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07-23-1998 VC WS-MMINUTES OF WORKSHOP SESSION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA HELD THURSDAY, JULY 23, 1998 Present: David B. Norris, Mayor Charles O'Meilia, Vice Mayor Dr. Edward M. Eissey, President Pro Tem Gail H. Vastola, Councilman Joseph A. Tringali, Councilman Dennis W. Kelly, Village Manager George W. Baldwin, Village Attorney Kathleen F. Kelly, Village Clerk ROLL CALL Mayor Norris called the meeting to order at 8:10 p.m. All members of Council were present. All members of staff were present. LEASE AGREEMENT - NPBCC RESTAURANT Brief discussion took place regarding the draft lease agreement between the Village and Zelnia, VanShaffelaar, Price, Inc. for Windows on the Green at the North Palm Beach Country Club. Various typographical errors were noted for correction. Pending review of the contract by Zelnia, VanShaffelaar, Price, Inc., further discussion was postponed until the next Workshop Session on August 13, 1998. CODE AMENDMENT -WATER SHORTAGE EMERGENCIES Discussion was held concerning a proposed Code amendment to add an exemption concerning landscape irrigation by systems whose sole source of water is a surface water system. This will be placed on the Regular Session agenda of August 13, 1998. POLICE & FIRE PENSION - PBC LEGISLATIVE DELEGATION Discussion was held concerning passing a Resolution to send to the Palm Beach County Legislative Delegation opposing an override of the Governor's veto of HB 3075. Village Attorney George Baldwin will prepare the resolution for the Regular Session of August 13, 1998. `e.~ Minutes of Workshop Session held Thursday, July 23, 1998 ~,... BUDGET TRANSFER -TENNIS COURT ATTENDANT POSITION The Council discussed a budget transfer request in the amount of $7,000 tofinance afull- time court attendant position until completion of the of the retrofit project; funds to be expended from L8070-49910 (Country Club Contingency) to various L8050 payroll accounts as detailed on attached budget transfer. This was forwarded to the Regular Session agenda of August 13, 1998. Additionally, Public Services Director Tom Hogarth reported to the Council that because electrical conduits need to be laid prior to the installation of the Hydro Grid System at the tennis courts, a budget transfer of $9,100 will be necessary. This additional budget transfer will be discussed with the CCAB at the budget workshop on July 27th. Both budget transfers will be placed on the Regular Session agenda of August 13, 1998. ANNEXATION The Council discussed annexation goals for Lost Tree Village, Portage Landing and `'`~' Hidden Key, and time lines for ballot language for fall elections. It was suggested that individual residents of Portage Landing and Hidden Key be contacted, rather than limiting contact to the Homeowner's Association. Staff was directed to prepare a survey for individual homeowners at Portage Landing and Hidden Key, and to follow up with Lost Tree Village to find out specifics reasons for their opposition to annexation, and further, to find out if anyone other than the few Board members had input in their decision. Direction included that a good marketing plan be developed and included with the surveys. Staff was asked to provide new councilmen with all the reports on annexation that have been prepared in the past for these neighborhoods. LEIBOWITZ AGREEMENT -TELECOMMUNICATIONS Discussion was held concerning a proposed agreement with Leibowitz & Associates for telecommunications and cable television consulting services. Village Attorney George Baldwin was directed to review the proposed agreement and its scope of services. Village Manager Dennis Kelly was instructed to negotiate the blended rate, and also to check into joining a consortium of other municipalities that have an agreement with Leibowitz & Associates. 2 Minutes of Workshop Session held Thursday, July 23, 1998 BID AWARD -TOWING CONTRACT Discussion was held concerning a bid award to Lyons Towing of Lake Park, Florida, in varying amounts for comprehensive towing services within the Village. Several towing companies were present to address the Council regarding the advantages of continuing on with the present rotation system rather than awarding a bid to a particular company. Staff has recommended that the Village enter into a contract in order to have better control over the rates that are being charged to residents as well as closer proximity to impounded vehicles. Staff also feels a savings would be realized for services to Village- owned vehicles. The Council also discussed the feasibility of setting rates and allowing a maximum number of towing companies to rotate under the Village's specific terms. Staff was directed to gather more information on this alternative, and bring it back to the next workshop. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:35 p.m. ~~- K hleen F. Kelly, CMC, Village CI ` 3