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2012-23 Police Department Photocopiers Lease AgreementRESOLUTION 2012 -23 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH • PALM BEACH, FLORIDA, ACCEPTING PROPOSALS FROM TOSHIBA BUSINESS SOLUTIONS TO PROVIDE PHOTOCOPIERS FOR THE POLICE DEPARTMENT BY PIGGYBACKING THE STATE OF FLORIDA CONTRACT FOR MULTIFUNCTION PRODUCTS, PRINTERS, FACSIMILE EQUIPMENT, SCANNERS, RELATED SOFTWARE, SUPPLIES AND SERVICES AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE AGREEMENTS WITH TOSHIBA BUSINESS SOLUTIONS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village's current lease agreement with Toshiba Business Solutions to provide photocopiers and printers for the Village's Police Department is due to expire; and WHEREAS, Village Administration is recommending accepting proposals from Toshiba Business Solutions to lease two new multi - function photocopiers by piggybacking the terms and pricing of the State of Florida Contract for Multifunction Products, Printers, Facsimile Equipment, Scanners, Related Software, Supplies, and Services (Contract No. 600 - 000- 11 -1); and WHEREAS, the leases are for a term of three years and the payments for the two photocopiers total $14,050.44; and WHEREAS, the Village's Purchasing Policies require Village Council approval for multi -year contracts where the total cost exceeds $10,000; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby approves the acceptance of proposals from Toshiba Business Solutions to provide two photocopiers for the Village's Police Department by piggybacking the terms and pricing of the State of Florida Contract for Multifunction Products, Printers, Facsimile Equipment, Scanners, Related Software, Supplies, and Services (Contract No. 600 - 000- 11 -1). The monthly lease payments for the Police Department copiers total $390.29 ($231.52 for Administration and $158.77 for Records), with funds payable from Village Account No. A5711 -34422 (Rental - Copier). Section 3. The Village Council further authorizes the Village Manager to execute agreements with Toshiba Business Solutions in accordance with the proposals submitted pursuant to the State Contract. Section 4. This Resolution shall take effect immediately upon its adoption. PASSED, „ ANP 1ADOPTED THIS 22nd DAY OF MARCH 2012. 4 , j^ icy' kVIl1ageLScaQo;A tlT1S�; \ \,• \'y�� ^i MAYOR VILLAGE CLERK CUSTOMER AGREEMENT BUSINESS SOLUTIONS MIA SALES REP NAME SALES REP NO. DATE O NO. IAL Florida YES Gurdian DBSA27 311/2012 ACCOUNT NEW ❑EXISTING GOVERNMENT GOV EMAIL ADDRESS ACCOUNT N0. DEPARTMENT ACCOUNT NO S villa e -n b.or P61355 Fire Rescue COMPANY COMPANY Village Of North Palm Beach Village Of North Palm Beach CONTACT CONTACT Susanne Crews Susanne Crews ADDRESS ADDRESS 560 US Highway one 560 US Highway one CITY COUNTY CITY COUNTY North Palm Bei PB !North Palm Beach PB • PHONE FAX STATE ZIP +4 • PHONE FAX STATE ZIP +4 561 - 841 -3376 FL 33408 -0000 561 - 841 -3376 FL 33448 -0000 e M', �� NO .. ?A 1 E356 35 PPM Digital Copier per lease 1 MR3022 100 -Sheet RADF 1 MJ1031 Finisher wl Stapling 1 KN2520 Bridge Kit 1 IStand355 Console Print Scan 1 GD1250 Fax Board is standard on all machines 1 GB1280T Re Rite advanced Scanning State Of FL Contract # 600 - 000 -11 -1 - • PURCHASE With Credit Approval Cash Net Due On Delivery ❑ LEASE © RENTAL TERMS No. o {Months 36 Credit Card No. Exp. Date Monthly Payments $99.20 plus tax $ First& Last_ months rent. $ Security Deposit • per! @TSB PO NO. $ CK No. $ ❑GEM Express ❑ Stairs ❑ Ramp ❑ Loading Dock PAYOFF TO: Check Request Form Required YIN Contract # Delivery Date: Pickup ID 75396 Special Instructions: BUYOUT (Quote Required) _ ❑ABC e203L UPGRADE YIN Account Number ACCEPTANCE- THIS AGREEMENT 15 NOT VALID UNLESS SIGNED BYAN OFFICER AL Gurdian X OF TOSHIBA BUSINESS SOLUTIONS. SALES REPRESENTATIVE AUTHORIZED CUSTOMER SIGNATURE x X 0I /L ✓C PRINTED CUSTOMER SIGNATURE OFFICE APPROVAL MANAGERS APPROVAL CORPORATE OFFICE ORLANDO BRANCH MIAMI -DADE BRANCH 6401 Nob HIII Road 2815 Diroctors Rau 9700 6625 Miami Lakes Drive Tamarac, FL 33321 Orlando, FL 32809 MiErnt Lakes, FL $3014 Main (954) 426.13M Maln (407) 8$2.1110 Main 17861894.100 Fax (964) 5$68570 Fax (407) 816.1511 Fax (305) 777 841 TREASURE COAST BRANCH 151 SW Pon St. Lucie Blvd. Port St. Lucie, FL 34884 Main (772) B78 -5199 Fix (772) 8785723 WEST PALM BEACH 1400 Cenlrepark Bvd., Suite 909 Was! Palm Beach, Fl 33401 Main (561) 6842300 Fax (661) 616 -4595 ATLANTA BRANCH 1 Glenlaka Pkwy. Sute f304 Atlanta, GA 30328 Maln (770) 446.2049 Fax (770) 446.2583 CUSTOMER AGREEMENT THIS IS SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS: 1. This order shall not be binding on TBS, Inc. (TBS) until approved at TBS home office. 2. Delivery of goods on common carrier or licensed trucker shall constitute delivery to Buyer and all risk of loss or damage in transit shall be borne by Buyer. All shipments are f.o.b. our ware- house, except for machines. 3. TBS reserves the right to make delivery In installments. Such installments shall be separately Invoiced and paid for when due, without regard to subsequent deliveries. Delay in delivery of any install- ment shall not relieve Buyer of Its obligation to accept remaining Installments. 4. TBS reserves the right at any time to revoke any credit extended to Buyer because of Buyer's failure to pay for any goods when due or any other reason deemed good and sufficient by TBS. 5. TBS shall not be liable for failure to deliver or delays in delivery occasioned by causes beyond TBS control, including without limitation to: strikes, lockouts, fires, embargoes, war or other outbreak or hostilities, Inability to obtain materials or shipping space, machinery breakdowns, delays or carrier or suppliers; governmental acts and regulations, other causes beyond TBS control and receipt of orders from all sources in excess of 78S then scheduled production capacity. 6. This order shall not be cancelable by the Buyer for delays in delivery or other cause until ten days after written notice of such intention have been actually received by TBS during such period. i. TBS warrants that the goods covered by this order when delivered to Buyer will be of merchantable quality and froe from defects in workmanship and material for a period of 90 days from the date of delivery of TBS under ordinary use and conditions. .t BS's obligation hereunder is expressly limited to the repair or replacement (at TBS election) of such defective parts as are returned to UiS at its home office or such other place as designated by TBS, freight prepaid, within the warranty period and which are proved to be defective upon inspection by TBS. If not repaired or ;'eplaced by TBS, TBS liability shall be limited to the slated selling bride of such returned parts which are defective. Other repairs not under warranty will be at such cost as TBS from time to time generally will osta7bllsh. In no event ,hall T8S bo liable for m .suit- ing or consequential damages occasioned by nny breech of warranty. THEHE ARE NO OTHER WARRANTIES WHICH 1 =XTEND BEYOND THE DESCRIPTION ON THE FACE HEREOF. ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, ARE EXCLUDED. 8. All claims for goods or delay in delivery shall be deemed waived unless made in writing deliv- ered to TBS, within ten days after receipt of goods by Buyer. 9. All equipment shall remain the property of 'T't3S until final payment Is made, wish the exception of lease sale. In the event it becomes necessary, at TBS's sole discretion, to repossess the equipment listed within this agreement. Customer authorizes TBS to recover the equipment by any peaceful means without further legal action. 10. Delinquent balances are subject to late charges of 11/2% per month. Customer is responsible for all related collection costs including reasonable attorney fees on unpaid balances. ti. This contract constitutes the entire agreement between the parties and may not be modified or terminated except in writing signed by an officer of TBS. 12. In the event the equipment Is not paid for and therefore picked up there will be a $,05 per copy usage charge and a reasonable pick up charge, 13. Terms or oral promises not contained in the written agreement will not be legally enforced. 0,T 0 S H I BA MAINTENANCE AGREEMENT eBrldge $5.00 per month QTY BUSINESS SOLUTIONS M/A SALES REP NAME ]SALES REP NO. DATE ORDER STAGE NO. Internal Fiery $12.00 per month QTY Florida YES AL Gurdian DBSA27 3/1/2012 ACCOUNT NEW EXISTING NATURE OF BUSINESS GOV EMAIL ADDRESS ACCOUNT NO. DEPARTMENT ACCOUNT NO Fire Rescue COMPANY COMPANY Village Of North Palm Beach CONTACT CONTACT Susanne Crews ADDRESS ADDRESS 560 US Highway one CITY COUNTY CITY COUNTY PB North Palm Beach PB PHONE FAX STATE ZIP +4 PHONE FAX STATE ZIP +4 561 - 841 -3376 561 - 841 -3376 - FL 33408 -0000 1 E356 35 PPM Digital Copier 1 MR3022 100 -Sheet RADF 1 MJ1031 Finisher w/ Stapling 1 KN2520 Bridge Kit 1 Stand355 Console 1 GD1250 Fax Board 1 GB1280T Re Rite advanced Scanning 0 0 0 MONTHLY Black Excess MAINTENANCE AGREEMENT PLAN TYPE Black Color Covers parts, labor, drums, PM kits and toner Equipment Line No. 356 A (excludes, paper, staples, color toners &shipping Covers parts, labor, drums, PM kits only. (excludes paper, toner, staples & Plan Type: A B shipping) Covers parts and labor only (excludes drums, paper, toner, PM kits, staples & Base Rate of: $0.0060 C shipping) Covers parts, labor, drums, PM kits & color toner Billing Invterval r MONTHLY (excludes paper, staples & shipping) Black Color E Excluded, not cover under any service program Allowable Copies of: Per Copy Price $0.0060 Covers parts and labor for non copier equipment (excludes shipping) MONTHLY F Excess Copies Billed Meter Contact Information ( Required ) Contact Name: Susanne Crews Phone: 561 -841 -3376 Fax: 561 - 881 -1141 Email: screws villa e -n b.or Meter Remittance i flnletc.r�,, ccibsfLtos.l7iha,_canl r � r I have reviewed Toshiba Business Solutions Maintenance Agreement Program and DO NOT want to participate at this time. X X CUSTOMER SIGNATURE Acceptance- This agreement is not valid unless signed. py an office of Toshiba Business Solutions. OFFICE APPROVAL Connectivity Agreement Must List Quantity for all Connected Devi eBrldge $5.00 per month QTY eBridge, eCopy $1 er month QTY Internal Fiery $12.00 per month QTY Fo�liiililal Fiery $15.00 per month QTY I have review Toshiba Business Solutons Maintenance Agreement Program above and on the reverse side of this document, and DO wish to participate is time. AUTHORIZED CUSTOMER SIGNATURE X PRINTED CUSTOMER SIGNATURE All transactions from the 27th and 31st of the month shall be prorated to the 7th of the following month. PERFORMANCE TOSHIBA BUSINESS SOLUTIONS (TBS) and purchaser (hereaher called customer) TERMS AND CONDITIONS TBS's RESPONSIBILITIES A. Under Plan A (except for paper, staples and Color toner) TBS vAll replace wilhout charge, parts which have broken or worn through use and are necessm .o machlae servicing and maintenance adjustments. TBS agrees to furnish authorized supplies and drums which shall be delivered at accepted intervals and in sutfic(ant quantities as usage history dictates and as determined by TBS. B. Under Plan B {e)ccept for paper toner. developer, staples, master, cleaning woks, feed belts - lamps, and panels) T0S will replace without charge, parts which have broken or worn through use and are necessarf to maehino servicing and maintenance adjustments, C. Under Plan C (except far, paper, truer, developer, staples, rnasler, clowning webs, feed belts, lamps, photoconductor. drums, and panels) TBS w ll replace without charge, pads which have broken or worn through use and are necessary to machine servicing. D. Under Plan 0 (except for paper, suppltas, cartridges, or panels) TBS will replace without charge, ppft which have bioken.or wom through use and are necessary to aqulpmenl servicing and equipment adjustments. I. CUSTOMER'S RE$PONSiBILIVES A. Customer will provide TBS true 'and accurate copy counter readings at monthlylqunrterlylannual Intervals In any reasonable manner requested by TBS for the purpose of maintenance and billing. All copies In excess of the amount Included In the base charge are subject to a maintenance meter billing. B, Customer agrees that In. -the event TBS does not .receive current nwnlhlylquartedyjannual copy counts, the Customer will rocoive a billing for the base amounl aridlar an estmaled bill based on previous usage history. C. Customer agrees to promptly notilly TBS of any problems or malfunctions with the system apd cease usage of the system unui correction of such problem is made. D. Customer agreus that all supplies furnished hereunder including consumable pans such As drums. remain the property of TBS unlit seid supplies are consumed to the extent that they may not be further utilized in the copy making process. E. Customer shall provide an equipment operator Icr each shift of operation and shall, at TBS's request, present operators fur instruction in use and care of the equipment. F PLAN A ONLY - Customer agrees toner will be usnd exclusively in contracted eqo €pment listed on boot side here of. Customer further agrees to -pay T88 its published rate Icr supplies, in the event TBS deems toner usage to be oxcossivc Or customer uses supplies in equipment not Covered by tits agreement.. G. Customer agrees to pay invoices promptly. Should ilia customer he del€nquent for more than thirty (30) days, TBS at its oplion may cancel this Agreement wit}ioul rti ce: Custorner agrees to pay a filiaria ch-irge 'of' 1'l� nidiith on nny past due balance. Further, Customer agrees to pay all Casts of oWeclion Includil}g' @ onalrlg Al�Q1' Jiy1Lteeg, ..WIltlher sui(.be broiight'&ibat, Incurrad t . TBS in coll6e ing any past iduo balant:e or recovering any equipment. All payments_shall be made to Twat, its critics in' Broward County, Florida. ; H Customer agrees to pay shipping and candling for Ilia delivery of consuptabtes. Ill. PERFORMANCIE GUARANTEES' ' A. The la €lowing We the terms and conditions pedalning to TBS's .pedormance - --- g -'' ' 'ter gggaran)ses: r . i ;.t)T�9_.guar" teixs ip r sp4fld :tp.R.ltmer en. goq••:.call wiktjin normal business hours 21 In the event that the equipment becomes unrepRlrablo within 30 months after the date, of this Agreement, TBS will replace it within a piece of similar de'like equiphtanf,at no additional charge, as per, the TOG Program., 3} I. tiie event that it is necessary to remove the copier equipment to TSS`s r!_Ay fQr repair, TBS „Whi p(QVlde tramortatidn 10 . and, from the cuslorner's and will provide a similar machine as a loaner. The Customer, egroos to ,gsny the standard monthNquanedylannual'charge and overage when loaner is In use by the Customer, i IV.'LIMfTATIONS A. The Charges - ,tnder - the ,e xrlude for : rc ; nde Ilia following: -1 ' I repairs fesuldrtg from causes other.than normal;Use, such-as abuse, or misuse by the operators Including withoul limitation ta: damage to copier drurnR and use of unaulltote}ed 'supplies. It .ehall alsu. exclude accideuls, theft, Vandalism, elecWoeil failure unsullable electrical pawnf, fire. water, damage due to transporlation-laiiute 10 provide SnTitable office environment or, failure to provide the space requirements recommended by Ole IricPilifaolurer' 2) repass made necessary by service performed other than by TQS or its authorizod reprasontatNes. - 3) service calls Or work which the CGstamer requests to 'be performed oulsfde T5S's regular business hours (Manday through Filday, 8:30 a -m. to 5:00 p.m„ excluding weekends and hofidays) excspl that such flours work may bt arranged by separate contract and payment of additional charges. 4) all optional equipment unless otherwise specitied on the irorrl of this Agreement. B. TBS •will not be liable for any failure or delay in performance due in whole Or in part In any cause beyond TBS's control, including but not limited to work sloppagRS, fires, civil dfsobedlence, riots, rebelfiors, acts' of God and similar occurrences. C. There are no Bypress or implied warranties, including the implied warranties of merchanlabilily and Illness for a particular purpose, not specified horain' respecting this Agreement for the equipment and service provided. D. This Agreement represents the entire agreement between the parties and supersedes all pdcr era! andior wriden proposals and communications. L. This Agreement axlenda only to the original Customer and is non- Iransferable. This Agreement cannot be honored it the equipment is moved out the TBS's normal service area. If the equipment is inoved beyond TBS's service zones, Customer agrees this Agreement shall be deemed terminated by Customer. F. The transfer of equlprnant to a different zone within the asrvice area subjects the Agreement to the applicable rate for the new zone and any and all additional fees associated with transfer. G- Customers exclusive remedy end TB9's entire liability to Agreement, for or other wise, will he to make all necessary adjustments and repair (or at TOS's option replace or substituls equipment) to keep the equipment in good operating condition In accordance with the manufaotwer's palsies then in effecl. H. In no event. will TBS be liable for any indirect, special or consequential damages. ailsing out of this Agreement or the use of any equipment and services provided under this Agroomont. : V. TERMS AND CONDITIONS A. This Agreement will renew automatlealty for successive annual terms unless cuslomar notifies TBS In writing thirty (30) days prior to anniversary date. To retains the right to increase rates each annual renewal period without notice to customer, B. Recondilionhtg: When a shop reconditioning Is necessary or the manufacturer's 1119 expootanry of the equipment has been exceeded, and normal repairs and parts replacement cannot keep a unit €n satisfactory condition. TBS will submit a cost estimate of neaded repairs. which will be In addition to maintenance cha(yas. If the Customer dous riot authorize s'.lch work. TBS may refuse to renew this Agreement for the unit and'or may lefuse;o cordinue to service the unit under this Agreement, furnishing service only on a "Per Calf' bass. C. TBS reserves the right to inspect all equipment to be covered under this Agrcremenl To determine that it is in good mechan)cat condition on the affective date of this Agreement. Should the equipment require repair or overhaul for acceptance such (epairs, d.roquested, will be made at TBS's then current hourly rate plus parts, TBS reserves the righi to discontinue this Agreement on any machine for the following reasons: 1) the iria�liine is no1'6efrig ia5eii Tn accordance w th intencIEWOurposa's 2).4tck,of prapal upgr r t argtenarige between scheduled inspe lipns, 3)ilhvje 07 bquiprfidrli bb a OAetaitbrs ` rs 4) equipment In shop for repair or overhaul bul approval lo. proceed has been denied . r . 5,]' parts are ho longer availablo-t0 i BbArom the manufacturer of the equipment D, in addition to all other charges, the Customer shah be responsible lot any fuel e4rdtrajge, -4pplicable taK, now'or hereafter'assessed, levied or imposed by any Federal, Siata or Local authority, for any performance equipment or supplies, proved 'ijnper this Agreement. E, Ate one is authorized to change, after or amend the terms or conditions of this Agreement unless agreed to in writing by bot_I) parties and approved by an Officer of TBS and Customer. F T"'rp , Bs the right to refuse orders for Maintenance Agreemepts when service is nob ble or In remote areas. ; 0.. This AgroGrhenl does not Include; purchase, delivery of ifislallabon charges of the ; equipment, optional accessories in.shop teconditioning, of major modifications to the equipment. ,Vf, CANCELLATION AND DEFAULT • ' ' A. This Agreement may be terminated by either party as of the first day of he month following 30 days written notice.. -In the. event of termination or default the Customer agrees, to y the following to liquldgted damages., - 1) Half of the Annual €zed base charge during'thie firbq 8 mbnths 1661 Agreement period. in the case that this calculation results in a credit no relund yrhl be made. Instead, a credit for the amount due will be applied to the Customers account for future purchases. 2) One fourth of the annualized usags charge after the lirM 6 months of the initial Agreement. In Ate case'thal this calculation results in a Credit no relund will be be made. Instead a credit for the amounl due gird bo applied 10 tho Customer's account for future purchases. B. Should Customer fail to pay moothlyrquartedy /annual billing or other charges as may tie caned for under this Agreement within thirty (30) days of the subm•ssioil at the invoice, TBS may it its option A) refuse to Confinue serrice of the equiprriont or 2) furnish, sarvica only on a ' Per Call' basls 0. Upors cancellation Custo!er agrees to pay for all pails, labor and Supplies, including Ouarliy Assurance Calls, rendered dudng'cancolbd Agreement period. PERFORMANCE GUARANTEES �quipmen :Guars lea T`ir' ectuipmenl specified above Is e0ndilionally warranted br Toshiba ousviess Solutions for as !ung as the nhcve described Cumpany shall own the machine. prav:dra Ihsi is cover,ad by a Toshil)a F3usiress Sclulions mamlenauce and support program. The warranty stall cover the plan lndicaled and is suhlect to the terms and conditions above. ,Ieplacemeni Guaranleo - If the ecutpmunl specified on Ilse reverse side is covered by Toshiba Business Solutions moinlanance agreement arid becomes unrepe €noble within 36 months Irom the date or the agreement, we wili replace it with a piece of similar or like equipment at no additional charge. TOSHIBA GU5TOMER AGREEMLN I MIA SALES REP NAME SALES REP NO. DATE ORDER STAGE NO. BUSINESS SOLUTIONS IAL Florida YES Gurdian DBSA27 311/2012 ACCOUNT ❑ NEW ❑ EXISTING GOVERNMENT GOV 64111 Nob HIII Road EMAIL ADDRESS ACCOUNT NO. 6625 Miami Lakes Drive DEPARTMENT ACCOUNT NO. 1400 Cenlrepark Bind„ Suite 909 screws@vilia.ge-npb.org PB1355 Tamarae, FL 33321 Public Safety Administration Miami Lakes, FL 33014 COMPANY West Palm Beach, FL 33401 COMPANY Main (854) 42 8-1300 Village Of North Palm Beach Main (788) 634.1002 Village Of !North palm Beach Main (561) W4.7300 CONTACT Fax (454) 5SH570 CONTACT Fax (3051777 841 Susanne Crews Fax (561) 816 -095 Susanne Crews ADDRESS ADDRESS 560 US Highway one 560 US Highway one CITY COUNTY CITY COUNTY North Palm Bey PB North palm Beach PB • PHONE FAX STATE ZIP +4 • PHONE FAX STATE ZIP +4 561 - 841 -3376 FL 33408 -0000 561 - 841 -3376 FL 33408 -0000 1 4540c Color Copier per lease 1 MR3022 RADF 1 MJ1101 Finisher 1 KN4530 Bridge Kit FOR 3540C 1 GD1250nx Fax Board Print Scan 1 KD1028 LCT is standard on all machines 1 MJ1106 Hole Punch 1 GB1280T Re Rite advanced Scanning State Of FL Contract # 600- 000 -11 -1 . PURCHASE With Credit Approval Cash Net Due On Delivery ❑ LEASE © RENTAL TERMS No. of Months 36 Credit Card No. Exp. Date Monthly Payments $231.52 pluslax $ First & Last _ months rent. $ Security Deposit , • per lease PO NO. $ CK No. $ ❑GEM Express PAYOFF T0: ❑ Stairs ❑ Ramp E-1 Loading Dock Check Request Form Required Y 1 N Contract # Delivery Date: Pickup ID 75524 Special Instructions: BUYOUT (Quote Required) ❑ABC e351 UPGRADE Y1N Account Number ACCEPTANCE: THIS AGREEMENT IS NOT VALID UNLESS SIGNED BYAN OFFICER AL Gurdian X z OF TOSHIBA BUSINESS SOLUTIONS. SALES REPRESENTATIVE AUTHORIZED CUS-r R 51F TURF X x PRINTED CUSTOMER SIGNATURE OFFICE APPROVAL MANAGERS APPROVAL CORPORATE OFFICE ORLANDO BRANCH MIAMI -DARE BRANCH TREASURE COAST BRANCH WEST PALM BEACH ATLANTA BRANCH 64111 Nob HIII Road 2815 Directors Row #700 6625 Miami Lakes Drive 151 SW Pon SL Lude Blvd. 1400 Cenlrepark Bind„ Suite 909 1 Gienlahe Pkwy. Suite 1300 Tamarae, FL 33321 Orlando, FL 3409 Miami Lakes, FL 33014 Pon 81. Luoe, FL 34984 West Palm Beach, FL 33401 Allenia, GA 34328 Main (854) 42 8-1300 Maln (407) 8$2.1110 Main (788) 634.1002 Again (772) 87;#-5199 Main (561) W4.7300 Maln (770) 446.2044 Fax (454) 5SH570 Fax (407) 81&1511 Fax (3051777 841 Fax (772) 87M723 Fax (561) 816 -095 Fax (770) 448 -2583 CUSTOMER AGREEMENT THIS IS SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS: 1. This order shall not be binding on TBS, Inc. (TBS) until approved at T8S home office. 2. Delivery of goods on common carrier or licensed trucker shall constitute delivery to Buyer and all risk of loss or damage in transit shall be borne by Buyer. All shipments are f.o.b. our ware- house, except for machines. 3. TBS reserves the right to make delivery In Installments. Such installments shall be separately invoiced and paid for when due, without regard to subsequent deliveries. Delay in delivery of any install- ment shall not relieve Buyer of its obligation to accept remaining installments. 4. TBS reserves the right at any time to revoke any credit extended to Buyer because of Buyer's failure to pay for any goods when due or any other reason deemed good and sufficient by TBS. 5. TBS shalt not be liable for failure to deliver or delays in delivery occasioned by causes beyond TBS control, Including without limitation to: strikes, lockouts, fires, embargoes, war or other outbreak or hostilities, inability to obtain materials or shipping space, machinery breakdowns, delays or carrier or suppliers; governmental acts and regulations, other causes beyond TBS control and receipt of orders from all sources in excess of TBS then scheduled production capacity. 6. This order shall not be cancelable by the Buyer for delays in delivery or other cause until ten days after written notice of such intention have been actually received by TBS during such period. 7. TBS warrants that the goods covered by this order when delivered to Buyer will be of merchantable duality and free from defects in workmanship and material for a period of g0 days from the date of delivery of T13S under ordinary use and conditions. TBS's obligatlon hereunder is expressly limited to the repair or replacement (at TBS election) of such defective parts as are returned to t'I3S at its home office or such other place as designated by TBS, freight prepaid, within the warranty period and which are proved to be defective Capon inspection by TBS. If not repaired or replaced by T13S, TDS liability shall be limited to the stated selling pride of such returned parts which are defective. Other repairs not under warranty eviil be at such cost as TBS from time to time genet-ally will establish. In no event shall TBS be liable for resuit- Ing or consequential damages occasioned by nny breech of warranty. THERE ARE NO OTHER WARRANTIES WHICH EXTEND BEYOND THE DESCRIPTION ON TIE FACE HEREOR ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, ARE EXCLUDED. S. All claims for goods or delay in delivery shall be deemed waived unless made in writing deliv- ered to TBS, within ten days after receipt of goods by Buyer. S. All equipment shall remain the property of TBS until final payment is made, with the exception of lease sale. in the event it becornes necessary, at TBS's sole discretlon, to repossess the equipment listed within this agreement. Custornor authorizes TBS to recover the equipment by any peaceful means without further legal action. 10. Delinquent balances are subject to late charges of 1'/2% per month. Customer is responsible for all related collection costs including reasonable attorney fees on unpaid balances. 11. This contract constitutes the entire agreement between the parties and may not be modified or terminated except in writing signed by an officer of TBS. 12. In the event the equipment Is not paid for and therefore picked up there will be a $.05 per copy usage charge and a reasonable pick up charge, 13. Terms or oral promises not contained in the written agreement will not be legally enforced. PERFORMANCE TOSHIBA BUSINESS SOLUTIONS (TBS) and purchaser (hereafter called customer) TERMS AND CONDITIONS TES's RESPiDNSIBILITIES A. Under Plan A (except for paper, staples and Color toner) TBS vrill replace vrilhout charge, parts which have broken or worn through use and are necessary to machine servicing and maintenance adjustments. TBS agrees to furnish authorized supplies and drums %vhfch shall be delivered at accepted intervals and in sufficient quantities as usage history dictates and as determined by TBS. 0. Under Plan 8 (except for paper; toner, developer, staples, master, cleaning webs, teed belts • lamps, and panels) TR8 will replace without charge, parts which have broken or worn through use and are necessary to machine servicing and rnainienanco adjustments. C. (Jndef Plan C (except for, paper, loncr, developer, staples, masier, cleaning WOW. feed baits, lamps, photoconducloi. drums, and panals) TBS Wit roptaoe vrithoul charge, parts which have broken or worn through List and are riecessnry to rnuohine servicing. D. Under Plan D (except for paper, supplies, Caflrfdges, or panels) TBS will replace without Charge, pens which have broken.or worn through use and are necessary, to aqulpmenl servicing and equipmenl adjustments. 1. CUSTOMER'S FIE$POWBILITIES A. Customer will provide TBS true 'and accurate copy counter readings at monthlylquarterlyfannual Intervals in any reasonable manner requested by TBS for the purpose of maintenance and billing. All copies to excess of the amount Included in the bass charge are subject to a maintenance meter billing. B. Customer agrees that In . the event TBS doss not .receive current nwnthlylquadedy;annual copy counts, the Customer will rocolve a billing for the baso amount andior an estimated hill based on previous usage history. C. Customer agrees to promptly notify TBS of any problems or malfunctions with the system apd cesse usage of the system unfil correction of such problem is made. D. Customer agreus that all supplies iumished hereunder fnoiuding consumable parts such ds drums, remain the property of TBS unit, said supplies are consurned to the extent that they may not be further utilized .n the copy making praress. E. Customer sliall provide an aquipment operator for each shift of operation and shall, at TBS's request, present operators fur inslruction in use ar,,d care ol the equipment. F PLAN A ONLY • Cuslorrer agrees loner will be used axelusively in contracted equipment listed on front side here of. Customer further agrees to-pay TBS its published rate lot supplies, in the event TBS deems toner usage to he excessive or customer uses supplies In equipment not covered by tie agmemenl.. G. Cuslorrer agrees to pay invoices promptly Should the customer he delinquent for more thirty (301 days, TBS at its option may cancel this Agra ?meal withouf ridtice.' Cusicrner' agred� i6 piy q liriadca charge 'of' 1'!• moiilh on any past due balance Further, Customer agrees 10 pay all cgsts of co4lection includitig.t$�i;onaptgl4f(ey' fess.lvhethet gtfit.be brought'oF ;(at, Incurred hy., TBS in collecting any past Wo balant.e, 0., recovering any equipmeni. All payments_shall.be made Io.T86,at its office in Browaid County, Florida.' H Customer egress to pay shipping and handling for the delivery of consupable,. Ill. PERFORMANCE GUARANTEES ' A. The following ere the terms and conditions pertaining to TES's 'performance ...t .. , ;:1) TBS .guarit0s to .resp4nli ;tQ::.an...emprgancy gple�-.11 within normal, business hours 2) In the event that the equipment becomes ugrepairable within 50 mooth3 after the date of this Agreement, TBS will replace it within a piece of similar dr' like equ pYnAnl at.no 8d(fiUDnal . charge, as tiec the TqC Program.. `sj Ip ilia event that it is necessary to remove the copier squlpmen( to TES's . kCilily .f(g. rgpalr, TBS , yji4 R(OVide transportation to and. from the custofner's Bite and will provide a similar machine as a loaner. The Customer, agrees to ..I$ay the standard monthr'ilvartedy!annual charge and overage when loaner is in use py the Qustcmar,. 1 ; IV. LIMITATIONS A. The Charges,.iindbr th8,,Cgr)hdct steal) •,Speclfl�Qlly "Axrhrde'eoVBfage for the fallowing: ' .. . ' 1) repairs resulting from causes other,thnn normal use, such as abuse, of misuse by the operators Including whhout Iimiwa on to: damage to copier drum¢ and use of unautlt hhd "supplles.. it .shall also exclWe accidents, theft, variciWIsrn, electrical failure unsuitable electrical pcwor, fire. walor, damage dne to Transportation °Yaifure to provide SUltablo office environment pr folkina to provide the spade requirements recommended by We iriaiiLifaclureT' 2) repairs made nocassaiy by servhce periormed other than by T0 or its authorizod representafivos, . 3) service calls 0( Wort; which the Cuslnmer requests to performed outsl[Is TBS's regular business hours (Monday through Friday, 8:30 a -m. 10 5:09 p.m„ excluding weekends and holidays) except that such !tours work may b4 arranged by separate contract anti payment of additional charges. - 4) all optional equipment unless otherwise specified on the front of this Agreement. 8. TBS will not be liable for any failure or delay in performance due in whole or irk Part In any cause beyond TBS's control, including but rot limited to work sloppagas, fires, rivll disobedience, riots, rebefli0ns, acts of God and similar occurrences. C. There are no express or Implied warranties, including the implied warranties of merchantability and fitness for a particular purpose. not specified herein' ' respecting this Agreement for the equipment and service provided. D. This Agreement represents the entire agreement between the parties and supersedes all prior oral andior written proposals and communications. L. 1'hls Agreement extends only to the original Customer and Is no rtrafreierable. This Agreement cannot be honored it the equipmeill is moved out the TES's normal service area. If the equipment is moved beyond TES's service zones, Customer agrees this Agreement shall be deemed terminated by Customer. F The transfer of equipmpnl to a different zone within the service area subjects the Agreement to the applicable rate for the new zone and any and all additional Isas associated with transfer. G. Customer's exclusive remedy end TBVs entire liability in Agreement, for or other wise, will be to make all necessary adjustments and repair (or at 7138's option replace or substitute equipment) to keep the equipment in good ooera6ng condition in accordance with Ins manufacturer's patties then in effect. H, In no event will TBS be liable for any indirect, special or consequential damages, at !sing out or this Agreement or the use of any equipment and services provided under this Agreement. : V, TERMS AND CONDITIONS A. This Agreement will renew automalicslly for successive annual forms unless customer notlftes TBS in writing lhlrly (30) days prior to anniversary date. TBS retains the right to increase rates each annual renewal period without notice to Customer. B. Reconditioning: When a Shop reconditioning is necessary or the manufacturer's life expectancy of the equipment has been exceeded, and normal repairs and pacts replacement cannot keep a unit In satisfactory condition. TUS will submit a cast estimate of neai:ed repairs which will be in addition to maintenance charges. If the Customer dous not aulhorite s'.ich work. TBS may refuse to renew this Agreement lot the unit andior may refuse w continue to service the unit under this Agreement, furnishing Service o[11y on a "Per Call" basis: C. TBS reserves the right to inspect all equipment to be covered under this Agreement to determine that it is to good mechanical condition oil the effective date of this Agreemenl. Should the equipment req,fife repair or overhaul IGr acceptance such repairs, lf.requested, will bo made at TES's then current hourly rate plus parts. TBS reserves the right to disconllnue this Agreement on nay machine !of the following reasons; 1) the hiadlnne i i no1'1ieGig useii Tn adccrdarice with intended'purpose's 4 ta0k.oi,propei uNir r . argtenaqi;e between scheduled inspae3iWns. „ 3)1ide q}:i quipnrer,iye Opetatars r r 4) equipment in shop for repair or over iaul but approval to proceed has been dehied 5� parts are ho longer available to T50rom the martufaclurer of the equipment O. In addition to all other charges, the Customer shall be responsible tot any fuel sWaarge,.`appllcebie tax, now 'or hereafter' assessed, levied or Imposed by eriy Federal, State or I.ocal authority, lot any performance equipment or supplies, provldodldri0er this Agreement. E. No one is authorized to change, alter or amend the terms or, conditlons of this Agreement unless agreed to in writing by both geodes and approved by an olfircar of TBS and Customer. F TIWrpg�s�yjas the fight to refuse orders for Maintenance Agreements when service is na iM" Ible. or In remoto aroas. O. This AgroarrilaN does not include; purchase, delivery or i4a lladon charges of the equipment, optional accessories in shop. tecondlfioning, of major modifications to the equipment. 11'I. CANCELLATION AND DEFAULT ' A. This Agreement may he terminated by either party as of the fist dsy:of he, month following 30 days written. nolice...In the event of termination or default the Customer agroos.to pay the ipllotving.in liqultlitted damages.. t) Haft of the Annuafrzed base charge during hB fusi 6 mbnihts Inllhl Agreement perked. In the case that tills calculation results in a credit no refund will be made. Instead. a credit for the amount due will be, applied to the Customer's account for future purchases. 2) One fourth of the annualized usage Charge after the first 6 months of the initial Agreeient. In the case'lha11his calculation reaulls in'a credit no refund will be he made. tnstoad a credit for the amount due will be applied to the Customer's accaint (of Vure purchases. B. Should CUS1anyT fail to pay man(Mylquartertylannual billing or other charges as may l)o called for under .his Agesement within thirty (30) days of the subin•ssion of the invot e. T133 may it Is option 11 feiuse to COWLIe service of rho equipment or 2) furnish service only on a `Per Call' basis c. Upon cancollat'son Custoltter agrees to pay icr all parts. labor and Supplies, including Quallry Assurance Calls, rendered during ceneetdd Agreemen! period. PERFORMANCE GUARANTEES Equip'rreni Guars" den The a[t[.Ipme it specified above is conditionally warranted by Toshiba Business Solutions for as'.uilg as the above described Cumpaoy shall own the ma: hina. prov day 1h31 is covered by a Toshiba Rvsincss Sclultons niniAlerranco and support pregraro. The warranty shalt cover the plan indicated and !s subject to the terms and conditions above - ileplacemern Guarartoo • if the equipment specified cn the averse side is covered by Toshiba Business Solutions mainlananoa agreement sixl becomes unrapalrable wthin 36 mentns Ifom the dale of the agreement, we will replace it with a place of similar or like equipment at no additional charge. TOSHIBA (:U5 I UMtK AUKttMtN MIA SALES REP NAME SALES REP NO. I DATE O NO. BUSINESS SOLUTIONS florldo YES A Gurdian DBSA27 31112012 ACCOUNT ❑ NEW ❑ EXISTING GOVERNMENT GOV EMAIL ADDRESS ACCOUNT NO 2815 Directors Oak #700 DEPARTMENT ACCOUNT NO. screwsavillage-riftorg PB1355 1400 Cenlrepark BW,. Suite 909 Public Safety Records COMPANY Orlando, FL 32809 COMPANY Village Of North Palm Beach West Palm Beach, Ft. 33401 Village Of North Palm Beach CONTACT Main (407) 8$2.1110 CONTACT Susanne Crews Main (561) 6K230D Susanne Crews ADDRESS Fax (407) 816-1511 AOORESS 560 US Highway one Fax (561) 616-4595 560 US Highway one CITY COUNTY CITY COUNTY North Palm Bei PB 1561-841-3376 North Palm Beach PB • PHONE FAX STATE ZIP +4 PHONE FAX STATE ZIP +4 561 - 841 -3376 FL 33408 -0000 FL 33408 -0000 1 e456 45 PPM Digital Copier per lease 1 IMR3022 100 -Sheet RADF 1 IMJ1024 Console SS Finisher wl Staplin 1 KN2520 Bridge Kit 1 KD1026 2000 Sheet Large Capacity Feeder Print Scan 1 GD1250 Fax Board is standard on all machines 1 GB1280T Re Rite advanced Scanning 3 r maintenance included State Of FL Contract # 600- 000 -11 -1 ❑ LEASE D RENTAL TERMS . , PURCHASE With Credit Approval Cash Net Due On Delivery No. of Months 36 Credit Card No. Exp. Date Monthly Payments $158.77 Plus lax $ First & Last _ months rent. $ Security Deposit • per lease PO NO. $ CK No. $ ❑GEM Express PAYOFF TO: ❑ Stairs ❑ Ramp ❑Loading Dock Check Request Form Required Y ! N Contract # Delivery Date: Pickup ID 75643 Special Instructions: BUYOUT (Quote Required) _ ❑ABC e353 UPGRADE YIN Account Number ACCEPTANCE: THIS AGREEMENT IS NOT VALID UNLESS SIGNED BYAN OFFICER, AL Gurdian X OF TOSHIBA BUSINESS SOLUTIONS. SALES REPRESENTATIVE AUTHORIZED CUSTOMER SIG,NAT REE X X PRMTED CUSTOMER SIGNATURE OFFICE APPROVAL MANAGERS APPROVAL CORPORATE OFFICE ORLANDO BRANCH MIAMI-DADE BRANCH TREASURE COAST BRANCH WEST PALM BEACH ATLANTA BRANCH 6401 Nob Hill Road 2815 Directors Oak #700 6625 Miami Lakes Drive 151 SW Pan St. Lucia Blvd. 1400 Cenlrepark BW,. Suite 909 1 Genlake Pkwy, Sui(e 1300 Tamarac, FL 33321 Orlando, FL 32809 Miami Lakes, FL 33014 Port St. Lugs, FL 34984 West Palm Beach, Ft. 33401 Atlanta, GA 30328 Main (954) 428.1300 Main (407) 8$2.1110 Main (788) 694.1002 Main {772) 678 -5199 Main (561) 6K230D Main (770) 44 6-2009 Fax (934) 5$6.8570 Fax (407) 816-1511 Fax (306) 777-2841 Fax (772) 8784723 Fax (561) 616-4595 Fax (770) 446 -2683 CUSTOMER AGREEMENT THIS IS SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS. 1. This order shall not be binding on TBS, Inc. (TBS) until approved at TBS home office. 2. Delivery of goads on common carrier or licensed trucker shall constitute delivery to Buyer and all risk of loss or damage in transit shall be borne by Buyer. All shipments are f.o.b. our ware- house, except for machines. 3. TBS reserves the right to make delivery In Installments. Such installments shall be separately invoiced and paid for when due, without regard to subsequent deliveries. Delay in delivery of any install- ment shall not relieve Buyer of its obligation to accept remaining installments. 4. TBS reserves the right at any time to revoke any credit extended to Buyer because of Buyer's failure to pay for any goods when due or any other reason deemed good and sufficient by TBS. 5. TBS shall not be liable for failure to deliver or delays in delivery occasioned by causes beyond TBS control, including without Ilmitation to: strikes, lockouts, fires, embargoes, war or other outbreak or hostilities, Inability to obtain materials or shipping space, machinery breakdowns, delays or carrier or suppliers; governmental acts and regulations, other causes beyond TBS control and receipt of orders from all sources in excess of TBS then scheduled production capacity. 6. This order shall not be cancelable by the Buyer for delays in delivery or other cause until ten days after written notice of such intention have been actually received by TBS during such period, 7. TBS warrants that the goods covered by this order when delivered to Buyer will be of merchantable duality and froe from defects in workmanship and material for a period of 90 days from the date of delivery of TBS under ordinary use and conditions. YBS's obligation hereunder is expressly limited to the repair or replacement (at TBS election) of such defective parts as are returned to i l3S at its home office or such other place as designated try TBS, freight prepaid, within the warranty period and which are proved to be defective 13pon inspection by TBS. If not repaired or 'replaced by vas, 'f�S liability shall be limited to the stated selling pride of such returned parts which are defective. Other repairs not under warranty will be at such cost as TBS from time to time generally will egtablish. In no event shall TBS be liable for resuit- Ing or consequential damages occasioned by nny breech of warranty. THERE ARE NO OTHER WARRANTIES WHICH EXTEND BEYOND THE DESCRIPTION ON THE FACE HEREOF. ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, ARE EXCLUDED. a. All claims for goods or delay in delivery shall he deemed waived unless made in writing deliv- ered to TBS, within ten days after receipt of goods by Buyer. 9. All equipment shall remain the property of Ti3S until final payment is made, with the exceptign of lease sale, In the event it becomes necessary, at TBS's sole discretion, to repossess the equipment listed within this agreement. Customer Authorizes TBS to recover the equipment by any peaceful means without further legal action. 10. Delinquent balances are subject to late charges of 1112% per month. Customer is responsible for all related collection costs including reasonable attorney fees on unpaid balances. it. This contract constitutes the entire agreement between the parties and may not be modified or terminated except in writing signed by an officer of TBS. 11 In the event the equipment is not paid for and therefore Kicked up there will be a $.05 per copy usage charge and a reasonable pick up charge. 13. Terms or oral promises not contained in the written agreement will not be legally enforced. TOSHIBA MAIN I tNANi AUK=11VIlli 1 eBridge $5 00 per month QTY MBA SALES REP NAME SALES REP NO. DATE ORQER STAGE NO. BUSINESS SOLU_TIli ��al Fiery $15.00 per month QTY fforida YES AL Gurdian DBSA27 3/112012 ACCOUNT NEW EXISTING NATURE OF BUSINESS GOV 11EMAILADDRESS ACCOUNT NO. DEPARTMENT ACCOUNT NO. Public Safety Administration COMPANY COMPANY Villa a Of North Palm Beach CONTACT CONTACT Susanne Crews ADDRESS ADDRESS 560 US Highway one CITY COUNTY CITY COUNTY PB North Palm Beach PB • PHONE FAX STATE ZIP +4 PHONE FAX STATE ZIP +4 561 - 841 -3376 U561-841-3376 - FL 33408 -0000 1 4540c Color Copier 1 MR3022 RADF 1 MJ1101 Finisher 1 KN4530 Bridge Kit FOR 3540C 1 GD1250nx Fax Board 1 KD1028 LCT 1 MJ1106 Hole Punch 1 GB1280T Re Rite advanced Scanning MONTHLY Black Excess MAINTENANCE AGREEMENT PLAN TYPE Black Color Covers parts, labor, drums, PM kits and toner Equipment Line No. 4540c 4540c A (excludes, paper, staples, color toners & shipping Covers parts, labor, drums, PM kits only. (excludes paper, toner, staples & Plan Type: A D B shipping) Covers parts and labor only (excludes drums, paper, toner, PM kits, staples & Base Rate of; $0.0062 0.045 C shipping) D Covers parts, labor, drums, PM kits & color toner Billing Invterval MONTHLY (excludes paper, staples & shipping) Black Color E Excluded, not cover under any service program 0 0 Allowable Copies of: Per Copy Price $0.0062 0.045 Covers parts and labor for non copier equipment (excludes shipping) MONTHLY F Excess Copies Billed Meter Contact Information ( Required ) Contact Name: Susanne Crews Phone: 561- 841 -3376 Fax: 561- 881 -1141 Email screwsta- Divillage_I Meter Remittance �: i h t- ICt; rr�,('r;�tbstlaus�ltilaa.er�n� I have reviewed Toshiba Business Solutions Maintenance Agreement Program and DO NOT want to participate at this time. 1 X X CUSTOMER SIGNATURE Acceptance: This agreement is not valid unless signed. by an office of Toshiba Business Solutions. OFFICE APPROVAL Connectivity AgreemjDev' nt Must List Quantity for all Connected eBridge $5 00 per month QTY eBridge, eCopy $i er month QTY Internal Fiery $12.00 per month QTY ��al Fiery $15.00 per month QTY I have review Toshiba Business Solutons Maintenance Agreement Program above and on the iver side of this document, and DO wish to particip�t a this m / AUTHORIZED CUSTOMER SIGUAT/JRE IX �lG �i✓ /� I'LL'' PRINTED CUSTOMER SIGNATURE All transactions from the 27th and 31 St of the month shall be prorated to the 7th of the following month. TOSHIBA Municipal 30 Days Notification and BUSINESS SOLUTIONS Equipment Return Authorization Florida Date: 3/1/2012 Lease Company: Attention: Toshiba Business Solutions Florida would like to return equipment on behalf of customer, the customer is at the end of the lease. Please provide us the return quote and shipping instructions. Lease #: Customer Name: Vilhu;e Of North Palm Buy lch Customer Address: 560 US Highway one Phone Number: 561 -811 -3376 Model #: e351 Serial #: ID 75524 Model #: Serial #: Monthly Payment $ Lease Expiration Date: Municipal Equipment Return Auhthorization I understand that this equipment is: 0 COMMENTS: Leased by customer with Toshiba Business Solutions Florida. Customer understands that they are responsible for any remaining payments owed on their account, as well as "final meter billing," as per the original purchase order or letter of commitment. Contact: Susanne Crews X Customer Signature /Title AL Curdian Sales Rep- Toshiba Business Solutions Florida Date Phone #: Please Sign, Date & Fax Back to 954 -302 -6679 561 -236 -7063 Phone # TOSHIBA Municipal 30 Days Notification and Equipment Return Authorization BUSINESS SOLUTIONS Florida Date: 3/1/2012 Lease Company: Attention: Toshiba Business Solutions Florida would like to return equipment on behalf of customer, the customer is at the end of the lease. Please provide us the return quote and shipping instructions. Lease #: Customer Name: village Of North Palm Beach Customer Address: 560 US Highway one Phone Number: 561 -811 -3376 Model #: e203L Serial #: ID 75396 Model #: Serial #: Monthly Payment $ Lease Expiration Date: Municipal Equipment Return Auhthorization I understand that this equipment is: X COMMENTS: Leased by customer with Toshiba Business Solutions Florida. Customer understands that they are responsible for any remaining payments owed on their account, as well as "final meter billing, " as per the original purchase order or letter of commitment. Contact: Susanne Crews X Customer Signature /Title AL Gurdian Sales Rep- Toshiba Business Solutions Florida Date Phone #: Please Sign, Date & Fax Back to 954 -302 -6679 561- 236 -7063 Phone # TOSHIBA Municipal 30 Days Notification and BUSINESS SOLUTIONS Equipment Return Authorization Florida Date: 3/1/2012 Lease Company: Attention: Toshiba Business Solutions Florida would life to return equipment on behalf of customer, the customer is at the end of the lease. Please provide us the return quote and shipping instructions. Lease #: Customer Name: Village Of North Palm Bench Customer Address: 560 US Highway one Phone Number: 561 -841 -3376 Model #: e353 Serial #: ID 75643 Model #: Serial #: Monthly Payment $ Lease Expiration Date: Municipal Equipment Return Auhthorization I understand that this equipment is: X Leased by customer with Toshiba Business Solutions Florida. Customer understands that they are responsible for any remaining payments owed on their account, as well as "final meter billing," as per the original purchase order or letter of commitment. COMMENTS: Contact: Customer Signature /Title AL Gordian Susanne Crews Sales Rep- Toshiba Business Solutions Florida Date Phone #: Please Sign, Date & Fax Back to 954 - 302 -6679 561- 236 -7063 Plione # TOSHIBA MAINTENANCE AGREEIMILN I BUSINESS SOi UTIONS MIA SALES REP NAME SALES REP NO. DATE Florida YES AL Gurdian DBSA27 311/2012 ORDER STAGE NO. COUNT NEW EXISTING eBridge, eCopy $1 er month QTY NATURE OF BUSINESS GOV Internal Fiery $12.00 per month QTY EMAIL ADDRESS ACCOUNT NO. DEPARTMENT Public Safety Records ACCOUNT NO- COMPANY COMPANY Village Of North Palm Beach 1561-841-3376 CONTACT CONTACT Susanne Crews ADDRESS ADDRESS 560 US Highway one CITY COUNTY PB CITY North Palm Beach COUNTY PB 1 PHONE FAX STATE ZIP +4 e456 45 PPM Digital Copier PHONE FAX 561- 841 -3376 - STATE ZIP +4 FL 33408 -0000 1 MR3022 100 -Sheet RADF 1 MJ1024 Console SS Finisher w/ Stapling 1 KN2520 Bridge Kit 1 K01026 2000 Sheet Large Capacity Feeder 1 GD1250 Fax Board 1 GB1280T Re Rite advanced Scanning 0 0 0 MONTHLY Black Excess A B C D E F MAINTENANCE AGREEMENT PLAN TYPE Covers parts, labor, drums, PM kits and toner (excludes, paper, staples, color toners & shipping Covers parts, labor, drums, PM kits only. (excludes paper, toner, staples & shipping) Covers parts and labor only (excludes drums, paper, toner, PM kits, staples & shipping) Covers parts, labor, drums, PM kits & color toner (excludes paper, staples & shipping) Excluded, not cover under any service program Covers parts and labor for non copier equipment (excludes shipping) Black Color Equipment Line No. Plan Type: Base Rate of: Billing Invterval 456 A $0.0052 MONTHLY Black Color Allowable Copies of: Per Copy Price Excess Copies Billed 0 $0.0052 MONTHLY Meter Contact Information ( Required ) Contact Name: Susanne Crews Phone : 561 - 841 -3376 Fax: 561 - 881 -1141 Email: screws villa e-n b.or Meter Remittance thsflmeters rzthsfl.toshiba.coni have reviewed Toshiba Business Solutions Maintenance Agreement Program and DO NOT want to participate at this time. X X CUSTOMER SIGNATURE Acceptance, This agreement is not valid unless signed, by an of9oe of Toshiba Business Solutions_ OFFICE APPROVAL Connectivity Agreement Must List Quantity for all Connected Devi eBridge $5.00 per month QTY eBridge, eCopy $1 er month QTY Internal Fiery $12.00 per month QTY IpWifilal-Fiery $15.00 per month QTY have review Toshiba Business Program above and on the reve oarticioattithis tinge, n // V., AUTHORIZED CUSTOMER SIGNATI CP A VC k f-((/ W s Maintenance Agreement of this document, and DO wish to PRINTED CUSTOMER SIGNATURE J All transactions from the 27th and 31st of the month shall be prorated to the 7th of the following month. PERFORMANCE T05HIBA BUSINESS SOLUTIONS (TBS) and purchaser (hereafter called customer) TERMS AND CONDITIONS 1. TBS's RESPONSIBILITIES A. Under Plan A %except for paper, staples and Color toner] TBS vAll replace wilhout charge, parts which have broken or worn through use and are necessary :o machine servicing and maintenance adjustments. TBS agreas to furnish authorized supplies and drums which shall be delivered at accepted intervals and in sufffutient quantities as usage history dictalos and as determined by TBS. D. Under Plan B (excispl tot paper; toner, dove #oiler, staples, master, cleaning webs, lead belts • lamps, and panels) "ruS will replace without charge, parts which have . broken or worn through use and are necessary to machine servicing and maintenance adjustments, C. ilndar Plan C (except for, paper, toner, davoloper, staples, master, denning webs, feed belts, (amps, photoconducloi. drums, and panels) TBS wu roprace vrthout charge, parts which have broken or worn through use and are necessary to machine servicing. D. Under Plan D (except tot paper, supplies, cartridges. or panels) TBS will replace without Charge, parts which have ixoken.or worn through use and are necessary to equipment seMcing find equipment .0j,fskir,661s. II. CUSTOMER'S RESPONSIBILITIES A. Customer will provide TBS true 'and accurate copy counter readings at nionthlylquarierlylannual Intervals In any reasonable manner requested by TBS for the purpose of matrdenance and bitting, All copies In excess of the amount Included in the base charge are subject to a maintenance meter billing. B. Customer agrees that In.. the event TBS does not xeceiva current rnunllilylquarledy,'annual copy counts, the Customer will receive a billing for the base amount and/or an astimated bill based on previous usage history. C. Customer agrees to promptly notify TBS of any problems ur malfunctions with the system apd cease usage of the system until correction of such problem is made. D. Customer agrees that all supplies furnished hereunder including consumable parts such As drums, remain ere property of TBS unlit said supplies are consurned to the extent that they may not he further utilized in the copy making protons. E. Customer shall provide an equipment operator for each shift of operation and shall, at TBS's request, prasemi opeiators far instruction in use and care o' the equipment. F PLAN A ONLY - Customer agrees toner wirl be used axelosively in contracted equlpmenl listed on front We here of. Customer further agrees to -pay TBS its published rate rer supplies, in the event TBS deems toner usage !o be excessive or customer uses supplies in equipment not covered by tine iegreemenl.- G Cuslcmer agrees to pay invoices promptly. Should [lie customer he dolinquent for more thnn thirty (30( days, TBS at its option may cancel Ih!s Agreement r (thou( r oiioe :' CustorneF agracs' 16 pay a' !(nonce chaarge of I'!. 'riidiith on noy past duo+ balance Further, Customer agrees to pay all costs of collection iriot.vdir�g. @ sonakl @, ;pt( igy' feaS.!khgjher guil,bp b {opght-c?..ot, Ineu(rgd.k?y„ TBS in collecting any past =due balance, or recovering any equipmeni. All payinents_shall.be made to TB�:ai its office in Broward County. Florida..- I-I Customer agreds to pay shippfng and handling for lire delivery of consupsables. Ill. PERFORMANCE GUARANTEES A. The lotlowin,g Are the terms and eondi9ons pedalning,lo tBS'5 'p9dor,nanco i7S .1e _,) p _ guarWQ: s to respppd a4:.Sn,.,emargency po J. @'r _ ail with +n normal bLieriess hours 21 In the event that the equipment becomes uirepairablo within 50 months after the date . of this Agreement, TBS will replace it within a piece fit similar or'like equiphtent, at no additional, charge, as per. the. TOC Progrem. 3y i� -tkia event that ii is necessary to remove the copier equtpm0nl 16 TBS's ..fWlity nor. repair, TBS Vjil provide trarlsportation to anrl, from the cuslornar's Bile and will provide a similar machine as a loaner. The Customer, agrees to .day the slandard moriVquartedyrannual charge and overage when loaner is In use Oy the Customer,, IV. LIMITATIONS A. The Charges 'under -life: ,Cgr)t(Act shall ' eoViWage for the following: 1) repairs tesulfing from causes other,then nomnal,use, suctras abuse, or misuse by the operators including vMboul !#mitation to: damage to copier drumg and use of unauttt Aibd -supplies.. 11 shall also exgluue accidents, thell, vat7dalis1n, eiectricel failure unsullahle electrical power, fire, water, damage due to transportation -Yallulo to provide suitable office environment or (allure to provide the space requirements recommended by life fn aixifacturk.." 21 repa,fs made necessary by service performed other than by T[15 or its authorized representatives. 3j service calls or work wr #ch the Customer requests to'be performed outside TBS's regular business hours (Monday through Friday, 8:30 a.m. to 5:00 p.m„ excluding weekends and tiolidays) except that such hours worse may bf arranged by separate contract and payment of additional charges, 4) all optional equipment unless otherwise speclfied on the front of this Agreement. B. TBS Will riot be liable for any Failure or delay in performance due in whole or In part in any cause beyond TBS's control, including but fiat Iimitad 10 work stoppages, tires, civil disobedience, riots, rebWlicns, acts of God and similar occurrences. C. There are no express or Implied warranties, including the implied warranties of morchanlabiBly and litnoss for a particular purpose, not specified hefoln respeutinp this Agreement for the equipment and soivice provided. D. This Agreement represents the entire agreement between the parties and supersedes all prier oral and/or wfiden proposals and communications. E. 'This Agreement extends on'ry to the original Cuslcmer and is non - transferable. This Agreement cannot be honored A the equipment is moved out the TBS's normal service area. If the equipment is moved beyond TBS's service zones, Customer agrees this Agreement shall be defamed terminated by Customer. F. The Iransier of egalpment to a diflerenl zone within the service area subjects the Agreement to the applicable rate for the new zolm and any and all additional fees associated wHh transfer, G. Customers exclusive remedy and TBS's entire lability in Agreement, for or other wise, will he to make all rieeessary adjustments and repair (or at TBS's option replace or substitute equipment) to keep the equipment in good operating condition In accordance with the manufacturers p0•icie5 then in effect. H. In no event will TBS be liable for any indirect, special or consequential damages, at out Of this Agreement or the use of any equipment and services provided under this Agreement, : V, TERMS AND CONDITIONS A. This Agreement will renew automatically for successive annual terms unless customer natlfles TBS in writing thirty (30) days prior to anniversary date. TBS retatne the right to increase rates each annual renewal peilod without notice to Customer. B. Recondilionhsg, When a shop reconditioning Is necessary or the manulaclurer's [Ila expectancy of the equipment has bean exceeded, and normal repairs and parts replacement cannot keep a unit In satisfactory condition. T14 will submil a coal estimate of needed repairs- which will be )n addition to maintenance charges. if the Customer does riot aulhorire such work. TBS may refuse to renew this Agreement for the unit and/or may refuso to continue to service the unit under this Agreement, furnishing sbrvice only on a "Per Call' basis. C. TBS reserves the right to inspect sli equipment to be covered under this Agreement to determine that it is in good mechanical condition on the effective date of this Agreement. Should the Bqulpment req,iire repair of overiiaul for acceptanco such repairs. #f. requested, wIII be made at TBS's then current hourly rate plus parts. TBS reserves the right to disconllnue this Agreement on tiny machine for the tofiowing reasons'. 1) the hiafliinei's'iioTbefrig used Tri accordance with inlonded•putposes " 2} fuok-oLpropei upgf.lr tTTiiairitaneq£e between scheduled in_ spar�,pnsvyj, 3)iAl7trE C7 CquiprherA y'ttfe Operators 4) equiprilent in shop for repair or overhaul but approval to proceed has been denied : 5, ' parla are M longer uvailable to T60rom the manufaclurer of the equipment D- in addilion to all other charges, the Customer shah be responsible for any fuel aur0, al'ge,.`gpplicable tax, naw•or hereafter'sss'mad, levied or imposed by arty Federal, State or Local authority, for any pedormance equipment or supp3lds. pravld0d'dri{ er this Agreement. E. No one is authorized to change. alter Or amend the terms or condillons of this Agreement unless agreed to in writing by bulb paellas and approved by an officer of TBS and Customer. F T:RS'rp es the right to rerusu,orders for Maintenance Agreamepts when service is not'ble or Ins remoto areas. G. This Agmamlent does not include; purchase, dej}very or ir'isfallafion charges of the equipment, optional accessories in. shop ( econditioning, of ma ;or modifications to the equipment. VI, CANCELLATION AND DEFAULT A. This Agreement may be terminated by aither party as of the first day of hei month following 30 days written notice.. -In the event of termination or delault the Customs( agrees, to pay the following in liquidated damages., - 1) Half of the Annualized base charge during th first B months inlllaf Agreement period. In ilia case that [his calculation results in a credit no refund will be made. Instead, a credit for the amount due will be applied to the Customers account for future purchases. 2) One fourth of the annualized usage charge after the first 6 months of the initial Agreeinenl. In the case'lhat this calculation reauhS In'a credit no refund will be be madu. Instead a credit for the amount due will be applied to the Customer's acoount for'uture purchases. 13. Should Customer fail to pay monthlyi'quarterlylatnual billing or other charges as may he called for under ;his Agreement within thirty (30) days of the sons!! of the invotco, TBS may if its option 11 refuse to corti ua service of the equipment or 2) furnish service Only on a 'Per Call' basis C. Upon caiicodatiun Cuslctiper agrees to pay fur all Darts, labor and Supplies, including Quailiy Assurance Calls, rendered during cenooldd Agreement floriod. PERFORMANCE GUARANTEES quip nYn ;Guars too The eruipmunl specified above Is conditionally warranled by Toshiba Susmass Solutions lot as !uog as the above decuribed Company shall own the machine. laicv,drd thsl is coverari by a Toshiba nusiriess Solutions nsa;A!enanca and support program. The warranty shall cover the plan indicated and is subject to the terms and conditions above. FleFdacensent Guarantoo • it the equipment specified cn the roverse side is covered by Toshiba Businass Solutions mainl2nanca agreernert and becomes unrepairable V ihin 36 months from the dais of the agreement, we will replace it with a piece of similar or like equipment at no additional charge.