07-23-2003 VC B WS-M.:~
:~ E°~ MEMORANDUM
°~yPALN~O~
Douglas E. Smith The Village of
Acting Village Manager NORTH PALM BEACH
(561) 841-3380. FAX (S61) 848-3344 S01 U.S. Highway ?kl
E-MAIL: dsmith@village-npb.org Nonh Palm Beach, Florida 33408
TO: Mayor and Village Council
FROM: Doug Smith, Acting Village Manager
SUBJECT: Village Council Budget Workshop - ednesday, July 23, 2003
DATE: July 9, 2004
The Village Council met in Workshop Session on Wednesday, July 23, 2003 at 7:00 PM to continue
review of the proposed General Fund budget for FY 2003-2004. All Council Members were present.
Acting Village Manager Doug Smith and Finance Director Shaukat Khan were present. Other staff
present were: Public Safety Director Duke Johnson, Captain George Warren, Captain Gordon
Wiborg, Village Clerk Kitty Kelly, Library Director Nancy Moore and Recreation Director Mark
Hodgkins.
The Council entered into budget Workshop discussions and made the following changes: see
attachment.
The meeting adjourned at approximately 10:00 PM. The Council completed the discussion with the
Village Attorney department. The Council will continue budget workshop sessions on Monday, July
28, 2003, to beheld from 6:00 PM to 11:00 PM.
cc: Shaukat Khan, Finance Director
Duke Johnson, Public Safety Director
Kitty Kelly, Village Clerk
Nancy Moore, Library Director
Mark Hodgkins, Recreation Director
VILLAGE COUNCIL BUDGET WORKSHOP CHANGES (7-23-03)
Staff reported on what otherjurisdictions are doing for
Juvenile Assessment center funding. Council agreed to
leave the funding for this program for the next fiscal year
but to put on an agenda to discuss the memorandum of
understanding. Staff also presented spreadsheet on
certifications. Staff also reported on alternative vehicles to
the Crown Victoria. Staff reported on Greenacres Fire
Training.
A5510-35215 General Services
Public Safety
A5510-35217 General Services
Public Safety
A5510-35293 General Services
Public Safety
A5510-66210 General Services
Public Safety
A5510-66415 General Services
Public Safety
A8535-49150 Debt Services
A8535- Debt Services
Furniture & Fixture Supplies Reduced the budget. $5,000 $1,500
Machinery & Equipment Reduced the budget. $1,000 $800
Supplies
Refreshments & Supplies Reduced the budget. $4,200 $4,000
Construction & Major Eliminate sign. $1,000 $0
Renovation
Computer Hardware & Eliminate video capture equipment. $1,500 $0
Software
Fidelity Federal Will payoff during fiscal year 03-04 $134,000 $7,200
New Loan - 3-year financing Eliminate year 2 of computer financing. $29,000 $0
Staff will report back on monthly charges for network and
computer upgrades to come from the $10,000 included on
the reduction sheet.
A8535- Debt Services
New Loan - 20-year Payment for North Substation property loan for this fiscal $58,000 $0
financing year to be taken from the Capital project fund.
Page 1 of 7
A8535- Debt Services New Loan - 5-year financng The Tool Cat Loader is removed from the loan. Two
police cars, two jitneys and the extraction equipment will
remain in the budget but will be discussed to determine
financing vs. purchase during this year's budget.
Various Village Clerk Part-time Salary & Benefits Revised bill from March election
A4904-34630 Village Clerk R&M Furniture & Office Eliminate typewriter service contract.
Equipment
All typewriter maintenance contracts in the Village to be
eliminated.
A4904-34710 Village Clerk Printing & Binding Reduced the budget.
A4904-34811 Village Clerk Employee Relations Suspend for this fiscal year.
A4904-34960 Village Clerk Trophies 8 Awards Reduced the budget miscellaneous plaques.
A4904-35110 Village Clerk Office Supplies Reduced the budget.
A4904-35160 Village Clerk Records Retention Supplies Eliminate line item.
A4904-35298 Village Clerk Flower Expense Eliminate line item.
A4904-35410 Village Clerk Books, Publications & Eliminate cross-referenced directoris and bound Florida
Subscriptions statutes. Eliminate attorney general publications.
A4904-35440 Village Clerk Training 8 Education Eliminated hosting PBC Clerk Association.
A4904-66415 Village Clerk Computer Hardware & Removed printer.
Software
A4904-66430 Village Clerk Furniture 8 Fixtures Eliminate credenza and tape cabinet.
A4801-33160 Village Council Donations Suspending project graduation and miscellaneous
donations for this fiscal year.
TBD
$1,445
$1,450
$500
$910
$2,500
$100
$800
$780
$1,500
$700
$1,550
$3,000
TBD
$1,380
$1,150
$0
$160
$2,300
$0
$0
$176
$500
$0
$500
$0
Page 2 of 7
A4801-34010 Village Council Removed all travel $4,435 $0
A4801-34811 Village Council Employee Relations Reduced budgeted amount from Employee Service $3,000 $2,000
awards.
A4801-34990 Village Council Advisory Board Dinner Suspend for this fiscal year. $6,500 $D
A4801-35410 Village Council Books, Publications & Reduced subscriptions to Quality Cities $75 $15
Subscriptions
A4801-35430 Village Council Conferences & Seminars Removed conferences. $3,725 $0
A4801-35440 Village Council Training & Education Removed miscellaneous training. $500 $0
Staff to check into whether Council could waive Worker's
Comp. Insurance for themselves.
Various Library Part-time Salary & Benefits Reduced part-time hours, salary and benefits by $9,252. TBD TBD
A7927-34010 Library Travel Eliminate Florida Library Association conference. $1,118 $200
A7927-34621 Library R&M Windows Remove window cleaning. $500 $0
A7927-34630 Library R&M Furniture & Office Reduced the budget. $560 $360
equipment
Maintenance contract for typewriters stays in the Library
budget.
A7927-34710 Library Printing 8 Binding Reduced the budget for book binding. $4,000 $3,000
A7927-34811 Library Employee Relations Eliminate the line item. $800 $0
A7927-35110 Library Office Supplies Reduced the budget. $5,000 $4,500
Page 3 of 7
Account No. De t. Name Remarks From: To:
A7927-35111 Library Computer Supplies Reduced the budget. $2,000 $1,400
A7927-35215 Library Furniture & Fixtures Reduced the budget. $2,000 $1,500
A7927-35293 Library Refreshments & Supplies Reduced the budget. $700 $500
A7927-35420 Library Membership & Dues Reduced the budget. $595 $350
A7927-35430 Library Conferences & Seminars Remove Seminars $300 $0
A7927-35440 Library Training & Education Removed staff training. $600 $0
A7927-66210 Library Construction & Major Removed air-duct cleaning. $16,000 $0
Renovation
A7927-34340 Library Solid Waste & Disposal Staff to review solid waste disposal account in the Library.
A7927
Library
Personnel Worksheet On page 168, Annual Salary and Hourly Rate columns to
A8028-34620
A8028-34811
A8028-35214
Library
Recreation
Recreation
Recreation
A8028-66422 Recreation
A8028-66430 Recreation
A8028-66490 Recreation
be deleted far the part-time employees. Total dollar
amount for annual salary will be reduced by $8,000 in the
Salary line item with associated benefits accounts
adjusted also.
Staff to work on developing paver program to sell to
pavers for the front entrance to the library.
R&M Building & Grounds Eliminate painting inside of Anchorage Activities building.
Employee Relations Eliminate the line item.
Building Maintenance Eliminate Hitting Backboard Scores booth and renovating
Supplies community center bathroom.
Playground & Outside Eliminate player benches and playground equipment.
equipment
Furniture & Fixtures Eliminate desk, art table and basketball poll guards.
Machinery & Equipment Eliminate TV, DVD and Lightning warning system
$10,000
$900
$11,000
$17,500
$4,420
$18, 750
$6,500
$0
$5,000
$0
$0
$0
Page 4 of 7
Staff to investigate electricity conservation technology
A8028-34010 Recreation Travel Eliminate NRPA &FRPA conferences. $2,700 $1,000
A8028-35430 Recreation Conferences 8 Seminars Eliminate NRPA &FRPA conferences. $2,750 $1,200
A8028-35440 Recreation Training & Education Remove training costs for FRPA conference. $1,000 $700
A8229-33460 Special Events Music & Talent Reduced the budget. $12,000 $10,000
A8229-34420 Special Events Rental Equipment No portalettes for July 4th. $6,000 $4,000
A8229-34932 Special Events Public Events Eliminate boat parade contribution and eliminate project $51,500 $45,000
graduation/miscellaneous events.
A8229-34933 Special Events Employees' Summer Spring outing eliminated and picnic funding eliminated. $6,000 $0
Outings Council will determine at a later time how to create a
substitute.
A8229-35293 Special Events Refreshments & Supplies Reduced the budget. $1,800 $1,500
A4902-33113 Village Manager Contract Labor Removed funds far contract labor. $3,000 $0
A4902-11230 Village Manager Certification Pay Certification pay eliminated; already budgeted in salary. $2,000 $0
A4902-33491 Village Manager Contractual Services Reduced the budget. $900 $200
A4902-34010 Village Manager Travel All travel removed with the exception of the following: $5,150 $550
PBCCMA monthly meetings, PBCLC monthly meetings,
Village NPB Mileage and miscellaneous computer
training.
A4902-34630 Village Manager R&M Furniture & Office Increase $300 for outside computer repair. $200 $500
Equipment
A4902-34710 Village Manager Printing & Binding Reduced the budget. $500 $250
A4902-34811 Village Manager Employee Relations Eliminate this line item. $3,000 $0
A4902-34910 Village Manager Advertising Reduced the budget. $500 $100
A4902-35110
Village Manager
Office Supplies
Reduced the budget.
$1,200 p
~a
e0
~
5 of 7
Account No. De t. Name Remarks From: To:
A4902-35111
A4902-35215 Village Manager
Village Manager Computer Supplies Reduced the budget.
Furniture & Fixture Supplies Reduced the budget. $4,000
$250 $3,000
$50
A4902-35410 Village Manager Books, Publications & The funding for this line item is approved as follows: Fair $4,800 $800
Subscriptions Labor standards monthly updates $300, various computer
publications $300, miscellaneous publications $200.
A4902-35420 Village Manager Membership & Dues Removed PBC info systems membership. $3,615 $3,540
A4902-35430 Village Manager Conferences & Seminars All conferences removed with the exception of FCCMA $2,660 $750
Annual conference.
A4902-35440 Village Manager Training 8 Education All training and education removed with the exception of $3,525 $1,150
PBCCMA monthly meeting and miscellaneous computer
training.
A5003-11400 Finance Overtime (with fringe Budget reduced by $6,003 including fringe benefits.
benefits)
A5003-33491 Finance Contractual Services Reduce microfilming. $13,000 $11,000
A5003-34010 Finance Travel Eliminate AICPA conference and local meetings travel and $5,060 $3,660
trips reduced.
A5003-34811 Finance Employee Relations Eliminate the line item. $1,000 $0
A5003-35420 Finance Membership & Dues Eliminate miscellaneous organizations $650 $500
A5003-35430 Finance Conferences & Seminars Eliminate AICPA conference. $1,600 $1,300
Finance Uniforms & Shoes Remove amount for employee shirts. $500 $0
A5003-66415 Finance Computer Hardware 8 Eliminate server. $3,000 $0
Software
A5003-66430 Finance Furniture & Fixtures Reduced the budget. $1,000 $50
Page 6 of 7
A5105-33113 Village Attorney Labor Services Reduced the budget. $15,000
Page 7 of 7