10-05-2011 FW: workshop - Employee Service Award Page 1 of 2
Teal, Melissa
From: McGann, Mary Kay
Sent: Wednesday, October 05, 2011 5:01 PM
To: Titcomb Jamie; Teal, Melissa
Cc: Shannon, Erica
Subject: FW: workshop- Employee Service Award
Importance: High
Attachments: Agenda Item_Employee Service Award (2).doc
Attached is a revised memo for the Employee Service Award Program item that is on the next Council
Workshop Agenda. I added one quick phrase to the second to last paragraph of the memo in
accordance with Len's comments below(received this afternoon).
Thank you,
mk
Mary Kay McGann
Director of Human Resources I Village of North Palm Reach 1 501 LJ.S. Highway One I North Palm Reach, FL 33408
P: (561)882-1155 1 F: (561)848-3344 1 marykay @village-npb.org I www.village-npb.org
Urider Florida law,e-rnaiI addresses are public records. If you do riot warm your e-rnaiI address released in response to a possible public records request,
do riot send electronic rnail to this entity. Instead,please contact this office by phone or in writing.
From: Leonard Rubin [mailto:LGRubin @bellsouth.net]
Sent: Wednesday, October 05, 20114:07 PM
To: McGann, Mary Kay
Subject: RE: workshop - Employee Service Award
Mary Kay:
My only comment is that there is no way to make a longevity bonus compliant with the current statutory
requirements. I don't want to mislead the Council in this respect.
Len
Leonard G. Rubin, Esquire
Board Certified City County and Local
Government Attorney
Leonard G. Rubin, P.A.
701 Northpoint Parkway, Suite 209
West Palm Beach, Florida 33407
Telephone: (561) 721-1683
Facsimile: (561) 686-8764
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From: McGann, Mary Kay [mailto:marykay @village-npb.org]
Sent: Tuesday, October 04, 20113:55 PM
To: Leonard Rubin
Subject: workshop - Employee Service Award
Hi, Len:
This one doesn't need a Resolution (yet)—can you please read it though and see if I did the issue
justice?
4/10/2012
Page 2nf2
Thanks,
mk
Mary Kay McGann
Director of Human Resources I Village of North Palm Beach 1501 LJ.S. Highway One I North Palm Beach, FL 33408
P: (5Gl)882-ll551F: (5Gl)848-33441 I
Under plon a law,e rnail addresses are public records. If you do riot want your e rnail address released in response to a possible public records request,do riot send electronic rnail to
this entity. Instead,please contact this office uv phone o'mwriting.
VILLAGE OF NORTH PALM BEACH
HUMAN RESOURCES
TO: Honorable Mayor and Council
FROM: Jamie Titcomb, Village Manager •
BY: Mary Kay McGann, Human Reso ces Director
DATE: October 13, 2011
SUBJECT: WORKSHOP—Employee Service Award Program
On October 14, 1999 Council passed Resolution 59-99 adopting a policy for Employee Service
Awards. The policy allowed for monetary payments as follows:
• Ten Year Service Award — certificate of appreciation and $100 check presented by the
Village Manager;
• Fifteen Year Service Award—certificate of appreciation and $125 check presented by the
Village Manager;
• Twenty Year Service Award — certificate of appreciation and $150 check presented by
the Village Council;
• Twenty-Five Year Service Award — certificate of appreciation and $200 check presented
by the Village Council; and
• Thirty Year Service Award— certificate of appreciation and $300 check presented by the
Village Council.
These monetary awards were awarded one-time only as applicable in recognition for continuous
service to the Village.
The Village Administration has recently been advised by its Labor Attorney Lara Donlon of
recent changes to Florida Statutes that are in conflict with the Village's current policy as it
relates to lump sum bonus payment programs like the Employee Service Award. The
amendments to the State law require that a local government's policy, ordinance, rule, or
resolution designed to implement a bonus program must:
• Base the award of a bonus on work performance;
• Describe the performance standards and evaluation process by which a bonus will be
awarded;
• Notify all employees of the policy, ordinance, rule, or resolution before the beginning of
the evaluation period on which a bonus will be based; and
• Consider all employees for the bonus.
In light of these recent legislative changes and in order to comply with them, the Administration
has ceased payment of all monetary awards under the Employee Service Award program. At this
time, the Administration is advancing these issues before Council to provide Council with the
updated information and request Council input and guidance as to the extent that modifications
are desired — if at all — so that that Employee Service Award Program can be brought into
compliance with new State law.
RECOMMENDATION:
The Village Administration requests Council consideration and direction as to the extent
that modifications are necessary and/or desired in order to bring the Village's Employee
Service Award Program into compliance with new State law
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