06-13-1996 VC WS-MMINUTES OF WORKSHOP SESSION
.-~ O F TH E
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, JUNE 13, 1996
Present: V. A. Marks, M. D., Mayor
Tom Valente, Vice Mayor
Larry Kelley, President Pro Tem
Gail Vastola, Councilman
Charles O'Meilia, Councilman
Dennis W. Kelly, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, Village Clerk
ROLL CALL
Mayor Marks called the meeting to order at 8:30 p.m. All members of Council were
present. All members of staff were present.
INTERLOCAL AGREEMENT - ANNEXATION OF ENCLAVE BETWEEN MCLAREN AND
CAROLINDA ROADS
Discussion was held concerning an Interlocal Agreement between the Village of North
Palm Beach and Palm Beach County, providing for the annexation of a small enclave
along U. S. One between McLaren and Carolinda Roads. During the discussion, the
Council by consensus agreed to include the intersection of Ellison Wilson Road and
McLaren Road in the annexation area. This item was forwarded to the Regular Session
Agenda of June 27, 1996.
RENOVATION OF HOLES #1 AND # 2 AT THE NORTH PALM BEACH COUNTRY
CLUB GOLF COURSE
A lengthy discussion took place between the Council and Chairman Jerry Nolan of the
Country Club Administrative Board concerning renovation/repair to holes #1 and #2 of the
North Palm Beach golf course as part of the F.I.N.D. project. The consensus of Council
was that this renovation is not an "emergency purchase", and should be put out to bid,
with agreement by Village Attorney George Baldwin. Additionally, if the construction
contractor is not able to have his architect do it, then the Village could conduct
negotiations with an architect in shorter time than what would be required for a regular
bid process. The Country Club Administrative Board was directed to contact the F.I.N.D.
contractor, Murray Logan, to see if he would be agreeable to putting dollars to the
^ numbers and negotiating it under his existing contract on the unit price bids. It this is not
possible, it was suggested that the Country Club Administrative Board go out to bid for
Minutes of Workshop Session
,A-- Held Thursday, June 13, 1996
a "design-build" program, with the architect built into the program. This issue was not
forwarded to the Regular Session agenda at this time.
ANNEXATION SCHEDULE FOR S. W. NEIGHBORHOOD III
The Council discussed a proposed schedule for the annexation process for the S. W.
Neighborhood III, which includes an additional street (Honey Road). The Council directed
that staff plan to hold more meetings than were held last time with the residents in that
area, with perhaps a special meeting between the residents of Honey Road and the
Village. At least four meetings were suggested. Although the Council has not yet
determined to go forward with another annexation attempt, it approved the proposed
boundary and, by consensus, approved the proposed schedule so that staff could begin
an analysis of support in the annexation area. Ed Moore, a resident of the proposed
annexation area, with do a survey of the residents on Honey Road and report his findings
to the staff. Commercial zoning matters that will be affected by annexation will be
addressed in the near future, but in the interim, staff was directed to inform the Council
by memorandum of upcoming proposed changes in zoning matters.
ARCHITECTURAL AGREEMENT WITH GEE AND JENSEN
Discussion was held concerning a draft architectural agreement between the Village and
Gee & Jenson, Consulting Engineers and Architects, for the purpose of designing a Public
Safety facility. Timothy F. Hullihan, Senior Associate, reviewed the draft agreement with
the Council. Under Article II, Basis of Compensation, the Council requested a language
change for clarification purposes on Page 13 regarding 11.2.2. Lump Sum Fee to read
as follows: Lump Sum based on 7.5% of Construction Costs estimated at $2 700 000*
and provide in the paragraph below that heading that "if the construction cost exceeds
$2,800,000, the parties will renegotiate". This Agreement was forwarded to the Regular
Session agenda of June 27, 1996.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 10:00 p.m.
thleen F. Kelly, CMC, Villag Jerk
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