08-21-2007 VC B WS-M• MINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
AUGUST 21, 2007
Present: Dr. Edward M. Eissey, Mayor
William Manuel, Vice Mayor
David B. Norris, President Pro Tem
Darryl Aubrey, Councilman
T.R. Hernacki, Councilman
Jimmy Knight, Village Manager
Melissa Teal, CMC, Village Clerk
ROLL CALL
Mayor Eissey called the Budget Workshop Session to order at 7:05 p.m All members of Council
were present. All members ofstaffwere present, except the Village Attorney.
COUNTRY CLUB
Village Manager Jimmy Knight briefly discussed the proposals received for golf worse
• maintenance services and the potential wst savings.
GRANTS
Mr. Knight reviewed the grant process, including grants that require matching funds,
appropriation of matching funds, and the use of prior grants for matching funds.
Mr. Knight reported that approximately $450,000 has not been appropriated for matching funds
and will need to be funded from undesignated reserves.
Finance Duector Sarnia Janjua detailed the procedure used by the Finance Department to
acwunt for grant funds.
Discussion ensued on grant expiration dates. Mr. Knight will revise grant charts to include the
expiration dates.
HUMAN RESOURCES
Mr. Knight reviewed HR responsibilities, including centralized employment hiring, safety
wordinator/risk manager, employee benefits and retirement plan administration, wllective
bargaining wntracts, and workers wmpensation administration. Mr. Knight noted a reduction of
2.5% from last year's budget. Mr. Knight reviewed the capital plan. Brief discussion ensued on
the need for additional personnel. Discussion took place wncerning background checks of
• Village employees, subwntractors, and volunteers
Minutes of Village Council Budget Workshop Session held August 21, 2007 Page 2 of 2
FINANCE AND INFORMATION TECHNOLOGY
• Mr. Knight reported a reduction of 4.9% in Finance, and an increase in Information Technology,
for an overall increase of 5%, primarily due to capital items such as replacement of the Village-
wide telephone system and anti-virus softwaze. Brief discussion ensued on the total
appropriation for the telephone system
COMMUNITY DEVELOPMENT
Mr. Knight noted that Community Development encompasses planning, code enforcement, and
building. Mr. Knight reported an increase of 3.8% in the Building Division budget, most of
which is for capital items. Mr. Knight reviewed the use ofbuilding permit fees per Chapter 553
Florida Statutes. Mr. Knight reported that the auditors will establish a cost allocation for the
Building Department, including direct costs and indirect costs, with regard to the use of funds
from building permit fees. Mr. Knight provided details concerning the current number of
commercial and residential building permits issued, approved but awaiting payment and pickup,
or pending plan review. Mr. Knight reviewed the capital plan for Community Development.
DEBT AND OTHER
Mr. Knight noted Debt Service in the amount of $1,034,174 for outstanding loans. Mr. Knight
explained that "Other" includes Council contingency and Village Manager contingency totaling
$391,949. Additionally, there are non-departmental costs for items such as workers compensation
• insurance, general liability insurance, and Village Hall costs, which total $629,678.
RECESS
The meeting recessed at 8:20 p.m. and reconvened at 8:30 p.m.
MILEAGE
Discussion ensued on the millage rate. The Council debated reducing the millage rate to 5.64
mills as mandated by the legislature. Concern was expressed regazding unfunded mandates,
whether the property appraiser may reassess properties, potential reduction in cable franchise
fens, and the unknown outcome of the January referendum. Council consensus was to lower the
millage rate to 6.1 mills.
Discussion ensued on contingency funds. Mrs. Janjua reported that $202,000 would be available
for Council contingency with a millage rate of 6.1 mills. Mr. Knight requested that Council
reduce its contingency by moving $10,000 to Village Manager contingency. By consensus,
Council approved the change as requested.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:45 p.m
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Melissa Teal, CMC, Village Clerk