.32% 424,983 400,600 388,752 FICA /Medicare 263,409 237,209 11.05% 223,829 210,253 201,851 LTD Insurance 13,734 12,387 10.87% 10,201 14,213 14,377 Life Insurance 3,741 3,741 0.00% 3,691 4,394 4,509 Worker's Compensation 86,286 63,779 35.29% 73,054 49,817 48,283 Other - 1,564,833 - 0.00% 4,953 1,650 $ 5,008,085 $ 4,514,743 10.93% $ 4,409,853 $ 4,133,494 $ 3,913,057 Operating Advertising 150 150 0.00% 25 714 25 Books, Publications & Subscriptions 500 700 - 28.57% 410 74 681 Conferences & Seminars 900 700 28.57% 1,460 0 0 Contractual Services 28,820 28,820 0.00% 16,118 17,344 8,773 Employee Relations 1,500 1,700 - 11.76% 1,307 1,254 212 Gas, Oil & Lubricants 118,000 118,000 0.00% 118,512 101,946 89,834 Law Enforcement Trust (Operating) 0 0 0.00% 4,000 7,915 4,000 Licenses & Fees 600 450 33.33% 1,624 347 568 Materials & Supplies 117,700 100,587 17.01% 66,358 39,746 25,077 Memberships & Dues 2,240 1,180 89.83% 937 807 1,074 Printing & Binding 3,000 3,200 -6.25% 2,126 1,101 918 Rental 20,950 18,900 10.85% 15,989 9,673 8,400 Repairs & Maintenance 51,200 48,200 6.22% 27,220 44,527 43,562 Travel & Training 25,000 18,900 32.28% 25,619 12,225 13,048 Uniforms 24,500 21,500 13.95% 17,501 12,651 7,819 Utilities 15,000 12,420 20.77% 11,792 10,884 9,347 Other Operating Costs 100 0 0.00% 25 34,475 1,792 410,160 375,407 9.26% 311,023 295,683 215,129 Capital Automotive 0 0 0.00% 0 57,582 72,187 Audio, Visual, & Comm. Sys 0 0 0.00% 0 0 0 Capital -Law Enforcement Trust 0 0 0.00% 0 0 0 Computer Hardware & Software 0 0 0.00% 0 0 0 Construction & Major Renovation 0 0 0.00% 0 0 0 Machinery & Equipment 0 0 0.00% 0 0 0 0 0 0.00% 0 57,582 72,187 Total Expenses S 5,418,245 $ 4,890,150 10.80% $ 4,720,876 $ 4,486,759 $ 4,200,373 FY 2015 Proposed Budget Page 123 of 297 Fire Rescue Fire Chief 1 FT Fire Captain 1 FT Fire Inspector 1 FT Volunteer Firefighters 18 Fire Rescue Shifts: Fire Lieutenants 3 FT Firefighter /Medics 17 FT Firefighter /EMT's 1 FT Summary: FT = 24 PT = 0 Volunteers = 18 Change: FY 2015 Proposed Budget Page 124 of 297 Fire Rescue Mission Statement The North Palm Beach Fire Rescue Department is committed to providing exceptional life safety services through the delivery of quality, professional fire suppression, emergency medical services, fire code enforcement and community education. Service Levels Narrative The Fire Rescue Department consists of a fire chief, fire captain, a fire inspector, three fire rescue lieutenants, seventeen firefighter /paramedics, one firefighter/EMT and eighteen volunteers. The Fire Chief serves as part of the Village management team reporting to the Village Manager. The Fire Chief manages the resources of the Fire Rescue Department, performing administrative duties such as budget preparation and long term planning. The Fire Chief coordinates with other Village departments, most often Community Development, to minimize conflicts between code issues that might affect projects within the Village. The Fire Chief may serve in any capacity up to and including incident commander during a man -made or natural disaster. The Fire Captain serves as training officer and liaison to other fire and EMS organizations. As such, the Captain represents the department at various countywide association meetings. The Captain arranges training required to maintain certification and skills, and maintains the training records necessary to comply with county and state laws. The Fire Inspector is responsible for all annual existing business inspections as well as inspecting new construction for code compliance. In addition, the Fire Inspector reviews all building plans and permits for code compliance. The Fire Rescue Lieutenants are each assigned a six - personnel shift. Each shift works a 24 -hour on duty /48 -hour off -duty schedule with each member having an additional scheduled day off every three weeks; this averages to a 48 -hour work week. Mandatory minimum daily staffing is five people, with two on an ambulance and three on a fire engine. The Lieutenants are responsible for the day -to -day operations; responding to emergency calls, in -house training drills, apparatus and equipment maintenance and station maintenance. The Lieutenants are also called upon to provide public /group tours of the fire station and present fire safety information to school groups and citizen organizations. Our volunteers are required to hold the same certifications as our career personnel; Firefighter II and EMT or paramedic certification. They are also required to attend at least two monthly fire drills and ride a minimum of twenty -four hours per month with our career personnel. They can be assigned any duty for which they are certified, and supplement, but never replace career personnel. Current Year Accomplishments and New Initiatives During Fiscal Year 2014, the Fire Rescue Department achieved the following new initiatives and goals for improvement: FY 2015 Proposed Budget Page 125 of 297 • Recertified all personnel in Pediatric Advanced Life Support(PALS); • Served as a host location for the annual countywide Hands -only CPR training event; • Replaced six year old cardiac defibrillator /monitors with modern equipment; • Replaced twelve year old thermal imagine cameras(TICS) with modern, color units; • Replaced a twelve year old Suburban staff vehicle with a new Tahoe; • Replaced fire bay doors with more secure, weather resistant roll -up type doors; and • Participated in a number of Village and countywide events including our Annual Safety Fair, Heritage Day, U.S. Coast Guard Open House, 9/11 Remembrance Ceremony, and Veterans Day Ceremony. Goals and Ob 'ec7 tives In the coming year, the Fire Rescue Division plans to achieve the following goals and objectives: Council Goal: Maintain a High Quality of Life in the Village Department Goal: Maintain a response time that meets or exceeds the countywide standard of eight (8) minutes 80% of the time. Obj ectives: a. Conduct operational readiness drills to enhance staff speed in deployment and overall readiness. b. Conduct map and area familiarization drills with staff monthly. Council Goal: Enhance the Spirit and Participation of our Community Department Goal: Encourage and improve both resident and business involvement in Village programs and events. Obj ectives: a. Increase attendance at annual Safety Fair. b. Increase number of Village businesses represented at the annual Safety Fair. Performance Measures Performance FY 2013 FY 2014 FY 2015 Measure Actual Projected Estimated Village Businesses involved in 9 8 8 the Safety Fair Media advertising for the 4 4 4 Safety Fair 8 minute response time 80% of 5.18 5.2 5.10 the time Personnel Training Hours 5,203 4,284 4,000 FY 2015 Proposed Budget Page 126 of 297 5.2 5.15 5.1 5.05 Response Time by Year ■ FY 2013 ■ FY 2014 ❑ FY 2015 Response Times: As depicted in the above graph, the average response time is well below the eight- minute county maximum limit and we anticipate a continued trend well below the county goal. 6,000 4,000 2,000 0 Personnel Training Hours ❑ FY 2013 ® FY 2014 ❑ FY 2015 Personnel Training Hours: This graph depicts our current training pattern. With recertifications scheduled on bi- annual and tri- annual schedules training hour cycle accordingly. FY 2015 Proposed Budget Page 127 of 297 Personnel Salary: Regular Pay Overtime Pay Part -time Pay Benefits: Pension Health Insurance FICA/Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Books, Publications & Subscriptions Conferences & Seminars Contractual Services Gas, Oil & Lubricants Licenses & Fees Materials & Supplies Memberships & Dues Printing & Binding Professional Services Rental Repairs & Maintenance Travel & Training Uniforms Utilities Volunteer Firefighter Drill Pay Other Operating Costs Capital Automotive Audio, Visual, & Comm. Sys Computer Hardware & Software Construction & Major Renovation Machinery & Equipment Total Expenses The Village of North Palm Beach FY 2014 -2015 General Fund Budget Fire Rescue FY 2015 Bud $ 1,877,081 93,000 1,970,081 419,605 339,332 150,712 8,072 2,088 72,566 - 992,375 $ 2,962,456 1,295 0 30,000 32,920 2,825 62,850 1,070 800 15,400 1,300 12,125 21,335 30,300 840 0 % Increase / FY 2014 (Decrease) over Adopted Budget FY 2014 Budget $ 1,772,938 5.87% 93,000 0.00% - 0.00% 390,884 7.35% 330,701 2.61% 142,745 5.58% 7,837 3.00% 2,088 0.00% 56,810 27.73% - 0.00% $ 2,797,003 5.92% 1,795 - 27.86% 0 0.00% 28,900 3.81% 30,930 6.43% 900 213.89% 62,600 0.40% 865 23.70% 500 60.00% 15,200 1.32% 1,600 - 18.75% 12,600 -3.77% 20,200 5.62% 24,500 23.67% 775 8.39% 9,000 - 100.00% 50 200.00% Actual Actual Actual 09/30/13 09/30/12 09/30/11 $ 1,688,967 $ 1,672,754 $ 1,590,479 87,865 88,509 71,306 375,333 354,437 304,842 288,423 277,782 264,438 127,103 127,384 120,241 6,642 9,080 8,890 2,128 2,565 2,565 62,568 41,718 36,322 $ 2,6399029 $ 295749229 $ 293999084 855 1,064 833 0 0 0 30,062 26,143 23,178 22,067 22,346 22,102 1,628 115 1,620 54,491 63,914 45,716 800 884 494 452 470 294 15,180 15,498 14,911 1,430 331 0 8,348 13,530 6,959 16,817 14,709 10,428 8,157 12,504 10,565 652 609 737 3,000 9,251 8,475 69 60 65 213,210 210,415 1.33% 164,007 181,427 146,378 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 $ 3,175,666 $ 3,007,418 5.59% $ 298039036 $ 297559657 $ 2,5459461 FY 2015 Proposed Budget Page 128 of 297 General Services - Police and Fire Mission Statement This Division of Public Safety is for the express purpose of accounting for expenditures related to the Public Safety Building that cannot be directly associated with or easily identified to Police or Fire Rescue. Some of the items accounted for within this Division include the following: • Postage • Utilities (Telephone, Electric, Water and Sewer) • General Supplies • General Repairs and Maintenance. FY 2015 Proposed Budget Page 129 of 297 The Village of North Palm Beach FY 2014 -2015 General Fund Budget Gen Svcs - Police and Fire Bldg 0 0 0.00% Actual Actual Actual 09/30/13 09/30/12 09/30/11 5,547 0 0 % Increase / 1,282 1,120 FY 2014 (Decrease) over 10,163 FY 2015 Budget Adopted Budget FY 2014 Budget 91,179 90,470 Operating 2,237 135 76 Materials & Supplies 6,000 1,000 500.00% Postage 1,300 1,300 0.00% Rental 0 0 0.00% Repairs & Maintenance 6,650 30,650 - 78.30% Utilities 92,520 92,960 -0.47% Other Operating Costs 80 80 0.00% 106,550 125,990 - 15.43% Capital Audio, Visual, & Comm. Sys 0 0 0.00% Computer Hardware & Software 0 0 0.00% Construction & Major Renovation 0 0 0.00% Machinery & Equipment 0 0 0.00% 0 0 0.00% Actual Actual Actual 09/30/13 09/30/12 09/30/11 5,547 0 0 897 1,282 1,120 0 7,482 10,163 0 0 9,915 91,179 90,470 93,792 2,237 135 76 99,860 99,368 115,066 0 0 0 0 0 0 0 0 0 0 49,990 0 0 49,990 0 Total Expenses S 106,550 S 125,990 - 15.43% S 99,860 8 149,358 8 115,066 FY 2015 Proposed Budget Page 130 of 297 0 FT ( -1 FT) Position transferred to the Finance Department Fleet and Facilities Division Supervisor Senior Trades Mechanic Trades Mechanic Mechanic Public Works Director of Public Works Sanitation Division 1 FT 1 FT ( +1 FT) 1 FT Supervisor 1 FT 3 FT Sanitation Driver /Operator 6 FT 2 FT ( -1 FT) Sanitation Collector 11 FT Administrative Coordinator 1 FT Streets & Grounds Division Summary: Change: FT= 35 -2 FT PT= 0 FY 2015 Proposed Budget Page 131 of 297 Supervisor 1 FT Equipment Operator 2 FT Senior Irrigation Tech 1 FT ( -1 FT) Irrigation Tech 1 FT Grounds Maintenance Worker 1 FT Street Maintenance Worker 2 FT Summary: Change: FT= 35 -2 FT PT= 0 FY 2015 Proposed Budget Page 131 of 297 Public Works Mission Statement To provide the highest quality of service to our citizens and businesses by maintaining Village facilities, grounds, and roadways with the most effective and cost efficient methods and by enhancing the safety of the community. Service Level Narrative Public Works is comprised of four divisions: Public Works Administration; Fleet & Facilities Maintenance; Street & Grounds Maintenance; and Sanitation. It is the responsibility of each of these divisions to facilitate maintenance of the Village infrastructure while maintaining a focus on the needs, concerns, and safety of the residents. The Public Works Administration is comprised of the Director of Public Works and one (1) full -time Administrative Coordinator. The Director of Public Works oversees and supervises all areas of the Public Works Department, provides professional managerial oversight to the department, and assistance to Village Administration and the public. The Director is responsible for staffing, scheduling, budgetary controls, and maintaining appropriate customer service levels in the department while overseeing the workflow of staff. The Director enforces Village and departmental policies and guidelines to ensure adequate safety procedures are followed and that the Public Works staff is operating as efficiently and productively as possible. The Administrative Coordinator assists the Director with the day - to -day operations of the department including processing payroll and invoices, correspondence with contractors and consultants, and answering inquiries from the public. The Fleet and Facilities Division is comprised of one (1) Supervisor, one (1) Senior Trades Mechanic, three (3) Trades Mechanics, and two (2) Mechanics. The Division's Trades Mechanics are responsible for the repair, maintenance, and overall appearance of Village buildings and facilities including Village Hall, Public Safety, Library, the Community Center, Anchorage Park and Marina, Osborne Park, Lakeside Park, Public Works Complex, Tennis Facility, Country Club clubhouse, and all Village - maintained street lights. The Facility Maintenance staff constructs and assembles furniture, completes minor office remodeling, monitors building operations, performs preventive maintenance and makes repairs to HVAC equipment, electrical, lighting, plumbing, and street lights. Facility staff is also responsible for the appearance (painting and repair) of all Village buildings and assists in the repair of irrigation pump motors. The Facilities Division provides general maintenance for the Golf Pro Shop, Restaurant/Lounge and Country Club Administrative offices. These labor charges are submitted to the Country Club Administration for reimbursement to the General Fund. No tax dollars are utilized for facilities at the North Palm Beach Country Club, which are included in the Enterprise Fund operations. Major Facility Maintenance priorities include: • Continuing to upgrade HVAC systems, replacing older systems to take advantage of newer energy saving models and reducing the impacts of equipment failure; and • Developing a street lighting enhancement plan for neighborhood areas without or with limited nighttime lighting. Lighting themes, style, color and materials would enhance safety and improve the Village's identity; and FY 2015 Proposed Budget Page 132 of 297 • Investigate energy saving equipment and devices to reduce electrical consumption throughout the Village; and • Complete the transition to asset management; and • Continuing the program of preventative maintenance for facilities to maintain a high quality of appearance. The Division's Fleet Maintenance staff maintains and repairs vehicles and equipment utilized by the Public Safety, Community Development, Public Works, and Parks & Recreation Departments to ensure that all Village -owned vehicles are maintained at or above levels recommended by manufacturers. The Village fleet/equipment consists of 104 licensed vehicles and numerous pieces of off -road and small equipment (i.e. chain saws, generators, grinders, pumps, etc.). Another aspect of the division is the renovation of the three wheel carts that are utilized for the collection of garbage in the Village. Fleet provides fabrication and welding for the various departments. This division also maintains various carts used in the driving range operations at the Country Club. Those labor charges are then reimbursed by the Country Club. Major Fleet Maintenance renovation priorities for the proposed budget include: • Oversight of vehicle purchases to ensure equipment is compatible with its intended use. The Sanitation Division currently consists of one (1) Supervisor, six (6) Sanitation Driver /Operators, and eleven (11) Sanitation Collectors. The Division provides side door garbage collection 3 -times a week, curbside vegetation and bulk trash items 2 -times a week, and curbside recycling once a week. The Village's Monday through Friday, 5- days -a -week sanitation service is a unique and costly level of service when compared to surrounding municipalities. Sanitation continues to be impacted by substantial rises in fuel costs, vehicle maintenance costs, personnel injuries, and the cost of capital equipment. Acting on the Village Council's goal of evaluating the way in which we work, the Department will seek during this fiscal year to transition from rear -load to front -load commercial collection vehicles. The transition includes a full route conversion of commercial dumpsters. The transition will reduce operating costs and increase revenue generation. The Sanitation Division recognizes the rising costs and impact to customer service created by workers' compensation claims. In an effort to positively affect these areas, the Sanitation Division will continue to discuss, train, and promote safety practices and to hold safety programs for staff throughout the year. The Street Maintenance Division is comprised of one (1) Supervisor, two (2) Equipment Operators, two (2) Street Maintenance Workers, one (1) Grounds Maintenance Worker, one (1) Senior Irrigation Tech, and one (1) Irrigation Tech. The Street Maintenance Division is responsible for the maintenance and repair of the infrastructure throughout the Village. Work includes preparation of streets for the Village's annual overlay program; patching potholes; repair and replacement of sidewalks; repair or replacement of traffic signs; addressing line of sight issues at all intersections within Village limits, maintenance of the Village storm drainage system; and administration of NPDES permitting, inspections and reporting requirements. This Division oversees the work of the landscape contractor who is responsible for all landscape maintenance of Village properties, including the various parks. This Division also installs new vegetation as part of the Village's revitalization program. Further responsibilities include the replacement of landscape material that is damaged as the result of automobile accidents or vandalism. FY 2015 Proposed Budget Page 133 of 297 During the coming fiscal year, the Street Maintenance Division plans several projects in keeping with Village Council's goal to improve the overall appearance of the Village. These projects include: • Develop a median revitalization plan to provide for visually attractive landscaping while reducing water consumption; • Introduce annual /seasonal color to Village parks, grounds, and medians; • Improve landscape at Village gateways, Lighthouse Drive, Prosperity Farms Rd., and U.S. Highway 1. • Continue with the very successful outsourcing of maintenance of all Village parks and landscape areas; and • Be proactive in its approach to the guidelines of the NPDES, which emphasizes monitoring of the Village's storm water system and to be vigilant for illicit spills and discharges. Personnel Chan The personnel /title changes for Fiscal Year 2014/15 are: • Deletion of one (1) full -time Mechanic position / Addition of one (1) full -time Fleet & Facilities Supervisor position; • Deletion of one (1) full -time Sanitation Collector position; • Deletion of one (1) full -time Project & Procurement Manager position (position transferred to the Finance Department) Goals and Objectives In addition to the "New Initiatives," in the coming year, the Public Works Department plans to achieve the following goals and objectives: Council Goal: Protect the Financial Integrity of the Village. Department Goal: Reduction of workers' compensation cases. ON ectives: a. Specific training of staff. b. Regular inspection of shop and work areas. c. Procure proper equipment for work functions producing the most frequent compensation claims. Department Goal: Reduction of Solid Waste Disposal Fees. ON ectives: a. Continued education of residents and staff on keeping items separated for collection, particularly trash and vegetation. b. Continue assertive schedule to capture commercial recycling. c. Effective scheduling of personnel and equipment to specific tasks. d. Observation of Village activity. e. Evaluate potential changes to the collection schedule. f Enforce the Village's vegetative debris ordinance. g. Increase overall recycling tonnage by a minimum of 5% each of the next three years. Department Goal: Reduction of fuel consumption. Obj ectives: a. Perform regular maintenance of vehicles to ensure performance at the optimum levels. b. Fleet conversion to more fuel efficient configurations. FY 2015 Proposed Budget Page 134 of 297 Council Goal: Improve the Overall Appearance of the Village Department Goal: Prepare long -range infrastructure assessment model. Objectives: a. Develop a comprehensive 10 -year maintenance schedule based on evaluations of all Village infrastructure that were completed during FY 2014. Department Goal: Improve the appearance of medians and Village grounds Obj ectives: a. Develop landscaped gateways in to the Village. b. Develop corridor plan for main travel routes within the village. Plans include decorative lighting elements, swale and intersection landscape plan, additional decorative sign posts, and intersection crosswalks to create a signature appearance. c. Work with grounds maintenance contractor to ensure adherence to contract Performance Measures Performance Measure FY 2013 Actual FY 2014 Projected FY 2015 Estimated Workers' Compensation Cases 5 9 6 Fuel Consumption(Gallons)(Full Fleet) 71,007 69,500 69,000 Illicit Discharge (NPDES) 4 9 10 Sidewalk Repairs (Linear Feet) 1,800 500 500 Solid Waste Collection (tons) 9,377 9,400 9,200 Paper & Cardboard Recycling (tons) 817 840 880 Glass & Plastic Recycling tons 526 560 585 Missed Collection Calls 61 51 50 Workers' Compensation Cases: These cases are related to injuries sustained in the work place. Thorough investigation into each incident provides valuable information that can be utilized in preventative measures in the future. Fuel Consumption (Gallons) 7 69 72,000 j69000 70,000 68,000 66,000 FY 2013 FY 2014 FY 2015 Actual Projected Estimated Fuel Consumption: This is the amount of fuel consumed by the entire Village fleet of vehicles and assorted pieces of machinery and equipment. Public Works vehicle purchases starting in FY 2014 and beyond will replace older vehicles with more fuel- efficient models. FY 2015 Proposed Budget Page 135 of 297 Illicit Discharge Incidents � 1D 10 4 s 0 FY 2013 FY 2014 FY 2015 Actual Projected Estimated Illicit Discharge: Public Works monitors catch basins, outfalls, and waterways within the corporate limits of the Village. Proposed increases in staff training and monitoring of work within the public right -of -way is anticipated to escalate the number of illicit discharges discovered and mitigated. Sidewalk Repairs ( Linear Feet) 1 2,000 1,000 0 FY 2013 FY 2014 FY 2015 Actual Projected Estimated Sidewalk Repairs: Throughout the year, staff surveys sidewalks Village -wide and prepares a list of pending repairs. Information submitted by the residents is also included in these estimates. A comprehensive evaluation of all Village infrastructures was completed during FY 2014. This evaluation will utilized to develop a 5 -year maintenance schedule for sidewalks based on risk mitigation and aesthetic preservation strategies. The infrastructure evaluation will dictate the capital and operations budget requests for FY 2016 and beyond. Solid Waste Collection (Tons) 9 9,400 9,300 9,200 9,100 FY 2013 FY 2014 FY 2015 Actual Projected Estimated Solid Waste Collection: The number of tons of garbage and trash that are collected on an annual basis. A trend of less refuse being collected is anticipated as a result of a proactive effort to increase commercial recycling. Paper & Cardboard Recycling (Tons) 900 850 800 750 FY 2013 FY 2014 FY 2015 Actual Projected Estimated Paper & Cardboard Recycling: Indicators support that more individuals are making a conscientious effort to help to reduce the amount of recyclable material that eventually ends up at the landfill. Public Works has established a goal of increasing recycling tonnage by a minimum of 5% each year through FY 2017. FY 2015 Proposed Budget Page 136 of 297 Glass & Plastic Recycling (Tons) 600 5 550 500 Z 450 FY 2013 FY 2014 FY 2015 Actual Projected Estimated Glass & Plastic Recycling: Indicators support that more individuals are making a conscientious effort to help to reduce the amount of recyclable material that eventually ends up at the landfill. Public Works has established a goal of increasing recycling tonnage by a minimum of 5% each year through FY 2017. Missed Collection Calls 100 so 0 FY2013 FY 2014 FY 2015 Actual Projected Estimated Missed Collection Calls: These are calls received regarding garbage not collected from a residence or business on the anticipated schedule. Several factors are considered in response to the complaints, such as time of call in relation to the schedule of the crews, location of container and obstructions. All complaints are resolved within 24 hours. FISCAL YEAR 2014 ACCOMPLISHMENTS • Cleared out accumulated surplus property from Public Works facilities. Established procedures to generate revenue from the sale of surplus scrap metal, tires, and used parts. • Generated auction revenue of over $70,000 for surplus equipment, vehicles, and material. • Purchased new work order management system to better track staff time and project work load demands. • Purchased new inventory management system to better track material, parts, and rolling stock. • Enacted staff cross - training program to address operational efficiency issues. FY 2015 Proposed Budget Page 137 of 297 The Village of North Palm Beach FY 2014 -2015 General Fund Budget Public Works (combined) FY 2015 Proposed Budget Page 138 of 297 % Increase / FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 Personnel Salary: Regular Pay $ 1,566,677 $ 1,609,990 -2.69% $ 1,578,977 $ 1,664,149 $ 1,635,687 Overtime Pay 20,500 20,500 0.00% 17,450 14,770 7,995 Part -time Pay - 1,587,177 - 0.00% - - - Benefits: Pension 305,588 315,977 -3.29% 293,223 312,693 319,069 Health Insurance 442,242 459,387 -3.73% 363,492 365,039 385,764 FICA/Medicare 121,421 124,735 -2.66% 111,523 118,740 115,275 LTD Insurance 6,740 7,206 -6.47% 6,258 9,333 9,468 Life Insurance 3,045 3,219 -5.41% 3,047 3,910 3,996 Worker's Compensation 93,253 80,327 16.09% 89,366 73,952 74,376 Other - 972,289 - 0.00% (100) (95) (345) $ 2,559,466 $ 2,621,341 -2.36% $ 2,463,237 $ 2,562,491 $ 2,551,284 Operating Advertising 0 1,500 - 100.00% 1,733 1,103 1,103 Contractual Services 712,500 649,800 9.65% 563,244 577,449 577,465 Employee Relations 100 100 0.00% - - - Equipment Rental 3,000 3,500 - 14.29% 728 1,364 1,038 Gas, Oil & Lubricants 125,200 133,600 -6.29% 118,863 124,987 118,484 Licenses & Fees 1,850 800 131.25% 365 347 3,011 Materials & Supplies 307,500 274,350 12.08% 235,737 271,994 446,147 Memberships & Dues 1,000 1,000 0.00% 750 195 15 NPEDS Permitting 10,000 15,000 - 33.33% 11,216 9,046 10,965 Postage 250 250 0.00% 78 141 365 Printing & Binding 200 125 60.00% 286 69 26 Professional Services 45,000 110,000 - 59.09% 2,935 4,068 2,847 Repairs & Maintenance 251,500 164,500 52.89% 91,993 121,953 113,996 Solid Waste Disposal 76,000 78,000 -2.56% 66,260 39,170 43,165 Uniforms 9,500 9,980 -4.81% 10,362 11,404 12,877 Utilities 189,755 164,254 15.53% 161,938 159,997 161,756 Other Operating Costs 57,150 6,000 852.50% 4,256 910 100 1,790,505 1,612,759 11.02% 1,270,743 1,324,198 1,493,358 Capital Automotive 0 0 0.00% 0 0 0 Capital 10,000 0 0.00% 0 0 0 Computer Hardware & Software 0 0 0.00% 0 0 0 Construction & Major Renovation 0 0 0.00% 0 0 0 Machinery & Equipment 0 0 0.00% 0 25,457 0 10,000 0 0.00% 0 25,457 0 Total Expenses S 4,359,971 S 4,234,100 2.97 ° / $ 3,733,980 $ 3,912,146 $ 4,044,642 FY 2015 Proposed Budget Page 138 of 297 Personnel Salary: Regular Pay Overtime Pay Part-time Pay Benefits: Pension Health Insurance FICA /Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Contractual Services Employee Relations Gas, Oil & Lubricants Licenses & Fees Materials & Supplies Memberships & Dues Postage Printing & Binding Repairs & Maintenance Uniforms Utilities Other Operating Costs Capital Automotive Computer Hardware & Software Construction & Major Renovation Machinery & Equipment Total Expenses The Village of North Palm Beach FY 2014 -2015 General Fund Budget Public Works Administration % Increase / FY 2014 (Decrease) over FY 2015 Budget Adopted Budget FY 2014 Budget Actual Actual Actual 09/30/13 09/30/12 09/30/11 $ 137,314 $ 201,242 - 31.77% $ 216,360 $ 255,890 $ 228,635 - - 0.00% 172 - - - 137,314 - 0.00% - - - 22,038 32,347 - 31.87% 31,368 41,213 42,176 32,244 31,140 3.55% 29,990 30,909 27,810 10,505 15,395 - 31.76% 14,052 18,329 16,190 591 884 - 33.14% 678 1,315 1,305 174 261 - 33.33% 222 324 324 253 322 - 21.43% 1,112 1,662 1,729 - 65,805 - 0.00% - - - $ 203,119 $ 281,591 - 27.87% $ 293,953 $ 349,642 $ 318,170 17,500 18,800 -6.91% 6,730 6,306 6,413 100 100 0.00% 0 0 0 800 0 0.00% 0 0 0 1,000 250 300.00% 240 0 2,798 2,450 2,000 22.50% 10,189 1,138 1,214 1,000 1,000 0.00% 750 195 15 250 250 0.00% 78 141 365 200 125 60.00% 286 69 26 0 0 0.00% 0 0 0 0 300 - 100.00% 349 281 281 19,590 21,097 -7.14% 21,576 23,128 23,967 2,750 1,300 111.54% 3,449 0 (0) 45,640 45,222 0.92% 43,647 31,259 35,079 0 0 0.00% - - - 0 0 0.00% 0 0 0.00% 0 0 0.00% - - - 0 0 0.00% 0 0 0 $ 248,759 $ 326,813 - 23.88% $ 337,600 $ 380,901 $ 353,248 FY 2015 Proposed Budget Page 139 of 297 Personnel Salary: Regular Pay Overtime Pay Part -time Pay Benefits: Pension Health Insurance FICA/Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Contractual Services Equipment Rental Gas, Oil & Lubricants Licenses & Fees Materials & Supplies Repairs & Maintenance Solid Waste Disposal Uniforms Other Operating Costs Capital Automotive Capital Computer Hardware & Software Construction & Major Renovation Machinery & Equipment The Village of North Palm Beach FY 2014 -2015 General Fund Budget Facility Services FY 2015 Budget $ 192,221 1,500 - 193,721 38,661 53,033 14,820 827 348 6,795 - 114,484 $ 308,205 150,000 1,000 11,000 150 28,550 81,500 26,000 1,000 47,200 0 10,000 0 0 0 346,400 % Increase/ FY 2014 (Decrease) over Adopted Budget FY 2014 Budget $ 181,042 6.17% 1,500 0.00% - 0.00% 32,537 18.82% 50,699 4.60% 13,965 6.12% 813 1.72% 348 0.00% 5,525 22.99% - 0.00% $ 286,429 7.60% 175,000 - 14.29% 1,500 - 33.33% 10,800 1.85% 150 0.00% 36,100 - 20.91% 62,500 30.40% 28,000 -7.14% 900 11.11% 1,500 3046.67% 316,450 9.46% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% Actual Actual Actual 09/30/13 09/30/12 09/30/11 $ 170,131 $ 200,775 $ 187,883 765 1,806 1,166 34,590 39,983 39,637 32,640 34,395 37,915 11,843 14,051 12,993 667 1,112 1,079 305 432 432 5,445 4,792 4,455 S 256,387 S 297,345 S 285,560 123,474 143,701 148,859 128 1,244 969 10,727 10,845 10,268 75 125 75 14,724 29,802 29,482 42,059 50,817 46,526 27,611 27,800 25,868 935 964 959 0 660 (0) 219,734 265,959 263,004 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10,000 0 0.00% 0 0 0 Total Expenses $ 664,605 $ 602,879 10.24% S 476,121 S 563,304 S 548,564 FY 2015 Proposed Budget Page 140 of 297 The Village of North Palm Beach FY 2014 -2015 General Fund Budget Vehicle Maintenance FY 2015 Budget Personnel 2.17% Salary: 4,000 Regular Pay $ 145,838 Overtime Pay 1,500 Part-time Pay - Benefits: 43,000 Pension 29,098 Health Insurance 34,258 FICA/Medicare 11,272 LTD Insurance 628 Life Insurance 261 Worker's Compensation 3,643 Other - Operating 2.17% Contractual Services 4,000 Gas, Oil & Lubricants 1,400 Licenses & Fees 700 Materials & Supplies 163,500 Repairs & Maintenance 43,000 Uniforms 1,000 Utilities 300 Other Operating Costs 2,200 Capital Automotive 0 Computer Hardware & Software 0 Construction & Major Renovation 0 Machinery & Equipment 0 Total Expenses 147,338 79,160 226,498 216,100 0 $ 442,598 % Increase / FY 2014 (Decrease) over Adopted Budget FY 2014 Budget Actual Actual Actual 09/30/13 09/30/12 09/30/11 $ 142,743 2.17% $ 136,622 $ 130,930 $ 126,042 1,500 0.00% 1,042 298 491 - 0.00% - - - 31,880 -8.73% 29,083 27,424 27,316 39,899 - 14.14% 18,141 17,168 16,717 11,035 2.15% 9,878 9,405 9,072 641 -2.03% 554 769 738 261 0.00% 262 324 324 3,072 18.59% 3,249 2,386 2,364 - 0.00% - - - $ 231,031 -1.96% $ 198,830 $ 188,704 $ 183,064 5,000 - 20.00% 1,624 1,109 1,778 2,800 - 50.00% 2,207 3,442 3,117 400 75.00% 50 222 138 173,500 -5.76% 141,259 178,848 136,710 57,000 - 24.56% 33,146 44,913 30,968 780 28.21% 1,058 927 954 200 50.00% 178 0 0 1,200 83.33% (0) 0 (0) 240,880 - 10.29% 179,522 229,462 173,666 0 0.00% 0 0 0 0 0.00% 0 0 0 0 0.00% 0 0 0 0 0.00% 0 0 0 0 0.00% 0 0 0 $ 378,352 $ 471,911 -6.21% $ 418,166 $ 356,730 FY 2015 Proposed Budget Page 141 of 297 The Village of North Palm Beach FY 2014 -2015 General Fund Budget Sanitation FY 2015 Proposed Budget Page 142 of 297 % Increase / FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 Personnel Salary: Regular Pay $ 775,888 $ 797,203 -2.67% $ 761,877 $ 762,418 $ 765,335 Overtime Pay 14,500 14,500 0.00% 13,355 11,014 5,235 Part-time Pay - 790,388 - 0.00% - - - Benefits: Pension 157,138 170,022 -7.58% 147,471 147,057 146,414 Health Insurance 238,934 241,666 -1.13% 216,921 213,489 216,062 FICA/Medicare 60,465 62,096 -2.63% 54,319 54,132 53,600 LTD Insurance 3,337 3,580 -6.79% 3,077 4,368 4,436 Life Insurance 1,566 1,653 -5.26% 1,643 2,016 2,052 Worker's Compensation 62,990 55,270 13.97% 61,951 51,934 51,771 Other - 524,430 - 0.00% - - (275) $ 1,314,818 $ 1,345,990 -2.32% S 1,260,614 S 1,246,427 S 1,244,630 Operating Advertising 0 1,500 - 100.00% 1,733 1,103 1,103 Contractual Services 1,000 1,000 0.00% 1,763 0 5,266 Gas, Oil & Lubricants 100,000 100,000 0.00% 90,044 91,287 83,626 Materials & Supplies 17,500 15,750 11.11% 8,310 14,969 12,131 Repairs & Maintenance 0 0 0.00% 0 0 0 Solid Waste Disposal 50,000 50,000 0.00% 38,649 11,370 17,297 Uniforms 6,000 6,000 0.00% 6,214 7,137 8,505 Other Operating Costs 2,000 1,000 100.00% 557 250 100 176,500 175,250 0.71% 147,271 126,115 128,029 Capital Automotive 0 0 0.00% 0 0 0 Computer Hardware & Software 0 0 0.00% 0 0 0 Construction & Major Renovation 0 0 0.00% 0 0 0 Machinery & Equipment 0 0 0.00% 0 25,457 0 0 0 0.00% 0 25,457 0 Total Expenses $ 1,491,318 $ 1,521,240 -1.97% S 1,407,885 S 1,397,999 S 1,372,658 FY 2015 Proposed Budget Page 142 of 297 Personnel Salary: Regular Pay Overtime Pay Part -time Pay Benefits: Pension Health Insurance FICA /Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Contractual Services Equipment Rental Gas, Oil & Lubricants Materials & Supplies NPEDS Permitting Professional Services Repairs & Maintenance Uniforms Utilities Other Operating Costs Capital Automotive Computer Hardware & Software Construction & Major Renovation Machinery & Equipment Total Expenses The Village of North Palm Beach FY 2014 -2015 General Fund Budget Streets & Grounds FY 2015 Budget % Increase / FY 2014 (Decrease) over Actual Actual Actual Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 $ 315,416 $ 287,760 9.61% $ 293,988 $ 314,135 $ 327,792 3,000 3,000 0.00% 2,115 1,653 1,103 - 318,416 - 0.00% - - - 58,653 49,191 19.24% 50,711 57,016 63,526 83,773 95,983 - 12.72% 65,800 69,078 87,260 24,359 22,244 9.51% 21,431 22,824 23,420 1,357 1,288 5.36% 1,282 1,769 1,910 696 696 0.00% 616 814 864 19,572 16,138 21.28% 17,609 13,179 14,056 - 188,410 - 0.00% (100) (95) (70) $ 506,826 $ 476,300 6.41% S 453,453 S 480,373 S 519,861 540,000 450,000 20.00% 429,653 426,332 415,148 2,000 2,000 0.00% 599 120 69 12,000 20,000 - 40.00% 15,884 19,412 21,473 95,500 47,000 103.19% 61,254 47,237 266,609 10,000 15,000 - 33.33% 11,216 9,046 10,965 45,000 110,000 - 59.09% 2,935 4,068 2,847 127,000 45,000 182.22% 16,788 26,222 36,503 1,500 2,000 - 25.00% 1,806 2,097 2,178 169,865 142,957 18.82% 140,184 136,869 137,788 3,000 1,000 200.00% 250 0 (0) 1,005,865 834,957 20.47% 680,569 671,403 893,580 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 $ 1,512,691 $ 1,311,257 15.360/o S 1,134,023 S 1,151,776 S 1,413,441 FY 2015 Proposed Budget Page 143 of 297 Community Development Director of Community Development Planner 1 FT I I Building Official Permit & Licensing Tech 3 FT 0 PT ( -1 PT) ( +1 FT) Note: The changes in this department are necessary to meet the increased demand for building permits and maintain the level of customer service. 1 FT 1 FT Code Compliance Officer 1 FT ( -1 FT) Zoning Compliance Officer 1 FT ( +1 FT) Senior Building Const. Inspector Building Const. Inspector 2 FT 1 FT Summary: Change: FT =11 + 1 FT PT =O - 1 PT FY 2015 Proposed Budget Page 144 of 297 Community Development Mission Statement To provide the highest level of customer service to our residents and to work in partnership to promote our local businesses for a more sustainable community. Service Levels Narratives The Community Development Department is a full - service department responsible for planning and zoning, building and code compliance. The Department's responsibilities primarily relate to: enforcing State and local regulations; issuing building permits; business tax receipts and registrations; and maintaining the community's overall appearance. The Community Planning Division consists of the Director of Community Development, one (1) full -time Planner. The Director oversees and supervises all areas of the Community Development Department. This includes providing oversight, guidance to the staff, project management, budgetary controls, and maintaining customer service levels to the Village Administration and the general public. The Director also enforces the Village's Comprehensive Plan to ensure proper growth and redevelopment within the Village to maintain the "small town feeling. " The Planner is responsible for handling all new development and redevelopment, future annexations, site plan approvals, re- zoning, comprehensive plan amendments, zoning compliance, and any other State or local required amendments. This includes providing support to the Village Council, Planning Commission, Zoning Board of Adjustment, Construction Board of Adjustment and Appeals, and serving as a liaison to the Business Advisory Board. The Building Division consists of one (1) full -time Building Official, one (1) full -time Building Construction Inspector I, two (2) full -time Building Construction Inspector II's and three (3) full - time Permit & Licensing Technician positions. The Building Official is responsible for overseeing the day -to -day operations of the Building Division, including plan review, providing technical support to the contractors and homeowners, insuring projects comply with federal and state regulations, and maintaining budgetary controls. The Building Inspectors are responsible for conducting daily inspections of the permitted projects within the Village. The Inspectors also work closely with contractors and homeowners, providing guidance to complete projects in a timely and professional manner. The Permit & Licensing Technicians are responsible for processing and issuing building permits, scheduling inspections, scanning and maintaining lot files, and issuing business tax receipts and contractor registrations. This includes preparing the necessary financial reports and daily deposits. The Code Compliance Division consists of one (1) full -time Code Compliance Officer and one (1) full -time Zoning Compliance Officer positions. The purpose of Code Compliance is to maintain the aesthetics and property values for the residential and business properties within the Village. This includes educating the public about the importance of obtaining proper permits and hiring licensed contractors for all home and business improvements. The Code Compliance Officer works in partnership with our residents within the residential community by continuously educating and gaining voluntary compliance instead of relying of punitive measures. FY 2015 Proposed Budget Page 145 of 297 The Zoning Compliance Officer works in collaboration with our local businesses along the commercial corridors within the Village. The officer assures compliance with all zoning regulations in accordance Planning and Zoning policies and procedures. The Compliance Officers are responsible for case preparation, evidence gathering, and presentation of violation cases before the Special Magistrate. Administrative duties include written correspondence, property ownership and code research, and tracking compliance through ongoing data management and reporting. Personnel Changes The personnel /title changes for Fiscal Year 2014/2015 are: • Addition of one (1) full -time Permit & Licensing Technician position Deletion of one (1) part-time Permit & Licensing Technician position • Reclassification of one Code Compliance Officer to Zoning Compliance Officer Current Year Accomplishments and New Initiatives During Fiscal Year 2014, the Community Development Department accomplished a significant amount of special projects including: • Construction and completion of Veterans Memorial Park located next to the North Palm Beach Library; • Initial construction of the Water Club Residential Development, consisting of 168 multi - family units; • Amendment to Chapter 5, Boats & Waterways to allow alternate pier configuration within the Earman River area; • Amendment of Appendix C, Zoning, of the Code of Chapter 45, Zoning, of the Code of Ordinances to allow walls and fences within the front yard setback where residential properties abut commercial or industrial properties; • Renovation and relocation of Community Development to Village Square Plaza located at 420 U.S. Highway One, Suite 21; • Maintaining the Village's FEMA National Flood Insurance Program (NFIP) Community Rating System Class 7; this allows residents a fifteen percent discounts for properties located within Special Flood Hazard Area (SFHA); • Assisted parcel owners within the Northlake Boulevard Overlay Zoning District (NBOZ) to obtain voluntary compliance for required landscape improvements; • Amendment to Chapter 45, Section 45 -33, to allow restaurants with drive- through within the C -1 Commercial Neighborhood District; • Began Phase I of the Unified Land Development Ordinance update. Goals and Objectives In the coming year, the Community Development Department plans to achieve the following goals and objectives: Council Goal: Protect the financial integrity of the Village Department Goal: Work with the business community to encourage economic redevelopment. FY 2015 Proposed Budget Page 146 of 297 Obj ectives: a. Continue to promote the local business community through partnership with local governmental agencies, and seeking grant - funding opportunities. b. Conduct a comprehensive sign code study and make recommendations to the Village Council for ordinance changes to enhance our business community. c. Actively pursue voluntary annexation within our future annexation areas. Council Goal: Maintain a high quality of life in the Village Council Goal: Improve the overall appearance of the Village Department Goal: To affirm and uphold the aesthetic standards of our community through consistent application of the Village Code in cooperation with residents and businesses alike. Objectives: a. Continue to be pro- active in obtaining voluntary code compliance prior to issuing written violations. b. Maintain the Village's property values and general appearance. Department Goal: Department the public health, safety and general welfare and C. Decrease the number of code enforcement cases brought before property through education and enforcement of Building the Special Magistrate through education and alternative methods. codes. Obj ectives: a. Continue educating our Village residents and commercial owners the importance in obtaining the necessary building permits and inspections. b. Increase activities to reduce the National Flood Insurance Program (NFIP) Community Rating System to allow additional insurance discounts for properties located within a special flood hazard area of the Village. Council Goal: Enhance the spirit and participation of our community Department Goal: Work with the Community to promote local businesses. ON ectives: a. Encourage participation of our business community to attend Village Events and promote local businesses within the Village. d. Continue pro - active investigation of potential vacant and /or abandoned properties. Council Goal: Continuously evaluate the way we work Department Goal: Enhance customer service and expediting permitting process. ON ectives: a. Continue to evaluate permit process and expediting permit for building and zoning and make necessary changes as needed. b. Implement the online portal for permitting and inspections for contractors and residents. FY 2015 Proposed Budget Page 147 of 297 Performance Measures Performance FY 2012 FY 2013 FY 2014 FY 2015 Measures Actual Actual Projected Estimated number of inspections 6,660 6,228 8,059 8,200 number of building permits issued 2,649 3,779 4,244 4,300 number of new businesses 108 138 112 120 Increase number of 1 1 0 2 business forums Number of Code Enforcement Special 84 41 60 50 Magistrate Cases Increase voluntary 771 795 950 975 Code compliance Total Code Compliance Cases Voluntary Complaince V. Magistrate FY 2015 (Estimated) FY 2014 ( Projected) FY 2013 (Autua1) FY 2012 (Actual) 200 400 600 800 1000 1200 4 Cases to Magistrate ■ Cases Voluntary Complied ■ Total Code Cases Written Code Compliance Cases: The Code Officers collaborate with residents and businesses in an effort to gain voluntary compliance through education and alternative code methods, which in turn reduces the number of Magistrate Hearings. FY 2015 Proposed Budget Page 148 of 297 Number of Inspections: The total number of building permits Building Permits: Historically more building permits are issued issued has been slowly increasing due to the steadily rising demand during the second -half of the fiscal year. Building permits, for residential and commercial redevelopment and is projected to inspections, and revenues are all anticipated to increase in increase again next year. The number of inspections required varies, depending on the complexity of the construction project. number of Inspections FY2015 Estimated 8200 FY 2014 Estimated 8059 FY 2013 Actual 6228 FY 2012 Actual 6,660 FY 2011 Actual 5,385 0 2,000 4,000 6,000 8,000 10,000 Fiscal Year 2014/2015 based on construction of a new multi - family community and commercial redevelopment. Building Permits Issued 4500 4240 4300 4000 3.779 3500 3000 2,549 2500 2z 190 15 ■ 1st Half cf YR 2000 1733 1528 1522 1744 11625 17 83 ■ 2nd Half of YR 1500 9z 83 91 98 102 1000 6s9 60 757 750 91 ■ Total 500 0 4�ti5 Q p�oyy Qio�Qy yb FY 2015 Proposed Budget Page 149 of 297 The Village of North Palm Beach FY 2014 -2015 General Fund Budget Community Development(combined) FY 2015 Proposed Budget Page 150 of 297 % Increase / FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 Personnel Salary: Regular Pay $ 652,834 $ 619,356 5.41% $ 571,307 $ 518,768 $ 483,001 Overtime Pay - - 0.00% 282 211 - Part-time Pay 652,834 22,698 - 100.00% 24,009 45,364 31,350 Benefits: Pension 113,457 112,790 0.59% 92,619 89,317 79,492 Health Insurance 140,299 132,292 6.05% 110,158 96,273 96,380 FICA/Medicare 49,943 49,117 1.68% 43,187 40,533 36,640 LTD Insurance 2,809 2,775 1.23% 2,128 2,927 2,798 Life Insurance 957 870 10.00% 774 890 864 Worker's Compensation 7,961 7,266 9.57% 7,096 5,367 5,828 Other 315,426 0.00% 443 $ 968,260 $ 947,164 2.23% $ 851,561 $ 799,649 $ 736,796 Operating Advertising 2,000 1,500 33.33% 1,685 533 5,007 Books, Publications & Subscriptions 1,116 863 29.32% 357 1,170 570 Charge Card Fees 5,100 5,075 0.49% 4,246 1,187 - Comp Plan Amendments 5,000 2,000 150.00% 1,500 - 3,000 Conferences & Seminars 1,370 1,370 0.00% 409 349 300 Contractual Services 56,800 51,700 9.86% 5,068 10,583 4,842 Developer Fees 0 0 0.00% 9,682 - - Engineering Fees 0 0 0.00% 0 0 0 Gas, Oil & Lubricants 7,200 12,000 - 40.00% 8,614 8,651 7,539 Materials & Supplies 9,000 3,700 143.24% 4,277 5,104 10,737 Memberships & Dues 1,832 1,482 23.62% 1,508 883 1,070 Postage 1,000 400 150.00% 242 208 0 Printing & Binding 1,200 600 100.00% 182 223 609 Professional Fees 80,000 75,000 6.67% 11,941 0 7,318 Repairs & Maintenance 700 0 0.00% 956 0 2,089 Small Business Grant 0 0 0.00% 10,645 10,420 5,000 Travel & Training 11,660 12,010 -2.91% 3,851 2,275 2,711 Uniforms 2,100 3,300 - 36.36% 593 694 815 Utilities 18,200 12,220 48.94% 971 1,201 1,423 Other Operating Costs 15,350 5,150 198.06% 14,826 1,615 1,110 219,628 188,370 16.59% 81,554 45,097 54,141 Capital Automotive 0 0 0.00% 0 0 0 Computer Hardware & Software 0 0 0.00% 1,500 73,271 8,323 Construction & Major Renovation 0 0 0.00% 0 0 0 Machinery & Equipment 0 0 0.00% 0 0 0 0 0 0.00% 1,500 73,271 8,323 Total Expenses S 1,187,888 S 1,135,534 4.61% $ 934,615 $ 918,017 $ 799,260 FY 2015 Proposed Budget Page 150 of 297 Personnel Salary: Regular Pay Overtime Pay Part -time Pay Benefits: Pension Health Insurance FICA /Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Advertising Books, Publications & Subscriptions Comp Plan Amendments Conferences & Seminars Contractual Services Developer Fees Engineering Fees Gas, Oil & Lubricants Materials & Supplies Memberships & Dues Printing & Binding Professional Services Repairs & Maintenance Small Business Grant Travel & Training Utilities Other Operating Costs Capital Automotive Computer Hardware & Software Total Expenses The Village of North Palm Beach FY 2014 -2015 General Fund Budget Community Planning % Increase/ FY 2014 (Decrease) over FY 2015 Budget Adopted Budget FY 2014 Budget Actual Actual Actual 09/30/13 09/30/12 09/30/11 $ 174,258 $ 159,256 9.42% $ 161,398 $ 147,825 $ 137,219 - - 0.00% - - - - 174,258 - 0.00% - - - 30,901 29,315 5.41% 26,816 22,640 19,208 37,897 37,056 2.27% 33,856 32,456 31,735 13,331 12,183 9.42% 11,539 10,534 9,766 750 715 4.90% 608 832 804 174 174 0.00% 176 215 216 321 255 25.88% 297 219 217 - 83,374 - 0.00% - - - $ 257,632 $ 238,954 7.82% $ 234,689 $ 214,721 $ 199,165 1,000 1,000 0.00% 597 533 5,007 0 0 0.00% 29 0 0 5,000 2,000 150.00% 1,500 0 3,000 500 500 0.00% 60 0 0 11,000 4,900 124.49% 1,866 2,395 2,929 0 0 0.00% 9,682 0 0 0 0 0.00% 0 0 0 0 4,800 - 100.00% 4,070 3,554 2,552 1,800 900 100.00% 859 2,361 6,685 750 665 12.78% 561 421 501 200 200 0.00% 62 17 123 80,000 75,000 6.67% 11,941 0 7,318 0 0 0.00% 0 0 0 0 0 0.00% 10,645 10,420 5,000 5,250 5,250 0.00% 1,648 4 0 2,000 720 177.78% 677 824 1,023 350 150 133.33% 129 27 0 107,850 96,085 12.24% 44,325 20,556 34,137 0 0 0.00% 0 0 0 0 0 0.00% 1,500 73,271 8,323 0 0 0.00% 1,500 73,271 8,323 $ 365,482 $ 335,039 9.09% $ 280,514 $ 308,548 $ 241,625 FY 2015 Proposed Budget Page 151 of 297 Personnel Salary: Regular Pay Overtime Pay Part -time Pay Benefits: Pension Health Insurance FICA/Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Advertising Books, Publications & Subscriptions Charge Card Fees Conferences & Seminars Contractual Services Gas, Oil & Lubricants Materials & Supplies Memberships & Dues Postage Printing & Binding Repairs & Maintenance Travel & Training Uniforms Utilities Other Operating Costs Capital Automotive Computer Hardware & Software Construction & Major Renovation Machinery & Equipment Total Expenses The Village of North Palm Beach FY 2014 -2015 General Fund Budget Building FY 2015 Proposed Budget Page 152 of 297 % Increase/ FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 $ 398,894 $ 361,982 10.20% $ 332,930 $ 313,795 $ 293,687 - - 0.00% 179 211 - - 398,894 22,698 - 100.00% 17,271 38,447 30,492 69,163 63,829 8.36% 50,912 55,396 49,069 70,563 58,180 21.28% 53,300 47,531 48,777 30,516 29,428 3.70% 25,809 25,612 23,288 1,716 1,623 5.73% 1,217 1,784 1,693 609 522 16.67% 466 567 540 5,963 5,215 14.34% 5,064 4,178 4,325 - 178,530 - 0.00% - - - $ 577,424 $ 543,477 6.25% $ 487,149 $ 487,522 $ 451,872 1,000 500 100.00% 1,088 0 0 1,116 863 29.32% 328 1,170 570 5,100 5,075 0.49% 4,246 1,187 0 870 870 0.00% 349 349 300 34,800 42,500 - 18.12% 2,250 6,094 1,248 4,000 4,000 0.00% 2,764 2,758 2,799 6,500 2,500 160.00% 2,691 2,708 1,829 712 697 2.15% 822 407 439 1,000 400 150.00% 242 208 0 500 300 66.67% 0 5 485 500 0 0.00% 60 0 0 6,010 6,010 0.00% 1,195 1,588 1,800 1,500 2,700 - 44.44% 269 522 522 13,900 11,200 24.11% 225 302 306 15,000 5,000 200.00% 15,427 550 0 92,508 82,615 11.97% 31,956 17,847 10,299 0 0 0.00% - - - 0 0 0.00% 0 0 0.00% 0 0 0.00% - - - 0 0 0.00% 0 0 0 $ 669,932 $ 626,092 7.00% $ 519,105 $ 505,369 $ 462,171 FY 2015 Proposed Budget Page 152 of 297 Personnel Salary: Regular Pay Overtime Pay Part-time Pay Benefits: Pension Health Insurance FICA /Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Books, Publications & Subscriptions Conferences & Seminars Contractual Services Gas, Oil & Lubricants Materials & Supplies Memberships & Dues Printing & Binding Repairs & Maintenance Travel & Training Uniforms Utilities Other Operating Costs Capital Automotive Computer Hardware & Software Construction & Major Renovation Machinery & Equipment Total Expenses The Village of North Palm Beach FY 2014 -2015 General Fund Budget Code Enforcement % Increase / FY 2014 (Decrease) over FY 2015 Budget Adopted Budget FY 2014 Budget $ 79,682 79,682 13,393 31,839 6,096 343 174 1,677 - 53,522 $ 133,204 0 0 11,000 3,200 700 370 500 200 400 600 2 inn 0 0 0 19,270 $ 98,118 - 18.79% - 0.00% - 0.00% 19,646 - 31.83% 37,056 - 14.08% 7,506 - 18.78% 437 - 21.51% 174 0.00% 1,796 -6.63% - 0.00% $ 164,733 - 19.14% 0 0.00% 0 0.00% 4,300 155.81% 3,200 0.00% 300 133.33% 120 208.33% 100 400.00% 0 0.00% 750 - 46.67% 600 0.00% 300 666.67% 0 0.00% 9,670 99.28% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% Actual Actual Actual 09/30/13 09/30/12 09/30/11 $ 76,979 $ 57,147 $ 52,095 103 - - 6,738 6,917 858 14,892 11,281 11,215 23,002 16,285 15,867 5,839 4,387 3,586 303 311 301 132 108 108 1,735 970 1,286 - - 443 $ 129,723 $ 97,406 $ 85,759 0 0 0 0 0 0 952 2,094 665 1,780 2,339 2,189 727 35 2,223 125 55 130 121 202 0 897 0 2,089 1,008 684 911 324 172 293 69 75 94 (730) 1,037 1,110 5,273 6,693 9,705 0 0 0 $ 152,474 $ 174,403 - 12.57% $ 134,995 $ 104,099 $ 95,464 FY 2015 Proposed Budget Page 153 of 297 Library Director of Library Adult Services Librarian 1 FT LibFaFy Gle4 OPT ( -1 PT) Youth Services Senior Library Assistant 1 FT ( +1 FT) Note: 1 FT Circulation Senior Library Assistant Library Assistant Library Clerk Library Page The changes in this department are primarily due to the re- instatement of the Youth Services Program Administrative Assistant 1 FT 1 FT 5 PT 3 PT Technical Services imam Senior Library Assistant 1 FT Library Page 1 PT Summary: Change: FT = 7 +1 FT PT= 9 -1 PT FY 2015 Proposed Budget Page 154 of 297 Library Mission Statement The Village Public Library provides materials, services, and programs for community residents of all ages providing personal enrichment and enjoyment, and meeting educational needs. The Library has a special mission to children and their parents to encourage a love of reading and learning. Service Levels Narrative Today there are over 46,000 traditional items in the North Palm Beach Library and over 8200 electronic titles and devices, 4.42 items per capita. Formats include print books, large print, DVDs, music CDs, books on CD, books in MP3 format, downloadable e- audio books, e- books, downloadable music, magazines and newspapers. We also circulate fourteen (14) e- readers containing bestsellers and classics and fifteen (15) children's handheld video players. The North Palm Beach Library is open 60 hours per week, seven days per week. Staff orders, catalogs, and maintains books and materials for the collection, and periodically purges outdated or worn materials to sell at the annual Friends of the Library book sale. Staff processes all borrower registrations and requests and handles oversight of the on -site meeting room. Library programs are scheduled throughout the year and include: story times; author lectures; genealogy group meetings; book discussions; summer reading programs, arts and crafts, movies, computer classes, and other special events. The Library also offers a variety of reference services including: simple inquiries; research assistance; and inter - library loans of materials not in the collection. The adult library has two (2) online public access catalog computers and the children's library has four (4) non - internet computers with educational software and games for pre -K children. The Library has a Computer Lab downstairs with sixteen (16) computers available for public use all of which have genealogy, Microsoft Office and Internet access. The Library has WI -FI throughout the building. There are 16 staff members in the library; two are librarians with a Master's Degree in Library Science. Personnel Changes The personnel /title changes for Fiscal Year 2014/2015 are: • Addition of one (1) full -time Senior Library Assistant position; • Deletion of one (1) part-time Library Clerk position Current Year Accomplishments and New Initiatives During Fiscal Year 2013 -2014, the Library achieved the following new initiatives and goals for improvement: • The Library continues to focus on providing a variety of programs for adults and children throughout the year. • New programs this year include the Great Courses Lecture series, a weekly Knit and Crochet Group, a 4 -week Financial Workshop, a monthly Mystery Book Club and a Winter Reading Program for children. • It was anticipated that there would be an increase in library programing for adults and children of 11% in FY 2014. We saw an actual increase of 22 %. With a FT Youth Services Librarian we anticipate an increase in children's programming and attendance of 25% for FY 2015. FY 2015 Proposed Budget Page 155 of 297 Increase in Library Programs 60 E " 40 V 0 it 20 d 0 2011 2012 2013 • The eight week Summer Reading Program in FY2013 signed up 148 children between the ages of 5 and 12, a 19% increase over FY2012. The library staff presented 62 programs with an attendance of 1,134. • During the summer of 2013 the Library utilized 16 teen volunteers for a total of 437 hours to assist with the children's summer reading program. The Library anticipates from 18 -20 teen volunteers during the summer of 2014. • The Library replaced eight (8) older computers in FY2014. The Library's goal is to maintain a regular schedule for hardware replacement to ensure we stay current with the latest technology. • In April of 2014 the Library renewed the contract to provide downloadable electronic books through Overdrive and our partnership with SEFLIN (Southeast Florida Library Information Network). We currently offer over 3300 titles 24/7 that can be downloaded to a computer or compatible device. Our downloadable audio book collection now numbers slightly over 5000 titles. Ratio of Print, Media, and e- Resources in Collection 15% 15% 0;NA ■Print ■ Media 70% ■e Resou ces Ratio of Print, Media, and e- Resources in Circulation 5% 37% #1 �PrA 5 ■Media ■e- Resources Chart does not reflect Freegal music collection of over one million song titles. • The Library added two (2) new Kindle e- readers with popular adult titles bring the total of circulating e- readers to 14. Circulation of Electronic Books 3000 ■ 2ff12 ■ 2013 2000 - E 2014 (projected) 1000 0 • With a recent upgrade to the Library's automation system SIRSI and the new "cloud" server, patrons automatically receive reminders and overdue notifications via e -mail. Patrons can also now search, hold, renew and view their accounts on their mobile device with the BookMyne app. • The Library continues a Facebook page and Twitter account to relay current information on library services and programs and encouraged feed back. It is anticipated that users will have visited the site 18000 times in the current Fiscal Year, a 25% increase over what was anticipated. • In FY2014 it is anticipated that over 20,000 individuals will have signed up to use the public computers, an average of 1,800 per month. Over 200 patrons attended computer classes on a variety of topics. The Friends of the Library continue to actively support the Library. Through their annual author program, book sale, bake sale, and continuing in -house book sale shelf, they have donated funds for the purchase of furniture, equipment, and library programs not covered through the Library's regular operating budget. FY 2015 Proposed Budget Page 156 of 297 Goals and Obiectives In the coming year, the Library plans to achieve the following goals and objectives: I Foster the spirit and narticination of our communitv I Department Goal: Foster the spirit and participation of Library patrons. ON ectives: a. Continue encouraging local businesses to offer free programs to Library patrons (i.e. tax advice, legal advice, health & welfare, etc.) and initiate activities that encourage Library volunteer service (computer classes). b. Continue utilizing teen volunteers to assist with the children's Summer Reading Program and to develop more active teen programming. c. Increase library program brochures for distribution around the Village. d. Continue participation of staff and Friends of the Library in community activities (i.e. Heritage Day Parade, Holiday Tree Lighting, etc.). Council Goal: Maintain a high quality of life in the Village Department Goal: Maintain a high quality of Library services. Obj ectives: a. Increase self - services with new library automation (i.e. email alerts, news, renewals, and requests) by 10 %. b. Increase use of electronic resources: e -books and downloadable audio books and video by 10 %. c. Enhance communication with residents through social networking sites (i.e. Facebook, Twitter), library newsletters, and website. d. Enhance computer lab facilities and training classes focusing on one -on -one instruction with individual devices. e. Avail staff opportunities to participate in customer service and training Webinars and workshops. Performance Measures Performance FY 2013 FY 2014 FY 2015 Measure Actual Projected Estimated Increase use of self- 2379 3370 3707 services Increase number of Adult 207 Adult 258 Adult 280 programs Child 204 Child 223 Child 245 Teen 4 Teen 10 Teen 12 Increase teen 18 20 22 volunteer applicants Social Media Total 16931 18512 20363 Reaches Increase circulation of 3594 4624 6393 Electronic resources FY 2015 Proposed Budget Page 157 of 297 Personnel Salary: Regular Pay Overtime Pay Part -time Pay Benefits: Pension Health Insurance FICA /Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Books, Publications & Subscriptions Contractual Services Library Collections: Audio Visual Materials Books Electronic Resources Magazines Reference Materials Library Gift Account Licenses & Fees Materials & Supplies Postage Rental Repairs & Maintenance Conferences & Seminars Memberships & Dues Travel & Training Utilities Other Operating Costs Capital Capital Computer Hardware & Software Construction & Major Renovation Machinery & Equipment Total Expenses The Village of North Palm Beach FV 2014 -2015 General Fund Budget Library FY 2015 $ 353,956 97,841 62,919 60,037 34,563 1,523 609 11,606 453 28,172 22,800 32,000 20,000 3,000 6,000 0 1,238 11,800 1,160 4,000 8,500 460 3,070 1,645 24,277 50 0 0 0 451,797 171,257 623,054 168,625 a % Increase / FY 2014 (Decrease) over Adopted Budget FY 2014 Budget $ 300,260 17.88% - 0.00% 111,279 - 12.08% 55,179 14.03% 47,695 25.88% 31,514 9.68% 1,352 12.65% 522 16.67% 7,669 51.34% - 0.00% $ 555,470 12.17% 443 2.26% 30,221 -6.78% 22,800 0.00% 32,000 0.00% 20,000 0.00% 3,000 0.00% 6,000 0.00% 0 0.00% 1,072 15.49% 11,800 0.00% 1,063 9.13% 6,000 - 33.33% 0 0.00% 350 31.43% 3,070 0.00% 285 477.19% 22,717 6.87% 0 0.00% 160,821 4.85% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% Actual Actual Actual 09/30/13 09/30/12 09/30/11 $ 279,619 $ 268,799 $ 260,401 4 99,961 99,105 100,526 49,122 39,958 34,596 44,304 43,533 50,566 28,409 27,485 26,866 1,163 1,582 1,527 533 648 648 9,277 6,303 6,228 $ 512,387 $ 487,417 $ 481,359 402 405 405 26,324 29,335 25,729 19,911 19,959 25,044 29,734 34,728 32,447 17,784 16,814 3,768 2,693 2,142 2,981 7,093 6,649 8,154 0 1,644 2,114 1,072 1,000 275 11,422 12,324 8,186 1,029 1,503 1,553 6,902 6,532 6,061 558 13,682 11,378 275 379 0 560 425 410 180 203 341 24,459 25,133 25,656 (0) (0) (0) 150,397 172,856 154,502 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 791,679 $ 716,291 10.52% $ 662,785 $ 660,274 $ 635,861 FY 2015 Proposed Budget Page 158 of 297 Parks & Recreation Director of Parks & Recreation Recreation Superintendent Marina Wet/ Dry Storage, Anchorage Park, Camps, I.C. Programs and Instructions, and Special Events 1 FT 1 FT Osborne Park, Lakeside Park, Community Center, Pool and Tennis Recreation Supervisor 1 FT Parks / Facilities Manager 1 FT Recreation Assistants 4 PT Y-e th AF+ lrE +r, tee 0 PT ( -1 PT) Recreation Supervisor 2 FT Camp Counselor 10 PT Recreation Assistants 9 PT ( +2 PT) €vcnt Cnnrdina+nr 0 PT ( -1 PT) Pool Lifeguard 20 PT Summary: Change: FT =6 PT = 43 FY 2015 Proposed Budget Page 159 of 297 Parks & Recreation Mission Statement To maintain quality parks and facilities; to preserve open /natural spaces and to provide leisure opportunities to residents of all ages through comprehensive recreational programs and services, designed to enhance the mind, body and soul. Park Resources • Communi . Center — 1200 Prosperity Farms Road Features a multi - purpose ball field, batting cages, sand volleyball court, fitness trail, children's playground, full gymnasium, performance stage, three (3) outdoor basketball courts, concession stand, and picnic area. Osborne Park — 715 Prosperity Farms Road Features a multi - purpose building, six (6) three -wall racquetball courts, two (2) outdoor basketball courts, children's playground, two (2) batting cages, two (2) baseball fields, concession stand, and picnic area. Anchorage Park — 603 Anchorage Drive Features multi - purpose building, children's playground, two (2) dog parks, two (2) tennis courts, large open field area, two (2) baseball fields, four (4) sand volleyball courts, picnic areas, eight (8) gazebos, two (2) fishing piers, jogging trail, restrooms, dry storage area, wet slips, boat wash, and boat ramp. Lakeside Park — East end of Lighthouse Drive Features an outdoor basketball court, picnic pavilion, tiki hut, sand volleyball court, beachfront area, walking trail, children's playground area. • Veterans Memorial Park — 501 US Hwy 1 Features a passive park including amphitheater, benches and US Military commemorative flag poles. • NPB Pool Facility — 951 US Highway 1 Features an Olympic -size swimming pool, , diving boards, lap lanes, locker room facilities, pro shop, and three (3) wading pools. • Tennis Center — 951 US Highway 1 Features ten (10) lighted Har -Tru courts with Tennis Facility, pro shop and pavilion. Programming The Parks & Recreation Department offers a wide variety of activities, classes, workshops, and leisure opportunities for all ages. Classes, workshops, clinics, and lectures are offered by 45+ independent contractors. Winter, Spring and Summer Camp programs are conducted for youths 7 — 15 years of age. Activities are also offered on days the public schools are not in session. The Parks & Recreation Department largely utilizes independent contractors to provide these services. These contractors have agreements with the Village, but are not Village employees and are not eligible for benefits. Additionally, because the fees paid to these contractors are off -set by the revenues they bring into the Village, and due to the fluctuating nature of the services they provide, an exact count of these positions is not represented on the Department's organizational chart. FY 2015 Proposed Budget Page 160 of 297 Special Events The Parks & Recreation Department offers a wide spectrum of special events throughout the year from January's Car Show & Chili Cook -off to the July 4t" fireworks to the Holiday Lights Trolley rides. The Department also offers seasonal events as well as activities unique to the Village, such as our annual Heritage Day, Puppy Love, Touch A Truck, Village -Wide Garage Sales, and Arts & Crafts Festival. Sports Adult recreational sports league opportunities are offered including softball, volleyball, pickle ball and basketball. Youth recreational tennis, basketball, flag football, volleyball, swimming and soccer are also operated within the Department. Orjzanization Involvement • Northern Palm Beach County Little League organizes and manages the youth baseball program. • The North Palm Beach Swim Club trains and holds county- wide competitions at the Village Pool. • Co- Hosted the Lee's Tai Kwon Do tournament. • Co- Hosted the Jupiter Jam Basketball 120 Team tournament with the Jupiter /Tequesta Athletics Association. • Co- Hosted the PBGYAA Father's Day Softball Tournament with the Palm Beach Gardens Youth Athletic Association. Revenues • Arts and Crafts The Village retains all registration fees for all Department sponsored and run Arts and Crafts classes. • Facili . Usage Fees All users of Village facilities and fields are charged a rental fee. • Heritage Day The Village retains all sponsor monies and ticket fees. • Marina Revenues The Village retains fees from wet and dry storage and marina decals. • Pool Revenues The Village retains all membership, rental, and daily fees as well as partial fees obtained from swim training and private lessons. • Program Activi . Fees All non - resident users of Village programs and youth leagues are charged at a higher rate. • Summer /Spring Camps The Village retains all Camp registration fees. • Tennis Revenue The Village retains all membership, rental, and guest fees as well as partial fees obtained from clinics and private lessons. Personnel Changes The personnel /title changes for Fiscal Year 2014/2015 are: • Addition of two (2) part-time Recreation Assistant positions/ Deletion of one (1) part-time Youth Art Instructor position and Deletion of one (1) part-time Event Coordinator position Current Year Accomplishments and New Initiatives During Fiscal Year 2013 -2014, the Parks & Recreation Department achieved the following initiatives and goals for improvement: Parks & Recreation • Continued monthly direct marketing of events and activities via Constant Contact /department E -News from a starting base of 2,000 to over 4,000 contacts. • Doubled the number of Facebook followers on the NPB Recreation page from 800 to 1776. FY 2015 Proposed Budget Page 161 of 297 • Increased by doubling teen adventure camp registrations filling each week at the max of 24 from 12 with the purchase of the Village bus increasing revenues by $12,000. • Doubled the total Adult Pickle Ball program participation. • Sponsored the first ever Village Pickle -Ball Tournament. • Purchased and installed new Lightening Prediction system at Anchorage Park. • Increased total participation in Car Show/ Chili Cook -off and Touch a Truck special Events. • Increased the number travel trips from 12 to 32 which increased the revenue from a year end 2012 -13 budget of $5,600 to a mid -year 2013 -14 budget of $13,600. • Village Continued improvement in the overall appearance of parks and facilities; • Continued to update equipment throughout the Village. • New indoor bleachers (Community Center), benches, picnic tables have all been continued to be upgraded. • Created a user survey to gain input from the actual users of the facilities. • Have worked with users to find out their needs. Have implemented a survey questionnaire to all facility users. • Have slightly improved working relationship with the cleaning contractor. • Continued to update playground equipment throughout the Village. • Replaced broken and obsolete equipment at Lakeside Park. Special Events • Added a new special event (Hook a Kid on Fishing) and invited local organizations to participate. • Invited local businesses to participate in more of the existing special events. • Increased advertising of recreation events via social networks. • Increased the use of parks and facilities by local businesses and organizations. • Added a new special event (Travel Social) and invited local organizations to participate. Village Pool • Began the process of moving the Kiddie pool to its own filtration system. • Due to safety and insurance concerns removed the dive tower. • Purchased and installed handicap pool lift. Tennis Facility • Conducted customer service training with all part time staff and pros. • Resurfaced courts 3 and 4 in our on -going court revitalization program. • Increased both resident memberships by 10% and non- resident tennis memberships by 9 %. • Increased tennis member events by 10 %. • Increased evening participation by forming round -robin leagues and socials. • Increased the number of women's and men's member -guest and championship tournaments. • Addressed drainage problems along east side of the courts. • Retained control of the Village tennis pro -shop and outsourced the stringing operation. FY 2015 Proposed Budget Page 162 of 297 Goals and Ob'ec7 tives•for 2014 -I5 Maintain and improve all Recreational Facilities of the Village Department Goal: Enhance and promote pool, tennis and park amenities Obj ectives: a. Update the Village website to better promote the facilities throughout the Village. b. Increase online accessibility to recreation programming. c. Create informational brochure to promote Park amenities. d. Continue to monitor user survey feedback on all facility rentals. I Foster the Spirit and Participation of our Communitv I Department Goal: Encourage Village Volunteer service Obj ectives: a. Create a better system to increase the number volunteer opportunities in each special event. b. Enhance our existing volunteer database to better track and monitor. c. Better usage of the student school community service hour requirement at our events. d. Continue to increase volunteer opportunities within our youth sports programs. I Improve the Overall Appearance of the VillaLye I Department Goal: Identify areas needing attention ON ectives: a. Continue to monitor user survey feedback on all facility rental s. b. Continue Staff daily monitoring program. c. Work closely with Public Works on the work order process. Performance Measures Performance FY 2013 FY 2014 FY 2015 Measure Actual Projected Estimated Decrease facility rental $40,000 $55,000 $52,000 income by 5% Increase daily usage 130 — Pool 135 —Pool 140 — Pool memberships by 5% 175 - Tennis 180 - Tennis 196 - Tennis Increase business 60 85 95 participation by 10% Increase school /organization 10 11 12 participation by 10% FY 2015 Proposed Budget Page 163 of 297 26,000 25,000 24,000 23,000 22,000 21,000 20,000 Business Participation: Business, Vendor and Sponsor 19,000 participation increased from 85 to 95 over the course of 2014 during most of the Village Special Events. Facility Rental Revenue: In 2010, the Village successfully implemented a rental fee plan for the Community Center, Anchorage Park and Osborne Park activities buildings, and the gazebos at Anchorage and Lakeside parks. The use of the facilities is starting to level out. Tennis Participants 2012 2013 2014 mss_ _y Tennis Participants: Court play increased gradually after facility renovations in 2009. With only ten courts, our facility has reached capacity, especially during the weekday morning times. Participation data was obtained from daily court registration sheets. MARINA F ' $160,000.00 $170,000.00 $180,000.00 - $190,000.00 Marina Storage Revenue: At the current time there is a short waiting list for 30', 35' and 40'dry storage spaces. Wet slips still have a long waiting list. Openings only occur in the 15', 20' and 25' dry storage lots. FY 2015 Proposed Budget Page 164 of 297 Personnel Salary: Regular Pay Overtime Pay Part-time Pay Benefits: Pension Health Insurance FICA/Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Advertising Books, Publications & Subscriptions Charge Card Fee Conferences & Seminars Contractual Services Developer Fees Expense Gas, Oil & Lubricants Licenses & Fees Materials & Supplies Memberships & Dues Merchandise Postage Printing & Binding Professional Services Program Expense Repairs & Maintenance Special Events Travel & Training Uniforms Utilities Other Operating Costs Capital Automotive Computer Hardware & Software Construction & Major Renovation Developer Fees Expense - Capital Donations Expense - Capital Furniture & Fixtures Machinery & Equipment Playground & Outside Equipment Total Expenses The Village of North Palm Beach FY 2014 -2015 General Fund Budget Parks & Recreation (combined) FY 2015 Budget $ 387,529 8,800 251,543 647,872 77,772 84,726 49,563 1,668 522 13,973 228,224 $ 876,096 2,500 0 12,700 1,250 62,827 0 9,000 250 88,600 1,550 7,500 750 550 54,750 577,900 45,750 90,500 1,900 3,150 161,126 5,950 0 0 0 0 0 0 0 0 1,128,503 0 $ 2,004,599 % Increase/ FY 2014 (Decrease) over Adopted Budget FY 2014 Budget $ 361,842 7.10% 8,800 0.00% 248,073 1.40% 77,014 0.98% 88,005 -3.73% 47,356 4.66% 1,629 2.39% 522 0.00% 13,171 6.09% 85,550 0.00% 1,500 3.33% $ 846,412 3.51% 2,500 0.00% 0 0.00% 10,700 18.69% 1,000 25.00% 60,283 4.22% 0 0.00% 9,000 0.00% 250 0.00% 85,550 3.57% 1,500 3.33% 0 0.00% 750 0.00% 500 10.00% 53,000 3.30% 560,400 3.12% 28,250 61.95% 90,500 0.00% 1,800 5.56% 3,150 0.00% 155,933 3.33% 1,500 296.67% 1,066,566 5.81% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% Actual Actual Actual 09/30/13 09/30/12 09/30/11 $ 353,299 $ 361,045 $ 353,447 11,152 5,119 3,785 224,549 230,869 225,961 70,609 66,516 68,606 81,345 60,583 50,975 42,551 43,350 42,313 1,419 1,943 2,034 533 617 645 13,239 9,128 9,520 (76) 76 $ 798,620 $ 779,246 $ 757,286 1,639 1,687 1,521 - 96 - 11,926 11,146 10,734 - - 176 72,646 57,530 56,262 4,532 14,115 - 5,185 5,019 2,892 - 250 274 78,796 76,379 57,899 690 1,333 930 - 90 987 964 578 883 669 194 455 50,939 44,127 36,556 537,624 477,125 492,993 14,632 8,531 14,322 83,319 88,777 76,068 1,250 292 - 2,275 3,485 2,053 158,124 143,797 141,568 4,958 703 6,233 1,030,167 935,254 902,806 0 0 18,970 0 0 0 0 0 136,401 288,233 44,446 0 7,100 0 0 0 0 5,061 0 0 28,371 0 0 0 295,333 44,446 188,803 $ 1,912,978 4.79% $ 2,124,120 $ 1,758,947 $ 1,848,895 FY 2015 Proposed Budget Page 165 of 297 The Village of North Palm Beach FY 2014 -2015 General Fund Budget Recreation & Special Events FY 2015 Proposed Budget Page 166 of 297 % Increase/ FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 Personnel Salary: Regular Pay $ 337,480 $ 315,461 6.98% $ 308,483 $ 316,950 $ 311,933 Overtime Pay 8,800 8,800 0.00% 10,807 5,119 3,785 Part-time Pay 110,779 457,059 110,610 0.15% 96,116 105,511 115,628 Benefits: Pension 69,544 69,321 0.32% 64,376 61,117 65,299 Health Insurance 65,898 69,477 -5.15% 64,233 49,050 40,199 FICA/Medicare 34,965 33,283 5.05% 29,639 30,738 31,022 LTD Insurance 1,452 1,420 2.25% 1,235 1,692 1,793 Life Insurance 435 435 0.00% 444 509 537 Worker's Compensation 9,675 9,185 5.33% 9,313 6,477 6,998 Other 1819969 0.00% (76) 76 $ 6399028 $ 617,992 3.40% $ 584,570 $ 577,240 $ 577,195 Operating Advertising 2,000 2,000 0.00% 1,324 1,549 1,101 Books, Publications & Subscriptions 0 0 0.00% 0 96 0 Charge Card Fee 3,200 3,200 0.00% 4,549 4,714 4,502 Conferences & Seminars 1,250 1,000 25.00% 0 0 176 Contractual Services 8,500 8,300 2.41% 22,161 9,018 7,557 Developer Fees Expense 0 0 0.00% 4,532 7,195 0 Gas, Oil & Lubricants 9,000 9,000 0.00% 5,185 5,019 2,892 Materials & Supplies 28,700 28,200 1.77% 26,832 32,155 13,719 Memberships & Dues 1,200 1,200 0.00% 470 788 780 Postage 600 600 0.00% 964 578 883 Printing & Binding 250 250 0.00% 634 157 210 Professional Services 18,750 15,000 25.00% 14,939 6,800 0 Program Expense 185,000 169,000 9.47% 176,256 170,685 194,918 Repairs & Maintenance 8,000 8,000 0.00% 1,852 3,218 5,327 Special Events 90,500 90,500 0.00% 83,319 88,777 76,068 Travel & Training 1,900 1,800 5.56% 1,250 292 0 Uniforms 1,750 1,750 0.00% 928 1,975 1,005 Utilities 105,992 98,384 7.73% 115,547 102,747 101,284 Other Operating Costs 300 0 0.00% 4,863 1,036 0 4669892 4389184 6.55% 465,604 436,800 410,422 Capital Automotive 0 0 0.00% 0 0 18,970 Computer Hardware & Software 0 0 0.00% 0 0 0 Construction & Major Renovation 0 0 0.00% 0 0 0 Developer Fees Expense- Capital 0 0 0.00% 283,983 44,446 0 Furniture & Fixtures 0 0 0.00% 0 0 5,061 Machinery & Equipment 0 0 0.00% 0 0 0 Playground & Outside Equipment 0 0 0.00% 0 0 0 0 0 0.00% 283,983 44,446 24,031 Total Expenses $ 1,105,920 $ 1,056,176 4.71% $ 1,334,157 $ 1,058,486 $ 1,011,648 FY 2015 Proposed Budget Page 166 of 297 Personnel Salary: Regular Pay Overtime Pay Part -time Pay Benefits: Pension Health Insurance FICA /Medicare LTD Insurance Life Insurance Worker's Compensation Other Operating Advertising Charge Card Fee Contractual Services Gas, Oil & Lubricants Materials & Supplies Memberships & Dues Postage Printing & Binding Professional Services Program Expense Repairs & Maintenance Tennis Merchandise Uniforms Utilities Other Operating Costs Capital Automotive Computer Hardware & Software Construction & Major Renovation Furniture & Fixtures Machinery & Equipment Playground & Outside Equipment The Village of North Palm Beach FY 2014 -2015 General Fund Budget Tennis 0 0 0.00% % Increase / 0 17,941 Total Expenses $ 562,398 $ 518,287 8.51% FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 $ 50,049 $ 46,381 7.91% $ 44,104 $ 42,700 $ 41,295 - - 0.00% 345 - - 52,934 102,983 51,143 3.50% 39,653 34,122 28,177 8,228 7,693 6.95% 6,233 5,399 3,307 18,828 18,528 1.62% 17,112 11,533 10,776 7,879 7,469 5.49% 6,071 5,536 5,006 216 209 3.35% 184 251 241 87 87 0.00% 89 108 108 2,833 2,734 3.62% 2,532 1,595 1,601 - 38,071 - 0.00% - - - $ 141,054 $ 134,244 5.07% $ 116,323 $ 1019244 $ 909510 500 500 0.00% 315 138 420 9,000 7,000 28.57% 6,692 5,770 5,429 2,000 1,900 5.26% 527 0 0 0 0 0.00% 0 0 0 23,450 22,400 4.69% 18,857 17,236 18,157 100 100 0.00% (30) 185 0 150 150 0.00% 0 0 0 300 250 20.00% 35 37 245 36,000 38,000 -5.26% 36,000 37,327 36,556 280,900 279,400 0.54% 257,844 207,632 209,483 35,500 18,000 97.22% 10,682 1,612 3,313 7,500 0 0.00% 0 90 987 400 400 0.00% 368 555 305 20,644 14,943 38.15% 14,495 13,113 13,800 4,900 1,000 390.00% 95 793 (159) 421,344 384,043 9.71% 3459881 284,488 288,536 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 17,941 0 0 0.00% 0 0 0 0 0 0.00% 0 0 17,941 Total Expenses $ 562,398 $ 518,287 8.51% $ 462,204 $ 385,732 $ 396,988 FY 2015 Proposed Budget Page 167 of 297 The Village of North Palm Beach FY 2014 -2015 General Fund Budget Pool FY 2015 Proposed Budget Page 168 of 297 % Increase/ FY 2014 (Decrease) over Actual Actual Actual FY 2015 Budget Adopted Budget FY 2014 Budget 09/30/13 09/30/12 09/30/11 Personnel Salary: Regular Pay $ $ 0.00% $ 713 $ 1,396 $ 218 Overtime Pay 0.00% - - - Part -time Pay 87,830 87,830 86,320 1.75% 88,779 91,235 82,157 Benefits: Pension - - 0.00% - - - Health Insurance - - 0.00% - - - FICA /Medicare 6,719 6,604 1.74% 6,841 7,075 6,285 LTD Insurance - - 0.00% - - - Life Insurance - - 0.00% - - - Worker's Compensation 1,465 1,252 17.01% 1,394 1,057 921 Other - 8,184 - 0.00% - - - $ 96,014 $ 94,176 1.95% $ 97,727 $ 1009763 $ 899581 Operating Charge Card Fee 500 500 0.00% 685 662 803 Contractual Services 52,327 50,083 4.48% 49,958 48,512 48,705 Developer Fees Expense 0 0 0.00% 0 6,920 0 Gas, Oil & Lubricants 0 0 0.00% 0 0 0 Licenses & Fees 250 250 0.00% 0 250 274 Materials & Supplies 36,450 34,950 4.29% 33,107 26,987 26,023 Memberships & Dues 250 200 25.00% 250 360 150 Program Expense 112,000 112,000 0.00% 103,524 98,807 88,591 Repairs & Maintenance 2,250 2,250 0.00% 2,098 3,701 5,682 Uniforms 1,000 1,000 0.00% 979 955 743 Utilities 34,490 42,606 - 19.05% 28,082 27,937 26,484 Other Operating Costs 750 500 50.00% 0 (1,126) 6,392 240,267 244,339 -1.67% 218,682 2139966 2039847 Capital Automotive 0 0 0.00% 0 0 0 Computer Hardware & Software 0 0 0.00% 0 0 0 Construction & Major Renovation 0 0 0.00% 0 0 136,401 Developer Fees Expense - Capital 0 0 0.00% 4,250 0 0 Donations Expense - Capital 0 0 0.00% 7,100 0 0 Furniture & Fixtures 0 0 0.00% 0 0 0 Machinery & Equipment 0 0 0.00% 0 0 10,430 Playground & Outside Equipment 0 0 0.00% 0 0 0 0 0 0.00% 119350 0 1469831 Total Expenses $ 336,281 $ 338,515 -0.66% $ 3279759 $ 3149729 $ 4409259 FY 2015 Proposed Budget Page 168 of 297 Reserves & Other Mission Statement This Division of the General Fund is for the express purpose of accounting for expenditures that cannot be directly associated with or easily identified to any other particular department/division. Some of the items accounted for within this Division include the following: • General Fund Debt Service payments • General Fund Council Contingency/Reserves • General Fund Property/Casualty & General Liability Insurance allocation Debt Service The Village began accelerating its debt refunding in order to pursue "debt -free status" in 2009. The last outstanding loan instrument was paid off in Fiscal Year 2010 ... the Village's General Fund is debt free! Continzency A contingency is a reserve that is set aside to accommodate unanticipated expenditures. For the FY 2014/15 budget a total of $115,779 has been set aside in this category. Property /Casualty & General Liability Insurance Effective October 1, 2006, the Village discontinued its participation in the Southeast Risk Management Association (SERMA) and joined the Florida Municipal Insurance Trust (FMIT). However, as a former participant in SERMA, the Village is liable for claims incurred through September 30, 2006. In 2010, the Village initiated a Request for Proposals (RFP) to provide a property/casualty and general liability insurance program for the Village. As a result of this RFP process, the Village joined Public Risk Management (PRM) effective October 1, 2011. FY 2015 Proposed Budget Page 169 of 297 Debt Service Debt Service Reserves & Contingencies Transfer to Other Funds Council Contingency Village Manager Contingency Other Operating Costs Non - Departmental Property /General Liability Insurance Total Expenses The Village of North Palm Beach FY 2014 -2015 General Fund Budget Reserves & Other FY 2015 Budget 0 115,779 0 0 115,779 373,974 % Increase / FY 2014 (Decrease) over Adopted Budget FY 2014 Budget $ - 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 320,130 16.82% Actual Actual Actual 09/30/13 09/30/12 09/30/11 265,000 500,000 1,334,934 10,857 25,950 2,993 0 8,879 11,097 0 0 0 275,857 534,829 1,349,023 288,013 291,198 393,920 $ 489,753 $ 320,130 52.99% $ 563,870 $ 826,027 $ 1,742,944 FY 2015 Proposed Budget Page 170 of 297 FY 2015 Proposed Budget Page 171 of 297 VILLAGE OF NORTH PALM BEACH Taxable Value and Ad- Valorem Tax Revenue Fiscal Year 2014 -2015 FY 2015 Proposed Budget Page 172 of 297 2013 -2014 ADOPTED BUDGET 2014 -2015 BUDGET Amount Increase ( +) Decrease ( -) over Prior Year % Increase ( +) Decrease ( -) over Prior Year GROSS ASSESSED VALUE: $ 1,527,431,467 $ 1,609,188,844 $ 81,757,377 5.35% BUDGETARY TAXABLE VALUE (95 %): 1,451,059,894 1,528,729,402 77,669,508 5.35% OPERATING MILLAGE: 6.8731 7.6000 0.7269 10.58% ESTIMATED AD VALOREM TAX REVENUE: 9,973,280 11,618,343 1,645,064 16.49% • 2013 - 2014 Millage Rate = 6.8731 mils • Roll Back Millage Rate for 2014 - 2015 = 6.5574 mils 2014 - 2015 Millage Rate = 7.6000 mils • Increase from 2013 - 2014 Millage Rate = 0.7269 mils % increase /(decrease) over Roll Back Rate 15.90% MILLAGE OPTIONS Roll Back Rate: 6.5574 1.00 MIL = $ 1,528,729 .75 MIL = $ 1,146,547 Majority Vote: 8.6199 .50 MIL = $ 764,365 .25 MIL = $ 382,182 2/3 Vote: 9.4819 .10 MIL = $ 152,873 Statutory Max: 10.0000 FY 2015 Proposed Budget Page 172 of 297 VILLAGE OF NORTH PALM BEACH Millage Rates 2001 - 2015 10.00 9.50 9.00 8.50 8.00 7.6000 7.50 6.9723 6.9000 6.9723 6.87 7.00 ',, ',, 7.270 ',,. 6.6977 N 6.800 6.50 _ _ 6.00 6.300 5.800 ',, ',,. 6.1000 5.50 5. 750 5.600 5.00 4.50 4.00 3.50 3.00 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year Fiscal Millage Fiscal Millage Fiscal Millage Year Rate Year Rate Year Rate 2001 5.7500 2006 6.8000 2011 6.9723 2002 5.6000 2007 6.3000 2012 6.9723 2003 5.8000 2008 6.1000 2013 6.9723 2004 6.8000 2009 6.6977 2014 6.8731 2005 7.2700 2010 6.9000 2015 7.6000 FY 2015 Proposed Budget Page 173 of 297 Village of North Palm Beach FY 2015 Proposed Budget Page 174 of 297 Ad- Valorem and Budget Last 5 years $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- 2011 2012 2013 2014 2015 OAd Valorem Revenue ■Total Budget $10,222,389 $17,506,072 $9,904,284 $17,517,544 $9,844,754 $17,499,724 $9,973,280 $18,614,912 $11,618,343 $20,060,081 o Millage Rate 6.9723 6.9723 6.9723 6.8731 7.6000 FY 2015 Proposed Budget Page 174 of 297 VILLAGE OF NORTH PALM BEACH GENERALFUND AD VALOREM TAX VS. BUDGET TABLE TAXABLE FISCAL ASSESSED VALUATION MILLAGE TOTAL PERCENT TOTAL PERCENT YEAR VALUE (95% of Assessed Value) RATE TAXES BUDGET BUDGET INCREASE 2000 -2001 901,813,310 856,722,645 5.750 4,926,155 35.32% 13,947,270 40.20% 2001 -2002 992,018,426 942,417,505 5.600 5,277,538 40.64% 12,986,918 -6.89% 2002 -2003 1,137,570,526 1,080,692,000 5.800 6,268,014 45.00% 13,565,749 4.46% 2003 -2004 1,297,803,114 1,232,912,958 6.800 8,383,808 61.00% 13,741,933 1.30% 2004 -2005 1,438,036,209 1,366,134,399 7.270 9,931,797 63.70% 15,591,492 13.46% 2005 -2006 1,667,949,738 1,584,552,251 6.800 10,774,955 59.73% 18,038,400 15.69% 2006 -2007 1,999,331,298 1,899,364,733 6.300 11,965,998 61.56% 19,438,633 7.76% 2007 -2008 2,028,911,987 1,927,466,388 6.1000 11,757,545 59.71% 19,691,948 9.17% 2008 -2009 1,847,845,205 1,755,452,945 6.6977 11,757,497 61.64% 19,073,192 -3.14% 2009 -2010 1,673,245,674 1,589,583,390 6.9000 10,968,125 60.74% 18,056,938 -5.33% 2010 -2011 1,543,308,420 1,466,142,999 6.9723 10,222,389 58.39% 17,506,072 -3.05% 2011 -2012 1,495,282,994 1,420,518,844 6.9723 9,904,284 56.54% 17,517,544 0.07% 2012 -2013 1,486,295,612 1,411,980,831 6.9723 9,844,754 56.26% 17,499,724 -0.10% 2013 -2014 1,527,431,467 1,451,059,894 6.8731 9,973,280 53.58% 18,614,912 6.37% 2014 -2015 1,609,188,844 1,528,729,402 7.6000 11,618,343 57.92% 20,060,081 7.76% FY 2015 Proposed Budget Page 175 of 297 VILLAGE OF NORTH PALM BEACH Property Assessed Valuations 1998 - 2015 2,100 , , 1,999 . 2,000 z,oz 1,900 1,800 1,700 1,600 1,667..... 1,543 1,673 1,500 1,438 - - 1,400 1,495 1,627 1,486— r ----- - - -- 1,300 H 1,200 1,13 1,297 °0 _ 1,100 - - 1,000 902 900 992 764 800 7sa 804 700 - - - - - 600 500 400 300 - - - - - -- - -- - - -- - - - -- 200 100 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year Fiscal Assessed Fiscal Assessed Fiscal Assessed Year Valuation Year Valuation Year Valuation 1998 760,999,508 2004 1,297,803,114 2010 1,673,245,674 1999 763,517,430 2005 1,438,036,209 2011 1,543,308,420 2000 803,891,323 2006 1,667,949,738 2012 1,495,282,994 2001 901,813,310 2007 1,999,331,298 2013 1,486,295,612 2002 992,018,426 2008 2,028,911,987 2014 1,527,431,467 2003 1,137,570,526 2009 1,847,845,205 2015 1,609,188,844 FY 2015 Proposed Budget Page 176 of 297 1.60% 1.40% 1.20% R a 1.00% U) U) a U) Q 0.80% 0 0.60% 0.40% 0.20% VILLAGE OF NORTH PALM BEACH General Fund Expenditures as a Percent of Assessed Value 2000 - 2015 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year Fiscal Year Appropriation Assessed Value Percent 2000 9,948, 036 803,891, 323 1.237% 2001 13, 947,270 901,813, 310 1.547% 2002 12,986,918 992,018,426 1.309% 2003 13, 565, 749 1,137, 570, 526 1.193% 2004 13, 741, 933 1,297, 803,114 1.059% 2005 15, 591,492 1,438, 036,209 1.084% 2006 18, 038,400 1,667, 949, 738 1.081% 2007 19,438,633 1,999, 331,298 0.972% 2008 19,691,948 2,028, 911,987 0.971% 2009 19, 073,192 1, 847, 845,205 1.032% 2010 18, 056,938 1,673,245,674 1.079% 2011 17, 506,072 1,543, 308,420 1.134% 2012 17, 517,544 1,495,282,994 1.172% 2013 17,499,724 1,486,295,612 1.177% 2014 18,614,912 1,527,431,467 1.219% 2015 20.060.081 1.609.188.844 1.247% FY 2015 Proposed Budget Page 177 of 297 U Aib ' 4- AS 1 r L> FY 2015 Proposed Budget Page 178 of 297 North Palm Beach Fee Schedule General Services Fiscal Year 2014 -2015 Description Fees Description Fees Library for personnel costs (less benefits) in the amount of $18.50 per hour Actual Cost Overdue Fines Zoning Map 7/14/28 day Books 25¢ a day (Cost of duplication, depends on size) Audio /CD Books 25¢ a day CD -$1.00 each or cost of CD if more $1.00 each Music CDs 25¢ a day .15 each DVD $2.00 a day Special Service Fee: Interlibrary Loans $1.00 a day For any request in which the nature or volume of the Magazines 25¢ a day public records requested to be inspected or copied Lost Items requires more than 30 minutes of clerical and /or supervisory Replacement Item Cost plus $10.00 Processing Fee assistance to research, locate, review for confidential Library Cards -NPB Resident No charge information, copy, refile, oversee the review of, print and Library Cards - Non - Residents per family $ 25.00 or use of information technology resources there will be Library Cards - Non - Residents Individual up to 6 months $ 15.00 a special service fee which is the hourly rate (excluding benefits) for the employee providing the public records. Finance NSF Checks: $25.00 (face value of check does not exceed $50.00) $30.00 (face value of check does not exceed $300.00) $40.00 (face value of check exceeds $300.00 or 5% whichever is greater) Public Works Annual Commercial Disposal Fee (calculated by occupancy category and square foot of building as determined by Solid Waster Authority) Low Density 0.068 Medium 0.181 High 0.967 Residential Yard Waste Removal Fees Disposal Fee per cubic yard $ 4.50 Equipment & Fuel Cost per cubic yard $ 2.50 $ 7.00 In addition to the charge per cubic yard set forth above, persons who violate the yard waste collection requirements shall also be assessed for personnel costs (less benefits) in the amount of $18.50 per hour based on the actual time incurred in removing the yard waste, with a two -hour minimium charge Swale Tree Permit No charge Clerk's Office Copies: Single -sided page up to 8.5 x 14 .15 each Double -sided page up to 8.5 x 14 .20 each Single -sided page 11 x 17 .20 each Certified copies, plus per page cost for copies 1.00 Lien Certificaiton each parcel number 20.00 FY 2015 Proposed Budget Page 179 of 297 North Palm Beach Fee Schedule Code Compliance and Community Planning Fiscal Year 2014 -2015 Code Compliance Description: Fee: Annual Abandoned Property Registration Fee $150.00 Code Citation Fees: First Violation $25.00 Second Violation $100.00 Third Violation $150.00 Fourth Violation (Mandatory appearance before the Special Magistrate - fee set by Magistrate) Planning & Zoning Description: Fee: Zoning Variances (not including advertising, legal, etc.) $200.00 Sign Variances (not including advertising, legal, etc.) $150.00 Comprehensive Plan Amendments application fee (not including advertising, legal, etc.) $300.00 Voluntary Annexation application fee (not including advertising, legal, etc.) $200.00 Rezoning (amendments, modify, supplement or repeal) $300.00 Plaunned Unit Development (PUD) $100.00 per acre or fraction thereof Temporary Commercial Signage - For Sale or For Lease (each) $10.00 Temporary Banner Fee (each) $10.00 Portable Storage Containers & Roll -off Construction Dumpsters (Permit) $25.00 Portable Storage Containers & Roll -off Construction Dumpsters (Permit Renewal) $10.00 Special Event Permit - Profit $50.00 Special Event Permit - Non - Profit $25.00 FY 2015 Proposed Budget Page 180 of 297 North Palm Beach Fee Schedule Building Department Fiscal Year 2014 -2015 Description: Fee: Minimum Permit Fee $50.00 Minimum plus plan review fee if applicable Percentage of Valuation: Unit Value: 3.68% Up to the first $10,000.00 plus 1.85% The next $10,000.01 to $100,000.00 plus 0.95% The next $100,000.01 and up or fraction thereof Building Department Plan Review (Not applicable to over -the counter 10% of permit fee. $25.00 Miniumum. Third rejection of plans for permits the same comment shall incur a fee of four (4) times the plan review portion of the permit fee. Florida State Statues SS 553.80(2)(b) Sub - permit $10.00 applicable to all sub - permits that do not require an independent review *Low Voltage Alarm $55.00 per label Surcharge 1.5 percent of the permit fee. Minimum of $2. Florida State Statues SS 553.721 Building Code Administrators and Inspectors Fund 1.5% percent of the permit fee. Minimum of $2. Florida State Statues SS 468.631 Training Surcharge I% of the permit fee and/or revision fee. $1 minimum Digitizing Plans $2.20 per page for pages over 11 "x17" up tp 24 "x36" Building Relocation $290.00 Parking lot overlay /re- striping $100 per lot up to 150 parking spaces $125 per lots over 150 parking spaces Construction Trailers $50.00 Re- inspection Fee $50.00, second re- inpsection $100, four (4) times the amount of the fee imposed for the first re- inspection and for each subsequent re- inspection for an uncorrected violation after the second re- inspection. Florida State Statues SS 553.80(2)(c) Unscheduled inspection by special request (Subject to availablity) $75/hr lhr min, 2hr Min for after hours, 4hr Min weekends & holidays per inspector or inspection trade. Penalty for commencing work without first securing a permit or Two (2) times the permit fee, plus $100.00 Administration Fee. written approval (At the discretion of the Building Official) Change of contractor -same location $75.00 plus $25.00 per sub - contractor. Residential Revision Fee After plans are approved and permit issued, one and two family dwellings, $25.00 plus $10.00 per page. An additional fee of the estimated value of work will be charged for revisions that result in an increase to the original job valuation. Commercial Revision Fee After plans are approved and permit issued - includes multi - family dwellings, $50.00 plus $10.00 per page. An additional fee of the estimated value of work will be charged for revisions that result in an increase to the original job valuation. FY 2015 Proposed Budget Page 181 of 297 North Palm Beach Fee Schedule Building Department Fiscal Year 2014 -2015 Description: Fee: Renew or extend permit or application: (May require additional Impact, Building, or other fees, if increases have occurred since original application) Re- issuance Fee (within 180 days of expiration date) $50.00 State Required Construction Lien Law Notification $5.00 Temporary Signs or Temporary Tents (Each) $50.00 plus plan review and Fire Department Fee if applicable Temporary Certificate of of Occupancy Fee $100.00 Temporary Certficate of Completion Fee $100.00 Early Power Release (Commercial Projects Only) $100.00 Local Product Approval $250.00 and requires Construction Board of Adjustment and Appeals review and approval Document Research Time & Material Fees after 15 minutes Determined by Department Supervisor Palm Beach County Impact Fees Palm Beach County Impacts fees are collected by Village of North Palm Beach. Impact fee credit approval is required at the time of ermit application submittal. Refund of buildjULUEEMjkgs Refunds requested due to application error or canceling of a permit All conditions must be met): 1. A maximum of 50% will be refunded. 2. Permit cannot be expired. 3. No -work has occurred or commenced on the project (verified by the building inspector and plan review has processed the application. 4. Request must be in writing, addressed to the Building Official. 5. Plan review fees are not subject to refund. FY 2015 Proposed Budget Page 182 of 297 Village of North Palm Beach FY 2014 -2015 Business Tax Receipt Fee Schedule Classification Existing AGRICULTURAL SERVICES Veterinary Services: Veterinary service from a truck $ 132.00 Veterinary service to animal specialfies $ 132.00 Animal specialty services, except verterinary $ 132.00 Landscape counseling and planning $ 132.00 Lawn and garden service $ 110.00 Ornamental shrub and tree service $ 110.00 Building constructi on- Contractors as defined by the Contractors Licensing Board of Palm Beach County $ 132.00 TRANSPORTATION Taxi cabs: Local Trucking $ 93.00 Each place or business $ 66.00 Each vehicle $ 66.00 Water transportation of passengers $ 66.00 Marinas - (also see retail) each space ($55.00 minimum); each $ 3.30 Water transportation services NEC $ 66.00 Arrangement of passenger transportation $ 164.50 Arrangement of freight /cargo transportation $ 164.50 COMMUNICATIONS Radiotelephone communications $ 176.00 Telephone company (franchise) $ 66.00 Telephone communication except radiotelephone $ 176.00 Telegraph $ 478.50 Radiotelevision broadcasting $ 412.50 Cable and other pay television services $ 412.50 ELECTRONIC, GAS AND SANITARY SERVICES Electric services (franchise) $ 578.50 Natural gas transmission (franchise) $ 578.50 Natural gas distributors $ 578.50 Liquified petroleum distributors $ 578.50 Water supply (franchise) $ 578.50 Sanitary sewer services (franchise) $ 578.50 FY 2015 Proposed Budget Page 183 of 297 Village of North Palm Beach FY 2014 -2015 Business Tax Receipt Fee Schedule Classification Existing WHOLESALE TRADE (See RETAIL) Wholesale - durable goods: Inventory value cost -not exceeding $1,000.00 $ 38.50 Each additional $1,000.00 $ 9.45 RETAIL TRADE Retail store: Inventory value cost -not exceeding $1,000.00 $ 38.50 Each additional $1,000.00 (maximun cap $7,500) $ 9.45 Filing station, marine /auto /other: 1 -4 dispensers $ 93.00 Each additional dispenser $ 27.00 Eating place ($54.50 minimum) each seat $ 2.70 Drinking place - (alcoholic drinks) ($54.50 minimum) each seat $ 2.70 Food service -no seats $ 132.00 Non -store retail Catalog and mail order $ 132.00 Automatic merchandise machines operator $ 280.00 Each machine $ 32.50 Fuel oil dealer (bottled gas) $ 132.00 LP gas dealer (bottled gas) $ 132.00 Direct selling -each person /vehicle $ 132.00 Solicitor /canvasser each: Per year $ 346.50 Each canvasser $ 115.50 Retail store NEC: Florist $ 132.00 Tobacco store $ 132.00 News dealer /news stand $ 132.00 Optical goods store $ 132.00 Miscellaneous Retail Store NEC (consignment, pawn) $ 132.00 FINANCE, INSURANCE, REAL ESTATE Depository institution $ 297.00 Non - depository institution $ 297.00 Security and commodity brokers /dealers $ 150.00 Brokers sales agent $ 37.50 INSURANCE Insurance carriers $ 132.00 Insurance agents, broker service $ 132.00 Insurance sales agent $ 132.00 FY 2015 Proposed Budget Page 184 of 297 Village of North Palm Beach FY 2014 -2015 Business Tax Receipt Fee Schedule Classification REAL ESTATE Real estate operator ($54.00 minimum): Base (1 -5 sleeping rooms) Each additional room Real estate agents and manager Real estate sales agent Title abstract office Land subdividers and developers Holding and other investment offices SERVICES Hotels, rooming houses, etc. ($54.50 minimum): Base (1 -5 sleeping rooms) Each additional sleeping room Personal Services: Laundry, cleaning, garment service Coin operated laundry, dry cleaning Operator 1 -20 machines Each additional machine Photographic studio, portrait Beauty shop Each state licensed operator Barber shop Each state licensed operator Shoe repair shop Funeral service Additional for ambulance service Tax preparation service Miscellaneous personal service NEC Advertising agency Consumer credit reporting /collection Mailing, reproduction. Commercial art and stenographic service Service to dwelling Miscellaneous equipment rental/leasing Personnel supply service Computer programming, data processing Miscellaneous business service NEC Business services NEC Telemarketing Plus each phone Existing 15.75 3.30 132.00 37.50 132.00 186.50 297.00 16.50 3.30 $ 132.00 $ 132.00 $ 132.00 $ 6.50 $ 132.00 $ 132.00 $ 37.50 $ 132.00 $ 37.50 $ 132.00 $ 297.00 $ 186.50 $ 132.00 $ 132.00 $ 132.00 $ 132.00 $ 132.00 $ 132.00 $ 132.00 $ 132.00 $ 132.00 $ 132.00 $ 132.00 $ 186.50 $ 37.50 FY 2015 Proposed Budget Page 185 of 297 Village of North Palm Beach FY 2014 -2015 Business Tax Receipt Fee Schedule Classification AUTO SERVICE /REPAIR Auto Rental Auto repair shop: 2 persons 3 -4 persons 5 -6 persons 7 -10 persons 11 -20 persons More than 21 person Car wash MISCELLANEOUS REPAIR SERVICES Misc. repair services store Misc. repair services from a truck Misc. repair services with retail store MOTION PICTURES Motion picture production /distributor Motion picture theatre /drive -in Plus per seat/per space Existin $ 132.00 $ 37.50 $ 59.50 $ 110.00 $ 176.00 $ 220.00 $ 363.00 $ 132.00 $ 132.00 $ 66.00 $ 66.00 $ 132.00 $ 275.00 $ 0.49 AMUSEMENT AND RECREATION SERVICE Dance studios $ 132.00 Theatrical producers $ 132.00 Bowling center (1 -5 alleys) $ 132.00 Each additional alley $ 37.50 Commercial sports $ 186.50 Physical fitness facilities $ 132.00 Coin operated amusement devices operator $ 280.00 Plus each machine $ 32.50 Amusement and recreation services NEC $ 132.00 Fortune teller -fee charged $ 1,267.00 No fee charged - contribution $ 2,205.00 Phrenologist -fee charged $ 1,487.50 No fee charged - contribution $ 2,205.00 FY 2015 Proposed Budget Page 186 of 297 Village of North Palm Beach FY 2014 -2015 Business Tax Receipt Fee Schedule Classification Existing HEALTH SERVICES Licensed practitioner each $ 132.00 Nursing and personal care facility $ 186.50 Hospital $ 186.50 Medical and dental laboratory $ 186.50 Home health care $ 132.00 Miscellaneous health services NEC $ 132.00 LEGAL SERVICES Attorneys each $ 132.00 EDUCATIONAL SERVICES Elementary and secondary school $ 132.00 Vocational school $ 132.00 Schools and educational services NEC $ 132.00 SOCIAL SERVICES Individual and family services $ 132.00 Job training service $ 132.00 Child care facility (Fla. Statute) $ 154.00 Family day care (Fla. Statute) $ 59.00 Community residential home (Fla. Statute) $ 154.00 Social services NEC $ 132.00 Membership organizations $ 132.00 ENGINEERING, ACCOUNTING, RESEARCH MANAGEMENT Engineering, architectural and surveying -each practitioner $ 132.00 Residential designer $ 132.00 ACCOUNTING, AUDITING AND BOOKKEEPING SERVICES Accounting/bookkeeping service $ 132.00 Certified public accountant each $ 132.00 RESEARCH, DEVELOPMENT AND TESTING SERVICES Research, development and testing services $ 132.00 FY 2015 Proposed Budget Page 187 of 297 Village of North Palm Beach FY 2014 -2015 Business Tax Receipt Fee Schedule Classification Existing MANAGEMENT AND PUBLIC RELATIONS SERVICES Management services $ 132.00 Management consulting services $ 132.00 Public relation services $ 132.00 Facility support management services $ 132.00 Business consulting services NEC $ 132.00 LATE FEES All businesses tax receipts issued hereunder may be renewed without penalty no later than September 30 by application of the receipt holder. Receipts not renewed by October I shall be considered delinquent and subject to a delinquency penalty of ten (10) percent of the full year business for the month of October, plus additional five - percent for each month of delinquency thereafter until paid. The total delinquency penalty shall never exceed twenty -five (25) percent of the full year business tax for that applicant, in addition to the business tax set forth herein. TRANSFER FEE New Owner: (At the time any such receipt is transferred, the person applying such transfer fee equal to ten (10) percent of the annual business tax but not less than three dollars ($3.00) and not more than twenty - five dollars ($25.00) New Location: (At the time any such receipt is transferred, the person applying such transfer fee equal to ten (10) percent of the annual business tax but not less than three dollars ($3.00) and not more than twenty - five dollars ($25.00) FY 2015 Proposed Budget Page 188 of 297 Description Police and Fire Bicycle Registration Accident Reports -per one -sided page Accient Report -two -side page Accident Report -CD Fingerprinting- Village Resident Fingerprinting - Employment in the Village False Alarm- Residences False Alarm- Businesses Alarm Permit Account (New & Renewal) Parking Fines Parking Fines -No decal for marina parking Parking Fines - Second Violation Water Restriction -1st Violation Water Restriction -2nd Violation Outside Services (Special Details) Forfiture Revenue Emereencv Medical Services Fees Basic Life (per transport)* Advanced Life Support Level One (per transport)* Advanced Life Support Level Two (per transport)* *plus $12.00 per mile North Palm Beach Fee Schedule Police and Fire Fiscal Year 2014 -2015 Fees Description $ 1.00 $ 0.15 $ 0.20 $ 5.00 $ 2.00 $ 4.00 $ 50.00 $ 100.00 $ 25.00 $ 25.00 $ 50.00 $ 100.00 Warning $ 25.00 $ 42.02 Varies $ 530.00 $ 585.00 $ 645.00 Fire/Rescue Special Details (min. 3 hours charged per event) Hourly rate per firefighter (2 firefighters minimum) $ 42.02 Vehicle operating cost per hour $ 11.29 Annual Fire Inspection Fees Assembly (Type of Occupancy Use): 50 -299 300 -999 1,000 -4,900 5,000 or greater Educational: Day Care, Nursery Pre- school All others Healthcare/Instructional: 5,000 sqaure feet and under 5,001- 15,000 square feet 15,001- 30,000 square feet 30,001- 100,000 square feet 100,001 square feet or greater Transient Lodging, Apartment, Residential Board and Care, and Adult Living Facilities: 24 units and less $ 25 -100 units $ 101 -500 units $ 501 units or greater $ Mercantile, Office, Storage, Industrial and and Manufacturing: 5,000 square feet and under $ 5,001- 15,000 square feet $ 15,001- 30,000 square feet $ 30,001- 100,000 square feet or greater $ 100,001 square feet or greater $ Marinas and Boat Storage Facilities: 50 boat slips and under $ 51 -200 boat slips $ 101 -250 boat slips $ 251 boat slips or greater $ Tent & Temporary Structures All $ Re- Inpsections /Extra Inspections: First Second $ Third $ Fourth and subsequent $ Fees 55.00 75.00 150.00 250.00 50.00 100.00 150.00 200.00 300.00 50.00 150.00 200.00 300.00 35.00 No charge 100.00 150.00 200.00 FY 2015 Proposed Budget Page 189 of 297 Any unproductive trip (work not ready, locked out, plans absent, etc.) Fees $ 100.00 Plan Review Fees: Inspection & Plan Review Fee $2.25 per $1,000 $ 75.00 (based on improvement cost) ($50.00 minimum) $ 100.00 Civil Drawing Review Fee $ 50.00 Hood (excluding fire suppression $ 175.00 system) $ 100.00 $ 275.00 Pre - permit revision 10% of original fee Post permit revision $5.00 per page $ 35.00 ($20.00 minimum) $ 75.00 unless value increase then per schedule $ 50.00 $ 100.00 $ 150.00 $ 250.00 $ 350.00 FY 2015 Proposed Budget Page 189 of 297 NORTH PALM BEACH FEE SCHEDULE Recreation Facilities /Programs Fiscal Year 2014 -15 Fees Sales Tax Total Fee Fees Sales Tax Total Fee Community Center (Hourly) Pool Membership Fees (Annual) Resident Gymnasium (3 hr minimum) $ 75.00 $ 4.50 $ 79.50 Resident Family $ 345.00 $ 20.70 $ 365.70 Non- Resident Gymnasium (3 hr minimum) $ 150.00 $ 9.00 $ 159.00 Non- Resident Family $ 468.00 $ 28.08 $ 496.08 After hours staff charge $ 25.00 $ - $ 25.00 Resident Single $ 175.00 $ 10.50 $ 185.50 Non- profit Charge $ 30.00 $ 1.80 $ 31.80 Non- Resident Single $ 260.00 $ 15.60 $ 275.60 Resident Field rental $ 25.00 $ 1.50 $ 26.50 Junior (17 & under) $ 95.00 $ 5.70 $ 100.70 Non- Resident Field rental $ 35.00 $ 2.10 $ 37.10 Non- Resident Junior (17 & under) $ 115.00 $ 6.90 $ 121.90 Resident Ballfield Lights (2 hr minimum) $ 25.00 $ 1.50 $ 26.50 Resident Masters (training ) $ 115.00 $ 6.90 $ 121.90 Non- Resident Ballfield Lights (2 hr minimum) $ 50.00 $ 3.00 $ 53.00 Non- Resident Masters (training) $ 160.00 $ 9.60 $ 169.60 Pool Fees (Daily) Anchorage Park Activities Bldg (Hourly) Resident Adult $ 2.83 $ 0.17 $ 3.00 Resident Room A $ 25.00 $ 1.50 $ 26.50 Non Resident Adult $ 4.72 $ 0.28 $ 5.00 Non- Resident Room A $ 35.00 $ 2.10 $ 37.10 Child (13 & under) $ 2.83 $ 0.17 $ 3.00 Resident Room B (2 hr minimum) $ 35.00 $ 2.10 $ 37.10 Child (3 & under) Free Free Free Non- Resident Room B (2 hr minimum) $ 60.00 $ 3.60 $ 63.60 Tiki Hut #1 - (fee total for 3 hrs)* $ 50.00 $ 3.00 $ 53.00 Tiki Hut #2 - (fee total for 3 hrs)* $ 50.00 $ 3.00 $ 53.00 After hours Full facility rental (3 hrs) $ 550.00 $ 33.00 $ 583.00 Osborne Park (Hourly) After hours lifeguards per guard per hr. $ 25.00 $ - $ 25.00 Resident Recreation Building (2 hr minimum) $ 50.00 $ 3.00 $ 53.00 Non - Resident Recreation Building (2 hr minimum) $ 150.00 $ 9.00 $ 159.00 Tennis Membership Fees Resident Ballfield Lights (2 hr minimum) $ 25.00 $ 1.50 $ 26.50 Resident Family $ 525.00 $ 31.50 $ 556.50 Non- Resident Ballfield Lights (2 hr minimum) $ 50.00 $ 3.00 $ 53.00 Non- Resident Family $ 700.00 $ 42.00 $ 742.00 Resident Field rental $ 25.00 $ 1.50 $ 26.50 Resident Single $ 410.00 $ 24.60 $ 434.60 Non- Resident Field rental $ 35.00 $ 2.10 $ 37.10 Non- Resident Single $ 525.00 $ 31.50 $ 556.50 Resident Junior (17 & under) $ 105.00 $ 6.30 $ 111.30 Non- Resident Junior (17 & under) $ 110.00 $ 6.60 $ 116.60 All Buildings Summer Resident Single $ 200.00 $ 12.00 $ 212.00 Resident after hours building charge $ 100.00 $ 6.00 $ 106.00 Summer Resident Family $ 225.00 $ 13.50 $ 238.50 Non- Resident after hours building charge $ 200.00 $ 12.00 $ 212.00 Summer Resident Single $ 225.00 $ 13.50 $ 238.50 After hours staff charge $ 25.00 $ - $ 25.00 Summer Resident Family $ 250.00 $ 15.00 $ 265.00 Guest Fees (members) $ 10.00 $ 0.60 $ 10.60 Guest Fees (non- members) $ 12.00 $ 0.72 $ 12.72 Anchorage Gazebo Resident Anchorage Gazebo (fee total for 3 hrs)* $ 50.00 $ 3.00 $ 53.00 Marina Fees Non - Resident Anchorage Gazebo (fee total for 3 hrs)* $ 100.00 $ 6.00 $ 106.00 Dry Storage 15 feet & under $ 600.00 $ 36.00 $ 636.00 16 - 20 feet $ 650.00 $ 39.00 $ 689.00 Lakeside Park (Hourly) 21 - 25 feet $ 700.00 $ 42.00 $ 742.00 Resident Tiki Hut - Large (fee total for 3 hrs)* $ 50.00 $ 3.00 $ 53.00 26 - 30 feet $ 750.00 $ 45.00 $ 795.00 Non- Resident Tiki Hut - Large (fee total for 3 hrs)* $ 100.00 $ 6.00 $ 106.00 31 - 35 feet $ 800.00 $ 48.00 $ 848.00 36 & over $ 850.00 $ 51.00 $ 901.00 Wet Storage $ 1,886.00 $ 113.16 $ 1,999.16 Sports Programs (Per /League) Resident Youth Basketball $ 70.00 $ $ 70.00 Ramp Decal $ 60.00 $ 3.60 $ 63.60 Non- Resident Youth Basketball $ 80.00 $ S 80.00 Temporary Day Launch Permit (Res. Only) $ 9.43 $ 0.57 $ 10.00 Resident Youth Soccer $ 70.00 $ S 70.00 Non- Resident Youth Soccer $ 80.00 $ S 80.00 Resident Youth Flag Football $ 70.00 $ $ 70.00 Non- Resident Youth Flag Football $ 80.00 $ $ 80.00 Men's Over 40 Basketball (per team) $ 550.00 $ $ 550.00 NOTE: 1) Programs offered by the Villageof North Palm Beach are not taxable; However, rentals are subject to sales tax. Rental fees are hourly unless specified ( *). The VNPB reserves the right to change fees at anytime with approval form the Village Council. 2) Programs my be offered by independent instructors that are not listed. These program fees will be set and collected by the program instructor (sales tax applicable). 3) Non - profit 501 C organizations and local schools will be charged at the Resident rate unless otherwise specified. FY 2015 Proposed Budget Page 190 of 297