07-10-2001 VC B WS-M,~
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Office of the Village Manager
DEN;~;IS W. KELLY
(561) 841-3380 . FAX (561) 848-3344
E-MAIL: villnpbrevcom.net
MORANDUM
The Village of
NORTH PALM BEACH
SOI U.S.Highway~l
North Palm Beach, Florida 33408
DATE: July 11, 2001
TO: Mayor & Village Council
FROM: Dennis W. Kelly, Village Manage
SUBJECT: Village Council Budget Workshop of July 10, 2001
The Village Council met in workshop session on Tuesday, July 10, 2001 at 7:00 p.m. to review
the proposed Country Club budget for FY 01-02 and the Recreation and Special Events budget
of the General Fund budget for FY 01-02. All Council members were present with the exception
of Councilman Tringali who is recovering from surgery. Country Club Advisory Board
members present were: Chairman Paul Lambrakis, Vice Chairman Bob Below, members Patty
Unruh, Joe O'Hagan, and Jim Bender; also present were Don Grill, Chairman Recreation
Advisory Board, and Mark Hodgkins Recreation Director. Club staff present were Country Club
Administrator Ron Albert, Golf Pro John Scott, Pool Manager Dick Cavanah, Tennis Pro Marcel
Agnolin, and Golf Course Maintenance Superintendent John Morsut; staff present were Village
Manager Dennis Kelly, Finance Director Shaukat Khan, and Assistant Village Manager Doug
Smith.
The Council entered into budget workshop discussions and made the following changes (see
attachment):
The Council ended their discussion with Special Events from the General Fund at approximately
10:00 p.m. There being no further business to come before the Council, they stood adjourned at
10:00 p.m.; they will not meet on Wednesday, July 11, 2001 and will reconvene on Monday,
July 16, 2001 at 7:00 p.m. to begin discussions on the General Fund Budget.
DWK:jwc
Attachment
cc: Country Club Advisory Board
Recreation Advisory Board
Shaukat Khan, Finance Director
Doug Smith, Assistant Village Manager
Ron Albert, Country Club Administrator
Mark Hodgkins, Recreation Director
John Morsut, Golf Course Maintenance Superintendent
John Scott, Golf Pro
Marcel Agnolin, Tennis Pro
Dick Cavanah, Pool Manager
VILLAGE COUNCIL BUDGET WORKSHOP CHANGES (7-10-01)
Dept. Account No. Name
Remarks
Country Club
Administration
L8056-33220 Administration-Village Updated estimate
Clubhouse/
Grounds
Country Club
Reserve
Golf Course
Maintenance
L8056-34710 Printing & Binding Updated estimate -Country Club Staff to initiate a monthly
newsletter in the billing.
L8059-35214 Building Maintenance Updated estimate
Supplies
L8059-66490 Machinery & Equipment Include air-conditioning unit for the pool merchandise shop
L8070-49910 Country Club Finance Director to balance budget on this line item with any
Contingency surplus available after budget has been completed
L8045-33190 Professional Services Staff to obtain proposals for conceptual plans for redesigning
portions of the golf course and the driving range
General Discussion Staff to obtain cost estimate from Florida Power and Light for
burying power lines under fairways 1 and 5; estimates to
include cost for burying lines under both fairways and cost for
burying lines under just fairway 5
From: To:
$35,000 $70,000
$1,400 $1,700
$2,000 $1,500
$0 $2,500
$52,853 $50,000
$0 $15,000
Page 1 of 4
Dept. Account No. Name
General Discussion
Country Club
Revenues
Remarks
1. Change the long term disability contribution rate from
.44% to .65%; staff to examine 100% contributory coverage
for all employees (determine cost savings in relation to
Workers Compensation)
Fee Schedule Change the cost of a large bucket of balls from $7.00 to
$8.00
General Discussion Change the resident/non-resident social fee from $21.00 to
$100.00; change the corporate rate for social membership
from $166.00 to $250.00 and create a junior social rate in the
amount of $21.00 per year.
From:
N/A
To:
N/A
L2100-05231 Golf Greens Fees
$300,000 $330,000
L2100-05232 Golf Cart Rental 1. Discussion ensued for the record to reduce the walking $921
457
fee after 3:00 p.m. with Council's decision to not change the , $952,000
current policy.
2. Provide an explanation in the monthly newsletter
regarding the $17.00 special after 3:00 p.m.
L3200-07500 Driving Range Proceeds
$150,000 $160,000
L2100-06683 Social-Junior
$0 $1,500
L2100-06621 Club Resident
$300,000 $309,000
L2100-06622 Club-Non-Resident Council to discuss membership benefits as an agenda item $430
000
during next available workshop session. , $444,000
Tennis Revenues
L2150-03261 Guest Fees
$25,000 $27,000
L2150-03262 Court Rental
$6,000 $7,000
Page 2 of 4
I
Dept. Account No. Name
Tennis Revenues L2150-03641 Membership-Resident
L2150-03642 Membership-Non-
Resident
Golf Shop
Revenues
L2246-02302 Bag Room
Remarks From: To:
$27,000 $30,000
$50,000 $55,000
Food & Beverage
Revenues
General Discussion Council directed staff to negotiate a contract amendment with
JEDL, Inc. to remove the $10.00 minimum and the 10%
member discount from the contract; if JEDL, Inc. is not
agreeable to removing the $10.00 minimum and the 10%
discount from the contract then staff is to implement the
contract effective October 1, 2001.
Miscellaneous
Revenues
$11,000 $12,000
L3100-08200 Interest earned -SBA
$25,000 $20,000
Village Council concluded their discussion on the Country
Club budget and proceeded to discuss the General Fund
Budget starting with the Recreation Department.
Page 3 of 4
Dept. Account No. Name
Remarks
From: To:
GENERAL FUND BUDGET
Recreation
Department
A8028-34010 Travel Council reduced the mileage reimbursement from 3,000 to
600
$3
$1
600
$1000.00 due to Recreation Director receiving a new vehicle. , ,
A8028-35214 Building Maintenance
Supplies
$10,000 $14,500
A8028-35218 Auto Parts Supplies Cost for maintaining new vehicle
$500 $1,000
A8028-35280 Gas, Oil & Lubricants Cost for maintaining Directors new vehicle
$700 $1,200
A8028-66210 Construction of major Changeable copy sign for the Community Center on
renovation Prosperity Farms Road
$0 $10,000
A8028-66410 Automotive Recreation Director to tease a small sport utility vehicle
similar to a Ford Explorer Sport or Chevrolet Blazer $0
$5,000
A8028-66422 Playground and Outside Council deleted the volleyballs systems (outdoor) from
Equipment $2,500.00 to 0; Council reinstated volleyball systems (indoor) $32,600 $40,100
- two systems from 0 to $4000.00 and reinstated portable
bleachers one from 0 to $6000.00
Special Events
A8229-66490 Machinery and Equipment Replacing bleacher sections
$0 $5,000
1. Request was made to paint the concrete fence on the
outside portion of Osborne Park;
2. Council to discuss at future agenda a policy regarding
General Discussion donations.
Page 4 of 4