08-27-1998 VC WS-MMINUTES OF WORKSHOP SESSION
OF THE
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, AUGUST 27, 1998
Present: David B. Norris, Mayor
Charles O'Meilia, Vice Mayor
Dr. Edward M. Eissey, President Pro Tem
Gail H. Vastola, Councilman
Joseph A. Tringali, Councilman
Bruce Sekeres, Acting Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, Village Clerk
Absent:
ROLL CALL
Dennis Kelly, Village Manager
Mayor Norris called the meeting to order at 9:45 p.m. All members of Council were
present. All members of staff were present except Village Manager Dennis Kelly. Acting
Village Manager Bruce Sekeres was present.
COUNCIL COMMENTS
Upon inquiry by the Council, Village Attorney George Baldwin told the Council that any
objections to a planned Adelphia rate increase for "upper tier" programming would require
a Public Hearing. The Village would have a deadline of November 28th to submit a
complaint to the FCC.
It was brought to the attention of Council and staff that the Country Club Administrative
Board had recommended a 1.7% cost of living increase plus a 4% merit raise for the new
Country Club Administrator. Finance Director Shaukat Khan was directed to check the
Personnel Rules and Regulations regarding the rules for probationary employees, since
the Administrator is still within the probationary period. It was also pointed out that the
written evaluation has not been done, as required by the Code, and the Country Club
Administrative Board should be notified of the requirements, per the established
Personnel Rules and Regulations and Code. Len Pellegren, Chairman of the Country
Club Administrative Board, told the Council that the evaluation has now been scheduled.
BID AWARD -REROOFING OF VILLAGE HALL
The bid award of Therma Seal, West Palm Beach, Florida, in-the amount of $63,700 plus
the cost of wood replacement, from A5509-66210 (General Services-Construction & Major
Minutes of Workshop Session
Held Thursday, August 27, 1998
Renovation) for the purpose of re-roofing the Village Hall, was forwarded to the Regular
Session of September 10, 1998.
BID AWARD -DECORATIVE WALL
Discussion was held concerning bid award to Precast Wall Systems, Pompano Beach,
Florida, in an approximate amount of $54,978, funds to be encumbered from K5710-
49920 (Public Safety Bldg., Construction Reserve) for the purpose of constructing a wall
in the landscape area between the service alley and Corsair Drive. This will be placed
on the Regular Session agenda of September 10, 1998.
BID AWARD - SECURITY__SYSTEM FOR NEW PUBLIC SAFETY BUILDING
Discussion took place concerning bid award to Security Technologies Group, Palm Beach
Gardens, Florida, in the amount of $137,327.50, for the purchase and installation of a
complete security management system for the new Public Safety building. This was
forwarded to the Regular Session of September 10, 1998.
BID AWARD -PUBLIC SAFETY DEPT. REORGANIZATION ANALYSIS
Discussion was held concerning bid award to LaRue Planning Management, Ft. Myers,
Florida, in the amount of $8,800 for the purpose of providing consulting services to
analyze the Public Safety Department's organization and to develop alternatives to
existing personnel structure. It was the consensus of Council to forward the bid award
to the Regular Session of September 10, 1998, with the award going to Center for Public
Safety Options, Indian Creek, Florida, because of the scope of services included in their
bid as well as past experience. The Manager will be directed to negotiate the price by
eliminating some of the work included in the scope of services which had not been asked
for in the bid specs.
BUDGET TRANSFER -WATERWAY DREDGING STUDY
Discussion was held concerning a budget transfer in the amount of $13,000 from an
account to be determined by Council to A5206-33120 (Community Planning,
Engineering/Planning) for the purpose of funding a survey of waterway depths and
analysis for possible dredging project of Village waterways. The Council directed that
Prosperity Harbor be included in the study, and that $12,500 be transferred from A7321-
34681 (Streets Resurfacing) and $500 from A7321-34682 (Paving). This will be placed
on the Regular Session of September 10, 1998.
2
Minutes of Workshop Session
Held Thursday, August 27, 1998
ANNUAL BOARD APPOINTMENTS
Discussion was held concerning changing the annual appointments for the Police and Fire
Pension -Board and the Country Club Administrative Board from July and October,
respectively, to May, to coincide with other annual Board appointments. Vice Mayor
O'Meilia requested that these changes be addressed as two separate items on the
Regular Session agenda. Both issues will placed on the Regular Session agenda of
September 10, 1998.
AMENDMENTS TO COUNTRY CLUB ADMINISTRATIVE BOARD
Discussion was held concerning changes and organizational alternatives for the Country
Club Administrative Board. Item 6 of the July 22 memo was deleted, because all
purchase order requests are going through the Village Manager or Finance Director for
approval and financial control. Item 7 was deleted, and will be addressed separately at
a later date. This will be brought back to the next workshop on September 10, 1998 for
further discussion.
ADJOURNMENT
Having reached the 11 p.m. curfew, the meeting adjourned.
~~~ ~
Ka hleen F. Kelly, CMC, Village Clerk
3