06-26-2008 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
• JUNE 26, 2008
Present: William Manuel, Mayor
David B. Norris, Vice Mayor
Darryl Aubrey, Sc.D. President Pro Tem
Edward M. Eissey, Ph.D. Councilman
T.R. Hernacki, P.E., Councilman
Jimmy Knight, Village Manager
Leonazd Rubin, Village Attorney
Melissa Teal, CMC, Village Clerk
ROLL CALL
Mayor Manuel called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staffwere present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Vice Mayor Norris gave the invocation and President Pro Tem Aubrey led the public in the
Pledge of Allegiance to the Flag.
AWARDS AND RECOGNITION
• Susan Chapman from the Solid Waste Authority presented the Village with an awazd made from
recycled bottle glass in appreciation for outstanding participation and support of Palm Beach
County's recycling program.
On behalf of the Village Council, Mayor Manuel presented a certificate and check to
Melissa Teal in recognition of her 20 years of service to the Village.
APPROVAL OF MINUTES
The minutes ofthe Regulaz Session held 6/12/08 were approved as written.
CONSENT AGENDA
Councilman Eissey moved to approve the consent agenda. President Pro Tem Aubrey sewnded
the motion, which passed unanimously. The following items were approved:
Receive Minutes of Code Enforcement Boazd meeting held 6/2/08
Receive Minutes of Golf Advisory Board meeting held 6/9/08
RESOLUTION 2008-06 ADOPTED -ADMINISTRATIVE POLICY AND PROCEDURE MANUAL
Councilman Eissey moved that Resolution 2008-46 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO UPDATE AND
• MODIFY THE ADOPTED PERSONNEL RULES AND REGULATIONS MANUAL ON AN
AS NEEDED BASIS AND INCORPORATE THE REVISED POLICIES INTO THE
ADMINISTRATIVE POLICY AND PROCEDURE MANUAL; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
be adopted. President Pro Tem Aubrey seconded the motion
Minutes of Village Council Regular Session held June 26, 2008 Page 2 of 3
• Mr. Knight detailed the types of operational policies to be implemented, such as drug-free
workplace, progressive discipline, workplace violence, sexual harassment, and dress code.
Mr. Knight expressed the intent to disseminate such policies to the employees while compiling
the Administrative Policy and Procedure Manual, and advised that all policies will be copied to
Council upon completion.
Thereafter, the motion to adopt Resolution 2008-46 passed with all present voting aye.
RESOLUTION 2008-47 ADOPTED -PUBLIC WORKS WASH RACK PURCHASE
Councilman Hernacki moved that Resolution 2008-47 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A CONTRACT AWARD TO ESD WASTE 2 WATER, INC.
FOR THE DELIVERY AND INSTALLATION OF ASELF-CONTAINED WASH RACK FOR
THE PUBLIC WORKS DEPARTMENT AND AUTHORIZING THE MAYOR AND VILLAGE
CLERK TO EXECUTE SAME; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. Councilman Eissey seconded the motion.
Mr. Rubin noted a correction to the account number listed in the resolution, which should be
account A5522-66210.
• Public Works Director Wiley Livingston confirmed that a portion of the work, which would cost
$20,000 to $30,000 if performed by the contractor, will be done by Public Works employees.
Mr. Livingston verified that Department of Environmental Protection standards will be met, once
the wash rack system is in place.
Thereafter, the motion to adopt Resolution 2008-47 passed unanimously.
RESOLUTION 2008-48 ADOPTED -COMMUNITY CENTER ROOF REPLACEMENT
Councilman Eissey moved that Resolution 2008-48 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A CONTRACT AWARD TO ADVANCED ROOFING,
INC. FOR THE REPLACEMENT OF THE ROOF AT THE VILLAGE COMMUNITY
CENTER AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
SAME; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. Councilman Hernacki seconded the motion.
Mr. Knight informed the Council that Advanced Roofmg has subsequently lowered its contract
price by $3,324.10; therefore, the correct contract price is $144,699.75.
• Discussion ensued on having the Village Engineer validate whether the lightweight concrete in
the roof structure is okay or needs replacing. Mr. Knight will have the Village Engineer review
the issue.
Discussion took place concerning the contract. Public Works Duector Wiley Livingston
confirmed that it is a fixed price contract; therefore, if more work is required outside the scope of
services there will be an additional cost.
Minutes of Village Council Regular Session held June 26, 2008 Page 3 of 3
• Discussion ensued regarding walking pads on the roof. Mr. Livingston felt that walking pads
would not be needed, as the roofing system is self-sealing, further, Mr. Livingston noted that this
type of roofing system is in place on the Public Works facility and has been very durable.
Thereafter, the motion to adopt Resolution 2008-48 passed unanimously.
RESOLUTION 2008-49 ADOPTED - TEMPORARY OVERRIDE OF AUTHORIZED
INVESTMENT PORTFOLIO
President Pm Tem Aubrey moved that Resolution 2008-49 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA AUTHORIZING AND DIRECTING VILLAGE ADMINISTRATION TO
INITIATE AN AMENDMENT TO THE INVESTMENT POLICY OF THE VILLAGE AND
APPROVING THE IMPLEMENTATION OF TEMPORARY SAFEGUARDS TO ENSURE
THE SAFETY AND LIQUIDITY OF VILLAGE FUNDS; AND PROVIDING FOR AN
EFFECTIVE DATE
be adopted. Councilman Hernacki seconded the motion.
Mr. Knight advised that pursuant to Council discussion at its 6/20/08 Special Session, the balance
of $7.6 million in the State Business Administration (SBA) Local Government Investment Pool
• Fund "A" was withdrawn and moved to the Village's Evergeen Institutional Money Mazket Fund.
Mr. Knight noted that the Council has chazged the Audit Committee with drafting a new
investment policy, which may take 60 - 90 days to complete.
Discussion ensued on the most recent release of funds from SBA Pool "B."
Thereafter, the motion to adopt Resolution 2007-49 passed unanimously.
COUNCIL MATTERS
By consensus, the Council designated Mayor Manuel as its voting delegate to the Florida League
of Cities Annual Conference in August 2008.
VILLAGE MANAGER MATTERS
Mr. Knight reported that on 6/20/08, the Village received wnfumation that North Palm Beach
was awazded $85,000 in matching funds for its Earman River waterline replacement project.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:00 p.m.
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Melissa Teal, CMC, V it age Clerk