09-27-2012 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
SEPTEMBER 27, 2012
Present: David B. Norris, Mayor
William L. Manuel, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tem
Robert A. Gebbia, Councilman
Doug Bush, Councilman
Ed Green, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
President Pro Tem Aubrey gave the invocation and Councilman Bush led the public in the Pledge.
AWARDS AND RECOGNITION
Mayor Norris proclaimed the week of September 30 — October 6, 2012 as Banned Books Week
in the Village. Library Director Betty Sammis and Reference Librarian Diana Kirby were
present to receive the proclamation.
On behalf of the Council, Mayor Norris presented a Certificate of Appreciation to Kris Garrison
in recognition of her years of service to the Village as a member of the Planning Commission.
APPROVAL OF MINUTES
The Minutes of the Special Session held 8/30/12 were approved as written.
SECOND READING AND ENACTMENT OF AD VALOREM TAX MILLAGE RATE
ORDINANCE AND BUDGET ORDINANCE
A motion was made by President Pro Tem Aubrey and seconded by Vice Mayor Manuel to adopt
and enact on second reading Ordinance 2012 -09 entitled
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, ESTABLISHING AND ADOPTING THE FINAL LEVY OF AD
VALOREM TAXES FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2012 AND
ENDING SEPTEMBER 30,2013; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
( EFFECTIVE DATE.
Minutes of Village Council Regular Session held September 27, 2012 Page 2 of 5
PUBLIC HEARING AND FIRST READING OF AD VALOREM TAX MILLAGE RATE
ORDINANCE AND BUDGET ORDINANCE continued
• A motion was made by Vice Mayor Manuel and seconded by President Pro Tern Aubrey to adopt
and enact on second reading Ordinance 2012 -10 entitled
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, ADOPTING THE ANNUAL BUDGET OF THE VILLAGE OF NORTH
PALM BEACH FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2012 AND
ENDING SEPTEMBER 30, 2013 AND AUTHORIZING ALLOCATIONS, APPROPRIATIONS
AND EXPENDITURES IN ACCORDANCE WITH THE BUDGET AND AS AUTHORIZED
BY LAW; APPROVING A COMPREHENSIVE PAY PLAN AND AUTHORIZING THE
VILLAGE MANAGER TO MAKE TEMPORARY APPOINTMENTS TO BUDGETED
POSITIONS; PROVIDING FOR THE CREATION OF GOVERNMENTAL FUNDS WHEN
NECESSARY; PROVIDING FOR THE RECEIPT OF GRANTS OR GIFTS; PROVIDING
PROCEDURES FOR BUDGET AMENDMENTS; PROVIDING FOR THE LAPSE OF
OUTSTANDING ENCUMBRANCES AND THE RE- APPROPRIATION OF UNEXPENDED
APPROPRIATIONS FOR THE PRIOR FISCAL YEAR; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green stated the proposed ad valorem tax millage rate is the same as that used in FY 2012,
and is .0267 mils less than the rolled back rate of 6.9990. Mr. Green reported the proposed rate of
6.9723 represents a total decrease in revenues of $59,530 or .60% based on the reduction in
overall value of property in North Palm Beach of approximately $8.8 million. Mr. Green advised the
FY 2013 Budget is $17,499,724, a decrease of. 10% or $17,820 from the FY 2012 adopted budget.
Mayor Norris opened the public hearing on the ad valorem tax millage rate and budget. With no
comments from the public, Mayor Norris closed the public hearing.
Mayor Norris announced that the rolled back rate is 6.9990, the percentage decrease under the
rolled back rate is .38 %, and the millage rate to be levied is 6.9723 mils.
The motion to adopt and enact Ordinance 2012 -09 on second reading passed unanimously. The
motion to adopt and enact Ordinance 2012 -10 on second reading passed unanimously.
CONSENT AGENDA
A motion was made by Councilman Gebbia, seconded by Councilman Bush, and passed
unanimously, to approve the consent agenda, which included the following items:
Receive for file Minutes of the Library Advisory Board meeting held 8/28/12
Receive for file Minutes of the Recreation Advisory Board special meeting (1) held 9/11/12
Recommendation: "to continue to move forward with the application process for the
$200,000 FRDAP Grant for the Anchorage Park Phase 2 project"
Receive for file Minutes of the Recreation Advisory Board special meeting (2) held 9/11/12
Recommendation: "to continue to move forward with the application process for the
$200,000 FRDAP Grant for the Memorial Park project'
Receive for file Minutes of the Recreation Advisory Board meeting held 9/11/12
Minutes of Village Council Regular Session held September 27, 2012 Page 3 of 5
RESOLUTION 2012 -53 — GOLF COURSE MAINTENANCE SERVICES CONTRACT
A motion was made by Vice Mayor Manuel and seconded by President Pro Tem Aubrey to adopt
Resolution 2012 -53 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A CONTRACT FOR GOLF COURSE MAINTENANCE
SERVICES WITH INTERNATIONAL GOLF MAINTENANCE, INC. AND AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE SAME; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mr. Green reviewed contract negotiations. Mr. Green reported that IGM agreed to purchase
Village -owned maintenance equipment at a total cost of $26,496.00, to be paid in 12 monthly
payments of $2,208.00. Mr. Green stated IGM would maintain the appearance and condition of
Country Club grounds to the same high standards applicable to the golf course, and detailed
certain ongoing maintenance items. Mr. Green advised that IGM agreed to negotiate the
purchase of the Village's four utility golf carts on or before 9/30/13.
Discussion ensued on the method used to determine the purchase price of Village equipment.
Mr. Green recommended Council approval of the Contract for Golf Course Maintenance Services
with International Golf Maintenance, Inc. in the amount of $1,067,719.00.
Thereafter, the motion to adopt Resolution 2012 -53 passed unanimously.
RESOLUTION 2012 -54 — THIRD ADDENDUM TO IAFF COLLECTIVE BARGAINING
AGREEMENT
A motion was made by Councilman Bush and seconded by Vice Mayor Manuel to adopt
Resolution 2012 -54 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, RATIFYING A THIRD ADDENDUM AMENDING ARTICLE 30 OF
THE COLLECTIVE BARGAINING AGREEMENT WITH THE PROFESSIONAL
FIREFIGHTERS/PARAMEDICS OF PALM BEACH COUNTY, LOCAL 2928, RELATING
TO WAGES FOR BARGAINING UNIT MEMBERS AND AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE THE ADDENDUM; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green reported the Addendum was ratified by the bargaining unit on 9/10/2012. Director of
Human Resources Loren Slaydon explained the step plan, in which employees advance in the
pay plan by steps, dependent upon receipt of a positive performance evaluation.
0 Thereafter, the motion to adopt Resolution 2012 -54 passed unanimously.
Minutes of Village Council Regular Session held September 27, 2012 Page 4 of 5
RESOLUTION 2012 -55 — MEMORANDUM OF UNDERSTANING WITH FEDERATION OF
PUBLIC EMPLOYEES
• A motion was made by Vice Mayor Manuel and seconded by Councilman Gebbia to adopt
Resolution 2012 -55 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, RATIFYING A MEMORANDUM OF UNDERSTANDING AMENDING
ARTICLE 35 OF THE COLLECTIVE BARGAINING AGREEMENT WITH THE
FEDERATION OF PUBLIC EMPLOYEES RELATING TO WAGES FOR BARGAINING
UNIT MEMBERS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE THE MEMORANDUM OF UNDERSTANDING; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green reported the Memorandum was ratified by the bargaining unit on 9/12/2012. Mr. Green
explained a provision granting employees a non - recurring payment of $150.00 in December 2012.
Mr. Green reviewed a provision increasing lump sum payments for employees who are at the
maximum of the pay range for their position.
Thereafter, the motion to adopt Resolution 2012 -55 passed unanimously.
RESOLUTION 2012 -56 — APPOINTING A RESIDENT MEMBER TO THE GENERAL
EMPLOYEES PENSION BOARD
Mayor Norris explained Council has the option to reappoint incumbent member Jim Peterson or
direct the Village Clerk to seek applicants for the position.
A motion was made by Vice Mayor Manuel and seconded by President Pro Tem Aubrey to adopt
Resolution 2012 -56 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPOINTING A RESIDENT MEMBER TO THE GENERAL
EMPLOYEES RETIREMENT BOARD; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green reported that Mr. Peterson was unanimously reappointed to the Board in 2010 for a
two -year term. Mrs. Teal explained the difference in appointment procedure due to the difficulty
in finding qualified applicants for the board, and recommended Council reappoint Mr. Peterson.
Thereafter, the motion to adopt Resolution 2012 -56 passed unanimously.
MAYOR AND COUNCIL MATTERS/REPORTS
President Pro Tern Aubrey reported on the recent North County Intergovernmental Committee
meeting, which included a presentation on synthetic narcotics. Chief of Police Rick Jenkins
discussed the issue and advised Council that Palm Beach County has a pending ordinance. Once an
• ordinance has been adopted by Palm Beach County and a municipal version has been adopted by one
of the cities, Chief Jenkins will consult with the Village Attorney to determine whether a Village
ordinance is needed.
Minutes of Village Council Regular Session held September 27, 2012 Page 5 of 5
MAYOR AND COUNCIL MATTERS/REPORTS continued
• Vice Mayor Manuel reported on the Palm Beach County League of Cities meeting and
distributed the League's legal report. Vice Mayor Manuel advised that a Coastal Ocean Task Force
has been formed and the League is seeking three elected officials to serve as representatives on
the Task Force — anyone who is interested should call the League office.
Vice Mayor Manuel advised that City Government Week would be October 21 — 27, 2012 and
the League has requested volunteers to teach a civics class in a local school.
Vice Mayor Manuel noted the League had requested donations for the annual Tri- Cities
Barbeque to be held in Pahokee. Vice Mayor Manuel suggested a $200.00 donation. By
consensus, Council approved a $200.00 donation from FY 2012 Council Contingency account.
VILLAGE MANAGER MATTERS/REPORTS
Mr. Green reported a safety review of the golf maintenance facility at the Country Club and
reviewed items requiring attention. Mr. Green will provide a cost estimate for any necessary work.
Mr. Green discussed development of a Village information packet in support of firms that are
coming to our area in order to encourage employees to relocate in North Palm Beach. A sample
copy will be provided for Council input.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:15 p.m
Z2��z
Melissa Teal, CMC, Village Clerk