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2007-091 Golf Course Maintenance Services Contract
RESOLUTION 2007-91 • A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A CONTRACT FOR GOLF COURSE MAINTENANCE SERVICES WITH INTERNATIONAL GOLF MAINTENANCE, INC. AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE SAME; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on July 25, 2007, the Village advertised a Request for Proposals for Golf Course Maintenance Services; and WHEREAS, on September 13, 2007, the Village Council evaluated the proposals submitted in response to the RFP and approved Resolution 2007-89, accepting the proposal submitted by International Golf Maintenance, Inc. and authorizing the Village Administration to negotiate a contract with International Golf Maintenance, Inc. based on such proposal; and WHEREAS, the Village Council determines that execution of the Contract with International Golf Maintenance, Inc. for Golf Course Maintenance Services is in the best interests of the Village and its residents. • NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals aze ratified as true and incorporated herein Section 2. The Village Council of the Village of North Palm Beach, Florida, hereby approves the Contract for Golf Maintenance Services between the Village and International Golf Maintenance, Inc., a copy of which is attached hereto and incorporated herein by reference, and authorizes the Mayor and Village Clerk to execute the Contract on behalf of the Village. Section 3. This resolution shall take effect immediately upon its adoption PASSED AND ADOPTED THIS 27th DAY OF SEPTEMBER, 2007. (Village Seal) D~/~~i~ YOR A'T'TEST: • VILLAGE CLERK CONTRACT FOR GOLF COURSE MAINTENANCE SERVICES FOR THE VILLAGE OF NORTH PALM BEACH This Contract is made as of the 27th day of Sentember 2007, by and between the VILLAGE OF NORTH PALM BEACH, a municipal corporation organized and existing under the laws of the State of Florida, by and through its Village Council, hereinafter referred to as the VILLAGE, and INTERNATIONAL GOLF MAINTENANCE, INC., a Florida corporation, hereinafter referred to as the CONTRACTOR, whose Federal I.D. is 593489578 In consideration of the promises and mutual covenants herein contained, it is hereby agreed that the CONTRACTOR shall provide to the VILLAGE all work necessary for the maintenance of the Village Municipal Golf Course pursuant to the terms and conditions of this Contract. SECTION 1: GOODS AND SERVICES OF THE CONTRACTOR. A. The CONTRACTOR shall provide all goods and services necessary for the maintenance of the Village Municipal Golf Course as required under the VILLAGE'S Request for Proposal ("RFP") and the CONTRACTOR'S proposal thereto ("Proposal"). A copy of the RFP is attached hereto as Exhibit "A" and is incorporated herein by reference. A copy of the Proposal is attached hereto as Exhibit "B" and is incorporated herein by reference. B. The CONTRACTOR shall perform the services contemplated by this Contract to that degree of care and skill ordinazily exercised, under similaz circumstances, by reputable members of its profession practicing in the same or similar locality at the time the services aze provided. C. The services to be provided by the CONTRACTOR shall commence subsequent to the execution and approval of this Contract and upon written notice from the VILLAGE to proceed. D. During the term of this Contract, the parties agree that the condition and maintenance of the Golf Course shall be inspected by a certified, independent agronomist to be mutually selected by the VILLAGE and the CONTRACTOR. Should the VILLAGE and the CONTRACTOR fail to agree to the selection of an agronomist, the agronomist shall be selected by Nicklaus Design, LLC. The agronomist shall perform such inspections on a quarterly basis (unless otherwise deternuned by the VILLAGE), and the VILLAGE shall beaz all costs associated with such inspections and the preparation of a written report. The CONTRACTOR shall prepaze and provide the VILLAGE with a corrective action plan and implement any recommendations or deficiencies noted by the agronomist within ten (10) days after receipt of the agronomist's report. SECTION 2: TERM OF CONTRACT. A. This Contract shall be for an initial term of two (2) yeazs from October 1, 2007, unless eazlier terminated in accordance with the terms and conditions stated herein. The term of this Contract shall automatically renew for additional one (1) year terms unless either party notifies the other party at least ninety (90) days prior to the end of any term that it does not desire to have the Contract automatically extend or either party terminates the Contract as provided in Section 7 below. B. Except as specifically provided herein, the CONTRACTOR shall not be entitled to an increase in the agreed to compensation in this Contract or payment or compensation of any kind from the VILLAGE for direct, indirect, consequential, impact or other costs, expenses or damages. SECTION 3: VILLAGE'S REPRESENTATIVE. Unless otherwise specified by the VILLAGE, the VILLAGE'S representative shall be Mike Gray, Duector of Golf Operations. The Village Manager or Village Representative shall have the right at all reasonable times during the term of this Contract to inspect or otherwise evaluate the work being performed thereunder. SECTION 4: COMPENSATION AND METHOD OF PAYMENT. A. The VILLAGE agrees to compensate the CONTRACTOR in accordance with CONTRACTOR'S Proposal. B. The total amount of compensation to be paid by the VILLAGE to the CONTRACTOR on an annual basis (from October 1" to September 30ih) shall be $1,161,638.00, which represents the total cost set forth in the Proposal, with a deduction for the cost of the maintenance equipment leased by the VILLAGE. The VILLAGE shall continue to lease and pay for the equipment under its current lease agreements. Upon expiration of those agreements, the annual compensation due to the CONTRACTOR shall increase by $120,460.00 and the CONTRACTOR shall be responsible for providing all equipment necessary to perform the services required by this Contract. C. CONTRACTOR shall invoice the VILLAGE on the first day of each month, commencing October 1, 2007, an amount equal to one-twelfth (1 /12`x) of the annual compensation due. Payment for same shall be due on the fifteenth (15'") day of each month. Should CONTRACTOR'S services not commence on October 1, 2007, the invoice for the month of October shall be prorated. D. In order for both pazties herein to close their books and records, CONTRACTOR will cleazly state "final invoice" on the CONTRACTOR'S finaUlast billing to the VILLAGE. This certifies that all goods and services have been properly performed and all charges have been invoiced to the VILLAGE. Since this account will thereupon be closed, any and other further charges if not properly included in this final invoice are waived by the CONTRACTOR. The VILLAGE will not be liable for any invoice from the CONTRACTOR submitted thirty (30) days after the provision of all goods and services. SECTION 5: ADJUSTMENTS TO ANNUAL COMPENSATION. A. During each year of the Contract after the first year ("successor year"), the compensation set forth above shall be adjusted in accordance with the changes in the Consumer Price Index for All Urban Consumers for the South ("CPI") as promulgated by the Bureau of Labor Statistics of the United States. The change in the CPI shall be calculated as of August ls` of each successor year, using the prior yeaz as the base year. The annual compensation for each successor year shall be adjusted by multiplying the annual compensation for the base year by a percentage which is equal to the difference between the CPi for the base year as of August ls` with the CPI of each successor year as of August 1 s`. Notwithstanding the foregoing, the minimum increase in annual compensation shall be two percent (2%) and the maximum increase in annual compensation shall be five percent (5%). B. The VILLAGE shall be responsible for calculating the annual compensation adjustments based upon the CPI and establish the appropriate annual payment due to the CONTRACTOR. The VILLAGE shall provide CONTRACTOR with the new annual compensation amount no later than September 15`" of each year. C. In the event the Consumer Price Index ceases to incorporate a significant number of items, or if a substantial change is made in the method of establishing the Consumer Price Index, then the Consumer Price Index shall be adjusted to the figure that would have resulted had no change occurred in the manner of computing the Consumer Price Index. in the event that such Consumer Price Index, or a successor or substitute index, is not available, a reliable governmental or other nonpartisan publication, evaluating the information for use in determining the Consumer Price Index, shall be used in lieu of the Consumer Price Tndex. SECTION 6: INDEMNTFICATION A. The CONTRACTOR shall indemnify and save harmless and defend the VILLAGE, its agents, servants, and employees from and against any and all claims, liability, losses, and/or cause of action which may arise from any negligent act or omission of the CONTRACTOR, its agents, servants, or employees in the performance of services under this Contract. B. The CONTRACTOR further agrees to indemnify, save harmless and defend the VILLAGE, its agents, servants and employees from and against any claim, demand or cause of action of whatsoever kind or nature arising out of any conduct or misconduct of the CONTRACTOR its agents, servants, or employees not included in the paragraph above and for which the VILLAGE, its agents, servants or employees are alleged to be liable. C. Nothing contained in this Contract shall create a contractual relationship with or a cause of action in favor of a third party against either the VILLAGE or CONTRACTOR, nor shall this Contract be construed a waiver of sovereign immunity beyond the waiver provided in § 768.28, Florida Statutes. SECTION 7: PERSONNEL. A. The CONTRACTOR represents that it has, or will secure at its own expense, all necessary personnel, required to perform the services under this Contract and that it will, as set forth in the Proposal, offer employment to all current VTLLAGE employees at their current rate of pay. B. All of the services required hereunder shall be performed by the CONTRACTOR or under its supervision, and all personnel engaged in performing the services shall be fully qualified and, if required, authorized or permitted under state and local law to perform such services. C. All of the CONTRACTOR'S personnel (and all sub-contractors) while on VILLAGE premises, will comply with all VILLAGE requirements governing conduct, safety, and security. D. All of CONTRACTOR'S personnel who were not previously VILLAGE employees shall undergo the standard VILLAGE background investigation. The VILLAGE shall conduct such background investigation on behalf of CONTRACTOR and CONTRACTOR shall reimburse the VILLAGE for all costs associated with such investigation. SECTION 8: TERMINATION. A. Termination with cause. The CONTRACTOR may terminate this Contract upon thirty (30) days prior written notice to the VILLAGE'S representative in the event of substantial failure by the VILLAGE to perform in accordance with the terms of this Contract through no fault of the CONTRACTOR. The VILLAGE may terminate this Contract with written notice of cause to the CONTRACTOR, who fails to cure such cause within five (5) days of the receipt of the VILLAGE'S notice. After receipt of a Termination Notice and except as otherwise directed by the VILLAGE, the CONTRACTOR shall: 1. Stop work on the date and to the extent specified; and 2. Terminate and settle all orders and subcontracts relating to the performance of the terminated work. B. Termination without cause. The Contract may also be terminated by the VILLAGE or by the CONTRACTOR without cause upon ninety (90) days written notice to the other party. C. Unless the CONTRACTOR is in breach of this Contract, the CONTRACTOR shall be paid for services rendered to the VILLAGE'S satisfaction through the date of termination. SECTION 9: FEDERAL AND STATE TAX. The VILLAGE is exempt from payment of Florida State Sales and Use Tax. Unless purchased directly by the VILLAGE, the CONTRACTOR shall not be exempted from paying sales tax to its suppliers for materials used to fill contractual obligations with the VILLAGE, nor is the CONTRACTOR authorized to use the VILLAGE'S Tax Exemption Number in securing such materials. SECTION 10: INSURANCE. A. Prior to commencing any work, the CONTRACTOR shall provide certificates evidencing insurance coverage as required hereunder. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida. The Certificates shall clearly indicate that the CONTRACTOR has obtained insurance of the type, amount, and classification as required for strict compliance with this Section and that no material change or cancellation of the insurance shall be effective without thirty (30) days' prior written notice to the VILLAGE'S representative. Failure to comply with the foregoing requirements shall not relieve the CONTRACTOR of its liability and obligations under this Contract. B. The CONTRACTOR shall maintain, during the life of this Contract, commercial general liability, including contractual liability insurance in the amount of $500,000 per occurrence or $1,000,000 in aggegate to protect the CONTRACTOR from claims for damages for bodily and personal injury, including wrongful death, as well as from claims of property damages which may arise from any operations under this Contract, whether such operations be by the CONTRACTOR or by anyone directly employed by or contracting with the CONTRACTOR. C. The CONTRACTOR shall maintain, during the life of this Contract, comprehensive automobile liability insurance in the minimum amount of $500,000 combined single limit for bodily injury and property damages liability to protect the CONTRACTOR from claims for damages for bodily and personal injury, including death, as well as from claims for property damage, which may arise from the ownership, use, or maintenance of owned and non-owned automobiles, including rented automobiles whether such operations be by the CONTRACTOR or by anyone directly or indirectly employed by the CONTRACTOR. D. The parties to this Contract shall carry Workers' Compensation Insurance and Employer's Liability Insurance for all employees as required by Florida Statutes. In the event that a party does not carry Workers' Compensation Insurance and chooses not to obtain same, then such party shall in accordance with Section 440.05, Florida Statutes, apply for and obtain an exemption authorized by the Department of Insurance and shall provide a copy of such exemption to the VILLAGE. E. All insurance, other than Worker's Compensation, to be maintained by the CONTRACTOR shall specifically include the VILLAGE as an Additional Insured. SECTION 11: SUCCESSORS AND ASSIGNS. The VILLAGE and the CONTRACTOR each binds itself and its partners, successors, executors, administrators, and assigns to the other party of this Contract and to the partners, successors, executors, administrators and assigns of such other party, in respect to all covenants of this Contract. Except as above, neither the VILLAGE nor the CONTRACTOR shall assign, sublet, convey or transfer its interest in this Contract without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of the VILLAGE which may be 4 a party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the VILLAGE and the CONTRACTOR. SECTION 12: DISPUTE RESOLUTION. LAW, VENUE AND REMEDIES. This Contract shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce the Contract will be held in Palm Beach County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafrer existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. SECTION 13: INDEPENDENT CONTRACTOR RELATIONSHIP. The CONTRACTOR is, and shall be, in the performance of all Services under this Contract, an Independent CONTRACTOR, and not an employee, agent, or servant of the VILLAGE. All persons engaged in any of the Services performed pursuant to this Contract shall at all times, and in all places, be subject to the CONTRACTOR'S sole direction, supervision, and control. The CONTRACTOR shall exercise control over the means and manner in which it and its employees perform the Services. SECTION 14: ACCESS AND AUDITS. The CONTRACTOR shall maintain adequate records to justify all chazges, expenses, and costs incurred in estimating and performing the Services for at least three (3) years after completion of this Contract. The VILLAGE shall have access to such books, records, and documents as required in this section for the purpose of inspection or audit during normal business hours, at the CONTRACTOR'S place of business. In no circumstances will CONTRACTOR be required to disclose any confidential or proprietary information regazding its products and service costs. SECTION 15: NONDISCRIMINATION. The CONTRACTOR warrants and represents that all of its employees aze treated equally during employment without regazd to race, color, religion, disability, sex, age, national origin, ancestry, marital status, or sexual orientation. SECTION 16: ENFORCEMENT COSTS. If any legal action or other proceeding is brought for the enforcement of this Contract, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Contract, the successful or prevailing party or parties shall be entitled to recover reasonable attorney's fees, court costs and all expenses (including taxes) even if not taxable as court awazded costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. SECTION 17: SEVERABILITY. If any term or provision of this Contract, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, to remainder of this Contract, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. SECTION 18: MODIFICATIONS OF WORK. A. The VILLAGE reserves the right to make changes in the work, including alterations, reductions therein or additions thereto. Upon receipt by the CONTRACTOR of the VILLAGE'S notification of a contemplated change, the CONTRACTOR shall, in writing: (1) provide a detailed estimate for the increase or decrease in cost due to the contemplated change, (2) notify the VILLAGE of any estimated change in the completion date, and (3) advise the VILLAGE if the contemplated change shall effect the CONTRACTOR'S ability to meet the completion dates or schedules of this Contract. 5 B. If the VILLAGE so instructs in writing, the CONTRACTOR shall suspend work on that portion of the work affected by the contemplated change, pending the VILLAGE'S decision to proceed with the change. C. If the VILLAGE elects to make the change, the VILLAGE shall initiate a Contract Amendment and the CONTRACTOR shall not commence work on any such change until such written amendment is signed by the CONTRACTOR and approved and executed by the Village of North Palm Beach. SECTION 19: PUBLIC ENTITY CRIMES. CONTRACTOR acknowledges and agrees that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, sub-contractor, or CONTRACTOR under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statues, for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. The CONTRACTOR will advise the VILLAGE immediately if it becomes aware of any violation of this statute. SECTION 20: PROTECTION OF WORK AND PROPERTY. A. The CONTRACTOR shall continuously maintain adequate protection of all work from damage, and shall protect the VILLAGE'S property from injury or loss arising in connection with the Contract. Except for any such damage, injury, or loss, except that which may be directly due to errors caused by the VILLAGE or employees of the VILLAGE, the CONTRACTOR shall provide any necessary materials to maintain such protection. B. The CONTRACTOR will also take every necessary precaution to ensure the safety of the VILLAGE, public and other guests and invitees thereof at or near the areas where work is being accomplished during and throughout the completion of all work. SECTION 21: WARRANTY/GUARANTY. CONTRACTOR warrants that its goods and services under this Contract will be free of defects in materials and workmanship for a period of one year following the provision of said goods and services. SECTION 22: COMPLIANCE WITH LAWS. CONTRACTOR shall, in performing the services contemplated by this Contract, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this Contract. SECTION 23: NOTICE. All notices required in this Contract shall be sent by certified mail, return receipt requested, and if sent to the VILLAGE shall be mailed to: Village of North Palm Beach Attn: Jimmy Knight, Village Manager Village Hall 501 US Highway 1 North Palm Beach, FL 33408 6 and if sent to the CONTRACTOR shall be mailed to: Internafional Golf Maintenance, Inc. Attn: Greg A. Plotner, VP of Operations 8390 ChampionsGate Boulevard, #200 ChampionsGate, FL 33896 The foregoing names and addresses may be changed if such change is provided in writing to the other party. SECTION 24: ENTIRETY OF CONTRACTUAL AGREEMENT. The VILLAGE and the CONTRACTOR agree that this Contract sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Contract may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. In the event of a conflict between this Contract and the VILLAGE'S RFP and the CONTRACTOR'S proposal, this Contract shall take precedence. All such documents shall be read in a manner so as to avoid a conflict. SECTION 25: WANER. Failure of a party to enforce or exercise any of its right(s) under this Contract shall not be deemed a waiver of that parties' right to enforce or exercise said right(s) at any time thereafter. SECTION 26: PREPARATION. This Contract shall not be construed more strongly against either party regardless of who was more responsible for its preparation. SECTION 27: SURVIVABILITY. Any provision of this Contract which is of a continuing nature or imposes an obligation which extends beyond the term of this Contract shall survive its expiration or eazlier termination. SECTION 28: WANER OF SUBROGATION. CONTRACTOR hereby waives any and all rights to Subrogation against the VILLAGE, its officers, employees and agents for each required policy. When required by the insurer, or should a policy condition not permit an insured to enter into apre-loss agreement to waive subrogation without an endorsement, then CONTRACTOR shall agree to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which a condition to the policy specifically prohibits such an endorsement, or voids coverage should CONTRACTOR enter into such an agreement on a pre-loss basis. SECTION 29: FORCE MAJEURE. A. In the event of unpreventable acts or occurrences wholly beyond the control of and unattributable to the CONTRACTOR, including, by way of example, acts of God, fire, flood, riots, war, tercorist activities, hurricanes or other severe and unforeseen storm events ("Force Majeure Events"), prevent the CONTRACTOR from performing the services contemplated by this Contract, the CONTRACTOR shall be excused from performance under the terms of this Contract during the duration of the Event and the VILLAGE shall be relieved from payment for such services. B. If a Force Majeure Event merely impedes the CONTRACTOR'S ability to perform the services contemplated by this Contractor if the CONTRACTOR is assisting in the recovery of a Force Majeure Event, the VILLAGE shall not be relieved from payment for such services provided that CONTRACTOR provides the VILLAGE with written notice and a plan to achieve the goals set forth in the Maintenance Guidelines and comply with all other provisions of the Contract. C. The parties agree that should any Force Majeure Event destroy or damage any Golf Course facilities, including, but not limited to, trees and landscaping, the VILLAGE shall be solely responsible for replacement of such facilities provided that such destruction or damage arose through no fault of the CONTRACTOR. IN WITNESS WHEREOF, the VILLAGE and CONTRACTOR hereto have made and executed this Contract for golf course maintenance services as of the day and year fast above written. TNTERl~'A~'TONAL GO INTENANCE, INC. Print Name: n~ I ~AJ~ Position: 1' (`25io+~:~-~' WITNESSED BY: G~~G ~ ~U - -~~ , ~n~ .~ ~ Print Name: VTLLAGE O$,NORTH PALM BEACH BY: DR. EDW MAYOR ATTEST: VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY: % ~~ VILLAGE ATTORNEY VILLAGE RFP AND CONTRACTOR'S PROPOSAL TO BE ATTACHED AS EXHIBITS REQUEST FOR PROPOSALS FOR GOLF COURSE MAINTENANCE SERVICES VILLAGE OF NORTH PALM BEACH 501 U.S. HIGHWAY 1 NORTH PALM BEACH, FLORIDA 33408-490b ADVERTISEMENT, INSTRUCTIONS FOR PROPOSALS SPECIFICATIONS, PROPOSAL FORMS PROPOSALS TO BE OPENED August 20, 2007 at 3:00 P.M. ADVERTISEMENT Sealed proposals will be received by the Village of North Palm Beach, Florida, at the Village Manager's office, Village Hall, North Palm Beach, Florida, until: 3:00 P.M. August 20, 2007 Tirne Date at which time the proposals will be opened and read in public in the Village Hall Conference Room. Such proposals to provide for the furnishing of Golf Course Maintenance Services for the Villa a of North Palm Beach The resulting contract shall be awarded to the responsible respondent(s) that best meets the needs of the Village, taking into consideration, among other things, the financial responsibility of the respondent, proven skill and experience, abilities to timely perform the contract, previous satisfactory performance and such other abilities of the respondent that the Village in its sole discretion determines will enable them to perform effectively and efficiently the contract being proposed upon. The envelope containing the proposal shall be marked as follows: SEALED PROPOSAL -Golf Course Maintenance Services RESPONDENT'S NAME TO BE OPENED 3:00 P.M. Au_ dust 20, 2D07 Time Date No respondent may withdraw his or her proposal for a period of sixty (60) days after the date set for the opening thereof. The Village reserves the right to reject any or all proposals, in whole or in part, and/or make awards either as individual items or as a total combined proposal, whichever it considers in the best interest of the Village, and to waive any informality in any proposal. The complete Request far Proposals including scope of work and proposal forms may be obtained by qualified companies or individuals upon application at the office of the Village Clerk, 501 U.S. Highway 1, North Palm Beach, FL 33408-4906 or from the Village website at: www.villa a-n b.or . THE VILLAGE OF NORTH PALM BEACH PUBLISH: PALM BEACH POST DATE: ASAP Jimmy Knight, Village Manager RE UEST FOR PROPOSALS FOR GOLF COURSE MAINTENANCE SERVICES l . REQUEST: The Village of North Palm Beach, Florida, a Florida municipal corporation in Palm Beach County ("Village" hereafter}, is accepting sealed proposals from qualified companies and individuals (hereinafter referred to as "respondents") to furnish all labor, material, equipment and all other required goods and services to provide golf course maintenance services (as more fully described in the scope of work attached hereto as Exhibit "A") until 3:00 p.m,, local time, on August 20, 2007, at the Village Manager's office, Village Hall, 501 US Highway 1, North Palm Beach, 33408. Proposals received after the aforementioned date and time will be returned unopened. Proposal packages are available for review and printing from the Village's web site: village-npb.org. 2. PRE-PROPOSAL MEETING: Apre-proposal meeting is scheduled for 9:40 a.m., local time at the Country Club Pro Shop on August 7.2007. While this meeting is not mandatory, all respondents must conduct, under the supervision of an authorized Village representative, an inspection of the municipal golf course and related facilities and equipment as a condition precedent to submitting a proposal. 3. PREPARATION OF PROPOSAL: This Request for Proposals {"RFP" hereafter) provides the complete set of terms and conditions, scope of work and proposal forms far the required goods and/or services. The scope of work is attached hereto and incorporated by reference as Exhibit "A". The proposal forms are attached hereto and incorporated by reference as Exhibits "B" to "C" and are the following: - Proposal Form Exhibit "B" - Drug Free Workplace Exhibit "C" All proposal forms must be completed in full and include a manual signature, in ink, where applicable. The signature must be of an authorized representative who has the legal ability to bind the respondent in contractual obligations. Unsigned proposals will not be accepted. All proposal forms must be typed or legibly printed in ink. Use of erasable ink is not permitted. All corrections made by a respondent to any part of a proposal form must be initialed in ink. The Village requests one (1) copy of the completed proposal in an electronic ".FDF"-file format. It is a respondent's sole responsibility to assure that his/her proposal is complete and delivered at the proper time and place of the proposal opening. The Village will not be responsible far any expenses incurred in connection with the preparation andlor delivery of a proposal. An original of all proposal forms and five (5) copies, along with any other required information, must be submitted in a sealed envelope to the address provided above via hand- delivery or mail. Faxed or emailed proposals are not acceptable. The face of the sealed 3 envelope shall state "SEALED PROPOSAL" and contain respondent's name, return address, title of the proposal, proposal (if applicable) and the date and time for proposal opening. Proposals not submitted in a sealed envelope or on the enclosed proposal forms shall be rejected. Jimmy Knight, Village Manager, is available at (561) 841-3380 to answer any non- technical questions regarding this RFP. Any technical questions regarding this RFP should be submitted in writing to Village of North Palm Beach for review and response. If any technical question requires a response which the Village in its sole discretion determines should be provided to all potential respondents, the Village will issue an official addendum to this RFP. The Village will endeavor to make sure all potential respondents receive such addendum by posting the addendum onto the Village's website for the respective solicitation; however, it is the sole responsibility of every respondent to verify with the Village whether any addendum has been issued prior to submitting a proposal. The Village will not issue an addendum five (5} days or less before proposal opening. Respondents shall utilize Exhibit "B", the Proposal Form, to provide information on the respondent's qualifications and attach additional sheets to Exhibit "B" as required. In addition to "Exhibit B", the respondent shall provide a detailed scope of work which shall include the following information: A. A detailed scope of work based on the Village's minimum specifications in the RFP's scope of work, including performance standards appropriate for the proposed work; B. Respondent's proposed fees as an annual amount with a breakdown between labor costs, supply costs and equipment cost; C. A statement regarding the acceptance of the Village's direct purchase program option which is outlined in Exhibit "A" scope of work; D. A statement regarding the hiring of Village employees as stated in section 9 below; E. A statement in their proposal regarding the option to purchase the Village owned equipment as required in the scope of work; and, F. A statement as required in the scope of work that the respondent shall utilize the Village's leased maintenance equipment in satisfying the maintenance obligations of the golf course and will assume all obligations for properly maintaining the Village's leased equipment. Respondents shall also include a statement regarding their future assumption of ali lease obligations, including payment, of the ViIlage's leased equipment. 4. PROPOSAL EVALUATION AND AWARD: On the date and time specified in this RFP, the Village will open and announce aloud all proposals received on time. The evaluation of the proposals will occur soon thereafter. The proposal opening may be delayed if, at the sole discretion of the Village, it is considered to be in the Village's best interests. 4 The Village Administration will evaluate the proposals in order to prepare a recommendation to the Village Council far award of the RFF for the required goods and/or services. The resulting contract shall be awarded to the responsible respondent that best meets the needs of the Village, taking into consideration, among other things, the financial responsibility of the respondent, proven skill and experience, abilities to timely perform the contract, previous satisfactory performance and such other abilities of the respondent that the Village in its sole discretion determines will enable them to perform effectively and effciently the contract being proposed upon. The Village, in its sole discretion, reserves the right to waive all technicalities or irregularities, to reject any or all proposals or portions thereof, to award to a single respondent or portions thereof or to divide the award between respondents or award to more than one respondent, and to re-solicit the required goods and/or services. The Village further reserves the right, in its sole discretion, to award a contract to the respondent (or respondents} whose proposal best serves the interests of the Village. The selected respondent will be required to execute a standard Village contract, a copy of which is attached hereto as Exhibit "D", which will incorporate the terms and conditions of this RFP and the selected proposal(s). Minor variations in the terms and conditions of the Village contract may be authorized by the Village so long as such variations are consistent with this RFP and the selected respondent's proposal. Venue far any dispute regarding this RFP shall be in Falm Beach County, Florida. Any protest relating to this RFP must be submitted to the Village within five {S) calendar days of the day when the reason for such protest became known or should have become known or the respondent shall waive any and all right to such protest. 5. INSURANCE AND SAFETY REQUIREMENTS: Depending on the required goods and/or services to be provided under this RFP, the selected respondent(s) will be required to carry and maintain certain insurance for the Village. The Village will notify the selected respondent(s) at the time of award or shortly thereafter of the required insurance. The selected respondent(s) will be required to provide certificates evidencing the required insurance with the Village named as "additional insured" prior to providing any goods and/or services to the Village. At this time, the following insurance requirements will be mandated by the Village: A. Comprehensive General Liability Insurance with a minimum $500,000 each occurrence or a combined single limit of $1,000,000.00 for bodily injury and property damage; B. Comprehensive automobile liability insurance in the minimum amount of $500,000 combined single limit for bodily injury and property damages; and, C. Worker's Compensation Insurance in compliance with the minimum standards set by Florida law including Employer's Liability insurance. All contractors and subcontractors performing services far the Village are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and Village Safety and Qccupational Health standards and any other applicable rules and regulations; they shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within or around the work site area under their contract with the Village. 6. REGULATIONS PERMITS AND FEES: The selected respondent{s) will be required to obtain at their expense all permits, inspections andlor licenses required to provide the required goods andlor services to the Village. The selected respondent(s) must comply with all Federal, State and local laws and regulations that may apply. 7. PUBLIC ENTITY CRIMES: In accordance with Section 287.133, Florida Statutes, any person or affiliate who has been placed on the convicted vendor list fallowing a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity far the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of $25,000 far a period of 36 months following the date of being placed on the convicted vendor list. $. RE UEST FOR EXCEPTIONS TO BID RE UIREMENTS: Should any qualified respondent take exception to any of the requirements or specifications stated herein, the respondent may request in writing, an exception to said requirements or specification. This request for exception may be made in advance of the bid submission or may be noted on the proposal form. In either case, the Village shall evaluate the request for exception and the decision of the Village or its appointed representative shall be final. 9. HIRING OF VILLAGE EMPLOYEES: The services to be performed under this RFP are currently being performed by individuals employed by the Village. All proposals must include a hiring program by which current Village employees who are otherwise qualified for hire by the respondent will be offered employment with the respondent, if economically feasible to do so. 10. RESPONDENT'S CERTIFICATION: Each respondent submitting a proposal acknowledges, agrees and certifies as follows: A. The respondent and its proposal are sub,~ect to all terms and conditions specified herein with no exceptions unless authorized in writing by the Village; B. The proposal constitutes an offer to the Village which shall remain open, irrevocable and unchanged for sixty (60) days after proposal opening; C. The respondent has not given, offered nor intends to give or offer any economic opportunity, future employment, favor or gratuity in any kind to any employee of the Village in connection with this RFP; D. The respondent has not divulged ar discussed its proposal with other respondents; E. The proposal is made based on independent determination of the respondent without collusion with other respondents in an effort to restrict competition; F. The respondent has not made any attempt to induce any potential respondent from submitting or declining to submit a proposal bid in response to this RFP; 6 G. The respondent is financially solvent and sufficiently experienced and competent to provide all goods and/or services required in this RFP; and, H. That all information provided in the proposal is true and correct in all respects. THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK RE VEST FOR PROPOSALS EXHIBIT "A" SCOPE OF WORK The Village of North Palm Beach, Florida, (Village} is seeking proposals from a qualified company or individual having experience in golf course grow-in and on-going turf management and other related golf course and related grounds maintenance with the ability to commence work, in accordance with the minimum specifications stated herein, on or about October 1, 2007. The minimum specifications primarily consist of all tasks necessary for providing all maintenance, supplies, equipment and staff to perform all normal functions required to maintain quality playing conditions including but not limited to greens mowing, cup changing, moving tee markers, grooming, maintaining quality turf grass, fertilizing, spraying, aerification, over- seeding, mowing and purchasing materials and supplies up to a designated dollar limit to maintain the course in the highest quality of playing standard. This includes maintenance of the grounds and bodies of water in and around the golf course and country club. Respondents are encouraged to investigate and propose the least harmful chemicals that will produce the desired result of quality landscape maintenance and appearance. A. Minimum Specifcations for Golf Course and Related Maintenance: The following maintenance specifications are for the care of the Village's new Jack Nicklaus Signature golf course, grounds, buildings and equipment at the North Palm Beach Country Club. The Signature design golf course is to be maintained to the highest degree. Strict care must be realized when maintaining all playing areas as well as non-playing areas. The integrity of the golf course must be kept intact the way it was meant to play. 1. GREENS: Greens are generally to be mowed every day during active growing periods with walking greens mowers with the exception of triplex mowing during cleanup renovations, such as aerifiying ar verticutting of greens. Height of cut should stay within the range of .125" - .140". Green speeds should stay consistent at 10' and the putting surface will be firm, smooth, true and relatively grain free at all times except for one week immediately following core aerification. Mowing direction shall be varied each day according to standard "clock" directions and this shall be consistent from green to green. Greens should be verticut and top dressed lightly with topdressing which matches the sand used in the greens construction once per week, and on Mondays only. Provisions should be made for an alternate day if weather prohibits the Monday schedule. Greens shall be dragged with a suitable drag mat or brush device to incorporate topdressing evenly throughout putting surface so that no unreasonable amount of sand impedes putting quality. A fertilizer program shall be instituted that will not allow the Mini Verde Bermuda to get excessively lean nor produce excessive growth and puffy surface conditions. Growth is to be controlled at all times and excessive surface moisture retention and dryness is not to be accepted. Greens shall be core serif ed three {3) times per growing season and as needed with pencil tines during winter season and as conditions warrant. Greens shall be watered as required for healthy turf as determined by rootzone moisture content. This will involve a combination of automatic and hand watering methods. At no time should the greens become waterlogged from excessive irrigation being applied. The exception to this will be during and immediately following flushing operations to remove salinity buildup. Greens shall be maintained in accordance with Best Management Practices and Integrated Pest Management techniques so as to present reasonably healthy turf conditions at all times. Greens shall be maintained to designed perimeter dimensions at all times and encroachment of coarse, rough type Bermuda is not acceptable. Any blemishes, turf damage, excessive wear, scalped cup plugs, and ball marks shall be repaired on a regular and on-going basis. Any weed growth, grassy or broadleaf, shall be hand picked or otherwise removed as it appears in the putting surface. Cups will be cut on a daily basis through the active growing period and as needed to avoid excessive wear from foot traffic and ball marks during the slow growth period. Cup liners, pin flags and flag poles will be kept in "as new" condition and immediately replaced when broken, damaged, or otherwise deemed unsatisfactory. 2. TEES: Tees shall be mowed a minimum of three times per week during active growing periods, (Monday, Wednesday, Friday), changing mowing direction as necessary to avoid excessive grain and puffiness. Tees shall be verticut, care aerified, and topdressed a minimum of three (3} times per growing season. Tees shall be fertilized with appropriate types and rates of fertilizer to maintain a steady, healthy growth rate and recovery from wear and divots. Tees shall be irrigated so as to not become excessively dry or wet, and should produce firm footing at all times. Any turf damage, excessive wear from golfers or maintenance equipment, and divot taking should be repaired in a timely manner and as needed to present a full turf cover. Divots shall be filled in by hand topdressing as needed on a daily basis.. Tee surfaces and surrounds shall be maintained relatively free of weed growth, pest damage and disease, in accordance with Best Management Practices and 3. FAIRWAYS: Fairways shall be mowed 4 times per week during growing season (Monday, Wednesday, Thursday and Saturday), changing direction each day. Height of cut shall vary from .600" to .400 as growing and playing conditions dictate. Fairways shall be core or solid tine aerified four (4) times per growing season, weather permitting, (i.e. drought), and in addition as needed to relieve compaction in high wear areas. Fairways shall be verticutt at least twice during the peak growing season.. All debris from aerifying and verticutting shall be cleaned up on any one hole in the same day of the operation on that hole. Fairway mowing outlines shall be maintained regularly to keep up original design integrity of golf holes. 4. ROUGHS: All roughs, including green slopes, bunker faces, and tee surrounds, will be continuously mowed during active growth periods to insure frequency of at least one complete mowing per week and trimmed as needed to maintain a 1.5 to 2 inch cutting height on the Bermuda and the natural and informal roughs (Bahaia} will be maintained to a 4 to 6 inch height. Roughs (Bermuda grass) shall be aerified a minimum of 3 times per growing season and as required to relieve compaction and promote recovery from wear. BUNKERS: All bunkers are to be raked every day or as needed to produce good playing conditions, this is to be done with a power driven bunker rake machine on the floors of the larger bunkers and with hand raking performed on the edges and in the smaller bunkers. All sand bunkers shall be edged and trimmed a minimum of one (1) time per month. Bahia grass faces shall be maintained to a minimum of 4 inches with a desired height of six (6) inches. Re-sanding of bunkers shall be done as needed when base material shows through finish layer. Bunkers faces and floors shall be clean of rocks, trash„ debris, grass clippings, and debris at all times. 10 6. CARTPATHS: Bahaia and Bermuda grass edges along cart paths shall be trimmed and cleaned as often as necessary to produce a neat, clean appearance at all times. 7. DRIVING RANGE: The driving range shall be mowed three (3} times per week during the growing season or as needed to simulate fairway conditions. The driving range shall be core ar solid tine aerified at least two (2) times during the growing season or as needed to maintain healthy turfgrass conditions. Yardage indicator flags shall be moved as needed to spread wear and vary shot angles. 8. DRIVING RANGE TEE: Tee shall be mowed a minimum of three {3) times per week and shall be top dressed with a suitable matching sand and fertilized as required on a regular basis to keep up with wear recovery. 9. FERTILITY AND PEST MANAGEMENT: Greens, Tees, fairways and bermuda roughs shall be fertilized as required by soil test data, growth rate, and color in accordance with Best Management Practices to promote a healthy turf stand capable of recovering from wear, compete with weed encroachment, and resist stress, pest and disease damage. Fertigation, or fertilizer injection into the irrigation system, will be used 12 months of the year to supplement granular and foliar spray applications. Salt accumulation management will be required to maintain healthy turf ,particularly during the dry periods with no or infrequent rainfall. Spraying and fertilizing will be done so as to not expose golfers during play hours. A period of a day or days shall be set aside during the week to perform these applications with no golfers present and the appropriate re-entry times will be observed. Best Management Practices will be observed and performed at all times. 1 a. CLUBHOUSE, POOL AND TENNIS GROUNDS: All clubhouse, pool, tennis and US-1 grounds shall be maintained on a weekly basis. Mowing, edging, weed eating, blowing, herbicide spraying, etc will be done routinely, to maintain a consistent, quality appearance of the club facade. tl 11. TREE MAINTENANCE: All cabbage palms on golf course and clubhouse grounds shall be trimmed up and booted at 45 degrees. All debris shall be hauled off site. All large scrub oaks shall be pruned of heavy excess growth as needed to ensure survival. Large Banyan trees at entrance of club shall be pruned every other year of excess growth to ensure survival. 12. LAKE MANAGEMENT: All lakes on the North Palm Beach Country Club property shall be maintained by a licensed aquatics maintenance company. 13. IRRIGATION: The irrigation pump station shall be under contract by a qualified Electric Company far preventative maintenance and repairs to station. Station is to be kept clean and pump house is to be maintained and painted as needed. Irrigation repairs will be done as needed with a visual daily checkouts of the system, and a thorough analysis of the computer run data from the previous night. Adjustments to the program will be made only by trained and qualified personnel, under the direction of the golf course superintendent. Irrigation will be done as needed throughout the growing period with a view to conserve water, prevent leaching, and encourage good root development and provide firm playing conditions. Excessive dryness or turf stress is to be avoided by careful attention to watering needs. Overwatering and regular saturation of the rootzone resulting in wet, soft playing conditions and unhealthy turfgrass is not acceptable. Evapotranspiration rates will be calculated by an on site weather station for use in determining the amount of water to be applied. 14. MAINTENANCE EQUIPMENT: All golf course maintenance equipment shall be operated under the guidelines and requirements of the manufacturer's owner's manual and the operators will be thoroughly briefed and trained in order to comply with this instruction. All golf course maintenance equipment, whether owned or under a lease agreement, shall be cleaned, serviced and maintained to the highest standards and manufacturer's recommendations. Oils and lubricants must be exchanged or added on a regular basis as outlined in the manufacturer's service manual to prevent wearing of bearings, seals, and all moving parts. All reel blades and rotary blades shall be sharpened regularly and maintained in a manner so as to promote clean, sharp grass blade cutting at all times. 15. MAINTENANCE BUILDING AND CART BARN: 12 The maintenance facility shall be kept clean and organized at all times. All junked vehicles and equipment will not be permitted to remain on premises. Appearance inside and outside of compound will be maintained to the highest standard (i.e. trash, debris, overgrown foliage, weeds, junk parts, pipe, junk vehicles, etc} B. Village Owned/Leased Maintenance Equipment: It is the respondent's responsibility to provide all equipment necessary to perform the maintenance obligations outlined in this RFP. However, the respondent may utilize Village owned equipment in satisfying the maintenance obligations. Respondents shall include a statement in their proposal regarding the option to purchase the Village owned equipment. A list of Village owned equipment should be requested at the pre-proposal meeting or by separate request to the Village. The Village also leases other maintenance equipment for the golf course which shall be utilized by the respondent in satisfying the maintenance obligations. Each proposal shall include a statement that the respondent shall utilize the Village's leased maintenance equipment in satisfying the maintenance obligations of the golf course and will assume all obligations for properly maintaining the Village's leased equipment. Respondents shall also include a statement in their proposal regarding their futwe assumption of all lease obligations, including payment, of the Village's leased equipment. A list of Village leased equipment should be requested at the pre-proposal meeting or by separate request to the Village. C. Village's Direct Purchase Option: The Village reserves the right, at the Village's option, to direct purchase materials, equipment, and furnishings involved in the work, including subcontracts, if any. The selected respondent, and all subcontractors, if any, shall comply with the Village's direct purchase procedwes which shall be incorporated into the terms of the contract with the selected respondent. Elements of the direct purchase program may include, but are limited to: The intent is for single items or large quantities of single items of approximately $5,000.00 or more to be considered for duect purchases. The parties acknowledge that Village may be directly purchasing same of the material and/or equipment necessary for the project so as to save the sales tax which would otherwise have been due with regard to same. The respondent is responsible for selecting the supplier, specifications, material receipt, inspecting shipments and assuring that the material is in accordance with the specifications. In the event the Village determines to make any direct pwchase of material and/or equipment for the Project, the direct pwchase will be authorized by a deductive change to the agreement. The deductive change for the direct purchase shall reduce the contract amount otherwise due from the Village to the respondent by the cost to be paid by the Village for the material and/or equipment to be directly pwchased by the Village and by the sales tax saved by the Village directly purchasing the material and/or equipment. 13 The Village's Direct Purchase mechanism to effectuate tax savings in no way affects the obligation of the respondent to meet all of the terms and conditions and all provisions and technical specifications of the bid and resultant contract document. The respondent shall be responsible for insuring all materials and items in his care, custody and control regardless of whether directly purchased by the Village or not. The materials directly purchased by the Village for inclusion into the project are subject to the same terms and conditions as any and all other items of the contract. It will be the respondent's sole and complete responsibility to properly expedite and follow up on direct purchase orders, thereby assuring delivery of the item as ordered and at the time and place needed by the respondent. The respondent shall take delivery, unload, store and install the materials and equipment purchased on the direct purchase order in accordance with the bid, protect and maintain in proper condition; and work with the supplier to repair, replace, and make goad any defect without cost to the Village, until such time as the scope of work by the contractor has been completed and accepted by the Village. The respondent will be responsible for undertaking and completing any returns of direct purchase materials or equipment, and working with the supplier to effectuate any warranties for defective materials or equipment, or resolving any problems related to the direct purchase materials and equipment. The respondent shall not be responsible for warranting the materials and equipment to the Village, however, the respondent shall be responsible for maintaining the supplier's warranty of the material or equipment purchased by direct purchase order by the Village. The respondent shall maintain records of all direct purchases received and incorporated into the work and provide the Village with a monthly accounting. When delivery of a direct purchase order is complete, or a payment is to be made on a partial shipment, the respondent will immediately submit to the Village the invoice and documentation supporting the goods received. 1THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANKI 14 REQUEST FOR PROPOSALS EXHIBIT i~B" PROPOSAL FORM Respondents shall complete this form and attach additional sheets as required herein and as specified in the RFP. 1. Name of Respondent: Primary Point of Contact if Company: 2. Business Address: 3. When Organized: 4. Where Incorporated: 5. How many years have you been engaged in business under the present name {if Company}? 6. General character of work performed by you or your corrxpany: 7. Please attach evidence of possession of required licenses andlor business permits. 8. Number of employees: 9. Please attach resumes or background and experience information ofprincipal members of your company including personnel providing services to the Village. 10. Bonding capacity: 11. Have you ever defaulted on a contract? If so, please attach additional information explaining where and why? 15 12. Please list information on you or your company's experience in performance of work similar to that requested in the RFP: Project $ Value Contact Name Phone # 13. Please attach additional information an any current contracts you or your firm currently has for work similar to that requested in the RFP (if different from above), who the contract is with, and a contact name and number. 14. Please list you or your company's largest completed projects (include final cast). 1) 2) 3) 15. Please attach information on all lawsuits {related to similar projects) or arbitration to which you have been a party and which arose from performance issues and occurred within the last 4 years. Please provide case number and style of said lawsuits. Respondent agrees to provide the required goods and/or services requested in the RFP for the amount not to exceed specifically listed in respondent's proposal. Respondent agrees to provide all required goods and/or services requested in the RFP and as awarded by the Village on the date and time listed in the RFP. Respondent certifies that all information in its proposal, including the information in this form and any attached sheets, is true and correct. Authorized Representative's Signature Name: Date Position: 16 REQUEST FOR PROPOSAL EXHIBIT "C" CONFIRMATION OF DRUGFREE WORKPLACE In accordance with Section 287.087, Florida Statutes, whenever two or more bids are equal with respect to price, quality, and service which are received by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented adrug-free workplace program shall be given preference in the award process. In order to have adrug-free workplace program, a business shall: (1) Publish a statement notifying employees that the unlawfiil manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. (2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining adrug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. (3} Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1}. (4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or Halo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. (5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. (5) Make a good faith effort to continue to maintain adrug-free workplace through implementation of this section. As the person authorized to sign this statement on behalf of , I certify that complies fully with the above requirements. Authorized Representative's Signature Name: Position: l7 Date RE UEST FOR PROPOSALS EXHIBIT ~~D" STANDARD VILLAGE CONTRACT CONTRACT FOR GOLF COURSE MAINTENANCE SERVICES FOR THE VILLAGE OF NORTH PALM BEACH This Contract is made as of the day of 2007, by and between the VILLAGE OF NORTH PALM BEACH, a municipal corporation organized and existing under the laws of the State of Florida, by and through its Village Council, hereinafter referred to as the VILLAGE, and an individual or corporation authorized to do business in the State of Florida, hereinafter referred to as the CONTRACTOR, whose Federal LD. is In consideration of the promises and mutual covenants herein contained, it is hereby agreed that the CONTRACTOR shall provide to the VILLAGE all work necessary for the maintenance of the Village Municipal Golf Course pursuant to the terms and conditions of this Contract. SECTION 1: GOODS AND SERVICES OF THE CONTRACTOR A. The CONTRACTOR shall provide all goods and services necessary for the maintenance of the Village Municipal Golf Course as required under the VILLAGE'S Request for Proposal and the CONTRACTOR'S proposal thereto, which are attached hereto and incorporated herein by reference and to that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession practicing in the same or similar locality at the time the services are provided. B. The goods and services to be provided by the CONTRACTOR shall be commenced subsequent to the execution and approval of this Contract and upon written notice from the VILLAGE to proceed. SECTION 2: TERM OF CONTRACT. A. This Contract shall be for an initial term of three (3} years from the date first written above unless earlier terminated in accordance with the terms and conditions stated herein. The initial term of this Contract shall automatically extend for an additional two (2) years unless either party notifies the other party at least ninety {90) days prior to the end of the initial term that it does not desire to have the Contract automatically extend for another two (2) years. B. The CONTRACTOR shall not be entitled to an increase in the agreed to compensation in this Contract or payment or compensation of any kind from the VILLAGE for direct, indirect, consequential, impact or other costs, expenses or damages. SECTION 3: VILLAGE'S REPRESENTATIVE. Unless otherwise specified by the VILLAGE, the VILLAGE'S representative shall be Wiley Livingston, Director of Public Works. The Village Manager or Village Representative shall have the right at all reasonable times during the term of this Contract to inspect or otherwise evaluate the work being performed thereunder and the premises in which it is being performed. SECTION 4: COMPENSATION AND METHOD OF PAYMENT. A. The VILLAGE agrees to compensate the CONTRACTOR in accordance with CONTRACTOR'S proposal attached hereto and incorporated by reference herein. The total and cumulative amount of this Contract shall not exceed the amount stated in CONTRACTOR'S proposal. 1$ $. In order for both parties herein to close their books and records, CONTRACTOR will clearly state "final invoice" on the CONTRACTOR's finalllast billing to the VILLAGE. This certifies that all goods and services have been properly performed and all charges have been invoiced to the VILLAGE. Since this account will thereupon be closed, any and other further charges if not properly included in this final invoice are waived by the CONTRACTOR. The VILLAGE will not be liable for any invoice from the CONTRACTOR submitted thirty (30) days after the provision of all goods and services. SECTION 5: INDEMNIFICATION. A. The CONTRACTOR shall indenmify and save harmless and defend the VILLAGE, its agents, servants, and employees from and against any and all claims, liability, lasses, and/or cause of action which may arise from any negligent act or omission of the CONTRACTOR, its agents, servants, or employees in the performance of services under this Contract. B. The CONTRACTOR further agrees to indemnify, save harmless and defend the VILLAGE, its agents, servants and employees from and against any claim, demand or cause of action of whatsoever kind or nature arising out of any conduct or misconduct of the CONTRACTOR its agents, servants, or employees not included in the paragraph above and for which the VILLAGE, its agents, servants or employees are alleged to be liable. C. Nothing contained in this Contract shall create a contractual relationship with or a cause of action in favor of a third party against either the VILLAGE or CONTRACTOR, nor shall this Contract be construed a waiver of sovereign immunity beyond the waiver provided in § 768.28, FIorida Statutes. SECTION 6: PERSONNEL. A. 'The CONTRACTOR represents that it has, or will secure at its own expense, all necessary personnel, which may include the hiring of Village employees, required to perform the services under this Contract. B. All of the services required hereunder shall be performed by the CONTRACTOR or under its supervision, and all personnel engaged in performing the services shall be fully qualified and, if required, authorized or permitted under state and local law to perform such services. C. All of the CONTRACTOR'S personnel (and all sub-contractors) while on VILLAGE premises, wil! comply with all VILLAGE requirements governing conduct, safety, and security. SECTION 7: TERMINATION. This Contract may be cancelled by the CONTRACTOR upon thirty {30) days prior written notice to the VILLAGE'S representative in the event of substantial failure by the VILLAGE to perform in accordance with the terms of this Contract through no fault of the CONTRACTOR. It may also be terminated, in whole or in part, by the VILLAGE without cause upon thirty {30) days written notice to the CONTRACTOR The VILLAGE may also terminate this Contract with written notice of cause to the CONTRACTOR, who fails to cure such cause within ten (10} days of the receipt of the VILLAGE's notice. Unless the CONTRACTOR is in breach of this Contract, the CONTRACTOR shall be paid for services rendered to the VILLAGE's satisfaction through the date of termination. After receipt of a Termination Notice and except as otherwise directed by the VILLAGE, the CONTRACTOR shall: I . Stop work on the date and to the extent specified 19 2. Terminate and settle all orders and subcontracts relating to the performance of the terminated work. 3. Transfer all work in progress, completed work, and other materials related to the terminated work to the VILLAGE. 4. Continue and complete all parts of the work that have not been terminated. SECTION 8: FEDERAL AND STATE TAX. The VILLAGE is exempt from payment of Florida State Sales and Use Tax. Unless purchased directly by the VILLAGE, the CONTRACTOR shall not be exempted from paying sales tax to its suppliers for materials used to fill contractual obligations with the VILLAGE, nor is the CONTRACTOR authorized to use the VILLAGE'S Tax Exemption Number in securing such materials. SECTION 9: INSURANCE. A. Prior to commencing any work, the CONTRACTOR shall provide certificates evidencing insurance coverage as required hereunder. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida. The Certificates shall clearly indicate that the CONTRACTOR has obtained insurance of the type, amount, and classification as required for strict compliance with this Section and that no material change or cancellation of the insurance shall be effective without thirty (30} days' prior written notice to the VILLAGE'S representative. Failure to comply with the foregoing requirements shall not relieve the CONTRACTOR of its liability and obligations under this Contract. B. The CONTRACTOR shall maintain, during the life of this Contract, commercial general liability, including contractual liability insurance in the amount of $500,000 per occurrence or $1,000,000 in aggregate to protect the CONTRACTOR from claims for damages for bodily and personal injury, including wrongful death, as well as from claims of property damages which may arise from any operations under this Contract, whether such operations be by the CONTRACTOR or by anyone directly employed by or contracting with the CONTRACTOR. C. The CONTRACTOR shall maintain, during the life of this Contract, comprehensive automobile liability insurance in the minimum amount of $500,000 combined single limit for bodily injury and property damages liability to protect the CONTRACTOR from claims for damages for bodily and personal injury, including death, as well as from claims for property damage, which may arise from the ownership, use, or maintenance of owned and non-owned automobiles, including rented automobiles whether such operations be by the CONTRACTOR or by anyone directly or indirectly employed by the CONTRACTOR. D. The parties to this Contract shall carry Workers' Compensation Insurance and Employer's Liability Insurance for all employees as required by Florida Statutes. In the event that a party does not carry Workers' Compensation Insurance and chooses not to obtain same, then such party shall in accordance with Section 440.05, Florida Statutes, apply for and obtain an exemption authorized by the Department of Insurance and shall provide a copy of such exemption to the VILLAGE. E. All insurance, other than Worker's Compensation, to be maintained by the CONTRACTOR shall specifically include the VILLAGE as an Additional Insured. SECTION 10: SUCCESSORS AND ASSIGNS. 1'he VILLAGE and the CONTRACTOR each binds itself and its partners, successors, executors, administrators, and assigns to the other party of this Contract and to the partners, successors, executors, administrators and assigns of such other party, in respect to akl covenants of this Contract. Except as above, neither the VILLAGE nor the CONTRACTOR shall assign, 20 sublet, convey or transfer its interest in this Contract without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of the VILLAGE which may be a party hereto, nor shall it be construed as giving any rights ar benefits hereunder to anyone other than the VILLAGE and the CONTRACTOR. SECTION 11: DISPUTE RESOLUTION, LAW, VENUE AND REMEDIES. This Contract shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce the Contract will be held in Palm Beach County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. SECTION 12: INDEPENDENT CONTRACTOR RELATIONSHIP. The CONTRACTOR is, and shall be, in the performance of all Services under this Contract, an Independent CONTRACTOR, and not an employee, agent, or servant of the VILLAGE. All persons engaged in any of the Services performed pursuant to this Contract shall at all times, and in all places, be subject to the CONTRACTOR'S sole direction, supervision, and control. The CONTRACTOR shall exercise control over the means and manner in which it and its employees perform the Services. SECTION 13: ACCESS AND AUDITS. The CONTRACTOR shall maintain adequate records to justify all charges, expenses, and costs incurred in estimating and performing the Services for at least three (3) years after completion of this Contract. The VILLAGE shall have access to such books, records, and documents as required in this section for the purpose of inspection or audit during normal business hours, at the CONTRACTOR'S place of business. In no circumstances will CONTRACTOR be required to disclose any confidential or proprietary information regarding its products and service casts. SECTION 14: NONDISCRIMINATION. The CONTRACTOR warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, or sexual orientation. SECTION 15: ENFORCEMENT COSTS. If any legal action or other proceeding is brought for the enforcement of this Contract, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Contract, the successful or prevailing party or parties shall be entitled to recover reasonable attorney's fees, court costs and all expenses (including taxes) even if not #axable as court awarded costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. SECTION 16: SEVERABILITY. If any term or provision of this Contract, ar the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, to remainder of this Contract, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. SECTION 17: MODIFICATIONS OF WORK. A. The VILLAGE reserves the right to make changes in the work, including alterations, reductions therein or additions thereto. Upon receipt by the CONTRACTOR of the VILLAGE's notification of a contemplated change, the CONTRACTOR shall, in writing: (1) provide a detailed estimate for the 2t increase or decrease in cost due to the contemplated change, (2} notify the VILLAGE of any estimated change in the completion date, and (3} advise the VILLAGE if the contemplated change shall effect the CONTRACTOR'S ability to meet the completion dates or schedules of this Contract. B. If the VILLAGE so instructs in writing, the CONTRACTOR shall suspend work on that portion of the work affected by the contemplated change, pending the VILLAGE'S decision to proceed with the change. C. If the VILLAGE elects to make the change, the VILLAGE shall initiate a Contract Amendment and the CONTRACTOR shall not commence work on any such change until such written amendment is signed by the CONTRACTOR and approved and executed by the Village of North Palm Beach. SECTION 18: PUBLIC ENTITY CRIMES. CONTRACTOR acknowledges and agrees that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, sub-contractor, or CONTRACTOR under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statues, for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. The CONTRACTOR will advise the VILLAGE immediately if it becomes aware of any violation of this statute. SECTION 19: PROTECTION OF WORK AND PROPERTY. A. The CONTRACTOR shall continuously maintain adequate protection of all work from damage, and shall protect the VILLAGE'S property from injury or loss arising in connection with the Contract. Except for any such damage, injury, or loss, except that which may be directly due to errors caused by the VILLAGE or employees of the VILLAGE, the CONTRACTOR shall provide any necessary materials to maintain such protection. B. Until acceptance of the work by the VILLAGE, the VILLAGE'S property shall be under the charge and care of the CONTRACTOR and the CONTRACTOR shall take every necessary precaution against injury or damage to the work by the action of elements or from any other cause whatsoever, and the CONTRACTOR shall repair, restore and make good, without additional work occasioned by any of the above causes before its completion and acceptance. C. The CONTRACTOR will also take every necessary precaution to ensure the safety of the VILLAGE, public and other guests and invitees thereof at or near the areas where work is being accomplished during and throughout the completion of all work. SECTION 20: WARRANTY/GUARANTY. CONTRACTOR warrants that its goods and services under this Contract will be free of defects in materials and workmanship for a period of one year following the provision of said goods and services. SECTION 21: COMPLIANCE WITH LAWS. CONTRACTOR shall, in performing the services contemplated by this Contract, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this Contract. 22 SECTION 21: NOTICE. All notices required in this Contract shall be sent by certified mail, return receipt requested, and if sent to the VILLAGE shall be mailed to: Village of North Palm Beach Attn: Jimmy Knight, Village Manager Village Hall 501 US Highway 1 North Palm Beach, FL 33408 and if sent to the CONTRACTOR shall be mailed to: The foregoing names and addresses may be changed if such change is provided in writing to the other party. SECTION 22: ENTIRETY OF CONTRACTUAL AGREEMENT. The VILLAGE and the CONTRACTOR agree that this Contract sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Contract may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. In the event of a conflict between this Contract and the VILLAGE'S Request for Proposal and the CONTRACTOR's proposal, this Contract shall take precedence with the VILLAGE'S Request for Proposal taking precedence over the CONTRACTOR'S proposal. All such documents shall be read in a manner so as to avoid a conflict. SECTION 23: WAIVER. Failure of a party to enforce or exercise any of its right(s) under this Contract shall not be deemed a waiver of that parties' right to enforce or exercise said right(s) at any time thereafter. SECTION 24: PREPARATION. This Contract shall not be construed more strongly against either party regardless of who was more responsible for its preparation. SECTION 25: SURVIVABILITY. Any provision of this Contract which is of a continuing nature or imposes an obligation which extends beyond the term of this Contract shall survive its expiration or earlier termination. SECTION 26: WAIVER OF SUBROGATION. CONTRACTOR hereby waives any and all rights to Subrogation against the VILLAGE, its officers, employees and agents for each required policy. When required by the insurer, or should a policy condition not permit an insured to enter into apre-loss agreement to waive subrogation without an endorsement, then CONTRACTOR shall agree to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which a condition to the policy specifically prohibits such an endorsement, or voids coverage should CONTRACTOR enter into such an agreement on a pre-loss basis. f THE REMAINDER OF THIS PAGE„INTENTIONALLY LEFT BLANKI 23 IN WITNESS WHEREOF, the VILLAGE and CONTRACTDR hereto have made and executed this Contract for golf course maintenance services as of the day and year first above written. BY: Print Name: Position: VILLAGE OF NORTH PALM BEACH BY: Edward M. Eissey MAYOR ATTEST: BY: MELISSA TEAL, VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY: VILLAGE ATTORNEY 24 VILLAGE RFP AND CONTRACTOR'S PROPOSAL TO BE ATTACHED AS EXHIBITS 25 • I~A~N~'EI~1AI~~E P1t~I'~5A~. PREPARED ~'~R: _~ ~ t ~1 y .jM ~ 7 t ~Y" r [ 1~, y,-, t 44 ~ iS l F.1 ~_ . 4I. a~ ~ 6. ~ 2S F.r - 4. . s _-'1 ~ ,z~s„ . t ,z y~' ~' ~~~~ r ~ ran ~z ~5" 4 "r' '..r ,y~, ~ w".`,~ 1 c ,: .y s ~ v .fie.- w<r +a. l ,,,,,wtr+, f i~'~. ^~i"v" ' ~ S h 1, s ~ ~~ ~~~~ -~ , ~ ~, y S L Fig yw! Ylr~ l a '; ~7. "`V~ I 4 tc t / e- ~" r.t w 1 ' ~ ~rak; •~ . h' .sir 1 r ~c ~ :n _ 'ti :r~~l ~ ~ - .. Ir z. ,w-` ~ rrr_'t ~ i ;~' -.ti.w$}' ;r~~ fi~~~ ~`. y.,Nw.fi_. ~~ ~..,_s _ \~1V lA1 !1" ~Ld/ !1K Q U L~ !,1 2! ~~ ®~ Uy ~ f14 L ~N'I'EI~NATIONAL GOLF MAINTENANCE 8390 CHAMPIONSGATE BLVD, SUITE 200, CHAMPIONSGATE, FL 33896 (800) 413-5500 O {407) 589-7200 FAx: {407) 397-2146 www.igminc.ne~ has Vegas o Melbourne, FL o Boston o Virginia Beach o Ft. 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Introduction ~` I _ i~ .4 i ! - ~. 4 ~~ !~ Il ' I ~I 1.1~ ~ 'r. ~~~.~1 ~ Yr ~kJ~~yi '. - ,~ ~I' , ~~} ~ ,'af~' q~E'}~~ ti l~~~t' P ,~ ,.,. ' ~~ .,~~ - °' - - ., ,tti ~• 1, ~ - .~~ 1 r~`y ,t~- _ ! ~i!'~ ..~~3V~`. r ~, lu[,h ... ~' r - s' r: - w.. r IGM Tearr~ IGM References IGM Conditioning Standards . TGM Maintenance Guidelines Required Submissions Cost Breakdown .. ~:~.' y; ;! ~;~- IGM Services ~. r ~~ 8390 ChampionsGate Boulevard, Suite 2bb ~ ChampiarisGate, Florida 3~ ~~~~ , ~~ ~.~ ~, (800) 413-5500 0 (407) 589-7200 d Fax: (407) 589-7216 a rr7aod~u~v6 otc fompany ~. www.igmin[.net August 15, 2007 Mr. Jimmy Knight, Village Manager Village of North Palm Beach 501 US Highway 1 North Palm Beach, FL 33408-4906 Dear IVTr. Knight: Thank you for your consideration of IGM providing golf course maintenance services for the Village of North Palm Beach. Our team is prepared to help you improve conditions and maintain the golf course at a consistent quality level. As a golf course company, we understand that the recent capital investment by the Village to renovate the golf course and make it a Nicklaus Signature Golf Course was a large undertaking. With these improvements now in place, the need far consistent playing conditions is all so important in the competitive South Florida golf market. While we are confident we can perform to meet your expectations, we would first like to mention that we are very proud of the IGM Team that would be assigned to oversee your maintenance needs. Our Team thrives on proper planning and the implementation of tried and proven turf management programs. Please see the IGM Team Section in our proposal for mare information. Within the RFP, it was requested that a written response be given to following three very important issues. • Hiring of Village Employees- IGM will assume alI responsibility for the human resource requirements to perform the necessary maintenance functions and produce the conditions that are expected. IGM will have the responsibility of hiring and retaining adequate personnel with appropriate skills to satisfy the maintenance demands at the course. Additionally, IGM will offer all the current maintenance employees the first opportunity to continue gainful employment at the course. 1GM recognizes that the current maintenance services are being performed by employees of the Village. IGM will interview ail current Village employees and offer those who are qualified an opportunity for employment within our company at their current wage rate. There will also be an offer of Medical and Dental Benefits, as well as other benefits to those employees. Confidential Page 1 8/16/2007 Once the maintenance staff is hired, it is our goal to immediately train all employees an mechanical equipment, safety programs and service tasks as it relates to our golf course maintenance operations. IGM will set up our maintenance operations at the maintenance facility to ensure that the daily routines, record keeping and the overall golf course cultural practices are in line with environmental compliance and safety and report any existing deficiencies immediately to a Village representative. IGM also intends to set up and conduct regular meetings with Village representatives and their golf operations team to develop a schedule of events and subsequently outline major agronomic and cultural/chemical/fertility programs during a calendar year. o Vaflfla~e I{~n~-ect PasrclDas~ ®artoorn- IGM will participate in the Village's Direct Purchase Option if it is in the best interests of the Village far the Village to direct purchase materials, equipment, and furnishings involved in the scope of services outlined in this RFP. This includes the use of subcontractors as well. IGM understands that the intent of the Direct Purchase Option is for single items or Iarge quantities of single items of approximately $5,000.00 or more. IGM further understands that we are responsible for selecting the supplier, specifications, material receipt, inspection of the shipments and assuring that the material delivered is in accordance with the specifications. If the Village decides to make any direct purchase of material and/or equipment, IGM understand that the direct purchase will result in a deduction in the amount of the Agreement. o Vllfla a ~wnecfllLeaseal I~ainteraance 1E ue anent- IGM understands that it is our responsibility to provide all equipment necessary to perform the maintenance obligations outline in this RFP. We further understand that the Village will allow us to utilize the Village owned equipment in satisfying the maintenance obligations and that it will be our responsibility to properly maintain this equipment. IGM also recognizes that there is golf course maintenance equipment that the Village is leasing in order to maintain the golf course. 1GM understands that the Village will allow us to utilize this leased equipment in order to satisfy the maintenance obligations and that it will be our responsibility to properly maintain this equipment. The enclosed proposal price from IGM includes a price for the cost of equipment to maintain the golf course. 1f it deemed to be in the best interests of both parties, IGM is wilting to negotiate the purchase of the Village leased equipment or assume the lease obligations of the equipment that is currently being leased by the Village. Again these costs are included in proposal price. IGM is also willing to commit to future purchases of all equipment needs that would be necessary for the maintenance operations. Pricing for fitture equipment needs can be provided to the Village once we get a better assessment of the current equipment maintenance package. • ConfidentiaE Page 2 S/l b/2007 It is our objective to find a mutually agreeable price for the delivery of the identified services within the l~FP_ Enclosed within our proposal you will find detailed Conditioning Standard and Maintenance Guidelines which serves as an outline of how we will maintain the gol course. In many areas we have exceeded the guidelines to ensure the quality aspect is being adhered to. There is an IGM Reference Section as well and we invite you to call some of our customers to hear what they have to say about how we perform for them. Also, please refer to the Cost Breakdown Section for costs associated with the providing of these maintenance services. Upon your review of this proposal, if there is any additional information you may need to assist you with your decision, please let me know. We hope to be serving you in the near future. Sincerely, ~~ ~_ ~``t - - --- Scott Zakany C S President of IGM Cc: Greg A. Plotner CGCS Vice President of Operations Confidential Page 3 8/16/2007 • /~ ~ ~ ~~ A ~~~~w~e~~~ ~~~~~~~ ~~ li T~~ ~i~i~J~, ~,t~l • g~P~ ~l~ ~~~ ~v~l<I~I1,J~~ The game of golf is now in its sixth century of existence and the business of golf represents one of the most dynamic environments on the American business scene. Consolidation of golf course operations continues to create challenges and opportunities for owners, managers, and directors of golf facilities. The choice to align with a service provider in the golf business has never been more important or confusing. That's why so many golf operators have turned to IGM -International Golf Maintenance _ to provide support and bring efficiencies to their golf course maintenance operations. Success- fully combining the proper mix of resources -personnel, materials, and equipment -IGM has shown operators in ali segments of the golf business how our team can deliver results, many times at an overall savings compared with historical spending. At IGM, we take the team concept seriously. It is our primary competitive advantage. No- where in the golf business has such a strong team been assembled. Our team of agronomists and turfgrass professionals, several of there certified with the Golf Course Superintendents Association of America, bring a wealth of experience to each of our relationships having a synergistic effect on the maintenance operations of our clients. We estimate the combined knowledge and turfg-rass management experience of our team to exceed 1000 years. It is the synergistic effect of this experience that enables us to deliver positive results for our clients. To deliver services better, we employ systematic programs that include: ® Sound agronomic and horticultural practices as the basis for a fully, customized program _for each client facility. A team approach of tzsrfgrass professiwzals so that all angles of problem solving are cov- ered. o An extensive reporting system so that each client is aware of the maintenance routines per- formed on his golf course. A customer service orientation so that resources are directed at what the client considers most important. To deliver these services efficiently, we employ the following practices that keep our costs competitive and pass savings to the client while making a fair profit: ® Directing lobar resources to make sure tasks are completed correctly the first time. Imple- menting equipment programs that ensure productivity and reduce the overall tune required to produce the desired results. • _ ------ - ------ -._ r . __ We are confident our service is well fit for a large portion of the golf marketplace. The IGM team takes care of the hassles associated with maintaining quality golf course conditions allowing owners, managers, and directors time to concentrate on revenue producing activities and other club services. And we do it with a commitment to limit spending to a mutually- agreeablelevel. ~'~li~ll~®~A'1<'IE ~'ll'ff81L1~'il'1<Jll~ International Golf Maintenance, Inc. (IGM} is a wholly-owned subsidiary of Meadowbrook Golf, Inc. IGM is a Delaware company with operations throughout the United States of Amer- ica. Meadowbroak parlays IGM's turfgrass management experience into the ongoing mainte- nance operation of all Meadowbrook -owned, leased, or managed facilities through either consulting or contractual obligations. Service disciplines for Meadowbrook Golf include: Gol O erations Mana ement - Meadowbrook has an impressive track record of improving the quality, service, and financial performance of existing golf facilities. Gol~Caurse Proiect Management -Meadowbrook has the ability to manage complex golf development projects - from planning and permitting through construction and estab- lishment. Ac uisition - Meadowbrook is actively pursuing the purchase of existing golf facilities - public, semiprivate, and private. Leasehold Agreements -For some owners of under performing golf facilities, the best solu- tion is a long-term lease with Meadowbrook. Equity capita! to fund growth is available within the company or through Meadowbroak's partnership with Apollo Real Estate Advisors, an investment firm with well over $1 billion in assets under management. Apollo is the largest shareholder of Meadowbrook Golf, in addition to being its equity partner. ~IST'~RY International Golf Maintenance was acquired by Meadowbrook Golf in the fall of 1998. It was added to Meadowbrook's holdings to provide industry strength for both IGM and Meadowbroak. Prior to the acquisition, IGM was awned and actively managed by Four principals. Formed in 199 to capitalize an the growing outsource maintenance trend, IGM soon took a leadership role in the expanding industry. IGM now operates as the industry's top maintenance company in both sales and number of holes maintained. ~~~1~1~~~1~~1~~~ ~~I~r~~TMr~~~ Everyday, at each golf course maintained by IGM, our managers are acutely aware of the impact our operations can have on the local, regional, and global environment. That is why we apply chemicals fastidiously and consistently with Integrated Pest Management (IPM) practices. As active advocates of the environmenta! principles upon which the Audubon Cooperative Sanctuary System, administered by Audubon International, are based, we have signed up all our managed properties in the Audubon Cooperative Sanctuary Program for Golf Courses. In addition to being a very busy golf course, Widow's Walk Golf Course, a client facility, is an environmental research center. IGM and its team members are proud to be affiliated with the following groups and organizations that make golf a better game: ©National Golf Foundation P Golf Course Superintendents Association of America oAudubon International m Galf Caurse Builders Association of America sNational Golf Course Owners Association Military Welfare and Recreation •American Society of Golf Course Architects ^r~c,~r~~n CHARTER w ~ ~`~ ~ a rrM~IV~~3~ER NATIONAL GOCFfOUNDAFlON ~~ ~ .~ 4 ~ ~y r ~ ~ ~~~ate 1l?e+ti+b~ Vroud hlcm6rr u ~ AUDUBON INTFRNAT1UNAf, Hnrw, Ps~nr. Hfvn~F F~nrnxw..~ • • • • Q~®~.,Ili ~~III~~IiJ ~r~g1~IT1El~~~lE-~ The ongoing care of existing golf courses whereby IGM provides all personnel, materials, supplies, and sometimes equipment in sufficient quantities to meet the needs and expectations of the owner. G~L11± ~®~JIiB~lE 1~',~T~I1~1L~~1E~1~fiIlEl~i7t'- The practices and procedures necessary to facilitate the establishment of turfgrass on a schedule that meets with owners' schedule for opening a facility for golf play. This service also encompasses all personnel, materials, supplies, and sometimes equipment. 1~~~t~na~~e ~e~~~a®~~ Applying herbicides, insecticides, & fungicides Repairing and maintaining irrigation systems Changing cup and tee locations Mowing Trimming Edging ~° ~~~ ~.~ y ~' Raking Aerifying Topdressing Seeding Spiking Pruning Fertilizing Picking up debris Servicing rest facilities Maintaining equipment Reporting to owners and regulatory agencies Qther activities prescribed by the owner I~~~s~~r~~I ~~e~~ctr~ns IGM also has the responsibility of hiring and retaining adequate personnel with appropriate skills to satisfy the maintenance demands of the owner. We take on all personnel activities including: Payrol l Payroll taxes Dental Insurance 401 K Liability Insurance Industry Memberships Workers' compensation Medical Insurance Vision Insurance Life Insurance Occupational Licenses Training Seminars • sc x~ - _ _ _.-_-_-- - -__ -_ _ s~~ - ~--~---___.~_.. ~-__ - .- __-_-____-________ -- ____ ~~~~7~~~ ---..~..T._._.__, - -~-~ pie ~7 qy~ ~° ~rp,~p~ ~~~~C7 L~~~e~ ~~f~Yl~~~~t~~ 11 1~C~ C~l~ ~_ ~" ~} ~__ _, _ 1~ ~ ._Y- ~~GIf~~Ct' e~ Through our relationships wit h the industry's top vendors, we are able to purchase materials and supplies most efficiently. IGM supplies the following resou rces as part of the program: Topdressing sand Insecticides AnnuaUl'erennialplonts Equipment repair parts Herbicides Small tools Fuels and lubricants Fungicides Hand tools Irrigation parts Nematicides Janitorial supplies Cup and tee supplies Fertilizers Employee uniforms Mulch Seed Aquatic maintenance ~~n~~~ ~f °Oa~r ~'~~n~a~~ We are confident we can perform to meet your expectations, and our customers can attest that when you sign with IGM, you can expect the following: Irncrease~ lunarocial co~atrol ®f rtraaireterrarace expendiitures - When you sign an agreement with IGM, your annual maintenance budget is fixed, and we absorb the seasonal fluctuations and changes in resource requirements. Ipnpruved rnarragemernt Irroclanctiivltg~ - With IGM maintaining your golf course, you can focus on the things most important for your club...like enhancing your revenue stream or providing a higher degree of customer satisfaction. We take the maintenance headaches off your shoulders and let you focus on improving other aspects of your operation. Increased control! of the resralts - We go to extreme measures to determine what is most important to you and then focus our resources on those things. This gives you more control over the result of our activities and the ultimate condition of your golf course. You are the customer, and our management team is trained to respond to your highest priorities. Better agronurnic resources frmrrt the IGM Learn - Qur team of agronomists and superintendents have many years of combined experience in solving virtually any turfgrass maintenance problem. The synergy of our team and readily available resources will produce better results for you. Enhanced staff training - We incorporate an extensive and industry-specific training program into each of our operations. This increases the likelihood that activities will be performed correctly the first time. ~~xr s ~nha~ee~ envn~n~ment:ai a~aueness - We are in touch with how golf course maintenance activities impact the environment. Our commitment to environmental stewardship will give you a high level of assurance that maintenance activities are having a positive impact on the environment. This environmental commitment is evident in IGIvI's 100% participation m the Audubon Cooperative Sanctuary Program far golf courses. IF'e~er elf~eclrs to ~va-ute - No longer will you be processing payroll far the maintenance staff or keeping track of numerous vendor accounts. These are our responsibility. You pay IGM twice a month and that's all. lf~ighe~- staffff m®tuvateo~ra - Our superintendents have opportunities well beyond their current assignments. They are motivated to meet your needs, make improvements, and advance in their chosen field without leaving our company. Fetter schedaalang of anair~te~aance activities - We give you a complete list of all the activities we have accomplished, as well as a 3-month projection of upcoming activities. These projections can be aligned with your events schedule to ensure that our activities have minimum impact on events and maximum impacts an results. ~a-eatea- ~airae f®r your maongereanse sperec~irag - Our business is golf course maintenance services. Since we offer a service, we understand that our customer's satisfaction is our main priority and our performance reflects the company as a whole. We know how to be effective and where to find increased efficiencies in a maintenance operation. It's our job to deliver greater value for the money you spend on golf course maintenance. ~ iG t ~. ._ s A,' '~d~ _ ` ~i ~~ ~ W ~.. . ~ ~ -~ ~ 1 .~. _ ~~ ~, r~ _. •- A Maadaw 6roek Cam~ao ter.. "' • ~~ • ~__~ ~ Mead®~~~~c 1 iG T°;~Fai`~1 ~~I ~~ L G ~~~~ International Golf Maintenance, Inc. (IGM) is a golf course maintenance company whose broad • knowledge and unsuzpassed experience in the industry has brought IGM to the front as the undeniable leader in the industry. IGM has developed the knowledge, techniques, and sensitivity to not only meet, but also exceed our customers' expectations of quality golfing experiences. IGM's dedication to customer satisfaction is the cornerstone of the Company's mission. IGM guarantees quality-playing conditions are maintained at our clubs, while ensuring that our customers are receiving the most efficient maintenance operations passible. This is accomplished through our customized management programs designed around the desires and goals of the Club. IGM provides the planning and day-to-day implementation of the Club's customized maintenance programs, leaving the Club and its management staff with more time to concentrate on other areas of operations. Currently, IGM has over b00 employees maintaining over $d0 holes of golf at various properties across the United States. Formed in September of 1994, IGM is the largest contractual maintenance organization in the country. IGM is committed to helping course owners and operators increase the value of their business by improving the quality of the golf course within their budget parameters. Simply put, IGM gives a club revenue-generating potential. IGM's management team is made up of highly qualified and trained professionals, all who have many years of experience in all facets of the golfing industry. Committed to the highest degree of maintenance standards and practices in the industry, we take great pride in applying the latest integrated plant and pest management technologies (IPM} on our courses. As stewards of the environment, IGM complies with all environmental guidelines and regulations that pertain to our operations as well as enrolling all properties in the Audubon Cooperative Sanctuary Program, administered by Audubon International. IGM has an extensive amount of resources available to achieve the highest maintenance standards that we set at all of our IGM facilities. These resources include a full line of Fertilizers and turf chemicals, many types of golf course accessories, and a full tine of turf maintenance equipment. Due to our access to extensive resources, we can respond immediately to any need that may arise. AGM MANAGEMENT TEAM IGM is committed to excellence in service and will strive to exceed the quality expectations of your patrons. Our management team consists of top corporate staff, which is led by our President, Scott Zakany CGCS, and our regional staff headed by Greg Plotner CGCS. A corporate administration staff supports all regional operations. Open communication between IGM and the Club is vital. Should a problem arise at the Club that needs immediate attention, IGM wants to be informed promptly so that the appropriate action may be taken. ~C®~'~' ~AK~1~Y' C~C'~ - I~v-esiialent Scott is responsible for supervising all operating divisions of iGM in addition to managing the agronomic support provided to all Meadowbrook Golf properties. Having gained exposure in various positions in the gaff industry -superintendent, manager, and service company leader - Scott brings over 20 years of extensive experience to the maintenance service business. He has been a Certified Golf Course Superintendent since 1987 and is a graduate of Lake City Community College. He continues to serve on the college's Technical Advisory Board. Scott holds quarterly meetings with his agronomic staff to ensure operations are running smoothly as well as to update the team on new trends and products in the industry. Regularly scheduled visits to all IGM properties is also a function he performs; keeping communication lines open between himself and the clubs' representative. ~RF~ Ao PL®'>1'l~>iJR CGCS -~1ace president oil' ®lrerations ~ l~nsiness ~evelolsea~ent Mr. Greg A. Plotner CGCS runs operations for the IGM courses in Florida and also generates new business for IGM. Greg is a veteran of the golf course and landscape maintenance industry. Certified with the Golf Course Superintendents Association of America, Greg has spent much of his career maintaining private clubs with high expectations. His impressive resume includes top positions at Tampa Palms Golf & Country Club in Tampa., Florida and Greg Norman's Medalist Golf Club in Jupiter, Florida. In his role at IGM, Greg will be responsible far developing and implementing operating budgets as well afive-year capital improvement plans for all clubs within his region. He also assists IGM regional managers within his region in overseeing the day-to-day operations. Along with this, Greg will also oversee special projects that may arise at your Club. Along with Greg, the project management supervision of the regional manager and our site superintendent will ensure that programs are executed properly and that you are ultimately pleased with the end product. M>ELEONI>E M~K CGCS -Florida Regional Manager Ms. Melanie Mark is the one of the Regional Managers for 1GM in the State of Florida. Melanie is a graduate of Lake City Community College with an Associates Degree in Turfgrass Operations. With a keen eye for detail and her impressive past work accomplishments, Melanie works directly with the IGM superintendents and her customer base in Eastern Florida. • r ~' ~~~ I~1E~~®1~I~1I~IL A'~' ~~,~JI~ ~®I~„l~' C®gJIIg1E ~IJ7lDIElRI[i~1'g'lE1~IID1~1~1T The most important position for IGM at any course that we manage is the golf course superintendent. The IGM golf course superintendent is responsible for the day-to-day operation of the golf course. Gpen communication is essential for the success of the operation, therefore, the IGM superintendent shall be easily contacted at all times either by two way radio when on site or by cell phone when off property. This will ensure both IGM and the Club that in the event of an emergency, the IGM superintendent will be able to respond quickly to the situation. ~~~1[~'1<'~~d'ii` G~1L1~' C'®1CIIZSIE ~1CJlPlE]I~I~1~C~N~'~N'I' The IGM assistant golf course superintendent is second in responsibility for the day-to-day operation of the golf course. Should the golf course superintendent be absent for any reason, the assistant shall be in charge of the golf course operation. The assistant will have a thorough understanding of the irrigation system and its operation, knowledge of all types of turf products and their respective applications, experience in the supervision of personnel and an understanding in the repair and operation of various types of golf course equipment. l~~[JI1~I~I>ENT T>ECI-IINICII~I~I The IGM equipment technician will be responsible for the daily service and repair of the golf course equipment and will work under the supervision of the golf course superintendent. This position is one of the mast critical for any golf course operation, as the equipment technician must have the equipment available far use on the course at all times. I1tRI~r~TIOIV 'I'ECIINICIAIv The IGM irrigation technician will be responsible for the daily repair and maintenance of the irrigation system at your Club. This person will have the proper training to be able to trouble- shoot and correct problems within the system and to ensure it is running as efficiently as possible. IP1VI 'I'IECHNICIAN The IGM spray technician will be responsible for the daily implementation of an II'M program at your Club. This person will be licensed in the State of Florida for application of both regular and restricted use pesticides in accordance with IPM practices. • ~1 ~l ~~~ `~~~~s~ ~? ~,~1~~~~~1~>E ~>~~~~~~~~~ The IGM landscape technician will be responsible far the daily maintenance of all common grounds areas at your Club, This person will have tl~e proper training to be able to trouble-shoot and correct problems within this area and to ensure the grounds are maintained at a quality level. ]1'J~~Jd1P1Q~lE~I'>C' ®>Eb)E)l~~'~11~~ The IGM equipment operators at your Club will 6e fully trained in the safe operation of all types of golf course maintenance equipment. They are also trained to show the utmost respect and courtesy to any golfers that they might encounter while performing their various maintenance tasks- ~>1t~~1~1~I~>EI~I The IGM greensmen are responsible for the daily care and set-up of the golf course. These persons are trained to perform their respective tasks in a safe and efficient manner while showing the utmost respect and courtesy to any golfers that they might encounter during their assignment. • S~®T~ Zl-~~Al~~ ~G~S 1GM ~~esid.ea~t • Professional Experience International Golf Maintenance, Inc. X006 -Present President ChampiansGate, Florida International Go1E Maintenance, Inc. 1998 - X006 Executive Vice President ChampionsGate, Florida International Golf Management, Inc. 1994 -199$ Vice President ~ General Manager Lakeland., Florida ISS Golf Services 1988 -1994 Vice President Tampa, Florida The Evergreen Club 19$7 -1958 Golf Course Superintendent Stuart, Florida Education Lake City Community College Associate of Science, Golf Course Operations Graduated Magna Cum Laude,1981 Associations Golf Course Superintendents Association of America Florida Turfgrass Association Florida Golf Course Superintendents Association South Florida Golf Course Superintendents Association (Past Vice President) Industry Advisory Board Lake City Community College Licenses Certified Golf Course Superintendent 1937 Florida Restricted Use Pesticide Applicator Florida Certified Pest Control Operator x#6376 Turf and Ornamental -Department of Health &t Rehabilitative Services • • • • t~~~,~ cC~~r~~~ ~~~E~~~~~r~E~TS ~~~~~~~~~~ ~~ ~~,~~.~ ~~~~ ~~ ~ the :~e~i~n~rion ~,ERTY~iED ~xQL"r P;,e"~URS~ ~UPERiY~I fi r'.fVd~,~iR u "~ For ha~•ing mer svperit~r s~at~darc~s of praficienc~~ through experience, education, resting and performance j ~ in the profession of golf course management ~ ! fior the prria3 4' r l~ecern6er 16, 197 ~o ~ecepn.6er .15, 2a07 ~~~ /,~~- ;r~ ~1rz~~act•rNs(facc, CrG~• , ~`' ..s E fi'r4sriferrt ~` s ;; i • hereby confers upan ISM dice President cif ®peratiorts Professional Experience Vice President of Florida Operations 1998 -Present International Golf Maintenance, Inc. ChampionsGate, FL Staff Agronomist 1996 -199$ International Golf M aintenanee, Inc. ChampionsGate, FL Medalist Golf Club 1995 -1996 Golf Course Superintendent Hobe Sound, Florida Tampa Palms Golf Sz Country Club 19$6 -1995 Golf Course Superintendent Tampa, Florida Sweetwater Country Club 1982 -1986 Assistant Golf Course Superintendent Sugarland, Texas Wadsworth Golf Construction Company 1981-1982 Irrigation Technician Plainfield, Illinois Education Southern Illinois University Carbondale, Illinois Bachelor of Science, Plant and Sail Science Associations Golf Course Superintendents Association of America Florida Golf Course Superintendents Association Florida West Coast Golf CQUrse Superintendents Association Florida Turfgrass Association Audubon International Committee Member GCSAA Committee Member Achievements Certified Golf Course Superintendent - 1991 Past President of Florida Golf Course Superintendents Association Past President of Florida West Coast Superintendents Association National Winner 1~nvironmental Stewardship Award -1993 - ~ .- - - - ~~~~ hereh~- confers vpaft ~~ ®~~~~ Che iiCSl~n,lUUn For hr~~in~ met superior standards 1,f proficient}• rFtruu~rh rspcrieuce, editcariofi, resting and prrFc7rn~:.clte in the proEessiull ~~f golf course tnaf}agetneflr For the period 1~~~~rrc6er 23, 1991 t® 1~e~ern6er 22, 2011 ~~~~r Sean~.?(oo(e(ean, CGC.S rPrxsrdcnt Me~ariie C. bark ~~~~ AGM ~egfonal Manager Professional Experience lnternational Golf Maintenance, Inc. 2006 -Present Regional Manager Melbourne Beach, Florida International Golf Maintenance, Inc. 2003 - 2006 Regional Superintendent Melbourne Beach, Florida International Golf Maintenance, lnc. 1997 - 2003 GoIE Course Superintendent Melbourne Beach, l lorida I.S.S. Golf Services 1994 -1997 Golf Course Superintendent Malabar, Florida Education Lake City Community College Lake City, Flarid.a A.S. Degree Golf Operations Associations Golf Course Superintendents Association of Arrierica Florida Turfgrass Association Audubon Sanctuary Program Member Achievements Professional Status -Futures Golf Tour 19$$ &r 1999 Certified Golf Course Superintendent Status 2004 n U • • • • CORPORI~TE FLAW CI-~~~~C Ron Jackson CEOof hteaclou=,hrao}sGo~f /]G~19 Jaime Edmondson Scott Zakany CGCS Calvin "Trae" Sellers Directoro Hzunar~ Resourees and Rislz Niattagement President of IGM Chie~l~i~tur~cial Officer' - - Gre~ A :Platner,CGCS 1~elanie ~arl~ CGC~ Vice I'r'es~clenr'of [Jper'~rians ~Ior~da he~nu~~al Manager IGM Gol~Caut-seSuper~ritendent@ . Village of North PaIrn Beach • • • ~ I.~CAL 1VIAI~tAGE~~T'Y' ~L~~' ~~~'~' ~ Village of ~iorth Greg ,~; Plotner CGCS P~I121 l$eaC~- I-~' of Operations-F7nrida ~elDi'CSent~ti0'e Scott Zakany CGCS IGM President Melanie Mark CGCS SU]}erintende~Et East Florida Regional. Manager Jennifer Bogucki ~.a~ara Lil.~ator~ Administrative Assistant ~SSiStaHlt .administrative Assistant Snperintea~dent IPM :_ Teelu~ician Irriga~ioaa ~~ai~~e~¢ T'echniciau~ 7-'ec&~nician Greensmen ~c ~ ~easona~ ®perators 4~'T Greeaa~me~u r--___~ -_ _~- _ --------- ~------__-_-------- ~'~ ~-. li ~;[;~ii 1 ~1r IF_F~~' 4,° ^?~~? iE` • ;;~ f! . /~ / ff~~ ~~~ ~.. 1(D-'O~DCH'l~y: ~fllv¢rr L~~eS ~IDU-U~H'~' ~lunl~ Location: Helendale, CA Contact: Steve Schoenbaum Phone: 760.245.1606 Status: HOA-27 holes Acres maintained: Greens Tees Frwys Roughs Com Areas b 7 50 110 soccer field, baseball field, 3 parks Employees: 18 Budget: $910,000 Contract: 06.0 ] .00-Present ~-'Olle~'ty: ~yStEC L/UnCS Q-.r01~ CIU~] Location: Orlando, FL Contact: Melissa Suttles, GM Phone: 40'7-787-5677 Status: Resort -18 holes Acres maintained: Greens 3.5 Tees 4 Frwys 40 Roughs SO Com Areas Many native cordgrass beds Employees: 20 Budget: $940,000 Contract: O l .01.03-Present r1 - ~,~ s. ~b t"~ } ,- .,:_ - ~- KS~-" ~: - - `~- =---~ ~~ J ~s'og~errcy: SilverStone Golf GBrul~ Location: Las Vegas, NV Contact: Adam Owen, GM Phone: 702.562.3770 Status: Resort-27 holes Acres maintained: Greens 6 Tees 8 Frwys 40 Roughs 70 Com Areas NIA Employees: 24 Budget: $1,400,000 Contract: 07.0 ! .01-Present Pro~er~: CharnpionsGate Golf Resorg Location: ChampionsGate, FL Contact: Alan Findley Phone; 407.787.4653 Status: Resort-36 hales Acres maintained: Greens 8 Tees 10 Frwys 55 Roughs 100 Com Areas 80 ac pf Bahia areas, 4 hole Aar 3 course, Ledbetter Academy Employees: 50 Budget: $2,310,000 Contract; O1.OI.01--Present • ,/~ '' ~~ • ~~a~pee~~y: ~oeuth ®cear~ ~o-~ ~flau~ Location: Nassau, Bahamas Contact: Kurt Greve, General Manager * ~ , R ;~; as r,.. ~ ~`~ Phone: 242-424-6932 Status: Resort 18 holes . ; _ . . Acres maintained: ~ Greens 4 ~__.__.~__.~_. __~--- -.--.-___._- ~ Tees S Frwys 35 Roughs 50 Native Areas 3 0-I S Employees: 28 Budget: $1,409,500 Contract: 6.01.06-Present • • >.~:- t, ; C :9~ ~_______~ ___ _.. ~ ________ VN-, }. _ ~. _ __ =±_-~-~=g }~' ~ - _ _ '..'` ~ _~ c =' ,r .~_ .. ~~~~~~~~~~~~~C ~~~5~ ~~~~~~~r~c~.~ P¢~ogreu~ay: l~revar~l C'®n~aa~y Carurses -'ll'ifIle IHlasl~8tat ~t ~allf~~ria, Location: Malabar, FL Status: Municipal-Public Contact: Dennis McKee Phone: 321.952.4647 Rounds/yr: 39,000 Contract: 10.14.95-Present >1Drope~-~: >~revarrII County Goaarses -Tli~e ~~o~anna~hs Location: Merritt Island, FL Status: Municipal-Public Contact: Dennis McKee Phone: 321.952.4647 Rounds/yr: 38,000 Contract: 10.10.95----Present ]Property: 113rev~rall Coa~uty Conrta-ses - ~pessard )Hlollanrp Location: Melbourne Beach, FL Status: Municipal----Public Contact: Dennis McKee Phone: 322.952.4647 Rounds/yr: 60,000 Contract: 10.10.95---Present Property: Blackthorn Golf Club Location: Southbend, IN Status: Municipal-Public Contact: Tim Firestone, General Manager Phone: 574.232.4653 Rounds/yr: 30,000 Contract: 11.01.1998 Property: Erigantine Golf Links Location: Brigantine, N7 Status: Municipal-Public Contact: Steve Troutman, GM Phone: 609266.1388 Rounds/yr: 29,000 Contract: 10,01.02 ~¢~YfV.1~GCr(~~.yl~d ti.9~F/G'~~'t/ v b+~ 4iL ~4 J~ri/~~ L'.. ...._ ~ __ T~ ~~._...-~.w. -.~ _ .. ~.__ _ _ _____ _ ~_ • • l~~L'~~. -~~ 9 - _ . ~ ._~ Y`c~,y ~. _ ~~: -~„ ~.,~ ~,~~y~nn ;; T'- Pu-®~e~-t~: ~a~an~~adge ~®gff ~ll~b Location: Vero Beach, FL Status: Municipal-Public Contact: Bob Komarintez, Gol#' Director Phone: 561.770.5003 Rounds/yr: 90,000 Contract: 10.41.96-Present 1EDa~~rpe~¢y: ~'a~-~c~aa Spa-nngs ~o9ff C®an~~e Location: Tarpon Springs, FL Status: Municipal-Public Contact: Chuck Winship Phone: 727.937.6906 Rounds/yr: 62,300 Contract: 01.01.96-Present Pr®~e~-ty: Watlnw's Wai~k Golff C~anrse Location: Scituate, NiA Status: Municipal -Public Contact; Richard Agnew, Town Administrator Phone: 78l .545.8741 Rounds/yr: 34,500 Contract: 02.01.99-Present Co~n~rany ~nfformation: Cu~e~it ]l~efer~etrnces: ®f~ce liDe~ot Jerret Simmons 1707 Orlando Central Pkwy Suite 100 Orlando, FL 32809 407.896.91.00 Office Supplies Since 1997 Glower fit C®. Inc. P.Q. Box 790 Melbourne, FL 32902 800.342.7121 407.727.2349 fax Fuel Supplier Since 1997 Finance References: Textron Financial Corporation Attn: Deb Giampietro 275 West Natick Road, Suite 1000 Warwick, Rhode Island 02886 401.621.2166 401.752.5155 Fax Equipment Purchases Since 1994 ~a~~~ ~~~ ~~~~ ~¢nt~~-aaatuou~al CoQi' lei aintenarace, Inc. 8390 ChampiansGate Blvd, Suite 200 ChampionsGate, Florida 33896 FEIN# 59-3489578 Founded-1994 Incorporated-State of Delaware 1998 D&B # 87-6863713 ll~ei¢raa Chemica8 Campany PO Box 5115 Tampa, FL 33675 813.626.5121 813.628.D437 Fax Chemicals/Fertilizers Since 1994 G.1{,. Corned9 1.6031 Industrial Drive Gaithersburg, MD 20898 800.492.1373 301.948.5367 fax Equipment Parts Supplier Since 2000 Gntf OTentures Attn: Debbie Nipper 5101 Gateway Blvd. Lakeland, FL 33811 863.665.5800 863.667.0$88 Fax SeedlFert & Chemicals/Accessories Since 1994 Bang of America Accaunt # 3603336224 Central Inquiry Services PQ Box 100289 Columbia, South Carolina 29202 803.765.8569 Fax ~~~.~~.~ • • • C: °,~ .- ~~ ~'~ ~ ~~d®~b~~~~ Q~~~®~~ n I s si ~:~~r1~r~r~~r~~rty~; ~~ Fit°..j;Lf~s.P~~C • ~I~'I{'~~I~'~'g~I~TAg, ~~~.,&' ~IAg~'~'~I~~~~~ International Golf Maintenance Inc. (IGM} strives to ensure all of its golf courses are maintained at the highest possible standards. Below are the general and specific guidelines and standards for daily golf course conditioning and related facility maintenance standards required to achieve this goal. It is up to the individual course to ensure that these standards are met on a daily basis to guarantee the satisfaction of the club's members and guests. Even though playing conditions are affected by seasonal changes and uncontrollable weather factors, the Superintendent can use these standards to consistently meet the high standards expected of an IGM maintained golf course. In order to provide the club's members and guests with the quality product they expect, it is extremely important that these standards be maintained on a daily basis. The Superintendent is responsible for ensuring that the staff is well trained, professional and is meeting these standards. The Superintendent is responsible for making the decisions that determine the members' impressions of the club. All of the club grounds must be properly kept up to these standards sa that all members will have a positive image of the club from the moment they enter the driveway. The clubhouse is the first impression of the club and it is extremely important to make a good impression on the members and guests. The entry, parking lot and all traffc areas must be maintained to the highest standard level of presentation at all times- - All landscape areas must be weed free, healthy, free of debris, and freshly mulched. - A Landscape Management Plan must be developed that addresses all of the landscapes cultural, fertility, pest control and presentation needs in order to maintain a healthy and pleasing landscape. This should include annual testing of soil fertility and for diseases as needed. - Trees should be kept in good health, trimmed of unwanted growth, ]ow hanging branches and for safety concerns. Shrubbery should be pruned as needed for health and for a pleasing appearance. ~ Annual color beds and pots should be changed as needed to maintain a quality and colorful presentation. ~ All hardscapes including the parking lot, entryways and sidewalks should be blown and cleaned, prior to memberlguest arrival. ~ Cracks, potholes, and any curb damage should be repaired as needed and all paint lines should be painted as required. ~ The entrance sign and parking lot signs must be clean, freshly painted and in good repair- ~ Landscape lighting should be fully operational and checked at least monthly for proper operation and adjustment. Bulbs should be replaced immediately as needed. The golf course is the mast important asset and what generates all sources of income. Excellent and consistent daily conditioning is required and expected. The fallowing standards and guidelines have been set to achieve the best possible conditions and to help ensure daily expectations of the member/guest are being met. greens: ~ Greens should be kept healthy and pest free through the use of accepted turf management practices by implementing sound cultural, fertility and pest control programs. A specific Twfgrass Management Plan should be developed to achieve the desired results including; regular aerifications, spiking, verticuttings, annual or more often, testing of fertility, topdressing sand, the soil profile and for diseases and pests etc. ~ The greens should be kept smooth and putting true using appropriate grooming methods to control grain, maintain good density, texture, and prevent excess thatch accumulation. Green speeds should be maintained as consistently as possible and between 8.0 and 9.0 feet, depending on the greens contours, weather, turf conditions and club specific goals. ~ The greens must be aerified on a regular basis. The number of annual aerifications, tine size and method of aerification must be adjusted according to the level of organic mat accumulation, compaction levels and the greens performance. ~ Greens should be mowed daily in the growing season and as needed in the off season or according to turf conditions. Height of cut will vary to achieve the desired playing conditions and depending on manufacturer mower differences, and as turf and weather conditions allow. ~ The original greens edge must be maintained to prevent green creep From occurring and encroachment from surrounding undesirable turf. ~ AlI ball marks must be repaired daily. Sunken cups, old hole locations and scars on the greens should be repaired as they become apparent, 8 Collars should be kept mowed at an acceptable height of cut. They should be appropriately groomed to prevent excessive thatch and grain accumulation. Tees: ~ The tees should be maintained in a healthy state, pest free, drain well, have good texture and density, provide good footing and quality teeing surfaces. A Turf Management Plan including regular aerifications, verticuttings, topdressing, fertility testing etc. should be developed and implemented to achieve the desired results. i ~ The tee mowing height should be maintained as low as reasonably possible to achieve the desired results, but the achievable height of cut also depends upon turf conditions, climate and plant variety. 9 Divots must be cleaned off and divots filled with the appropriate site specific mixture to promote fast recovery, maintain a level surface, and a clean appearance. Divot mix should be spread evenly into the holes and not left in piles. Fairways and Approaches: ~ The fairways should be maintained in a healthy state, pest free, drain well, have good texture and density, provide good footing and quality fairway surfaces. A Turf Management Plan including 1PM practices, regular aerification, verticutting, fertility testing, etc., should be implemented to achieve the desired results. - Fairways should be mowed at an acceptable height of cut depending on turf conditions, climate and plant variety. The fairways must be routinely kept at the lowest height of cut that will provide a quality playing surface consistent with desired goals but without sacrificing turf quality and health. - Clippings from fairway mowing should be evenly dispersed so they are not left in piles or clumps boughs: 9 The roughs should be maintained in a healthy state, have minimal pest issues, drain well, and have good texture, density and uniformity. A Turf Management Plan including 1'PM practices, aerification, spiking and any necessary cultural practices, including annual fertility testing, should be implemented to achieve the desired results. - The rough height of cut will vary depending on the plant variety, club specific goals, weather and turf conditions. - The frequency of rough mowing should be set according to growth rates to prevent excessive clipping accumulation on the surface and to promote healthy turfgrass. - Leaf and clipping debris should be scattered, mulched or vacuumed as needed to maintai~~ a clean and uniform looking rough. Bunkers and Hazards: - Bunkers should be fully according to play levels. The bunkers must be at least inspected and touched up everyday when open for play regardless of play levels. 8 All bunker rakes should be evenly placed outside of the bunker and parallel to the bunker in Iine with play. - Bunkers must be kept free of weeds, debris and rocks and have a defined edge between sand and turf, or soil The bunkers must be edged frequently enough to prevent long runners from creeping into the sand. - Bunkers should be checked regularly for appropriate sand levels and to ensure the drains are working correctly and repaired as needed. O O e -~- - ~ The bunker shape and integrity should be maintained by observing proper edging techniques and avoiding bunker creep. Any excess sand accumulation on the faces should be blown off and removed as needed to slaw buildup. Periodically, excess sand accumulation should be removed. {Course S'erviee and Detail Standards: ~ Holes should be rotated to a fresh area according to the playing conditions and pin location systems in place. Holes must be cut to the proper depth with a sharp edge and the cup liner set to exactly cone- inch depth. ~ Freshly painted cups should be rotated on a regular basis. ~ New flags and poles should be rotated as necessary. Warn, soiled or damaged flags should be replaced imrnediately. ~ Tee markers should be in good repair. They should be rotated as necessary to avoid wear and be optimally positioned for the days playing conditions. All markers should be placed with a T-line pointing at the landing area. Markers should also be placed l2" from each edge of the tee unless the tee is being divided inta sections to spread wear. In this case, the markers should be placed a minimum of I S' apart. Replace worn or damaged markers as necessary. ~ All fencing, rope, and stakes should be inspected. Qnly clean, approved hollow-core rope with approved stakes should be used. Rope should be stretched tightly between stakes, replaced as necessary. The rope and stakes should be moved as needed to control traffic and prevent excess wear. ~ Cart paths must be kept clean, edged and in good repair. Cracks in the paths are to be free of weeds and grass growth. Cart path yardage markers should be kept clean and polished, and replaced as needed. ~ Sprinkler heads with yardage markings and sprinkler heads located in the fairways and around greens should be edged routinely to maintain a clean and groomed appearance. All yardage marked sprinkler heads should be regularly checked and replaced if missing or damaged. 9 Hazard stakes should be checked for condition, proper location and straightened as needed. ~ Tee consoles should be inspected for damage, wiped clean and kept freshly painted. o~ C, ~~~~~~~~~~~U~~ ~~~~~~~c~~~~' - Bail washers must have clean water, a fresh cloth towel and be in good working order. 8 Trash containers should be emptied and wiped clean. - All steps, walkways, and ramps should be kept clean, edged and repaired. - Distance monuments should be kept edged, clean and/or freshly painted. - All Landscape beds should be weed free with healthy plants. - All trees should be kept in good health and trimmed of suckers and low hanging branches. - Restrooms and the halfway house should be clean, freshly painted and well stocked. This includes floors, walls, ceilings, basins, mirrors, urinals, paper dispensers, steps and walkways- - Water coolers must be kept clean, in good working order and sanitized. - Bridges, shelters and other wooden structures are to be kept in good repair and freshly painted or treated- b~ All signs must be clean, in good repair and freshly painted. ~~~~~~~ ~ Putting and Whipping: - Putting green cups should be rotated, as needed depending on the size of the putting green, seasonal changes, growth, play levels and turf conditions. - All ball marks on the chipping green must be repaired. Multiple flags will be positioned on the chipping green and moved on a regular basis. The flags will be the same as used on the golf course. - Practice bunkers will be raked and regularly checked for appropriate sand level. - All trash, water coolers, cart paths, etc. should be maintained before the start of play. ~~~~~y_ ~~~~ _Li~~~~~~~~ ~~_-----.. _ __~....~ __ ~. _._ - ~1 ~ The putting green and chipping greens must be mowed prior to the start of play. Tlie i height of cut should match the golf course, or adjusted according to conditions and to nnatch the same speed as on the golf course greens. • O ~ --~" ~ ~ \. 1 P ~~_, , ,[ c T;~l =~iSJ n'_~ lc]L'l :~ Lu • / Y ' •l ~~ o ~~ » / o The maintenance practices included in this section are intended to be an overall • outline for the agronomic, horticultural, and recurring service practices of IGM's golf course maintenance operations. While the guidelines are detailed, they are not intended to be strict rules of operation. Varia~aces from the guidelines will be necessary at times to allow for adjustments resulting in climatic conditions, pest infestations, golf course traffic and other unforeseen problems. IVY®~vlllrilg ®vervuee~o Mowing is one of the mast important maintenance operations on a golf course. Without regular mowing at appropriate heights of cut, the course would become unpiayable. When following good mowing practices, turf density, texture, color, root development, and wear tolerance are enhanced; and when healthy turf is present, it minimizes the need for excessive use of fertilizers and pesticides. Tn addition, mowing can be an effective means of controlling many weeds; thereby, helping to reduce the use of herbicides. Growth rate and mowing height have the most influence on mowing frequency. As a rule of thumb, mowing should be done often enough that no more than 33% of the leaf blade is removed any one mowing. Therefore, the frequency of mowing must be related to the rate of growth rather than to a time schedule. Following this practice will minimize the effect of mowing on . photosynthesis and help maintain a high percentage of leaf surface that is necessary for healthy root development. Height of cut is important because if the turfgrass is mowed too low it becomes less tolerant of environmental stresses, more disease prone and more dependent upon a carefully implemented cultural program. The best approach to offset these potential problems is to use the highest mowing height acceptable for the various playing surfaces. However, if fast greens are desired far tournament play, mowing heights can be lowered below the recommended minimum for a short period of time. if the height of cut on greens should need to be lowered, it should not be lowered too rapidly and as mentioned previously, not for an extended length of time, as this action is most detrimental to the health of the turfgrass in particular. In addition, anytime the grass is in a weakened or stressed condition, the mowing height should be raised immediately. Also, by varying the mowing patterns on putting surfaces, as well as other playing areas,• upright growth and overall plant vigor and health will be increase. These changes in mowing patterns will also help to reduce mower wear patterns as well as reduce soil compaction. ~~aade~i~es• greens will be mowed every day that the golf course is open for play at a height of cut that is acceptable to the Club without causing undue stress to the turf. Typically, a cutting height between .125 "and .140 " wil! be maintained. ~f'ees, will be mowed a minimum of four times per week during the active growing season and a minimum of three times per week during the cooler periods. A mowing height of .40D " to .600 " will be maintained. No more than 33% of the leaf surface will be removed at any one mowing. IE'au~-wag~§, Apps-®ac)laes, an~1 ~nIlIla~s will be mowed a minimum of four times per week during the active growing season and a minimum of three times per week during the cooler periods. There may be certain times during the summer when this frequency may increase due to changes in climatic conditions. A mowing height of .400" to .600" will be maintained. No more than 33% of the leaf blade shall be removed at any one mowing. 'I<'ee aid green sIlop~es and u-ough§ will be mowed weekly during the active growing season and as needed the balance of the year. Height of cut will be between 1.5" and 2.0". IE$ahia r®u~ghs will be maintained at a height of cut beriveen 4" and 6"_ >~riving range will be mowed a minimum of three times per week Tee shall be topdressed on a regular basis. Note: Growth regulators such as Primo will be utilized in wet areas during the summer months when excessive rainfall is predicted to keep the turf under a manageable condition. ~t~It'Il~Ilc~~I~Il®11Il ®ve~'dieev• The main purpose of aerification is to relieve surface compaction that in turn improves surface water infiltration, allows for good root penetration, provides for easier air exchange in the soil, improve nutrient uptake, increases turfgrass vigor and removes thatch and the potential for disease. ~a~ideIliraes: ~ree~s will be aerified as needed to provide the soil with the proper air, water, and soil ratio required for healthy putting surfaces. Typically three conventional aerifications during the summer months should be sufficient. This may be supplemented with a deep tine aerification. Greens may be pencil tined during the winter season and as conditions warrant. 'fees will be aerified a minimum of three times during the year with a conventional aerifier to alleviate compaction and help control thatch. >~'aia-ways, app~-oa~cDaes and sollars will be aerified four times during the summer months to alleviate compaction. Alsa, supplemental aerifications will be done an the heavily compacted areas and may be accomplished with adeep-tine aerifier. 11~®ug1DS will be aerified three times during the summer months to alleviate compaction. Also, supplemental aerifications will be done on the heavily compacted areas and may be accomplished with adeep-tine aerifier. ~~Ir~~c~~~~nlm~ / ~~~~lmg When done on a timely basis to actively growing turf, vertical mowing can be used to remove mower-induced grain on greens and reduce thatch. fn addition, vertical mowing can be used to thin turf so that a better job of reel mowing can be done. Also, vertical mowing is used to separate the soil from aerifier cores and mix it with the sand used to fill the aerifier holes and topdress the playing surface. Spiking is most useful in breaking up surface compaction and allowing adeQuate moisture infiltration. Weekly spiking should occur during the months of May, dune, 3uly, August, and September when high humidity and other stress conditions are present. During the remainder of the year, spiking should take place as needed. ~anudellnes: {Gu-eens will be lightly vertically mowed every seven to ten days during the growing season to help promote quality-putting surfaces. A deeper verticutting will be accomplished during aerifications in two to three directions to help promote the healing of the putting surfaces caused by aerifications. ~~eens ~nrill be spiked normally on a weekly basis during the months of May thru September when high humidity and other stress conditions are present. During the remainder of the year, spiking will take place as needed. 7Cee§ will be vertically mowed in conjunction with the aerification services during the summer. Three annual verticutiings should be sufficient. The frequency of vertical mowing will be adjusted accordingly should the playing areas became "spongy". 1Fana-`vays will be vertically mowed in conjunction with the aerification services during the summer. Two annual verticuttings should be sufficient. The frequency of vertical mowing will be adjusted accordingly should the playing areas become "spongy". ~'~~~ll°~~~1lB~~ ~verveew: Aerification on putting greens is commonly followed with topdressing. If aerifying is done without topdressing with proper materials, most soils will return to their original compacted state. Topdressing encourages rooting, aids thatch decomposition, stimulates new shoot growth, provides microorganisms antagonistic to parasitic fungi, provides nutrients to the turf and makes the ball root true and faster. Alth u _ .. ._ _ .. _ o gh a small amount of thatch, 114 to 1/2 mch thick, is desirable to provide a certain amount of resiliency, thatch is the greatest single limiting factor in the development of fast, uniform greens. Research has shown that topdressing is the most effective cultural practice for significantly reducing and/or managing thatch accumulation. Although topdressing does not prevent the development of stems and roots that contribute to thatch buildup, it does keep the thatch separated to prevent dense, compacted mats from forming. By mixing suitable topdressing materials with the organic material, thatch layers, as such, will not develop and will decompose faster. ~~niicleliznes° ~~ee~§ will be topdressed in conjunction with the verticutting/spiking and aerification operations. This will be accomplished with a soil mix or sand that is similar to the make-up of the existing soil profile. In addition to this, during the overseeding period, the greens will be 'dusted" with topdressing. 'l'ees will be topdressed in conjunction with the aerification operations. In addition, tee divots, as well as fairway divots, will be filled in on a regular basis to ensure an .even playing surface. Green divot sand will be used for filling divots throughout the year. ~~11°~Il~A7Lall~Il~Il11 ®vervAew- The most important aspect of a fertilizer program is to ensure that the materials used do not contaminate the soil and/or groundwater. The first step in arriving at a sound plant nutrition program is to have the soil analyzed to determine pH, calcium, magnesium, phosphorus and potassium availability and nutrient balance. From this information a valid lime and fertilizer program can be developed with the assurance that excess nutrients will not be applied. Nitrogen is the nutrient used by grasses in the largest quantities. Its function is to stimulate vegetative grovath and provide the grass with green color. Nitrogen fertilization will be determined by color, density, and rate of growth (clipping yields) of the grass. Interpretation of soil nitrogen analyses to exact amounts that are available to the plant is difficult. For this reason, nitrogen rates will be adjusted, but not solely based on site testing. Leaching of nitrate nitrogen can be safely regulated by making controlled applications {spoon-feeding}, using controlled materials {slow-release} or using a combination of these approaches. Controlled applications can be made by using soluble fertilizers and applying the materials with a sprayer that has been calibrated to put out an accurate amount of material per acre. Using this method, the superintendent can personally control the rate and frequency of fertilizer application, and thereby reduce the tendency to apply excessive amounts of nitrate and ammonium forms of nitrogen on an infrequent basis. ~1 fi 7 ~ Controlled materials, such as natural organic sources {Milorganite and. others), isobutylidene diurea {1BDU), urea-formaldehyde (UF) and coated areas {SCU and others) are all slow release nitrogen sources. They have the advantage of supplying a longer more uniform source of nitrogen, a lower salt index and reduce nitrogen leaching. By combining soluble nitrogen sources with these slow-release nitrogen products, availability can be extended to the grass without fear of niKogen leaching into the groundwater. G~nideflIlnes• ~geens will be fertilized weekly with the analysis or ratios of N, P, & K determined by soil and tissue testing. A fertilizer program will be implemented that will not allow the Mini Verde to get excessively lean nor produce excessive growth and puffy surface conditions. Only "mini prill" granular materials and foliar materials specifically used on putting surfaces will be utilized. Additional minor nutrients will be applied as foliar applications in addition to what is.available in the granular fertilizer. 'p'ees will be fertilized monthly with an analysis to be determined by sail testing in order to maintain a steady, healthy growth rate and allow recovery from wear and divots. During the cooler period of the year, the applications of fertilizer will be adjusted as necessary to ensure quality-teeing areas- Faerways, nrrggated r®a~ghs and slogses will be fertilized with granular and liquid applications that will be applied throughout the course of the year with supplemental amounts of fertilizer to weak areas. Any additional amounts of N, P, & K will be determined by soil tissue tests and adjusted accordingly. A dolomite application may be made one time per year, in conjunction with aerification, to assist i~1 keeping the pH at a desirable level. ~ur~k~r NIa>d~tenanc~ ®verview: Consistency of the sand within the bunkers is the determining factor as to the playabiiity of the bunkers themselves. Maintaining bunkers is never-ending; timely placement of sand is important in order to maintain proper depth and regular ~nanicuring must occur in order to ensure proper appearance. One must also determine a reconstruction timetable so that the bunkers continue to drain properly. Guidelines: )E2alflng of the sand bunkers will be performed every clay the course is open for play by means of mechanical raking in the bottom of the bunkers and hand raking performed on the edges and in the smaller bunkers. ~ d ~1 O /~ a /'~ ' ]Edging of the bunkers will be performed u mt~imum of o~zce per• rraonth throughout the year to ensure a manicured appearance at all times. Bahia grass faces shall be maintained at a height of cut between 4" and 6". IGM will add sand to the bunkers when the base material begins to show through the finish layer. ~~1lIlIl~itflllt~lrIl~ ®vervie~^a: It is extremely important to have a reliable equipment package available for use in order to properly maintain a golfing facility's property. All the equipment necessary to perform the duties as outlined within this agreement will be provided by IGM. Provisions within the Agreement allows far the use of the Village owned equipment as well as the leased equipment. ~~~~~>l~~l~~ ~~~~~lr° / ~~~11~~~~1~1~~~ Gnidelines• IGM will follow all manufacturers' guidelines in the maintenance and repair of equipment. All of our technicians are encouraged to attend industry workshops and seminars to stay updated on the latest trends and repairs of equipment. ~il°Y'~~~~Il®Yb Overvie~w• A definitive description of how to irrigate is elusive because of many variables to consider, i.e. slope, soil types, height of cut, rooting depth, weather factors, and the performance of the irrigation system itself. The only way for the superintendent to master the irrigation of every corner of his course is through careful study and trial and error. Experience is the best teacher when it tames to fine-r<ining irrigation management skills. Given the imperfect nature of any irrigation system in the content of the variables noted above, there most likely will be different areas of the course over watered, correctly watered and under watered. Trying to achieve the most appropriate balance, preferably an the drier side, will be the goal of the irrigation program. Irrigation scheduling involves answering two questions, when to irrigate and how much water to apply. Once these two questions have been answered, the schedule will need to be adjusted for rainfall and refined as experience is gained. Irrigation should be scheduled only when the turf needs water, i.e. just before it begins to stress. One method that can be used in determining when to irrigate is visual inspection of the turf. . When the grass begins to turn abluish-gray tint, or leaf blades curl or fold, footprints linger in the grass long after being made and/or a soil probe indicates the soil is dry, it is time to irrigate. In order to remain in compliance with the regulatory agencies that govern water use, IGM will act in accordance with Best Management Practices for Florida Golf Courses, a publication produced by the University of Florida, and conserve water wherever and whenever possible. Far persistent dry spots on tl~e golf course, additional watering practices will be accomplished within the parameters of any current watering restrictions. Wetting agents will be used when turf conditions dictate the use of such a product. ~1~~°1~~~~Il~~ ~~~~1>~~°~ / ~~~l~n~~>1n~1111~~~ ~~ii~elo~~§• The irrigation system will be maintained on a regular basis and the irrigation technician will be required to attend service seminars to keep updated on the latest development and trends in the industry. All repairs, including any repairs to the pump station and its' components, will be made on an on-going basis. ~~~~ ~~IIA~t~~111IIl~llfl~ ®derview: IGM practices Integrated Pest Management (IPM) at each facility that we manage. This is the process that guides each superintendent in our organization. IPM involves scouting and treating target areas, utilizing biological insect control, establishing pest threshold levels, proper timing and rates, as well as general common sense, ~~idellne§• Our goal will be to have North .Palm Beach Country Club as weed and insect free as possible and to prevent any damaging outbreaks of pests by practicing 1PM. With this approach, we feel that we can bring the golf course to the level that the Club expects and continue into fuhrre years. In order for IPM to work as a viable system, the golf course superintendent must be familiar with the turfgrasses, the environment, and with the signs and symptoms of primary, occasional, and potential turf pest problems on his/her respective property. Experience and training are important prerequisites to an IPM approach that focuses on six basic components: ® monitoring of potential pest populations and their environment. ® determining pest injury levels. ® establishing treatment thresholds. ® decision making, developing, and integrating all biological, cultural, and chemical control strategies. ® timing and spot treatment utilizing either the chemical, biological, or cultural methods ® evaluating the results of treatment. Ono can have a successful IPM program by refining and perfecting the aforementioned components while remembering that experience and timing are all so important to the success of the program. ~fij,~~'I1~iT° 1~~1II~11~~Ii'I1~1Ir11G~ ~ervece IGM will be responsible for moving the cups and tee markers and repairing ball marks every day the course is open for play. In addition, all trash will be removed, ball marks will be repaired on the greens, divot buckets will be filled with the appropriate sand mixture and the ball washers checked for a towel and soap solution. T'he ball washer soap will be changed a minimum of once per week throughout the year. During the course of the day, any tree debris or trash on the golf course will be picked up. This will be hauled to a Club approved area and disposed of. Removal off of the property, when necessary, will be the responsibility of IGM and at the expense of IGM. Directional signage, roping and staking will be maintained on a daily basis. Directional signage, flags, cups, pins, and tee markers, when not repairable, shall be replaced. Loss due to vandalism and/or theft is not the responsibility of IGM. ')free l~airttenance All cabbage palms on the golf course and clubhouse grounds will be trimmed up and booted at 45 degrees. All debris will be hauled off site. All large scrub oaks will be pruned of heavy excess growth as needed to ensure survival. Large Banyan. trees at tl~e entrance of the clubhouse v~~ill be pruned every other year of excess growth to ensure survival. Cart troth maintenance Crass edges along cart paths will be trimmed and cleaned as necessary to produce a neat, clean appearance. Fire ant mounds along the cart paths as well as throughout the golf course will be controlled on an as needed basis. Lake maintenance All aquatic maintenance is the responsibility of IGlll. IGM personnel will remove litter and trash from the water bodies on a regular basis. Playable lake banks and slopes will be mowed by IGM every two weeks during the active growing season and as needed during the cooler periods. IGM will periodically cut back the cord grass at the edge of the lakes. -~ ~annae-man~e ~a~¢Ildle~ ara~ ~arQ )~~~-~ The maintenance building and cart barn will kept clean and organized at all times. ~Ilaa~h~nns~ )~noIl anal 'll'ennas ~r-n~n~dls Al] clubhouse areas, pool areas, tennis grounds, and US-1 grounds will be maintained on a weekly basis. Mowing, weed eating, blowing, edging, fertilizing, pruning, trimming, and Il?M Management will be performed to ensure a consistent and quality appearance of the club facade. r: • 1 ~~ P ~. ~~ ~ C ~ ~71E~'~ Ir'~B8 ilDl£8®I~®~AIL~ }~7[~f~j RTFL}TTfli»7I'If'' fiii[D 99 } Y 11~1~L1~1,.U~711L~1~~11~Y ~lI®D Respondents shall complete this form and attach additional sheets as required herein and as specified in the RFP. 1. 1Vame of Respondent: ~ GM T nc . Primary Point of. Contact if Company : Greg A. P l o t n e r 2. Business Address: 8390. ChampionsGate B~;vd . #200 __ ChampiansGate, FL. 33896 3. When ®rganized: 4. Where Incorporated: D e l a w a r e 5. How many years have you been engaged in business under the present name (if Company)? I3 6. General character of work performed by you or your company_ Golf course maintenance services 7. Please attach evidence of possession of required licenses and/or business permits. S. Number of employees: g~,{~-~ ,.,... __,_,,,.,_._ 9. Please attach resumes or background and experience information of principal members of your company including personnel providing services to the Village. See IGM Team Sect. ion i 0. Bonding capacity: [~ t o the annual t c l 1. Have you ever defaulted on a contract? If so, please attach additional information explaining where and why? No , 15 12. Please list information on you or your company's experience in perfarrnance of work similar to that requested in the R.FP- Project $ Value contact 1llame Phone # S,PP Tl~M RPf PYPT'1 ['e 13, Please attach additional information on any current contracts you or your firm currently has for work similar to that requested in the RFP (if different from above}, who the contract is with, and a contact name and number. See IGM Reference Sect ion 14. Please list you or your company's largest completed projects {include final cost). 1) _ Chamt~i ~n~CafiP CTnI ~ RPGnrt_ 7 _ ~ mi 1 l i nn ~nniLal~~ Z} SilverStane Golf Resort 1.4 miJ.lion annuall 3} Sandridge Golf Club 1 rn~llian annually 15. Please attach information on all lawsuits (related to similar projects) or arbitration to which you have been a party and which arose from performance issues and occurred within the last 4 years. Please provide case number and style of said Iawsuits. None . Respondent agrees to provide the required goods and/or services requested in the RFP for the amount not to exceed specifically listed in respondent's proposal. Respondent agrees to provide alt required goods and/or services requested in the RFP and as awarded by the Village on the date and time listed in the RFP. Respondent certifies that all information in its proposal, including the information in this form and any attached sheets, is true and correct. n~-7 ~~p~ Authorized presentative's Signature Date Vj~a ~rpci rian~ of 9~1~i^~~~pnS ame: Position: 16 ~B.tE Ulil~'A' IE'~I~ Ilnl{8®~®~AIL ~}-~ 7~~ 7~}~7~,~ AA ~r 11;~~IlY.1f-ll'ii` 6699 ~I.~LV ~ll_4y1Vll~~ll®iV ~lf' ~ll~lUsLtt'°1P li~JL EG ~Y~7 ®lEU ~n~~r LL+~~1C In accordance with Section 2$7.0$7, Florida Statutes, whenever two or more bids are equal with respect to price, quality, and service which are received by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented adrug-free workplace program shall be given preference in the award process. In order to have adrug-free workplace program, a business shall: (1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. (2} Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining adrug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. {3} Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1}. (4} In the statement specified in subsection (] }, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, ar plea of guilty or polo contendere to, any violation of chapter 893 ar of any controlled substance law of the United States or any state, for a violation occurring in the workplace no Iaer than 5 days after such conviction. (5} Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. (6) Make a goad faith effort to continue to maintain adrug-free workplace through implementation of this section. As the person authorized to sign this statement on behalf of I certify that IGM I N C . requirements. Authorized resentative's Signature Greg A. Plotner Name: 17 IGM Tnc. complies fully with the above August 15, 2007 Date Vice Pres-0 erations Position: • • FL®1~,IDA DEPARTI~EIVT OF STATE Sandra B. l~ortham Secretary of State February 3, 1998 CSC Qualification documents for INTERNATIONAL GOLF iViAINTENANCE, INC. were filed on February 3, 1998 and assigned document number F9800000063~. Please refer to this number whenever corresponding with this office. Your corporation is now qualified and authorised to transact business in Florida as of the file date. A corporation annual report will be. due this office between January 1 and May 1 of the year following the calendar year of the file date. A Federal Employer Identification (FEl) number will be required before this report can be filed. If you do not already have an FEI number, please apply NOVV with the Intema! Revenue by calling 1-800-829-3676 and requesting form SS-4. Please be aware if the corporate address changes, it is the responsibility of the corporation to notify this office. Should you have any questions regarding this matter, please telephone (850} 487-6091, the Foreign Qua[ifieation/Tax Lien Section. Il~ichael li~ays Document Specialist Division of Corporations Letter Number: 198A00006014 Account number: 072100000032 Account charged: 70.00 I)ivzsion of Corporations - P.O. BOX 6327 -Tallahassee, Florida 32314 • K----------- ~_. ~~ • • ~ ,~ ~ ~ ~~~ ~~~~ t~~~~U ' ~~~~~~ I'ro osed Staffin # of Em to ees Salar Rare e Su erintendent 1 90 -LOOK Asst Su erintendent 1 40 - SOK E ui merit Technician ~ 35 - 40K Irri ation Technician 1 28 - 32K IPM Technician 1 28 - 32K Landsca e Foreman 1 28 - 32K O erators /Greensmen 8 to IO $9 - $~3 Seasonal HeI 2 to 4 $9 - $lI Wages and Benefits Costs ~~ $628,600 Horticultural Ex jgenses $2ll,389 TOTAL ANNUAL COST $1,282,098 • International Golt Maintenance Man Hour Estimate Projoct: Village of N orth Palm Beach Course: North Palm $each Country Cluh Estimators: Greg Plotner, Scott Zakany GOLF COURSE RECURRI NG MAINTENANCE WARM SEASON April 1 -Ott 31 HRSISER SER/WK W EEKS HOURS MOWING GREENS, WALK 8.00 6.U0 32.00 1536.00 TEES, TRIPLEX 4.00 4_p0 32.00 512.00 COLLARS 2.00 4.00 32.00 256.00 APPROACHES 2A0 4.40 32.00 256.00 FAIRWAYS 10.00 4.00 32.00 1280,00 ROUGHS, ROTARY 32.00 2.00 32.00 2048.00 TRIM, REEL 16.00 2.00 32.00 1024.00 TRIM, ROTARY 1600 2.00 32.00 1024.00 H2O BANKS, DITCHES 8.00 1,00 32.00 7.56.00 BUNKER FACES 16.00 1.60 32.00 512.00 8744,00 RECURRING FUNCTIONS TEEIGREEN SERVICE 3.00 7.40 32.00 672.00 BALL WASH SERVICE 0,50 7.00 32,00 112.00 HANUWATERlSYRINGE 2.00 7.00 32.00 448.00 HAZARD STAKEIROPE 0,50 7.00 32.00 112.00 DIVOT REPAtR 2.00 7.00 32.00 446.00 SPIKE GREENS 4.00 1,40 32.00 128.00 ROLL GREENS 4,00 1.00 32.00 128.00 SWEEPNgC16LOW 8.U0 1.OD 32,00 256,00 BUNKER RAKE 4.50 7.00 32.00 1008.00 BUNKER RAKE, HAND 4.50 7.00 32.00 1008.00 4324.00 GOMARON AREA MOWING DRIVING RANGE 3.00 3.00 32.00 28800 CLU8HOUSE AREAS 8.00 2.00 32.00 - 512,40 800.00 PROJECTS HRISER SERIWRM HRMlRM AERIFICATiON GREENSICOLLARS 16.00 3.00 48.00 TEES 16.00 3.00 48.00 FAIRWAYS 40.40 A,00 160.00 ROUGHS A0.00 3.60 120.00 VERTICUT GREENS a.OD 32.00 128 00 TEES 8.00 3.00 24.00 FAIRWAYS 40.00 2,00 80.Dp TOPORESS GREENS 8.00 32.00 25fi00 TEES 8.00 3.00 24.00 FERTILIZE GREENSICOLLARS 4.00 32,00 128.00 TEES 4,00 600 3200 FAIRWAYS 8-60 600 64.DO ROUGHS 8.00 8.p0 64.00 W EAK AREAS 2.00 16, OD 32.00 1208.00 DETAIL TASKS HRl5ER SERlWRM HRlWAM BUNKER EDGING 32.00 8 DD 256.00 CART PATH EDGYNG 32.00 8 60 256-00 7RFETRIMMfNG 46.00 2.OD BO.DO 5?RAY TREE RINGS 8,00 8 00 64.00 EDGE IRR HFADS.ETC 16.00 8.00 128.00 CLEAN UP DESRES 4.06 32.00 128.00 PAINTING 3.00 8.00 24.00 NATURAL AREAS 4 00 32.60 128.00 GC LANDSCAPE AREAS 4.04 32.00 128.00 GG PROJECTS 4,00 32.00 128.06 1320.00 cooLSEASON Nav 1 • March 3i SERArJK WEEKS HOURS 6.00 20 DO 960 00 3.00 20.00 240.00 3.00 20.00 120.00 3.00 20.00 120,pD 300 20.00 600,40 1,00 20.00 640.00 1.00 20,00 320.00 1.00 20.00 320.00 0 50 20.00 80.00 0.50 20.00 160,00 3560.00 "7,00 20.00 420.00 7.DD 20.60 7D Do 7.00 20.00 280.00 7.00 20.00 70.Op 7.00 20 00 260.00 0.50 20.00 40.00 1 00 20.00 80 DO 1.Da z4.D6 ~ so 60 7 00 20.00 630.00 7.00 20.00 630.00 2660.40 2.00 20 00 120 DO 2.04 20 00 320.00 440.00 SERlCOOL HRlCOOL 2,00 32.00 0,00 0.00 o Da D.4o 0.00 O.DO 20 Op 80 00 a oD D.DD O.UU 0.00 20.00 160.00 0.00 0.00 20.00 BO p0 4.04 16.00 4.p0 32.00 4,00 32.00 10.00 20.00 '452,00 SERlCOOL HRlCOOL 4.00 126 00 4.00 128.00 t.00 40.00 4.00 32 00 4,00 64.p0 z.6D B.OD 4.00 12.00 29.09 BD 00 z6 DD ao DO 20,00 SQDO 652.00 TOTAL 2496 b0 752,09 376.p0 376.00 1680.00 2688.00 1344.00 1344,04 336.00 672.00 12264.00 1092.00 182.00 728.00 182.00 726.46 168.00 208,00 416.04 1638.00 1638.00 D.4D 6980.00 406 D0 83200 1240.00 HRIYEAR 80.00 48.00 160.00 120 00 208.00 2a.Ofl 80.00 416.00 24.00 208,00 4a.DD 96.00 96.60 HRIYEAR 364.00 384 00 120.00 96.00 192 00 13s.Do 35.00 208.00 2Da DD 208.00 1972.00 • • • SUPERVISIONff ECHN ICAL SUPERINTEN6ENT ASST SUPT £OUIPMENT TEC!-f IRRIGATION TECH IpM MANAGER LANpSCgpE MOWING RECURRING FUNCTIONS PROJECTS ^ETAIL TASKS STAFF REt~UIREMENTS SUPERVISORY TOTAL PERSONNEL • i QTY HR1WK HRIYEAR 100 A0.00 52.x0 2080.00 1.00 40,00 52,00 2090,00 1.00 4D.D0 52.00 20aa.00 1.OD 40.00 52.00 2080 00 1.06 4p.0a 52.00 2080.00 too 4o Do 52.aa zoaa.Do 10400.00 WARM COOL 8704.00 3560.D0 a3za aD 2s6o as 1208,00 452,00 1320.00 652.00 15552.00 7324.00 12.15 9,16 6 6 18 i5 TOTAL 12264.00 figaD.Do 1660.00 1972.00 -°--~---- check 22876.00 22676.00 w