2007-085 Application for State Aid to Libraries Grant• RESOLUTION 2007-85
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, APPROVING THE FILING OF AN
APPLICATION FOR STATE AID TO LIBRARIES GRANT FUNDS,
INCLUDING THE PREPARATION OF SUPPORTING DOCUMENTATION
AND THE EXECUTION OF THE GRANT AGREEMENT, AND
AUTHORIZING VILLAGE ADMINISTRATION AND VILLAGE OFFICIALS
TO TAKE ALL STEPS REQUIRED FOR THE RECEIPT OF SUCH FUNDS;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village Council recently authorized membership in the Palm Beach County
Library Cooperative, thereby enabling the Village to apply for and receive state financial
assistance in accordance with the provisions of Chapter 257, Florida Statutes; and
WHEREAS, the Village, as the governing body charged with the operation and funding of the
Village of North Palm Beach Library, wishes to authorize the filing of an application for a State
Aid to Libraries Grant for fiscal year 2007-08.
NOW, THEREFORE, BE 1T RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
• OF NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The foregoing "whereas" clauses are hereby adopted as true and correct and are
incorporated herein by reference.
Section 2. The Village Council hereby authorizes the members of the Village Administration
and the appropriate Village Officials to take all steps necessary to apply for and receive a State
Aid to Libraries Grant, including filing the necessary application torm(s), preparing the
necessary supporting documentation and executing the required Grant Agreement.
Section 3. This Resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED THIS 23rd DAY OF AUGUST, 2007.
(Village Seal)
ATTEST:
~~~~
MAYOR
VILLAGE L'LEKK
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
2007.2008 STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Credentials -Single Library Administrative Head
File by October 1, 2007
The North Palm Beach Vi11aQe Council
(name of library goveming body)
goveming body for the Nor h Palm B a h P tbl is L•ibrarv
(name of library)
hereby cert'rfies that the incumbent single library administrative head,
Dr. Donna L. Rieeel
(name of incumbent)
• Has completed a library education program accredited by the American Library
Association; and
Has at least two years full-time paid professional experience, after completing the library
education program, in a public library that is open to the public for a minimum of 40
hours per week.
Signatur
Chair, ibrary Governing Bod
~a.~®~
Da e
Dr. Edward M. Eissey, Ma or
Name (typed)
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
FY2007-2008 STATE AID TO LIBRARIES GRANT APPLICATION
File by October 1, 2007
Check One: Single County Library
X Municipal Library
County Participating in a Multicounty Library
The
library governing body)
governing body for the North Palm Beach Public Libr
(name of county or muniapal library)
Complete either Section 1A or 16 as applicable.
fA Certification of Local Operating Expenditures
We hereby certify that the following total funds from local sources were expended
centrally during the fiscal year beginning October 1, 2005 and ending
September 30, 2006 for the operation and maintenance of a library under the
provisions outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines for
the State Aid to Libraries Grant Program.
We further certify that the amount listed below does not include funds received from
the federal govemment; funds received from state govemment; or funds used for
purchase or construction of a library building or library quarters. Such funds are not
eligible to be used as local match for State Aid applications under Chapter 257,
Florida Statutes, and guidelines for the State Aid to Libraries Grant Program.
Total local funds expended centrally by the library for the operation and
maintenance of a library between October 1, 2005 and September 30, 2006.
$ 633.730
Form #DLIS/SA01 page 1 of 3
Effective 12-2&2003
Library Name: North Palm Beach Public Library
1B Certification of Local Operating Appropriations
(Complete this section only if the applicant is a newly established public library in the first two years
of operation.)
We hereby certify that the following total funds from local sources are appropriated
to be expended centrally during the fiscal year beginning October 1, 2007 and
ending September 30, 2008 for the operation and maintenance of a library under
the provisions outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines
for the State Aid to Libraries Grant Program.
We further certify that the amount listed below does not include funds received from
the federal government; funds received from state govemment; or funds used for
purchase or construction of a library building or library quarters. Such funds are not
eligible to be used as local match for State Aid applications under Chapter 257,
Florida Statutes, and guidelines for the State Aid to Libraries Grant Program.
Total local funds appropriated to be expended centrally by the library for the
operation and maintenance of a library between October 1, 2007 and
September 30, 2008.
$ N/A
SIGNATURES: --
Library Finance Manager
Single Library Administrative Head
Samia .7aniua. Director of Finance Dr. Donna L. Riedel, Director of Library
Typed Name Typed Name
~l a ~
Date
Form #DLIS1SA01
Effective 12-28-2003
Date
page 2 of 3
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
EXPENDITURE OR APPROPRIATION REPORT
Library Name: North Palm Beach Public Librarv
II. Check Applicable
_~ Expenditure Report -October 1, 2005- September 30, 2006
Appropriation Report -October 1, 2007 -September 30, 2008
(Provide appropriation only i/the applicant is a newty established public library in the
first two years of operation.)
EXPENDRURE/ FUNDING OR REVENUE SOURCES: TOTAL
APPROPRIATION
CATEGORY
LOCAL STATE FEDERAL OTHER
10 Personal
Services 470,799 470,799
30 Operating
Expenses 64 , 015
64,015
60 Capital Outlay
(Non-Fixed) 98 , 916 98 , 916
Other
-0- -0-
Total for the
operation & 633 , 730 633 , 730
maintenance of the
library (Record this
amount on page 1)
60 Capital Outlay
(Fixed, including _0_ _
-0
purchase or
construction of a
library building or
quarters)
Form #DLIS/SA01 page 3 of 3
Effective 12-2&2003
Florida Department of State, Division of Library and Information Services
STATE AID TO LIBRARIES GRANT AGREEMENT
The Applicant (Grantee) __ North Palm Beach Village Council
(Name of library governing body)
Governing bodyfor North Palm Beach Public Library
(Name of library)
hereby makes application and certifies eligibility for receipt of grants authorized under
Chapter 257, Florida Statutes and guidelines forthe State Aid to Libraries Grant Program.
I. The Grantee agrees to:
a. Expend all grant funds awarded and perform all acts in connection with this
agreement in full compliance with the terms and conditions of Chapter 257, Florida
Statutes, and guidelines for the State Aid to Libraries Grant Program. Funds will
not be used for lobbying the legislature, the judiaal branch, or any state agency.
b. Provide the Division of Library and Information Services (DIVISION) with statistical,
narrative, financial, and other reports as requested.
c. Not discriminate against any employee employed in the performance of this
agreement, or against any applicant for employment because of race, color,
religion, gender, national origin, age, handicap, or marital status. The Grantee
shall insert a similar provision in all subcontracts for services by this agreement.
d. Retain all records for a period of 5 years from the date of submission of the final
project report. If any litigation, claim, negotiation, audit, or other action involving
the records has been started before the expiration of the 5 year period, the
records shall be retained until completion of the action and resolution of all issues
which arise from it, or until the end of the regular 5 year period, whichever is
later.
e. In the event that the Grantee expends a total amount of state financial assistance
equal to or in excess of $500,000 in any fiscal year of such grantee, the Grantee
must have a State single orproject-specific audit for such fiscal year in
accordance with Section 215.97, Florida Statutes; applicable rules of the
Department of Financial Services; and Chapters 10.550 (local governmental
entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General. In determining the state financial assistance expended in its fiscal year,
the Grantee shall consider all sources of state financial assistance, including
state financial assistance received from the Department of State, other state
agencies, and other nonstate entities. State financial assistance does not include
Federal director pass-through awards and resources received by a nonstate
entity for Federal program matching requirements.
Page 1 of 5
In connection with the audit requirements addressed in part e., paragraph 1, the
Grantee shall ensure that the audit complies with the requirements of Section 2
15.97(8), Florida Statutes. This indudes submission of a finandal reporting
package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550
(local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General.
If the Grantee expends less than $500,000 in state financial assistance in its
fiscal year, an audit conducted in accordance with the provisions of Section
215.97, Florida Statutes, is not required. In the event that the grantee expends
less than $500,000 in state financial assistance in its fiscal year and elects to have
an audit conducted in accordance with the provisions of Section 215.97, Florida
Statutes, the cost of the audit must be paid from the nonstate entity's resources
(i.e., the cost of such an audit must be paid from the grantee's resources .
obtained from other than State entities).
Information related to the requirements of Section 215.97, Florida Statutes, (the
Florida Single Audit Act) and related documents may be found at
www.fsaa. state.fl. us.
Copies of financial reporting packages required by this agreement shall be
submitted by or on behalf of the Grantee directly to each of the following:
A. The Department of State at the following addresses
Department of State
Grants Office
Division of Library and Information Services
R. A. Gray Building, 2nd Floor
500 South Bronough Street
Tallahassee, FL 32399-0250
B. The Auditor General's Office at the following address:
Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
f. Identify an individual or position with the authority to make minor modifications to
the application, if necessary, prior to execution of the agreement.
II. The DIVISION agrees to:
a. Provide a grant in accordance with the terms of this agreement in consideration of
the Grantee's pertormance hereinunder, and contingent upon an annual
appropriation by the Legislature. In the event that the state funds on which this
agreement is dependent are withdrawn, this agreement is terminated and the
DIVISION has no further liability to the Grantee beyond that already incurred by
Page 2 of 5
the termination date. In the event of a state revenue shortfall, Operating Grants
shall be reduced in accordance with Section 257.195, Florida Statutes.
b. Notify the grantee of the grant award after review and approval of required
documents. The grant amount shall be calculated in accordance with Chapter
257, Florida Statutes and guidelines for the State Aid to Libraries Grant Program.
c. Distribute grant funds in two payments. The first payment will be requested by the
DIVISION from the Comptroller upon execution of the agreement. The remaining
payment will be made by June 30.
III. The Grantee and the DIVISION mutually agree that:
a. This instrument embodies the whole agreement of the parties. There are no
provisions, terms, conditions, or obligations other than those contained herein; and
this agreement shalt supersede all previous communications, representation, or
agreements either verbal or written, between the parties. No amendment shall be
effective unless reduced in writing and signed by the parties.
b. The agreement is executed and entered into in the State of Florida, and shall be
construed, performed, and enforced in all respells in accordance with the laws
and rules of the State of Florida. Each party shall perform its obligations
hereunder in accordance with the terms and conditions of this agreement.
c. If any term or provision of the agreement is found to be illegal and unenforceable,
the remainder of the agreement shall remain in full force and effect and such term
or provision shall be deemed stricken.
d. No delay or omission to exercise any right, power, or remedy accruing to either
party upon breach or default by either party under this Agreement shall impair any
such right, power, or remedy of either party; nor shall such delay or omission be
construed as a waiver of any such breach or default, or any similar breach or
default.
e. The DIVISION shall unilaterally cancel this agreement if the Grantee refuses to
allow public access to all documents or other materials subject to the provisions of
Chapter 119, Florida Statutes.
f. Unless authorized bylaw and agreed to in writing by the DIVISION, the DIVISION
shall not be liable to pay attorney fees, interest, or cost of collection.
g. The DIVISION shall not assume any liability for the acts, omissions to act or
negligence of the Grantee, its agents, servants or employees; nor shall the
Grantee exclude liability for its own acts, omissions to act or negligence to the
DIVISION. In addition, the Grantee hereby agrees to be responsible for any injury
or property damage resulting from any activities conducted by the Grantee.
h. The Grantee, other than a Grantee which is the State or agency or subdivision of
the State, agrees to indemnify and hold the DIVISION harmless from and against
any and all claims or demands for damages of any nature, including but not limited
to personal injury, death, or damage to property, arising out of any activities
Page 3 of 5
performed under this agreement and shall investigate all claims at its own
expense.
i. Neither the State nor any agency or subdivision of the State waives any defense of
sovereign immunity, or increases the limits of its liability, upon entering into a
contractual relationship.
j. The Grantee, its officers, agents, and employees, in pertormance of this
agreement, shall act in the capacity of an independent contractor and not as an
officer, employee or agent of the DIVISION. Under this agreement, Grantee is not
entitled to accrue any benefits of state employment, including retirement benefits
and any other rights or privileges connected with employment in the State Career
Service. Grantee agrees to take such steps as may be necessary to ensure that
each subcontractor of the Grantee will be deemed to bean independent contractor
and will not be considered or permitted to be an agent, servant, joint venturer, or
partner of the DIVISION.
k. The Grantee shall not assign, sublicense, nor otherwise transfer its rights, duties,
or obligations under this agreement without the prior written consent of the
DIVISION, whose consent shall not unreasonably be withheld. The agreement
transferee must demonstrate compliance with the requirements of the program. If
the DIVISION approves a transfer of the Grantee's obligations, the Grantee
remains responsible for all work performed and all expenses incurred in
connection with the Agreement. In the event the Legislature transfers the rights,
duties, or obligations of the Department to another governmental entity pursuant to
section 20.60, Florida Statutes, or otherwise, the rights, duties, and obligations
under this agreement shall also be transferred to the successor government entity
as if it were an original party to the agreement.
I. This agreement shall bind the successors, assigns and legal representatives of the
Grantee and of any legal entity that succeeds to the obligation of the DIVISION.
m. This agreement shall be terminated by the DIVISION because of failure of the
Grantee to fulfill its obligations under the agreement in a timely and satisfactory
manner unless the Grantee demonstrates good cause as to why it cannot fulfill its
obligations. Satisfaction of obligations by Grantee shall be determined by the
DIVISION, based on the terms and conditions imposed on the Grantee in
paragraphs I and III of this agreement and guidelines for the State Aid to Libraries
Grant Program. The DIVISION shall provide Grantee a written notice of default
letter. Grantee shall have 15 calendar days to cure the default. If the default is not
cured by Grantee within the stated period, the DIVISION shall terminate this
agreement, unless the Grantee demonstrates good cause as to why it cannot cure
the default within the prescribed time period. For purposes of this agreement,
"good cause" is defined as circumstances beyond the Grantee's control. Notice
shall be sufficient if it is delivered to the party personally or mailed to its specified
address. In the event of termination of this agreement, the Grantee will be
compensated for any work satisfactorily completed prior to notification of
termination.
Page 4 of 5
., . ,.~-
Unless there is a change of address, any notice required by this agreement shall
be delivered to the Division of Library and Information Services, 500 South
Bronough Street, Tallahassee, Florida 32399-0250, for the State and, for the
Grantee, to its single library administrative unit. In the event of a change of
address, it is the obligation of the moving party to notify the other party in writing of
the change of address.
IV. The term of this agreement will commence on the date of execution of the grant
agreement.
THE APPLICANT/GRANTEE
Chai of Gover~g Bo
ie xecutive icer
Dr. Edward M. Eissey, Ma
Typed Name Typed Name
3/0 7
Date
/fit-L-~~/LJG/, /
Clerk or Chief Financial fficer Witness
Melissa Teal, Village Clerk
Typed Name and Title of Official Date
~d,3~o 7
Date
THE DIVISION
~~
Ju h A. Ring, Director
Division of Library and Information Services
Department of State, State of Florida
~-a~.-~~
Date
G~
~~~ C .
/.
O I .1 YiO ~Ca GJV t.J
~. !
ail' ~~
Page 5 of 5
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
2007-2008 STATE AID TO LIBRARIES GRANT APPLICATION
Summary Financial Report
File by December 1, 2007
COUNTY OR MUNICIPALITY
LIBRARY NAME
Check one: Single county or municipal library
County participating in a multicounty library
Multicounty library
The information submitted on this form is used to:
Provide information on the use of State Aid to Libraries Grant funds by recipient libraries
and how the funds benefit Florida residents. That information is reported to the State
Legislature and the people of Florida.
Provide an estimate of local funds expended centrally for the operation and maintenance
of the applicant library or county during the year that ended September 30. That amount
is used to prepare updated estimates for State Aid to Libraries Grant estimates for the
upcoming year.
Provide an estimate of local funds to be expended centrally for the operation and
maintenance of the library for the current year. That amount is used for development of
the Division's next Legislative Budget Request for the State Aid to Libraries Program.
PART A
Local funds expended centrally on the maintenance and operation of a library during
FY 2006-2007.
Exclude funds from federal or state governments and funds used for construction of a library building or quarters.
Total
PART B
Anticipated amount of local funds that will be expended centrally on the maintenance and
operation of a library during FY2007-2008.
Exclude funds from federal or state govemments and funds used for construction of a library building or quarters.
The bgure provided will be used to calculate State Aid estimates.
Total $
Summary Financial Reporl, OLIS/SA04 Page ~ of 2
Effective 12-28-2003
PART C:
Use of State Ald to Libraries Grant Funds During FY 2006-2007
Type Grant (check one):
_ Operating and/or Equalization
_ Multicounty
Instructions
Report only funds expended for the applicable State Aid to Libraries Grant year.
Complete one sheet for each type of State Aid to Libraries Grant that you received.
Duplicate sheets as needed.
• For each expenditure category below, report
(a) How much was expended;
(b) What the funds were used for; and
(c) What specific service improvement and benefit the public received as a result of the
expenditure.
Use additional sheets if more space is needed for responses:
EXPENDITURE CATEGORIES
Personnel
Library Materials (include materials in electronic format)
$
Equipment and Furniture (exclude technology-related equipment) $
Automation and Technology (include technology-related
expenditures such as hardware, software, to/ecommunications;
exclude library materials in electronic format) $
Other (specify the type of expenditures included in this category)
TOTAL EXPENDITURES
SIGNATURE
Single Library Administrative Head
Date
Name (typed)
Summary Financial Report, DLIS/SA04 Page 2 d 2
EffeGive 12-2&2003
FLORIDA DEPARTMENT Of STATE
CHARLIE CRIST STATE LIBRARY AND ARQ~IVES OF FLORIDA
Governor
MEMORANDUM
TO: Donna L. Riegel, Director
North Palm Beach Library
FROM: Judith A. Ring, State Librarian
DATE: January 25, 2008
SUBJECT: State Aid to Libraries Grant Program
KURT S. BROWNING
Secretary of State
State Library and Archives of Florida staff have reviewed the FY 2007-2008 State Aid to Libraries
grant application submitted by your library. i am pleased to inform you that your library has met all
of the requirements of Chapter 1B-2.011, Florida Administrative Code.
A copy of the executed grant agreement and a Notification of Grant Award form are enclosed for
your files. The first grant payment has been requested. The enclosed list shows the grants that
libraries will receive during FY 2007-2008.
If you need additional information or clarification, please contact Marian Deeney, State Aid to
Libraries grant program administrator, at (850) 245-6620 or mdeeney@dos.state.fl.us.
Enclosures
pc: Faye Roberts, Liaison Consultant
DIRECTOR'S OFFICE
R.A. Gray Building • 500 South Bronough Street • Tallahassee, Florida 72399-0250
(850) 245-6600 FAX: (850) 245-6775 TDD: (B50) 922-4085 http://dlis.dos.sta[e.tl.us
COMMUNITY DEVELOPMENT STATE LIBRARY OF FLORIDA STATG ARCHIVES OF FLORIDA
(850) 245-6600 • FAX: (850) 245-6643 (850) 245-G600 FAX: (850) 245-6744 (B50) 245-6700 FAX: (850) 488-0894
LEGISLATIVE LIBRARY SERVICE RECORDS MANAGEMENT SERVICES ADMINISTRATING CODE AND WEEKLY
(850) 488-2812 • FAX: (850) 488-9879 (850) 245-6750 • FAX: (850) 245-6795 (850) 245-6270 FAX: (B50) 245-6282
STATE AID TO LIBRARIES GRANT
NOTIFICATION OF GRANT AWARD
Fiscal Year 2007-2008
Recipient:
North Palm Beach Library
303 Anchorage Dr.
North Palm Beach, FL 33408
Donna L. Riegel, Director
PROJECT
State Aid to Libraries Grant
Project Start Date: Upon execution of grant agreement
PROJECT # CSFA* AWARD
08-ST-59 45.030 $24,857
The grant award represents 96% of the grant amount that a library qualified to receive
in 2007-2008.
`Catalog of State Financial Assistance Number.
Judith A! Ring
State Librarian
~-z~--o~
Date
Florida Department of State
State Library and Archives of Florida
R.A. Gray Building, Tallahassee, Florida 32399-0250
(850) 245-6620, SUNCOM 205-6620