02-14-2013_Motion Small Business Grant Program VILLAGE OF NORTH PALM BEACH
COMMUNITY DEVELOPMENT
TO: Mayor and Village Council
FROM: Ed Green, Village Manager
BY: Chuck Huff, Community Development Director
Jodi Nentwick, Village Planner
DATE: February 14, 2013
SUBJECT: MOTION—Expanding Guidelines for the Village's Small Business Grant Program
In June 2010, the Village Council approved a Small Business Grant Program designed to assist
the rehabilitation and viability of small businesses within the Village.
"The goal would be to enhance the aesthetics of our commercial corridors while fostering a
collaborative partnership with our business community. "
The current program allows businesses to receive a matching grant of up to $5,000 for
improvements p is to small business properties. Businesses will be required to match each dollar of
grant funds with one dollar from their own funds.
The grant eligibility guidelines allow grant monies to be used for upgrades to the following:
awnings/canopies, façade (storefront exterior only), walls, fencing, landscaping, exterior painting
(not to exceed 20% of the scope of work) and architectural fees (not to exceed 15% of the grant
amount).
This item was presented at the January 28, 2013 Business Advisory Board meeting, and the Board
as3' � r3' g,
unanimously recommended increasing the grant amount to $7,500 and eliminating the 20% limit
for exterior painting.
Recommendations:
Village Administration requests Village Council consideration and approval, by motion, of
increasing the matching grant amount to $7,500 and eliminating the 20% limit for exterior
painting as recommended by the Business Advisory Board and in accordance to the Village
Policies and Procedures.
MINUTES OF THE NORTH PALM BEACH BUSINESS ADVISORY BOARD (BAB)
JANUARY 28, 2013
Present: Rah Shah (RS)
Ronald Lantz (RL)
Kim Willard (KW)
Mike Mullinix(MM)
Holly Perella (HP)
Craig Crombie (CC)
James Carpenter(JC)
Chuck Huff(CH)
Jodi Nentwick(JN)
Village Manager, Ed Green
CALLTO ORDER:JN called the meeting to order 6:35 p.m.
ROLL CALL:
All members were present.
JN introduced Advisory Board
ELECTION OF OFFICERS
MM was elected as CHAIR
KW was elected as VICE CHAIR
HP was elected as SECRETARY
Unfinished Business
1) Discussion regarding Temporary Signage along the main corridors within the Village.The current
signage code was discussed and the BAB recommended that the code needs updating to include
enforcing uniformity and validating the actual need for leases in the building within the corridor. BAB
discussed various options about color, size, materials, application and accountability processes. CH and
JN will put together a preliminary plan. HP moved to motion, CC second motion, motion passed.
2) Small Business Grant Program. BAB discussed options for increasing grant amount, offering a loan
option, and various marketing efforts to business owners announcing the grant program.
MM moved to have the Council consider the following suggestions:
Increase the grant from$5,000 to $7, 500
Move to eliminate the percentage impediments regarding painting, etc.
HP moved to motion, CC seconded motion, motion passed.
BAB will review current marketing efforts and provide input on how to increase awareness.
New Business
Palm Beach Radiology monument sign request to change code to add more business names on sign. CH
will compile information from Ad Hoc committee. BAB will discuss at next meeting.
RS proposed we discuss how to get new business, offer some kind of incentive (an incubator program)
to landlords/owners.
JC suggested BAB talk to business owners and ask questions about having business in NPB (like, don't
like, etc.)
KW suggested inviting real estate representative Robert Sullivan to speak to us about NPB.
MM suggested we invite the other individuals who applied for the Advisory Board to meet with us to
share their ideas.
HP reinforced the Board visit business owners, and invite them to an open forum for a candid discussion.
CH will separate areas of NPB for BAB to visit businesses and intro ourselves.
BAB designated the last Monday of every month at 6:30 to meet.
MM moved to set date, CC motioned, KW seconded motion, motion passed.
Adjourned at 8:30.
Business Advisory Board Backup
Small Business Grant
1-28-2013
Paid Grants:
Address Type of Business Type of Grant Amount
713 U.S. Highway One Restaurant Landscaping/Facade $5,000
300 Prosperity Farms Road Office Building Facade $5,000
701 U.S. Highway One Office Building Landscaping $5,000
715-717 Northlake Boulevard Office/Retail Exterior Painting $420
Outstanding Grants:
712 U.S. Highway One Office Building Signage $5,000
106 U.S. Highway One Hair Salon Signage/Canopy/Painting $2,981
618 U.S. Highway One Office Building Exterior Painting
630 U.S. Highway One Office Building Exterior Painting
133 U.S. Highway One Retail/Restaurant/Office Signage $5,000
529 Northlake Boulevard Restaurant Signage/Canopy $5,000
Created 1-28-2013
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The Village of North Palm Beach
Small Business Grant Program Guidelines and Eligibility
$5,000 iVatrhing Gratits Available for Srtrall Busittess "Curbside Appeal"
The Village of North Palm Beach, Department of Community Development is now
offering Small Business Grants designed to assist in the rehabilitation and viability of
small business within the Village.
The Small Business Grant Program is intended for small business property owners who
are interested in doing visible exterior improvements to their business.
The program will provide matching grants up to $5,000 for improvements to small
business properties. Businesses will be required to match each dollar for grant funds with
one dollar from their own funds.
Collaborative projects are strongly encouraged and will be given high priority by the
Village of North Palm Beach Businesses are encouraged to apply where there are four or
more businesses in one area working together toward curbside appeal improvements.
Eligible Properties
All business storefronts located within the Village of North Palm Beach are eligible for
this grant. Both owner-occupied and leased properties are eligible (in the latter case,
either the property owner or the business owner may apply for the grant and the property
owner must execute the grant agreement with the Village of North Palm Beach). Only
one grant per street address will be given. All taxes must be current and the property must
meet Code Compliance regulations.
Matching Requirements
Each grant must be matched in full by the business or property owner. An applicant must
match $1 of their funds with each $l given by the Village. The applicant's matching
contributions are not lirnited to the cligibla work listed below but any exterior building
improvements can count toward the applicant's match. Grant funds can only be used for
the improvements listed below:
Signs
Removal of old and the design, production, and installation of new signs. Signs must be
permitted and meet all Village of North Palm Beach codes.
Awnings/Canopies
Removal of old and the design, production, and installation of new awnings and canopies.
Awnings and canopies must be permitted and meet all Village of North Palm Beach
codes.
Facades
Work performed on the exterior storefront of the building including cleaning, masonry,
painting,window or door replacement,non-structural architectural elements, other repairs
or rebuilding historic storefronts. Any applicable work must be permitted and meet all
Village of North Palm Beach codes.
Exterior painting shall not exceed 20%of the scope of work.
Walls,Fencing and Landscape
Includes work to replace or add appropriate fencing or landscaping to hide incompatible
or negative site elements such as storage yards, dumpsters, outdoor fabrication or work
areas. Walls and fences must be permitted and meet all Village of North Palm Beach
codes. Village staff must approve landscaping.
Architectural Fees
Not to exceed 15%of the grant amount.
The following items are specifically ineligible for the program:
• Parking lot paving
• Interior work (even if visible through street-front windows)
• Other improvements required for redevelopment or occupancy of the property
with the sole intention of complying with the Village of North Palm Beach's
Building Codes
• Work required for Code Compliance
= Roof repair or replacement
EAU " SMALL BUSINESS GRANT PROGRAM
APPLICATION FORM
All business storefronts located within the Village of North Palm Beach are eligible for this
grant. Both owner-occupied and leased properties are eligible. ONLY one (1) grant per street
address will be given. All taxes must be current and the property must meet Code Compliance
regulations. Applicant must be the property owner
Date Received: Parcel Control Number:
APPhLCA O IO4 � -�--�
A. Name:
B. Address:
City: State: Zip Code:
C. Telephone No. Fax No.:
D. E-mail Address:
E. Legal Name of Business:
F. Business Address:
City: State: Zip Code:
G. Telephone No. Fax No.:
H. Date the Business Was Legally Established: State:
I. Legal Form of Business (Please Check One Box):
[ ] Sole Proprietorship [ ] Corporation [ ] Limited Liability Company [ ] Partnership
J. Nature of Business (please list products/services provided):
Applicant Signature Date
I PROJEC`I pES. RIPTTON
A. Project General Description (Summarize project to include as much detail about visual
and structural improvements as possible. Attach additional sheets if necessary):
ITT LIST OF ESTIMATED PROJECT COSTS
Pl;ease`7�ote that three (�)_written estlm�tes,are required for each phase of work to be undertaken
Awnings/Canopies $
Facades $
(Exterior painting shall not exceed 20% of the scope of work)
Walls,Fencings and Landscaping $
Architectural Fees $
(Not to exceed 15% of the grant approval)
Total Project Cost Estimate: $
V FUlI�INS0i7RE
Village of North Palm Beach grant
(Enter the amount of grant being requested) $
Applicant's share
(Enter the amount of money you plan to contribute) $
In-kind Services:
(Enter the value of any donated services or materials) $
DOCUMENTATION WHICH MUST BE ATTACHED TO THIS APPLICATION:
(Please include with this application at the time of submittal the following documentation)
Copy of current PBC Business Tax Receipt(if applicable)
Copy of current Village of North Palm Beach Business Tax Receipt(if applicable)
Copy of Village permits already received(if applicable)
Proof of insurance coverage for building
Copies of written estimates
COMPLETED APPLICATION FORMS AND REQUIRED DOCUMENTATION MUST BE SUBMITTED
EITHER IN PERSON OR BY MAIL TO:
VILLAGE MANAGER
VILLAGE OF NORTH PALM BEACH
501 U.S.HIGHWAY 1
NORTH PALM MACH,FLORIDA 33408
For further information regarding this program, please contact the Community Development Department at
561-841-3369. NO APPLICATIONS WILL BE ACCEPTED BY FAX.
Application Complete: Application Approval:�
1] Yes []No,additional information needed: [ ] Approved-Date of Approval:
Grant Amount:
Conditions:
[ ]Denied—Date of Denial:
Date submitted additional information: Reason: