01-24-2013 VC WS-M MINUTES OF THE WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
• JANUARY 24,2013
Present: David B. Norris, Mayor .
William L. Manuel, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tem
Robert A. Gebbia, Councilman
Doug Bush, Councilman
Ed Green, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Noms called the meeting to order at 8:33 p.m. All members of Council were present. All
members of staff were present.
PUBLIC WORKS SAFETY AUDIT
.Mr. Green reported on the safety audit of the Public Works Facility conducted by the Village
Safety Committee and Loss Control Consultant Chris.Kittleson of Preferred Governmental
Insurance Trust. Mr. Green advised that the recommended safety improvements could be
completed for a projected cost of$12,444, using funds in the existing budget.
Discussion took place concerning the corrective actions recommended for the Public Works
facility as set forth in the Consultant's report.
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By consensus, Council directed staff to move forward with the recommended corrections.
STRATEGIC PLAN PROJECTS —COUNCIL PRIORITY LIST
Mr. Green requested Council review the list of improvement projects and identify its top priorities.'
Discussion was held on the following projects:
Unfunded Liabilities — Mr. Green noted that at Council's recommendation, an improvement
project related to the evaluation of unfunded liabilities had been added to the Strategic Plan under
the Financial Integrity Objective. Mr. Green briefly highlighted aspects of recent actuarial reports
and opinions on the funding of pension plans for general employees and police/fire employees.
Human Resources Director Loren Slaydon suggested having actuaries attend a Council Workshop
Session to review and discuss the status of the pension plans. During discussion, it was suggested
that the actuary recommend an appropriate funding level for each plan and assess the impact of
changes. Council consensus was that this should be a recurring item with a medium priority.
Continue to advance our business friendly atmosphere — by consensus, Council considered this
is a high priority item. Discussion ensued on funding for events proposed by the Business
Advisory Board. Council will consider funding specific events, upon request from the Board.
III Ordinance Update —by consensus, Council considered this a high priority item. Discussion took
place regarding the use of consultants to accomplish the revision and updating of the Code of
Ordinances. Mr. Rubin opined that the codes pertaining to land development regulations were the
most important sections to address. Mr. Rubin recommended engaging a consultant with
experience in land use regulations and procedures as there are legal ramifications to these codes.
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Minutes of Village Council Workshop Session held January 24,2013 Page 2 of 2
STRATEGIC PLAN PROJECTS —COUNCIL PRIORITY LIST continued
Future Annexation Target Areas - by consensus, Council considered this a low priority item. It
• was noted that the Village has conducted an annexation study; further, that annexation is
dependent upon opportunity.
Resident Focus Group Initiative — Council considered this a reasonably high priority item and
one that would_be a recurring project. Mr. Green explained the focus group process using a
statistically significant sampling of Village residents in order to obtain accurate information on
the priorities and issues of a cross-section of our citizens.
Preservation of Neighborhoods —by consensus, Council considered this a high priority item that
would always be a high goal requiring the coordinated efforts of Public Safety, Public Works,
and Code Enforcement.
Anchorage Park Phase II—Council placed a high priority on finalizing the design plan for Phase 2.
Council acknowledged that implementation would be subject to available grant funding.
Completion of Veterans Park—Council agreed the priority is finalizing the design plan.
Develop a Pay Plan and Compensation Study—Council noted this project is currently underway
and time-sensitive.
COUNTRY CLUB CLUBHOUSE
Mr. Green related the need for a complete evaluation of the current Country Club facility to
determine its strengths, weaknesses, and possibilities for improving the facility and flow of
operations within it. Mr. Green stated this evaluation would be used to develop a concept for the
future of the venue — using the current facility or a new one — as determined by Council with
citizen input. Mr. Green detailed four basic choices for the clubhouse: 1) do nothing; 2) modify
the existing facility; 3)modify and expand the existing facility; or 4) construct a new facility.
Council expressed the need to establish a long-term plan and vision for the clubhouse facility.
Discussion ensued on determining which amenities should be included and what functions
should be supported. Suggestions included obtaining resident input through the focus group
process, conducting a marketing study, and developing a concept and business plan to determine
how an improved facility would generate more revenue.
Mr. Green will bring back information on the focus group process at an upcoming meeting.
ADJOURNMENT
With no further business to come before the Council,the meeting adjourned at 9:55 p.m.
Melis a Teal, CMC, Village Clerk . .
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