10-10-2013 VC WS-MMINUTES OF THE WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
OCTOBER 10, 2013
CPresent: William L. Manuel, Mayor
Darryl C. Aubrey, Sc.D., Vice Mayor
David B. Norris, Councilman
Ed Green, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
Absent:
ROLL CALL
Robert A. Gebbia, President Pro Tern
Doug Bush, Councilman
Mayor Manuel called the meeting to order at 9:00 p.m. All members of Council were present,
except President Pro Tern Gebbia and Councilman Bush, who were out of town. All members of
staff were present.
FY 2013 -2014 VEHICLE PURCHASES
Discussion was held regarding bundling the purchase of all vehicles identified in the FY 2013 -2014
Capital Improvements Plan in order to maximize cost savings.
Mr. Green noted that during the FY 2013 -2014 budgetary process, new vehicles needed for
various departments were identified and discussed with Council, and a total of $439,000 was set
aside in Capital Improvement Plan (CIP) funds to provide for vehicle purchases in FY 2014.
Mr. Green reported that the Village's Project and Procurement Manager researched vehicle
purchases and determined that Hub City Ford, a state approved vendor, offered the lowest price
and best delivery time; however, vehicle orders must be placed before October 31, 2013 in order
to receive pricing under the current state contract. Mr. Green detailed the potential cost savings.
I
Mr. Green advised that insurance proceeds received for the recently surplused Community
Development Department vehicle have been deposited in the General Fund; therefore, the cost
of the replacement vehicle would be posted to the General Fund capital line item. During
discussion, Council directed that CIP funds be used to cover the shortfall between the insurance
proceeds and the cost of the replacement vehicle.
Discussion took place regarding the mileage and condition of the vehicles being replaced.
Public Works Director Brian Moree reviewed the condition of the vehicles and the measures he
has instituted to improve vehicle maintenance.
Project and Procurement Manager Susanne Crews reviewed the websites used to research
vehicle prices. Discussion ensued regarding the Smart Choice procurement system.
This item was forwarded to the next Regular Session agenda.
ADJOURNMENT
i
With no further business to come before the Council, the meeting adjourned at 8:20 p.m.
Melissa Teal, CMC, Village Clerk