07-08-1991 VC B WS-M~~.
r~,,,.~ ~ ,. ~.
~~ . ~~~
.~
"•;
M E M O R A N D U M
VILLAGE OF NORTH PALM BEACH
T0: Mayor & Village Council
FROM: Dennis W. Kelly, Village Manag
RE: Budget Workshop Minutes - Monday, July 8, 1991
DATE: July 9, 1991
The following represents the North Palm Beach Village Council's
workshop session discussing the Country Club budget. Mayor Jerry
Gardner convened the meeting at 7:05 p.m. All Council members,
Village Manager, Finance Director, other staff and Mr. Dick Voss,
Vice Chairman of the Country Club Administrative Board, were
present. Also present were Board members Mr. Frank Shone and Mrs.
Lucia Traugott. ,The following items were discussed with the
following changes:
1. Received opening comments from Mayor Jerry Gardner,.-
accompanied by a memo from him dated July 8, 1991 (copy
attached as a part of these minutes).
2. A lengthy discussion ensued regarding the creation of a
Country Club Administrator with a final consensus by the
Council to create the position of Country Club
Administrator.
3. The next point of discussion was Country Club revenues
with the following changes agreed to by consensus:
a. Line Item L2100-05233-User Fee Change from
$75,000 to $0.
b. All tennis revenues were placed on hold pending
further discussion and explanation regarding
Country Club Administrative Board estimates of
revenues.
Mayor & Village Council
July 9, 1991
Page 2
c. Line Item L3200-07200-Golf - Lease C o u n c i l
began discussion on this item; however, did not
complete discussion by 10:00 p.m. curfew and will
discuss this item on Tuesday, July 9, 1991 and will
continue with Line Item L3253-08100-Food and
Beverage - Lease.
Discussion ended at this point with a 10:00 p.m. adjournment.
This memorandum will represent and serve as the minutes of the
above stated Village Council workshop for the FY 91-92 budget.
DWK:sh
Attachment
cc: Department Heads
~~,
k R
~~~~
COUNTRY CLUB BUDGET RECOMMENDATIONS
Jerry Gardner, Mayor
July 8, 1991
Let me congratulate the Country Club Administrative Board on the
many hours they have devoted this year to getting organized and to
preparing the budget.
I was prepared to rubber-stamp any balanced budget submitted by the
CCAB, but since they have not .done so by virtue of its request for
a $247,000 loan, I feel free to critique and make suggested
modifications to the submitted budget.
For a number of years the Country Club has operated without a
manager. There has not been, nor is there now, a person who is
'"'~' taking full responsibility for the day to day operation of the golf
course, swimming pool and tennis. The Village Manager's
responsibilities to the Village preclude his spending much time
with the daily problems of the Country Club. It is folly to think
that the CCAB, diligent as it may be, can operate a golf course by
committee. It is my understanding that most CCAB members indicated
they wanted a manager.
Therefore, I propose the following:
Hire a full-time experienced manager to be paid for as
follows:
$15,500 Cost allocation for services provided by Village
Manager
8,800 Cost allocation for services provided by Public
Services
28,000 Elimination of golf pro position
$52,300 Available for manager
In reviewing the golf pro's duties, I see no area of expertise that
_, cannot be handled by a manager. If some qualified individual cares
to operate the pro shop and to give lessons, we can give that some
consideration.
s
Country Club Budget Recommendations (Continued
Jerry Gardner, Mayor
July 8, 1991
As to capital improvements, I am ambivalent about some items and
negative about some.
TENNIS:
Four (4) new soft courts $80,000 to accommodate four (4) new
resident family memberships and seven (7) resident single
memberships for a total increase including non-residents of $8,860
per year for an expenditure of $80,000. This will hardly pay for
the amortization, let alone the principal.
52$ of the tennis club members are non-residents.
POOL:
The pool is a similar situation.
63~ of the total membership is non-resident.
44$ of the total membership is non-resident Juniors and
Masters.
I believe the diving tower, for $18,000, can be postponed for
another year.
If the Country Club Administrative Board recommendations for
Capital Improvements can be reduced to $150,000, I will recommend
that $70,000 be encumbered for these projects from the 1990-91
Country Club Contingency Fund to be used in 1991-92 and that
Council lend to the Country Club $80,000 at 7$ interest declining
balance payable over five years.
These are the major issues I wish to address. Other than these, I
find very little to differ with the recommendations of the Country
Club Administrative Board.
JG:sh