07-14-1998 VC B WS-M~' ~~~
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MEMORANDUM
TO: Mayor & Village Council
FROIvI: Dennis W. Kelly, Village Manage
DATE: July 15, 1998
RE: Village Council Budget Workshop of July 14, 1998
The Village Council met in workshop session on Tuesday, July 14, 1998 at 7:00 p.m. to review
the proposed Country Club budget for fiscal year 98-99. All members of Council were present;
Country Club Administrative Board (CCAB) members present were: Chairman Leonard
Pellegren, Arnold Hess, Robert Harshman, Paul Lambrakis and Debbie Svec. Staff present were
Village Manager Dennis Kelly, Finance Director Shaukat Khan, Country Club Administrator
Ron Albert, Golf Course Maintenance Superintendent John Morsut, Pool Manager Dick
Cavanah, Tennis Pro Buddy Goeltz, and Golf Pro John Scott.
The following represent the basic changes and discussion developed by the Village Council as
a consensus, and this memorandum represents the minutes, in essence, the minutes of the above
referenced meeting:
SiJNINIARY: The Village Council addressed revenues, and in particular walking fee revenues.
In addition, Council discussed policy regarding time for walkers to use the golf course. A
number of citizens spoke during this discussion to express their positions and opinions regarding
the walking fee and walking policies. The Council entered into discussion with the CCAB
regarding the fees. The general consensus was to refer the issue back to the CCAB for further
review and for them to submit afollow-up report on Monday, July 27, 1998.
DEPARTMENT -GOLF COURSE REVENUES
ACCOUNT NO. NAME REMARKS FROM TO
L2100-05235 Golf Handicap Staff to provide back-up justification for the handicap
Service service. Council to revisit the proposed revenue following
the submission of the justification.
L2100-07110 Tee Time Fee Preserve the line item for future consideration of an -0- SI00
automated tee time system.
\,.,,i
L2100- Memberships-General CCAB to review justification for the recommended
revenue amounts for membership fees.
Rates & Fees CCAB to review and make recommended changes for the
Schedule July 27 meeting. Under the Rates and Fee Schedule the
definition for Juniors under Pool should be changed from
4-18 years to 4-17 years.
DEPARTMENT-GOLF SHOP
ACCOUNT NO. NAME REMARKS FROM TO
L8046 Councilman Eissey raised the issue of privatizing the Golf
Shop. Mayor Norris indicated that the CCAB is to
investigate the prospect of privatizing the Golf Shop after
completion of the redecorating project.
L8046 Councilman Eissey presented 6 items for changing the
enabling ordinance regarding the structure, duties and
responsibilities of the CCAB. The consensus was to
forward theses items to a future Council agenda for
discussion and action. Village Manager was directed to
submit Councilman Eissey's ideas to the Country Club
Administrative Board and the Village Council for
continued discussion.
L8046- Golf Shop In addition to the Golf Shop Division, all Country Club
Divisions under their respective goals and objectives
where the word "would" is used as the compound verb is
to be changed to "to". For example, page 315 under the
objectives it reads, "Staff would take over the duties..." is
to be changed to read, "Staff to take over the dudes...".
'146- Golf Shop Page 315, Performance Data, Projected 1998-99, the
numbers do not collate with the revenue number and are
to be corrected.
L8046- Personnel Work Sheet Page 318. CCAB to review recommendations to change
Assistant Pro to Head Cashier/Starter and report
recommendations back at the July 27 meeting.
DEPARTMENT -DRIVING RANGE
ACCOUNT NO NAME REMARKS FROM TO
L8048- Driving Range Page 326 under Driving Range proceeds at the bottom of 5120,000 S130,000
the page under the Projected 1998-99 column, change:
L8048- Personnel Worksheet Page 328. Changing the Assistant Pro to Head Driving
Range Attendant and proposed part-time ball picker is
_. referred back to the CCAB for their review and comments
to be presented during the July 27 meeting.
DEPARTMENT -TENNIS
ACCOUNT NAME REMARKS FROM TO
L8050- Tennis Page 330, Tennis Pro is to develop more detailed
objectives to reflect implementation of the goals.
L8050- Tennis Page 330, under objectives, include hurricane shutters for
installation at the clubhouse.
L8050- Tennis Page 331. Tennis Pro is to provide updated projected
figuces under the 1998-99 column.
``./
L8050- Tennis Page 334. The Court Attendant position deletion date of
April 1, 1998 is to be changed to July 27, 1998.
DEPARTMENT-POOL
ACCOUNT NO NAME REMARKS FROM TO
L8051- Pool No change
There being no other business to come before the Council, the workshop adjourned at approximately 10:00
p.m.
DWK: sh
cc: Country Club Administrative Board
Shaukat Khan, Finance Director
Ron Albert, Country Club Administrator
John Morsut, Golf Course Maintenance Superintendent
Kitty Kelly, Village Clerk
Dick Cavanah, Pool Manager
~`~'' Buddy Goeltz, Tennis Pro
John Scott, Golf Pro