12-12-2013 VC REG-MMINUTES OF THE REGULAR SESSION
\ VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
DECEMBER 12, 2013
Present: William L. Manuel, Mayor
Darryl C. Aubrey, Sc.D., Vice Mayor
Robert A. Gebbia, President Pro Tern
David B. Norris, Councilman
Doug Bush, Councilman
Ed Green, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Manuel called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Vice Mayor Aubrey. Councilman Bush led the public in the Pledge
of Allegiance.
APPROVAL OF MINUTES
The Minutes of the Regular Session held November 14, 2013 were approved as written.
CONSENT AGENDA APPROVED
President Pro Tern Gebbia moved to approve the consent agenda. Councilman Norris seconded
the motion and all present voted aye. The following items were approved:
Resolution 2013 -66 directing the Village Clerk to publish notice of the General Election
on March 11, 2014; naming the time and place where the election shall be held; declaring
the offices to be filled; requesting the Palm Beach County Supervisor of Elections
conduct the election and perform certain duties.
Receive for file Minutes of the Police and Fire Pension Board meeting held 8/20/13
Receive for file Minutes of the Golf Advisory Board meeting held 10/21/13
Receive for file Minutes of the Library Advisory Board meeting held 10/22/13
Receive for file Minutes of the Planning Commission meeting held 11/5/13
Receive for file Minutes of the Recreation Advisory meeting held 11/12/13
Receive for file Minutes of the Special Planning Commission meeting held 11/19/13
Receive for file Minutes of the Waterways Board meeting held 11/26/13
Minutes of Village Council Regular Session held December 12, 2013 Page 2 of 3
RESOLUTION 2013 -67 — LEASE AGREEMENT FOR VILLAGE SQUARE PLAZA
A motion was made by Councilman Bush and seconded by President Pro Tern Gebbia to adopt
Resolution 2013 -67 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING A LEASE AGREEMENT WITH ICV NPB, LLC FOR
TWO SUITES TOTALING 2,400 SQUARE FEET WITHIN VILLAGE SQUARE PLAZA
AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE SAME; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green detailed the terms of the lease agreement including changes to Section 11, Tenant's
Installations; Section 12, Use of Premises; and Section 28, Entry of Landlord.
Discussion ensued regarding payment of property taxes, responsibility for repairs, and condition
of the parking lot. Mr. Rubin explained that the Village would be responsible for all internal
repairs, including fixtures, doors and windows, and the landlord would be responsible for
exterior repairs including the roof and parking lot, as well as common pipes, ducts, conduits. A
typo was noted in the first line of paragraph 17, which should read "Except for repairs required
in Paragraph 16..." Regarding the parking lot, Community Development Director Chuck Huff
reported the building is under new ownership and the parking lot will be addressed during the
building rehab planned by the new owner. Mr. Huff estimated that the Community Development
Department would be relocated by the end of April 2014.
Thereafter, the motion to adopt Resolution 2013 -67 passed unanimously.
RESOLUTION 2013 -68 — DISPOSAL OF SURPLUS VEHICLES
A motion was made by Councilman Bush and seconded by Vice Mayor Aubrey to adopt
Resolution 2013 -68 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, DECLARING ONE VEHICLE AND ONE EQUIPMENT TRAILER AS
SURPLUS PROPERTY AND AUTHORIZING THEIR DISPOSAL; AND PROVIDING FOR
AN EFFECTIVE DATE.
Mr. Green detailed the items to be declared surplus. Mr. Green advised the Dodge Durango
would not be replaced and the trailer would be used as a trade -in toward the purchase of a new
equipment trailer.
Thereafter, the motion to adopt Resolution 2013 -68 passed unanimously.
VILLAGE MANAGER MATTERS /REPORTS
Mr. Green noted the pool diving tower had been temporarily closed. Further, Mr. Green advised that
upon investigation, it had been determined that the three -meter diving board could not be retained.
Mr. Green requested Council direction regarding permanent closure of the diving tower. Council
consensus was that it be securely closed until it can be completely dismantled and removed.
Mr. Green detailed the measures taken to prevent access to the diving tower until it can be
dismantled. The cost to dismantle the diving tower will be brought back to Council.
Minutes of Village Council Regular Session held December 12, 2013 Page 3 of 3
VILLAGE MANAGER MATTERS /REPORTS continued
(> Mr. Green reported that Bendixen and Amandi had completed the focus group portion of the
\ market analysis project and started on the telephone survey. Mr. Green advised that the
consultant's final report would be provided to Council in late January or early February 2014.
Mr. Green gave an update on research into a web -based appraisal system.
Mr. Green related that the department directors passed out holiday gift baskets to the employees.
Public Works Director Brian Moree distributed a memo proposing changes to Section 14 -30 of the
Village Code of Ordinances. Mr. Moree advised that currently any commercial business with a
dumpster larger than two cubic yards is eligible to have service from a private hauler. Mr. Moree
reported the Village now has the equipment to service two and four cubic yard dumpsters.
Mr. Moree described the current process, and noted that changes could result in improved service
and savings for businesses while increasing revenue for the Village. During discussion, it was
requested that language addressing current contracts with private haulers as well as the process for
written approval of private contacts be included. Additionally, it was requested that information be
provided on the procedures used by other cities, and that staff seek input from the Village's
Business Advisory Board. Following discussion, Council agreed to consider a proposed ordinance
on first reading at its next Regular Session on January 9, 2013.
Mr. Green noted the Village had applied for a $200,000 Recreational Trails grant and been
awarded a $77,500 matching grant toward Phase 2 of Anchorage Park.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:02 p.m.
Melissa Teal, CMC, Village Clerk
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