07-11-2013 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JULY 11, 2013
Present: William L. Manuel, Mayor
Darryl C. Aubrey, Sc.D., Vice Mayor
Robert A. Gebbia, President Pro Tem
David B. Norris, Councilman
Doug Bush, Councilman
Ed Green, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal; Village Clerk
ROLL CALL
Mayor Manuel called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman Norris gave the invocation and Mayor Manuel led the public in the Pledge of Allegiance.
APPROVAL OF MINUTES
The Minutes of the Regular Session held June 27, 2013 were approved as written.
SECOND READING AND ENACTMENT OF ORDINANCE 2013 -10 — BUDGET AMENDMENT
FOR VETERANS MEMORIAL PARK
A motion was made by Councilman Bush and seconded by Vice Mayor Aubrey to adopt and
enact on second reading Ordinance 2013 -10 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING THE ADOPTED GENERAL FUND BUDGET FOR
FISCAL YEAR 2012 -2013 TO APPROPRIATE $400,000.00 FROM THE RECREATION
DEVELOPER FEES ACCOUNT TO FUND THE CONSTRUCTION OF VETERANS
MEMORIAL PARK; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mr. Green noted that Section 36 -23 of the Village Code of Ordinances authorizes the use of
developer fees for parks and recreational purposes. Mr. Green reported the estimated cost of the
project at $400,000, including approximately 8.5% contingency. Mr. Green advised that the
budget amendment to appropriate funds for the project must be accomplished by ordinance.
Mayor Manuel opened the public hearing. There being no comments from the public, Mayor Manuel
closed the public hearing.
Harry Padula, Executive Vice President of MVP Contractors, Inc., the lowest bidder on the
project, addressed the Council concerning his past park construction experience with Padula and
Wadsworth Construction. A list of park projects in Palm Beach and Broward counties was distributed.
Mr. Padula advised that he would personally oversee construction of Veterans Memorial Park.
Thereafter, the motion to adopt and enact Ordinance 2013 -10 on second reading passed unanimously.
Page 1 of 3
Minutes of Village Council Regular Session held July 11, 2013 Page 2 of 3
CONSENT AGENDA APPROVED
Vice Mayor Aubrey moved to approve the consent agenda. Councilman Norris seconded the
(> motion and all present voted aye. The following items were approved:
Resolution 2013 -35, amending Resolution 2013 -34 to adopt a new contract for the sole
source purchase of a Sports Cluster Green Lighting System from Musco Sports Lighting
LLC, for Osborne Park utilizing grant funds
Receive for file Minutes of the Recreation Advisory Board meeting held 6/11/2013
RESOLUTION 2013 -36 — VETERANS MEMORIAL PARK PROJECT BID AWARD
A motion was made by Councilman Bush and seconded by President Pro Tern Gebbia to adopt
Resolution 2013 -36 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA ACCEPTING THE BID SUBMITTED BY M.V.P. CONTRACTORS, INC.
FOR THE CONSTRUCTION OF VETERANS MEMORIAL PARK AND AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT RELATING TO
SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green reported that the lowest bid received for construction of Veterans Memorial Park was
$268,237.71 from MVP Contractors, Inc. Mr. Green and Community Development Director
Chuck Huff detailed project changes, including elimination of parallel parking on Eastwind Drive,
that are expected to reduce the cost of the project by approximately $13,000.
Thereafter, the motion to adopt Resolution 2013 -36 passed unanimously.
RESOLUTION 2013 -37 — MARKET RESEARCH SERVICES CONTRACT
A motion was made by Councilman Bush and seconded by President Pro Tem Gebbia to adopt
Resolution 2013 -37 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA ACCEPTING THE PROPOSAL SUBMITTED BY BENDIXEN &
AMANDI INTERNATIONAL, INC. FOR MARKET RESEARCH SERVICES AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT
RELATING TO SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green discussed the proposal received from Bendixen and Amandi International, Inc. to
provide market analysis services to the Village. Mr. Green recommended selecting Option B,
which utilizes Village support services, and conducting four focus groups for a total cost of $31,000.
Mr. Green reviewed the services to be provided by the Village and their anticipated cost. Mr. Green
advised that work on the project would not begin until after October, in order to include seasonal
residents in the research, and contractual services are contingent upon appropriation of the
required funds in the Fiscal Year 2014 General Fund Budget.
Erin St. Onge - Carpenter, Project Manager and Senior Research Consultant, Bendixen and Amandi
International, Inc. was present to answer questions concerning the proposal. Discussion ensued
regarding Council input as part of the stakeholder interview process, as well as the cash
incentives to be offered to focus group participants.
Thereafter, the motion to adopt Resolution 2013 -37 passed unanimously.
Minutes of Village Council Regular Session held July 11, 2013 Page 3 of 3
MAYOR AND COUNCIL MATTERS /REPORTS
Discussion took place concerning the request for a Council representative to the Palm Beach
County Issues Forum regarding the matter of FEMA flood maps. Mayor Manuel volunteered to
serve in this capacity; however, he suggested that the representative be designated by position
rather than by name, so that should this issue continue past his term, the next Mayor would serve
as the Council's representative to the Issues Forum. A motion was made by President Pro Tem
Gebbia, seconded by Councilman Bush, and passed unanimously, to designate the Mayor of
North Palm Beach to serve as the Village's elected representative on the Issues Forum.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:07 p.m.
Melissa Teal, CMC, Village Clerk