01-09-2014 VC REG-MPresent:
ROLL CALL
MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JANUARY 9, 2014
William L. Manuel, Mayor
Darryl C. Aubrey, Sc.D., Vice Mayor
Robert A. Gebbia, President Pro Tern
David B. Norris, Councilman
Doug Bush, Councilman
Ed Green, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
Mayor Manuel called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Councilman Norris. Mayor Manuel led the public in the Pledge.
APPROVAL OF MINUTES
The Minutes of the Special Session held December 12, 2013 and Minutes of the Regular Session
held December 12, 2013 were approved as written.
STATEMENTS FROM THE PUBLIC
Applicants for the Golf Advisory Board were present for interviews with the Council, as follows:
Richard Aldred Jeffrey Irish John Rothberg
Eddie Rodriguez addressed the Council concerning halfway houses. Mayor Manuel asked that
Community Development Director Chuck Huff communicate with Mr. Rodriquez regarding the issue.
FIRST READING OF ORDINANCE 2014 -01 — CODE AMENDMENT — SEPARATION
REQUIREMENTS BETWEEN RESIDENTIAL AND COMMERCIAL PROPERTIES
A motion was made by Councilman Bush and seconded by Vice Mayor Aubrey to adopt on first
reading Ordinance 2014 -01 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA AMENDING ARTICLE III, "DISTRICT REGULATIONS," OF APPENDIX C
(CHAPTER 45) OF THE VILLAGE CODE OF ORDINANCES BY AMENDING SECTION 45 -36,
"GENERAL PROVISIONS," TO ALLOW WALLS AND FENCES WITHIN THE FRONT YARD
SETBACK WHERE RESIDENTIAL PROPERTIES ABUT COMMERCIAL OR INDUSTRIAL
PROPERTIES; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green related the history of this item. Mr. Green reported the Planning Commission, sitting as the
Village's Local Planning Agency, considered the proposed ordinance and recommended adding the
phrase "along the side property line" to Section D -2.
Minutes of Village Council Regular Session held January 9, 2014 Page 2 of 3
FIRST READING OF ORDINANCE 2014 -01 — CODE AMENDMENT — SEPARATION
REQUIREMENTS BETWEEN RESIDENTIAL AND COMMERCIAL PROPERTIES continued
By consensus, Council added the word "front" in subsection D -2, to clarify that a wall or fence must be
set back at least three feet from the front property line.
Thereafter, the motion to adopt Ordinance 2014 -01 on first reading passed unanimously.
CONSENT AGENDA APPROVED
Councilman Bush moved to approve the consent agenda. President Pro Tern Gebbia seconded
the motion and all present voted aye. The following items were approved:
Receive for file Minutes of the General Employees Pension Board meeting held 8/7/13
Receive for file Minutes of the General Employees Pension Board special meeting held 10/17/13
Receive for file Minutes of the Golf Advisory Board meeting held 11/18/13
Receive for file Minutes of the Recreation Advisory Board meeting held 12/10/13
Receive for file Minutes of the Audit Committee meeting held 12/11/13
RESOLUTION 2014 -01 — APPOINTING A MEMBER TO THE GOLF ADVISORY BOARD
By written ballot, the originals of which are attached to the minutes of record, the Council appointed
Richard Aldred to serve as second alternate on the Golf Advisory Board with a term expiring
April 30, 2014. Thereafter, the name of Richard Aldred was entered into Resolution 2014 -01.
A motion was made by Councilman Norris and seconded by Councilman Bush to adopt
Resolution 2014 -01 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPOINTING ONE NEW MEMBER TO THE GOLF ADVISORY
BOARD; AND PROVIDING FOR AN EFFECTIVE DATE.
Thereafter, the motion to adopt Resolution 2014 -01 passed unanimously.
RESOLUTION 2014 -02 — BLANKET PURCHASE ORDER FOR TIRES
A motion was made by President Pro Tern Gebbia and seconded by Councilman Bush to adopt
Resolution 2014 -02 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A BLANKET PURCHASE ORDER WITH TIRESOLES
OF BROWARD D /B /A ELPEX TIRES IN AN AMOUNT NOT TO EXCEED $40,000
PURSUANT TO PRICING ESTABLISHED BY THE FLORIDA SHERIFF'S ASSOCIATION
AND FLORIDA ASSOCIATION OF COUNTIES BID NO. 14/15 -06 -131 AND STATE OF
FLORIDA DEPARTMENT OF MANAGEMENT SERVICES CONTRACT NO. 863 - 000 -10 -1;
AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green reviewed the request to approve a blanket purchase for automotive and equipment
tires for Village fleet vehicles. Public Works Director Brian Moree explained the contractual
purchasing process and verification of best pricing. It was suggested that staff provide more
information on cost comparisons and previous year's expenses when requesting blanket purchase
orders in the future.
Thereafter, the motion to adopt Resolution 2014 -02 passed unanimously.
Minutes of Village Council Regular Session held January 9, 2014 Page 3 of 3
RESOLUTION 2014 -03 — DECLARING ONE LAWN MOWER AS SURPLUS PROPERTY
A motion was made by Vice Mayor Aubrey and seconded by Councilman Bush to adopt
Resolution 2014 -03 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, DECLARING ONE LAWN MOWER AS SURPLUS PROPERTY AND
AUTHORIZING ITS DISPOSAL; AND PROVIDING FOR AN EFFECTIVE DATE.
During discussion of this item, Public Works Director Brian Moree confirmed that the mower is
not appropriate for use on the golf course or driving range.
Thereafter, the motion to adopt Resolution 2014 -03 passed unanimously.
RESOLUTION 2014 -04 — EARMAN RIVER TRANSFER PUMP
A motion was made by Vice Mayor Aubrey and seconded by Councilman Bush to adopt
Resolution 2014 -04 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AUTHORIZING THE EMERGENCY PURCHASE OF COMPONENTS
FOR THE EARMAN RIVER TRANSFER PUMP FROM HYDRO - DYNAMIC PUMPING
SERVICES, INC.; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green discussed the replacement of the Earman River transfer pump, due to equipment failure.
Public Works Director Brian Moree explained how the issue is being addressed until the new
pump can be fabricated and installed. Mr. Rubin reviewed Village policy regarding emergency
purchases. Discussion took place concerning the 80/20 percent cost split between the Country
Club Budget and General Fund Budget.
Thereafter, the motion to adopt Resolution 2014 -04 passed unanimously.
VILLAGE MANAGER MATTERS /REPORTS
Vice Mayor Aubrey requested to have the actuary or financial advisor attend a Council meeting
and make a presentation on the General Employees Pension Board regarding how the pension
funds did last year, what percentage is the plan funded, and what is the outlook for next year.
Additionally, Vice Mayor Aubrey would like more information on closing the defined benefit plan.
Mayor Manuel announced the Palm Beach County Homeless Coalition is hosting a Mayor's Ball
and is looking for sponsorships. Mayor Manuel will post the information in the Council anteroom.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:33 p.m.
Melissa Teal, CMC, Village Clerk