04-26-2001 VC WS-MMINUTES OF THE WORKSHOP SESSION
OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, APRIL 26, 2001
Present:
Absent:
ROLL CALL:
Dr. Edward M. Eissey, Vice Mayor
Donald G. Noel, President Pro Tem
Charles R. O'Meilia, Councilman
Joseph A. Tringali, Councilman
Dennis W. Kelly, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
David B. Norris, Mayor
The meeting was called to order at 9:55 p.m. All members of the Council were present. All
members of staff were present except Mayor Norris, who was out of town.
LEASE AGREEMENT -KAYAK STORAGE
Discussion was held concerning entering into an agreement with the North Palm Beach Yacht
Club for the purpose of storing kayaks and boats at the Anchorage Park storage building. The
Council directed that language be added to the draft agreement to cover the use of utilities. The
Council also discussed establishing a policy for such agreements which would determine how
much liability is involved and how much insurance would be needed (Examples: Eddie D
contract; ball retrieval contract; Pro's contracts). Staff was asked to provide recommendation on
the amount of insurance. Village Attorney George Baldwin was directed to change language to
read: Yacht Club shall carry commercial general liability insurance in a combined single limit
of $1, 000, 000. This item will be placed on the Regular Session agenda of May 10, 2001. Staff
was directed to develop a policy for all outside groups who use Village facilities.
EMERGENCY MANAGEMENT ORDINANCE
The Council continued discussion concerning a proposed ordinance providing for an Emergency
Management Plan in the Village of North Palm Beach. Revisions are needed to eliminate the
conflicts between the Mayor and the Public Safety Director in the Charter and Code of
Ordinances . This item will be brought back to the Workshop of May 10, 2001.
EMERGENCY MANAGEMENT RESOLUTIONS -ENACTMENT MEASURES
The proposed emergency management resolutions required to enact emergency measures in the
event of natural disaster or civil disorders will be brought back to the workshop of May 10, 2001,
along with the Emergency Management ordinance.
Minutes of Workshop Session
Held Thursday, April 26, 2001
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LOAN PROPOSALS -VILLAGE HALL PROJECT
The Council discussed loan proposals received for the financing of various projects, including
the renovation of the Village Hall and the dredging of Village waterways. By consensus, the
Council selected the proposal of Bank of America, with a variable rate of 3.74%, and forwarded
it to the Regular Session of May 10, 2001.
ADELPHIA CABLE AUDIT
Discussion was held concerning settlement of Adelphia Cable Company's outstanding franchise
fee liability and direction to staff regarding deposit of the check in the amount of $23,651. This
will be placed on the Regular Session agenda of May 10, 2001, and staff was authorized to send
a letter to the FCC regarding the conduct of Adelphia Cable during the audit process.
BUDGET AMENDMENT -OUTSIDE CONTRACTOR FOR INFORMATION SYSTEMS
DEPT.
Discussion took place concerning a proposed budget amendment in the amount of $2,500 for
outside contractor services to provide relief in the Information Systems Dept.; from A5540-
49900 (Council Contingency) to A4902-33113 (Contract Labor). Staff was directed to find
another source from which to transfer the money. This was forwarded to the Regular Session of
May 10, 2001.
911 CALL-TAKERS -REIMBURSEMENT FOR DISPATCHER SALARIES
Discussion was held concerning using Palm Beach County's 911 call-taker reimbursement funds
to raise current dispatcher salaries, retroactive to October 2000. Staff was directed to obtain a
disclaimer from the union, and to look at the Records Clerks and Secretaries, in comparison.
Staff also was directed to get together with the Finance Director to go over the Council's
questions regarding making this retroactive. This will be brought back to the next workshop on
May 10, 2001.
JOB DESCRIPTION AMENDMENT -DEPUTY BUILDING OFFICIAL
Discussion was held concerning amending the Deputy Building Official's job description by
deleting the requirement of Certified Building Code Administrator. Public Services Director
Tom Hogarth explained that the requirement is not necessary for the Deputy Building Official's
position, and the requirement is already fulfilled by the Director. This will be placed on the
Regular Session agenda of May 10, 2001.
SWALE TREE REGULATIONS
Discussion was held concerning revising the code to establish more detailed Swale tree
regulations and enforcement. The consensus of Council was to appoint an ad hoc committee to
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Minutes of Workshop Session
Held Thursday, Apri126, 2001
review the tree swale regulations and make a recommendation to Council. A resolution
~- establishing the committee will be placed on the Regular Session agenda of May 10, 2001.
BUDGET TRANSFER -SECRETARY POSITION IN VILLAGE MANAGER' S OFFICE
Discussion was held concerning a budget transfer in the amount of $3,035 from General Services
accounts A5509-33113 (Contract Labor) and A5509-34710 (Printing and Binding) to various
Village Manager salaries and benefits accounts to cover negotiated salary of Executive
Secretary. The negotiated salary was not approved, and no action was taken on this item.
INVESTMENT POLICY
Without time to fully discuss this item, it will be brought back to the next workshop session on
May 10, 2001.
EMERGENCY PURCHASES & BUDGET TRANSFERS
Due to an approaching curfew, this item will be brought back to the next workshop session on
May 10, 2001.
ADJOURNMENT
Having reached the 11 p.m., curfew, the meeting adjourned.
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K thleen F. Kelly, CMC, Village C rk
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