2007-109 Renewal of TBE Group AgreementRESOLUTION 2007-109
• A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, APPROVING AN AMENDMENT TO
THE AGREEMENT FOR CONSULTANT SERVICES WITH TBE GROUP,
INC. TO EXTEND THE TERM OF THE AGREEMENT AND TO
AUTHORIZE EXPANDED SERVICES TO INCLUDE DESIGN,
PERMITTING, BIDDING AND CONSTRUCTION SERVICES FOR PHASE
ONE OF THE ANCHORAGE PARK REDEVELOPMENT AT A TOTAL
COST NOT TO EXCEED $136,800; AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE THE AMENDMENT; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village wishes to enter into an Amendment to the Agreement for Consultant
Services with TBE Group, Inc. to extend the Agreement and to authorize expanded services to
include design, permitting, bidding and construction services for phase one of the Anchorage
Pazk redevelopment at a total cost not to exceed $136,800; and
WHEREAS, due to TBE Group's familiazity with the project and its performance during the pre-
design phase, the Village Council determines that the extension of the Agreement and the
authorization of additional services is in the best interests of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM
• BEACH, FLORIDA as follows:
Section 1. The foregoing recitals aze ratified as true and correct and aze incorporated herein.
Section 2. The Village Council hereby approves the Amendment to the Agreement for
Consultant Services, a copy of which is attached hereto and incorporated herein, to extend the
term of the Agreement and to authorize expanded services at a total cost not to exceed $136,800
with funds expended from Account # U8028-66210.
Section 3. The Village Council authorizes the Mayor and Village Clerk to execute such
Amendment on behalf of the Village.
Section 4. All resolutions or parts of resolutions in conflict herewith aze hereby repealed to
the extent of such conflict.
Section 5. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 13th DAY OF DECEMBER 007. ~~/f
(Village Seal) O
• MAYOR
'ATTEST:"
-1~~y,D~~ T~~~~2~
VILLAGE CLER
AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
• THIS AMENDMENT to the Agreement for Consultant Services is entered into
this /3f~1 day of E/J~.~Fi~2007 by and between the Village of North Palm
Beach, a Florida municipal corporation ("Village") and TBE Group, Inc., a Florida
corporation ("Consultant").
WHEREAS, on August 15, 2006, the Village and Consultant entered into an
Agreement for Consultant Services ("Agreement") for professional services relating to
renovation work and improvements to the physical facilities at Anchorage Park; and
WHEREAS, the services contemplated by the Agreement ranged from data
collection and site programming through design/permitting and construction phase
services; and
WHEREAS, the services specifically authorized by the Village in August 2006
included only pre-design and conceptual planning services at a total cost not to
exceed $211,651.00; and
WHEREAS, TBE has completed the master concept plan for the
redevelopment of Anchorage Park and the parties wish to extend the term of the
Agreement and to expand the services to be pertormed by Consultant to include
design, permitting, bidding and construction services relating to the first phase of the
Anchorage Park redevelopment.
• NOW, THEREFORE, in consideration of the mutual promises set forth in the
Agreement for Consultant Services and other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
1. The foregoing recitals are ratified and incorporated herein.
2. The Village and Consultant hereby agree to extend the term of the
Agreement for Consultant Services for one year from the date of this Amendment. This
extension shall be retroactive to August 15, 2007 to avoid any lapse in the Agreement.
3. The Village specifically authorizes, and Consultant agrees to perform,
expanded services to include design, permitting, bidding and construction services
related to the first phase of the Anchorage Park redevelopment at a total cost not to
exceed $136,800.00. Such services shall be performed in accordance with
Consultant's Anchorage Park Demolition and Phase I Improvements Engineering
Services Proposal dated October 29, 2007, a copy of which is attached hereto as
Exhibit "A" and incorporated herein by reference.
3. All other provisions of the Agreement for Consultant Services, to the
extent not modified herein, shall remain in full force and effect.
• [Remainder of page intentionally left blank)
Page 1 of 2
IN WITNESS WHEREOF, the parties have executed this Amendment as of the date first
written above.
•
CONSULTANT:
VILLAGE:
•
•
TBE GROUP, INC., a
Florida corporation
VILLAGE OF NORTH PALM BEACH,
a Flori municipal corp ation
By: ~~ .~
Dr. E and M. issey, ayor
Attest:
Melissa Teal, Village Clerk
Page 2 of 2
By: ~~~ ~J
Name: S~ea~~ P. 1-b„~c.~kl-, Pc
•
L J
EXHIBIT "A"
Anchorage Park Demolition and Phase 1 Improvements
Engineering Services Proposal
Anchorage Park Demolition and Phase I Improvements
Engineering Services Proposal
October 29, 2007
TBE recently completed a master concept plan for redevelopment of Anchorage Park.
This plan was approved by Village Council in May 2007 and improvements will be
completed in phases as grants and funding is available. The first development phase
includes demolition of the former wasterwater treatment plant remaining on-site and
development of some of the southern portions of the park including:
- Open Play Area
- Gazebo/Stage
- Restroom
- Playground
- Picnic Shelters
- Sand Volleyball Courts
- Dog Park
- Observation/Fishing Decks
- Connecting Sidewalks
- Stormwater Treatment
- Park Offices/Activities Building Parking Lot (potential}
• - Access Road (potential)
To accomplish this, the following tasks are necessary
- Document Review
- Mass Grading & Stormwater Plan
- Demolition/Mass-grading Specifications
- Permitting
- Design Plans & Specifications
- Bid-phase Services
- Client Meetings
- Subconsultant Services (ecological, geotechnical, electrical, pier design)
SCOPE OF SERVICES
Document Review
TBE will review existing documentation for the former waste-water treatment plant
including as-built plans, surveys, and environmental studies. This will include an
evaluation of documentation available for above and below ground features which may
impact the demolition approach.
Anchorage Park Demolition 8c Phase [Improvements
October 29, 2007
Page 2 of 8
Mass Gradin & stormwater Plan
The southern portion of Anchorage Park will include stormwater swales to provide for
treatment of some of the proposed impervious areas (parking, roads, sidewalks, etc).
Additional stormwater treatment is anticipated for the north side of the site. While all
improvements will not be conducted in Phase I, it is imperative that we develop a
general stormwater approach far the overall site so the treatment swales proposed In
Phase I can accommodate future development. SFWMD has also requested a general
master stormwater plan for the entire site. For this task, TBE will provide:
- Conceptual grading for the site showing which areas will be grade to the north
or south treatment areas. This will include an evaluation of the elevated fill
areas to determine appropriate final elevations for the open areas and Phase I
Improvements.
- Calculation of existing and proposed impervious areas to determine
anticipated treatment volumes needed in each treatment area.
- Calculations and modeling af' the proposed stormwater system to evaluate
depths and cross-sections of proposed treatment swales accounting for
anticipated treatment volumes, depths to groundwater, wetland setbacks, and
• impacts on the proposed development. The design for the southern treatment
swale will be included in Construction Plans.
Demolition/1ylass Grading Specifications
TBE will develop specifications for demolition of the existing waste-water treatment
plant. Specific areas to be addressed include:
- Specifications for proper handling of wastewater sludge, soil, and waste
concrete based on results of the recent environmental assessment conducted at
the Park
- Specifications for which below ground features may remain. This will be
dependent upon the proposed grading of the site and any impacts to future
utilities, stormwater features, etc. It is anticipated all aboveground features
will be removed.
- Specifications for disposal of waste concrete including whether the material
will be disposed on-site, crushed for recycling as a base material on-site, or
disposed off-site.
- Specifications for screening surface soils to remove smaller waste debris
Anchorage Park Demolition & Phase I Improvements
October 29, 2007
Page 3 of S
Specifications for the rough grade to be accomplished at the completion of
demolition. Again, this will be dependent upon the mass-grading plan
discussed above.
Agency Pre-apolication Meeting
TBE will schedule and attend one (1) preliminary meeting with the SFWMD to present
the updated project concepts and preliminary site plan.
Permittine
TBE will prepare and submit permit application forms and exhibits in accordance with
and containing specific technical information required by agencies. The CLIENT
understands TBE has no control over the final issuance of permits/approvals and TBE's
services include only the initial application and one reques[ jor addi[ional responses.
The following permit applications are included in this scope:
- SFWMD ERP Joint Application Perrnit (Stormwater, Ecological, ACOE)
SFWMD Right-of--Way Use Permit
- NPDES
- FDEP Water & Sewer (if applicable)
- Village of North Palm Beach -Site Plan
- Village of North Palm Beach - Right of Way Use Permit
Design Plans & Specifications
The CONSULTANT shall prepare Civil Engineering Construction Documents and
specifications for the above referenced project showing the following features:
- Open Play Area
- Gazebo/Stage -the gazebo/stage will be a prefabricated structure selected
from design manuals and will not include asite-specific architectural design
- Restroom -the restroom will be a prefabricated structure selected from design
manuals and will not include asite-specific architectural design
- Playground
C~
Anchorage Park Demolition 8c Phase 1 improvements
October 24, 2007
Page4of8
- Picnic Shelters -the shelters will be a prefabricated structures selected from
design manuals and will not include asite-specific architectural design
- Sand Volleyball Courts
- Dog Park
- Observation/Fishing Decks -see subconsultant services
- Connecting Sidewalks
- Stormwater Treatment -southern portion of site
- Parking Lot (Park Offices/Activities Building) - to be bid as optional cost for
construction.
•
- Access Road ~ to be bid as optional cast far construction.
•
The Civil Engineering Construction Document Set shall include plans and specifications
for the following elements:
Cover Sheet (1)
General Notes (2)
•
Boundary Survey and Topo (By others)
Master Site Plan (1)
Demolition Plans (4)
Site Plans (4)
Mass Paving, Grading, and Drainage Plans (4)
Utility Plans (2)
Stormwater Swale and Cross Sections (2)
Landscape Plans (3)
Irrigation Plans (3)
Landscape Details (2)
Miscellaneous Notes and Details (ti)
"Phis proposal also assumes that on-site retention will be satisfied through the design of
conventional swales and does not include the design of ponds consisting of liners or
underdrains. For purposes of this scope, alternative drainage designs such as a
containment vaults are not included.
•
Anchorage Park Demolition 8c Phase I Improvements
October 29, 2007
Page 5 of 8
Bid-Phase Services
The CONSULTANT will provide miscellaneous Bid Phase Services on an hourly basis in
accordance with the approved hourly rate schedule. Typical services may include:
Preparation of a Bid Form, Bid Assistance, Bid Advertisement, Attend One (l) Pre-Bid
Conference, Bid Clari£cations, Bid Addendums, Review of Bids, Bid Summary, Bid
Qualifications, Review of Bidders References, and Bid Recommendations. For purposes
of this scope, it is estimated that approximately 60 hours of Engineering will be required
for this task. Any additional hours beyond the estimated 60 hours would be considered
"Additional Services".
TBE's bid package will include a schedule of values that allows the project element fees
to be separated. If actual construction costs exceed available funds, the Village may elect
to eliminate certain project elements.
Client Coordination Meetings
TBE will attend up W four meetings with the Village to review design progress, receive
input on design choices, and coordinate with the Village's grant consultant. Meetings
will be invoiced on an hourly basis.
Ecological
BEM Systems, Inc. completed the preliminary ecological assessment for this site. BEM
will be tasked with providing support related to ecological permitting including wetlands,
mangroves, and threatened & endangered species. Ecological services will be conducted
under the existing concept planning approved work order and therefore additional
ecological costs are not included in this scope.
Geotechnical Subconsultant
A Geotechnical subconsultant will be retained to perform the following design-level
work intended to supplement the preliminary geotechnical work conducted during the
planning phase. Work for this phase of the project will consist of the following
components:
- Stake boring locations and arrange for underground utility clearance.
- Drill ten (l0) auger profile borings, each to a depth of 6 feet below surface
grades. Measure the stabilized groundwater level in the borings.
Anchorage Park Demolition & Phase 1 Improvements
October 29, 2007
Page 6 of 8
- Sample the borings at frequent vertical intervals and classify the soils in
accordance with the Unified Soil Classification System (ASTM D 2487).
- Laboratory test representative samples from the borings for moisture content,
organic content and amount passing the U.S. No. 200 Sieve. Five samples
will be tested.
- Summarize the results of the field and laboratory work in an engineering
report that includes recommendations for borrow, subgrade preparation, fills,
lift thicknesses and compaction requirements for the various project
components.
- Permeability Tests and Analysis for proposed retention swale areas (north,
south and boat parking lot).
•
Electrical Subconsultant
An electrical subconsultant will be retained to provide electrical design for lighting
associated with the southern portion of the site including decorative lighting for
pedestrian and activity areas.
Pier Design Subconsultant
Coast & Harbor Engineering will be retained to provide design of the two proposed
observation piers to extend beyond the mangroves lines on the C-17 SFWMD channel
(south side of the property). The piers will be "T" shaped extending about 10 feet in each
direction. Work will include:
- Review of existing date including survey bathometry
- Design of two pedestrian recreational piers constructed of treated timber
- Client coordination meetings
Work will be conducted in accordance with the attached detailed Pier Design proposal
and assumptions.
•
•
•
Anchorage Park Demolition & Phase I lmprovements
October 29, 2007
• Page 7 of 8
SERVICES NOT INCLUDED
The following services are not included in this scope:
- Architectural design
- Permit fees: to be paid by client
- Construction Phase Services
- Meetings other than those specifically shown above
- Environmental Phase II or Remediation
- Rezoning and Planning Services
- FEMA Flood Plain Analysis and Mitigation
- Off-site Roadway or Utility improvements
- Additional Survey, Easements, Vacating, or Platting
- Construction Plan Design & Permitting beyond the scope identified above
- Demolition of Structures
- Environmental Assessment or Remediation
- Ecological Services (conducted under other scope)
~:
Anchorage Park Demolition & Phase I Improvements
October 29, 2007
Page 8 of 8
•
NEE SCHEUt1LE
TBE Base Services:
Document Review $ 1,500
Mass Grading & Stormwater Plan $ 25,500
Demolition/Mass-grading Specifications $ 19,500
Permitting $ 17,p00
Design Plans & Specifications $ 30,500
Bid-phase Services 7 500
Subtotal (lump sum) $101,500
Subcnnsultant Services
Geotechnical $ 4,800
Electrical $ 12,000
Pier Design 12 500
Subtotal (lump sum) S 29,304
Hourly /Not-to-Exceed Services (estimated)
Client Meetings $ 5,000 •
Expenses (reproductions, postage, mileage, etc) 1000
Sutbtotal (not-to-exceed) S 6,004
TOTAL $136,800
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