06-12-2008 VC REG-MMINUTES OF THE REGULAR SESSION
• VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JUNE 12, 2008
Present: William Manuel, Mayor
Darryl Aubrey, Sc.D. President Pro Tem
Edward M. Eissey, Ph.D. Councilman
T.R. Hernacki, P.E., Councilman
Jimmy Knight, Village Manager
Leonazd Rubin, Village Attorney
Melissa Teal, CMC, Village Clerk
Absent: David B. Norris, Vice Mayor
ROLL CALL
Mayor Manuel called the meeting to order at 7:30 p.m All members of Council were present,
except Vice Mayor Norris, who was out of town. All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Manuel gave the invocation and Councilman Eissey led the public in the Pledge of
Allegiance to the Flag.
• AWARDS AND RECOGNITION
On behalf of the Village Council, Mayor Manuel presented plaques to residents who served on
the Country Club Advisory Boazd. Present to receive plaques were: Carmen Lewis (on behalf
of John Archetti), Jim Bender, Kyle Capazosa (on behalf of Joe O'Hagan), Lewis Piccioli, and
Rosemary Truesdell.
APPROVAL OF MINUTES
The minutes of the Regulaz Session held 5/22/08 were approved as written.
STATEMENTS FROM THE PUBLIC
Walter Eckler addressed the Council concerning code violations on Lorraine Court. The Village
Manager was directed to investigate this issue.
CONSENT AGENDA
Councilman Eissey moved to approve the consent agenda. President Pro Tem Aubrey seconded
the motion, which passed unanimously. The following items were approved:
Receive Minutes of Police & Fire Pension Board meeting held 2/19/08
• Receive Minutes of Audit Committee meeting held 5/28/08
Recommendation: continued use of auditing firm Nowlen, Holt & Miner through 2010
Notification of Change Orders in the amount of $9,553 for Osborne Park
Renovation Project
Minutes of Village Council Regular Session held June 12, 2008 Page 2 of 4
• RESOLUTION 2008-00 ADOPTED -CONTRIBUTION AND BUDGET AMENDMENT - LET US
VOTE PAC
Councilman Eissey moved that Resolution 2008-34 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING A CONTRIBUTION TO THE LET US VOTE POLITICAL
COMMITTEE AND AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE
CLERK TO AMEND THE 2007-2008 BUDGET FOR THE PURPOSE OF TRANSFERRING
$13,800.00 FROM THE COUNCIL CONTINGENCY ACCOUNT TO THE COUNCIL
DONATIONS EXPENSE ACCOUNT; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE
be adopted. Councilman Hernacki seconded the motion, and all present voted aye.
RESOLUTION 2008-41 ADOPTED -TENNIS FACILITY ARCHITECT AGREEMENT
Councilman Eissey moved that Resolution 2008-41 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING AN AGREEMENT WITH PEACOCK + LEWIS
ARCHITECTS AND PLANNERS, INC. FOR DESIGN OF THE VILLAGE TENNIS
FACILITY AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
• THE AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. Councilman Hemacki seconded the motion.
During discussion, Mr. Knight confu-med that construction management will be performed in-
house by Village staff.
Discussion ensued on suggested changes to the agreement. Mr. Rubin reviewed the architect's
comments concerning the proposed changes. Mr. Rubin verified that the Village may make
additions or modifications to the building in the future. No changes were made to the agreement.
Thereafter, the motion to adopt Resolution 2008-41 passed unanimously.
RESOLUTION 2008-42 ADOPTED -ANNUAL SIDEWALK REPLACEMENT CONTRACT
Councilman Eissey moved that Resolution 2008-42 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A CONTRACT AWARD TO CHARLES S. WHITESIDE,
INC. TO PROCEED WITH THE ANNUAL REPLACEMENT OF DESIGNATED
SIDEWALKS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
SAME; AND PROVIDING FOR AN EFFECTIVE DATE
• be adopted. Councilman Hernacki seconded the motion, which passed unanimously.
Minutes of Village Council Regular Session held June 12, 2008
Page 3 of 4
• RESOLUTION 2008-43 ADOPTED -STORM DRAIN SYSTEM REPAIR - PEPPERWOOD
President Pro Tem Aubrey moved that Resolution 2008-43 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A CONTRACT AWARD TO D.S. EAKINS CONSTRUCTION
CORPORATION TO PROCEED WITH THE REPAIRS TO THE STORM DRAIN SYSTEM ON
NORTH PEPPERWOOOD CIRCLE AND AUTHORIZING THE MAYOR AND VILLAGE
CLERK TO EXECUTE SAME; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. Councilman Hernacki seconded the motion.
During discussion, Mr. Knight confirmed that both storm drain system repair contracts aze fixed-
price contracts, and these are the last storm drain repair projects planned for FY 07-08.
Thereafter, the motion to adopt Resolution 2007-43 passed unanimously.
RESOLUTION 2008-44 ADOPTED -STORM DRAIN SYSTEM REPAIR - HUMMNGBIRD WAY
Councilman Eissey moved that Resolution 2008-44 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A CONTRACT AWARD TO D.S. EAKINS CONSTRUCTION
• CORPORATION TO PROCEED WITH THE REPAIRS TO THE STORM DRAIN SYSTEM AT
727 HUMMINGBIRD WAY AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE SAME; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. Councilman Hernacki seconded the motion, and all present voted aye.
RESOLUTION 2008-45 ADOPTED -EMPLOYEE BUY OUT PROPOSAL
Councilman Eissey moved that Resolution 2008-44 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO OFFER VOLUNTARY "BUY
OUT" PROPOSALS TO CERTAIN LONG-TENURED FULL-TIME EMPLOYEES; PROVIDING
FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE
be adopted. Councilman Hernacki seconded the motion.
Mr. Knight discussed the impact on the upcoming budget and millage rate of an 11.3% drop in
property values, the implementation of Amendment 1, and the rise in cost of gasoline. Mr. Knight
reported that 70% of the Village budget is personnel. Mr. Knight advised that in order to trim
the budget, it will be necessary to reduce our workforce through such methods as offering
employee buy-outs, elimination of positions, and filling vacant positions at entry level rates.
• Mr. Knight noted that all employees who aze entitled to receive the buy out aze eligible for
retirement. Mr. Knight reviewed details of the buy out proposal. Mr. Knight reported a projected
cost of $435,000 in the first yeaz, if all 13 eligible employees accepted the proposal; however, a
saving of 1.3 million is projected over afive-year period.
Minutes of Village Couucil Regular Session held June 12, 2008 Psge 4 of 4
Discussion ensued on the impact to the Village Pension Plans. Discussion took place concerning
insurance benefits.
Thereafter, the motion to adopt Resolution 2008-45 passed, with all present voting aye.
COUNCIL MATTERS
Mayor Manuel thanked the Clerk's office, staff, and administration for their efforts in making
Wolfhound Day a successful event.
VILLAGE MANAGER MATTERS
Mr. Knight reported receipt of reimbursement in the amount of $107,747.71 for the Prosperity
Farms Road Beautification Project.
Mr. Knight reported that Village grant manager, RMPK Funding, Inc. has advised him that the
state budget signed by Governor Crist includes $85,000 for the Village's water project, which
will offset a portion of the cost for repairs to the waterline that runs from the C-17 canal to the
irrigation pond at the Country Club.
Mr. Knight reviewed statistics from the recent "Citizens Survey" and advised that survey results
will be posted online next week and published in the August Newsletter.
Mr. Knight distributed a publication entitled "Where Your Tax Dollar Goes" which details the
amount of every tax dollar paid that goes to the Village (31 cents) and other taxing agencies, as
well as a breakdown of the cost of services to the residents.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:32 p.m.
?~~~~ ~~~C~~
Melissa Teal, CMC, Village Clerk
u